Council Meeting No. 6 Monday, 24th March 2014

AGENDA
Council Meeting No. 6
Monday, 24th March 2014
NOTICE is hereby given that a meeting of Council
will be held in the Kingborough Civic Centre,
Kingston on Monday, 24th March 2014 at 6.00p.m.
Gary Arnold
GENERAL MANAGER
CONTENTS
Agenda
Page No.
Apologies
1 Confirmation of Minutes
2 Business arising from the Minutes
2 Declarations of Interest – Local Government
Act 1993
2 Declarations of Interest – Code of Conduct
2 Public Question Time
3 Questions on Notice from the Public
4 Questions without Notice from the Public
4 Questions on Notice from Councillors
5 Questions without Notice from Councillors
9 Motions of which Notice has been given
10 Petitions still being actioned
12 Petitions received in last period
12 Reports
13 Municipal Revaluation
13 Speed Limit Reduction - Tinderbox Road,
Tinderbox
15 Disused Toilets - Adventure Bay
18 Bi-Monthly Report Community & Recreational
Services - January to February 2014
21 Communication Items
26 General Managers Report February/March 2014
26 Council Workshops held since the last meeting
32 Mayor’s Communications
33 Minute
Page No.
CONTENTS
Agenda
Page No.
Minutes and Reports of Committees
34 Planning Authority Committee Meeting No. 3
34 Infrastructure and Recreational Services
Committee Meeting No. 2
35 Governance and Finance Committee
Meeting No. 2
36 Matters of General Interest
37 Confirmation of Items to be dealt with
in Closed Session
38 Closed Session
38 Minute
Page No.
QUALIFIED PERSONS
IN ACCORDANCE WITH SECTION 65 OF THE LOCAL GOVERNMENT ACT 1993,
I CONFIRM THAT THE REPORTS CONTAINED IN COUNCIL MEETING AGENDA
NO. 6 HELD ON MONDAY, 24TH MARCH 2014 CONTAIN ADVICE,
INFORMATION AND RECOMMENDATIONS GIVEN BY A PERSON WHO HAS
THE QUALIFICATIONS OR EXPERIENCE NECESSARY TO GIVE SUCH ADVICE,
INFORMATION OR RECOMMENDATIONS.
Gary Arnold
GENERAL MANAGER
19th March 2014
1
AGENDA of an Ordinary Meeting of Council to be held at the Kingborough
Civic Centre, Kingston on Monday, 24th March 2014 at 6.00p.m.
Open Council
Closed Council
Open Council
TOTAL TIME OCCUPIED
From
6.00 p.m.
To
Time Occupied
AUDIO RECORDING
Chairperson to direct commencement of recording.
Declare meeting open (time), welcome all in attendance and read:
All persons in attendance are advised that it is Council policy to record
Council Meetings to provide a true and accurate account of proceedings
and to assist in the preparation of minutes.
The audio recording of this meeting is authorised by the Local
Government Meeting Procedures Regulations 2005 and will be made
available to the public on Council’s web site for a period of six months.
Councillors and staff in attendance include:
PRESENT:
PRESENT
Mayor
Deputy Mayor
Councillor Dr G Bury
Councillor S Wass
Councillor B Black
Councillor J Bush
Councillor P Chatterton
Councillor F J Fox
Councillor D Grace
Councillor M Higgins
Councillor R McGinniss
Councillor S Nolan
Councillor N Street
Councillor P Wriedt
IN ATTENDANCE:
APOLOGIES
Cr M Higgins (Leave of Absence)
Cr F Fox
APOLOGY

√
√
2
CONFIRMATION OF MINUTES
Council Meeting No. 5 held on Monday, 24th February 2014
Moved Cr
/Seconded Cr
That the Minutes of Council Meeting No. 5 held on 24th February 2014 be
confirmed.
VOTING
For
Against
For
Cr Dr Bury
Cr Grace
Cr Wass
Cr McGinniss
Cr Black
Cr Nolan
Cr Bush
Cr Street
Cr Chatterton
Cr Wriedt
Against
BUSINESS ARISING FROM THE MINUTES
Councillor
Minute refers
Comments
DECLARATIONS OF INTEREST – LOCAL GOVERNMENT ACT 1993
DECLARATIONS OF INTEREST – CODE OF CONDUCT
3
PUBLIC QUESTION TIME
GUIDELINES FOR PUBLIC QUESTION TIME
At each meeting of Council or a Council Committee there will be an opportunity for
question to be asked by any member of the public. A question may either be in
writing, or may be verbally asked at the meeting. You are reminded that the forum is
designed to accommodate questions only. Neither the questions nor answers will be
debated.
A period of 15 minutes, if required, will be set aside and the Chairperson will
endeavour to deal with as many questions as possible at each meeting.
If a
response to a question cannot be provided at the meeting a written response will be
provided as soon as practicable. If time constraints do not permit all questions to be
put, the Council will reply to any question that is put in writing.
A Question must not relate to any matter that is listed on the agenda for the meeting.
Questions in Writing
A member of the public may give written notice to the General Manager 7 days
before a meeting of a question to be put to the meeting. The question will appear in
the agenda of the meeting, and a written response will be read at the meeting and
will subsequently be recorded in the minutes. There is no standard form for such
questions, but they should be clearly headed Question(s) on Notice.
Questions asked at the Meeting
At the commencement of Question Time the Chairperson will ask members of the
public present, if there are any questions, and if so what are those questions. This
procedure is to permit the Chairperson to determine an appropriate time limit for
Question Time and perhaps limit the opportunity for multiple questions, and to
determine whether each question is appropriate. There is to be no discussion,
preamble or embellishment of any question at this time.
The Chairperson will then determine which of those questions will be accepted and
will provide the reason for any refusal; will determine the order of the questions, and
may set a time limit for Question Time. The Chairperson may require a question to
be put on notice and in writing.
A member of the public present may only ask one question at a time.
The
Chairperson may give preference to questions from other members of the public
before permitting second or further questions from a member of the public. The
Chairperson may rule that a multi-part question is in fact two or more questions, and
deal with them accordingly.
The Chairperson may rule a question inappropriate, and thus inadmissible if in his or
her opinion it has already been asked, is unclear, irrelevant, offensive or relates to
any matter which would normally be considered in Closed Session.
Lengthy preambles or introductions are discouraged, and the Chairperson may
require that a member of the public immediately put the question.
4
QUESTIONS ON NOTICE FROM THE PUBLIC
At the time the Agenda was compiled there were no Questions on Notice
submitted by the public.
QUESTIONS WITHOUT NOTICE FROM THE PUBLIC
5
QUESTIONS ON NOTICE FROM COUNCILLORS
Health and Environment Services By-Law
At the Environment and Development Committee meeting on 17th February
2014 (Minute ED3/1-14 refers) Cr Bush asked the following question:
Council’s By-Law includes provisions to control the unauthorised occupation of
caravans and these do not seem to be being implemented on Bruny Island in
particular. How can the By-Law be more effectively implemented?
Response:
Part 8 of the Health and Environmental Services By-Law 2011 – Clause 27
states:
(1) Unless authorised by a permit to do so, a person who is the owner of any
land must not use, permit or allow the land to be used to set up a caravan
or caravans which are being used on the land for human habitation or
occupation for more than fourteen days in a calendar year.
Therefore, an owner of land may allow habitation or occupation of a caravan up
to fourteen days in any calendar year without the need for a permit.
The difficulty with the current By-Law is proving that a caravan is being
occupied for more than fourteen days. To ensure any possibility of a
successful prosecution for breach of the By-Law, it would be necessary for
