Municipal Approval for Child Care in Schools

MUNICIPAL APPROVALS FOR CHILD CARE IN SCHOOLS (TORONTO DISTRICT SCHOOL
BOARD, TORONTO CATHOLIC DISTRICT SCHOOL BOARD, CONSEIL SCOLAIRE VIAMOND & CONSEIL
SCOLAIRE DE DISTRICT CATHOLIQUE CENTRE-SUD)
Introduction
The following steps outline the process for obtaining the required municipal approvals (clearances) from Toronto
Public Health (TPH), Toronto Building (TB), and Toronto Fire Services (TFS) for licensing of child care centres in
schools through the Child Care Quality Assurance & Licensing Branch (CCQALB).
Each request to the CCQALB for the purpose of licensing of a child care facility in schools (including any
combination of full-day, part time and before and after school care - FDK) falls into one of the three following
categories: NEW, EXPANSION or REVISION. Operators are required to file and obtain clearances from each of
the listed approval authorities, TPH, TB, and TFS in accordance with the following processes in order to obtain
their licence.
NOTE: If renovations are required in your Child Care space you must speak with your school board
representative prior to initiating a request for a license as a building permit may also be required (APPENDIX C).
Form of Approval
Category
NEW (New Operator/Child Care Centre in an
existing school)
A New Child care centre is being established in
an existing school.
Zoning and Building Code
PPR is required (Preliminary Project
Review)
Health
Fire
Y
Y
Y
Y
Y
Y
Y
Y
EXPANSION (Existing licensed Operator in
existing school)
Where there is:
(i) increase in the number of children or
(ii) increase in the number of children and a
change of room location
PPR is required (Preliminary Project
Review)
PPR is required (Preliminary Project
Review)
REVISION (Existing licensed Operator in
existing school):
Where there is:
A change in room location from an existing room
to a newly constructed room (addition) and/or
altered room of the existing building
(Building permit issued to school).
A change in room location from an existing room
to another existing room in the existing building
where no construction was required.
Toronto Children’s Services
PPR is required
(Preliminary Project Review)-
PPR is not required
(Preliminary Project Review)
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MUNICIPAL APPROVALS FOR CHILD CARE IN SCHOOLS
April 2014
Procedure
CHILD CARE OPERATOR SHALL
1. Review the site and floor plans in partnership with the school board representative (APPENDIX C) to
ensure that all required information, as outlined in APPENDIX A and B, is included
2. Email the site and floor plans to TPH (APPENDIX C) for contact information
TORONTO PUBLIC HEALTH SHALL
1. Stamp each page of the site and floor plans to confirm preliminary approval and return the approved floor
plan and letter of approval to the Operator
NOTE: If all required information is not included the plans will be returned to the operator for updating. Please
note that a stamp from TPH will be on every page submitted.
CHILD CARE OPERATOR SHALL
1. Upload site and floor plans approved by TPH to CCQALB through the Child Care Licensing System (CCLS)
NOTE: A fee is not required for this submission.
A Reference Guide for using CCLS, including in-depth, step-by-step instructions on how to use the various
modules is available at:
www.earlyyears.edu.gov.on.ca/EYPortal/en/ChildCareLicensing/ChildCareLicensingResources/
A Ministry Help Desk is available to provide you with bilingual support in using CCLS. You can contact the Help
Desk Analysts by phone (Monday to Friday; 8:30am to 5pm) or by email at:
Toll-Free: 1-855-457-5478
Local: 416-314-6230
Email: [email protected]
CHILD CARE QUALITY ASSURANCE & LICENSING BRANCH, MINISTRY OF EDUCATION
(CCQALB) SHALL
1. Update CCLS re site and floor plan approval and generate letter of approval in principle. This letter is sent
directly to the Operator through CCLS.
NOTE: CCQALB is committed to processing the request for approval as a priority.
Toronto Children’s Services
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MUNICIPAL APPROVALS FOR CHILD CARE IN SCHOOLS
April 2014
CHILD CARE OPERATOR SHALL
1. Submit an electronic application for a Preliminary Project Review (PPR) to TB to determine compliance with
zoning by-laws and Ontario Building Code (OBC) using the prescribed application form.
A link to the application form and application guide can be found at the following link(s):
Application Form
https://wx.toronto.ca/intra/it/pubformrep.nsf/57a82d5a76decda785257460004a171a/2414499f1b2525a585257b
72006592d5/$FILE/14-0049-Project-Review-Request.pdf
Guide
http://www1.toronto.ca/wps/portal/contentonly?vgnextoid=b587fe29427e1410VgnVCM10000071d60f89RCRD
2. The application shall be completed and or scanned electronically and shall submit a completed application
form including a valid email address of the Operator (applicant), documents and site and floor plans
approved by the Ministry and the letter of approval in principle from the Ministry.
Applications that meet with the above criteria shall be submitted to TB via the following email:
[email protected]
You will be contacted by one of the TB divisional representatives (APPENDIX C) who will process a complete
application within 24 hours.
NOTE: This initiates the Preliminary Project Review (PPR) which is TB's confirmation that the use of the
premises for Child Care complies with the zoning by-law and Ontario Building Code (OBC).
TORONTO BUILDING / ZONING SHALL
1. Process the "Preliminary Project Review" and provide their results in writing. TB will review your e-mailed
application for accuracy within one business day of submission. A submission status letter that indicates
the suitability of the application will be sent to the Operator and includes information on how to remit
payment.
NOTE: Payment is required before a review is conducted. The Operator that is identified on the application
form will be contacted via e-mail or phone to pay the required fee of $128.08 (2014 Rate). TB will review the
application within ten (10) business days of acceptance of the submission. A TB notice will be emailed to the
Operator.
For a complete list of the payment methods accepted by TB, please visit the TB website at:
http://www.toronto.ca/building/fee_schedule.htm
For information on permit submission requirements, please visit http://www.toronto.ca/building/elec-submissionguidelines.htm or contact your TB district representative.
CHILD CARE OPERATOR SHALL
1. Upload verification of compliance from Toronto Building to CCLS.
2. Apply to TF for a fire inspection. (See APPENDIX"C" for contact information). The inspection fee is
$109.99 (cheque only) and may be submitted in person or by mail
3. Upload written verification of compliance with Fire Code requirements to CCLS.
Note: The operator is responsible for ensuring all required municipal approvals are uploaded to CCLS.
Toronto Children’s Services
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MUNICIPAL APPROVALS FOR CHILD CARE IN SCHOOLS
April 2014
CHILD CARE QUALITY ASSURANCE & LICENSING BRANCH, MINISTRY OF EDUCATION
(CCQALB) SHALL
1. Issue a new or revised licence when compliance with all relevant requirements of the DNA has been
confirmed.
NOTE: The licensing process must be complete and a new or revised license must be issued to the operator by
CCQALB before changes can be implemented.
Toronto Children’s Services
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Toronto Children’s Services
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MUNICIPAL APPROVALS FOR CHILD CARE IN SCHOOLS
April 2014
APPENDIX "A" (SITE & FLOOR PLAN REQUIREMENTS)
Requirements for Ministry approval:
All proposed alterations or renovations to the premise of existing programs and playground areas require Ministry
approval before changes are made. The information listed below must be included on the site and/or floor plan,
not in a separate document.
Incomplete site and/or floor plans cannot be fully assessed and approved by the Ministry. They will be returned to
the applicant/operator and will result in delays in the licensing process. Written approval in principle will be
provided where all relevant requirements of the Day Nurseries Act have been met.
SITE PLAN
The name of the child care centre
The address of the child care centre
The name of the school if applicable
The location of the building, or buildings, on the site
The location of the playground, if applicable, relative to the childcare centre
(playgrounds are required for programs operating for 6 or more hours)
Playground details on the plans including:
• the square footage of the playground, at least 60 square feet for each child based on the
licensed capacity
• the location of the playground gate/s which securely close
• the location and height of the playground fence – fenced to a minimum of 4 feet if used by
children under 44 months of age as of August 31 of the year
• the playground indicated as adjacent to the child care
Storage for outdoor equipment, if stored outside
Plans that show that the playground is designed so that staff can maintain constant supervision of the
children
Fixed playground equipment (if applicable)
Note: A copy of the most recent playground inspection and verification that the fixed equipment is age
appropriate and meets CSA standards is required for fixed play structures.
A playground rotation schedule may also be required
FLOOR PLAN
(Floor Plans developed by an architect are required if there is construction or renovations planned to the
child care space , including plumbing permits for sinks, toilets, change tables)
The name of the child care centre
The address of the child care centre
The name of the school, if applicable
The floor/s on which the proposed space is located
Signature of the school principal/board representative confirming the rooms to be used by the program.
Alternatively, a copy of the space sharing agreement indicating which rooms and alternate rooms are to
be used can be submitted.
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MUNICIPAL APPROVALS FOR CHILD CARE IN SCHOOLS
April 2014
label the primary and alternate room(s) assigned to the program
The room number or name of the proposed space(s) (e.g. Room 102/blue room)
The age group and group size of each proposed space (e.g. 20 JK/SK) or, include an alternate capacity
(e.g. 20 JK/SK or 16 Preschool)
Space for washing, dressing, toileting and isolation
Storage for toys, indoor play materials, equipment, strollers, outdoor equipment, cots
The number of sinks and toilets the children will use
The exact location of the sinks and toilets (within the proposed space, adjacent to the space, down the
hall etc.)
The numbers and location of hand washing sinks in the proposed space (if any)
The number and location of change tables with adjacent sinks (for Toddlers and Infants)
In addition, Toronto Fire Services requires:
All fire extinguishers clearly identified.
All smoke alarms clearly identified in rooms where sleeping will occur
All emergency lighting clearly identified.
All fire exits clearly identified.
All waste receptacles (must be non-combustible)
For Programs operating for 6 hours or more, the following must also be indicated on the floor
plans:
Clear window glass measurements for each play activity room that is equivalent to not less than 10% of
the floor area of the play activity room
Space for eating and resting
Space for food preparation if meals are prepared on the premises
Storage for beds and linen
A staff rest area
Storage for outdoor equipment
Office area
Toronto Children’s Services
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MUNICIPAL APPROVALS FOR CHILD CARE IN SCHOOLS
April 2014
APPENDIX "B" (TORONTO PUBLIC HEALTH QUESTIONS)
Public Health Requirements for FDK Plan Approval Submissions
Facilities with food preparation must comply with Ontario Regulation 562, Food Premises.
•
•
•
Rooms/areas where food is handled must be provided with a hand-washing sink with hot and cold water.
The hand-washing sinks must be used for hand-washing purposes only.
A 3 compartment sink is required to properly wash and sanitize multi-use service articles such as utensils,
dishes, cups, pots, pans and serving utensils. A commercial dishwasher can be installed in lieu of the 3
compartment sink. A 2 compartment sink is required to clean and sanitize multi service articles that do
not fit in the 3 compartment sink or dishwasher.
Additional sinks, other than the hand-washing or dishwashing sinks may be required to facilitate the
washing of vegetables and the preparation of food.
All facilities must be constructed for activities that address infection control issues such as the installation of hand
washing sinks in rooms where the children are located.
•
•
•
Hand-washing sinks are required next to the diaper changing area
Hand-washing sinks must be provided in all washrooms.
The following lists the hand-washing sink requirements in the designated rooms for infection prevention
and control purposes.
o Infants – 0 to 12 months – adult sink required for hand-washing purposes only
o Toddlers – 13 to 35 months – adult/toddler sink required for hand-washing purposes only
o Preschoolers – 36 – 59 months – adult/pre-schooler sink required for hand-washing purposes
only
o School Age Children – 6 to 12 years – no sink required (TDSB/TCDSB and CSV/CSDCCS only)
It is encouraged that all rooms used for child care have hand-washing sinks installed to encourage hand-washing
often throughout the day. This also makes it easier to reassign rooms in the future as needs and requirements
change in future years.
Sinks, other than hand-washing sinks, can be designated for toy washing. Properly washing and disinfecting toys
should be considered when planning the installation of sinks in your facility. Toy washing and disinfection must
be conducted using a procedure/process approved by Public Health.
Please consult with Public Health for clarification on sink requirements.
Toronto Children’s Services
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MUNICIPAL APPROVALS FOR CHILD CARE IN SCHOOLS
April 2014
APPENDIX "C" (CONTACT INFORMATION)
Toronto District School Board (TDSB):
Fidelia Torres
Child Care Services Manager, West
[email protected]
May Jolliffe
Child Care Services Manager, East
[email protected]
Toronto Catholic District School Board (TCDSB):
Marilyn Rodrigues-Wright
Senior Manager
[email protected]
Conseil Scolaire Viamond:
Miguel Ladouceur
Directeur de l’immobilisation, de l’entretien et de la planification/Director of Building, Maintenance & Planning
[email protected]
Conseil Scolaire De District Catholique Centre-Sud:
Robert Castel
Directeur du service des resources materielles/Director of Services & Material Resources
[email protected]
Toronto Public Health:
[email protected]
The CCQALB Program Advisors by ward & CCQALB address are listed below:
General email
[email protected]
Wards: 36, 38, 42, 43, 44
Nancy Amos
(416)325-0675 [email protected]
Wards: 21, 22, 26, 27
Robert Atkins
(416)325-0668 [email protected]
Wards: 8, 9, 10, 23, 24
Judith Bod
(416)325-0676 [email protected]
Wards: 11, 12, 13, 14, 17
Djurina Djukic
(416)325-0667 [email protected]
Cathy Fitzpatrick (416)325-0672 [email protected] Wards: 29, 30, 31, 32
Wards: 3, 4, 5, 6, 7
Tanya Bucchan (416)325-0671 [email protected]
Wards: 18, 19, 20, 28
David Noble
(416)325-2397 [email protected]
Wards: 10, 15, 16, 25, 34
Collette Robert (416)325-0677 [email protected]
Wards: 33, 35, 37, 39, 40, 41
Birgit Stevens
(416)325-0673 [email protected]
Kerry-Anne Verdon (416)325-0665 [email protected] Wards: 1, 2 + FLS
The TB district representatives for projects are listed below by ward:
Wards:
Wards:
Wards:
Wards:
1, 2, 3, 4, 5, 6, 7, 11, 12, 13, 17 – Randy Wallace ([email protected])
8, 9, 10, 15, 16, 23, 24, 25, 26, 33, 34 – Rocco Nardi ([email protected])
35, 36, 37, 38, 39, 40, 41, 42, 43, 44 – Cesar Ramires ([email protected])
14, 18, 19, 20, 21, 22, 27, 28, 29, 30, 31, 32 – Tony D'Arpino ([email protected])
Toronto Fire:
Telephone - 416-338-9928
Toronto Children's Services:
[email protected]
Toronto Children’s Services
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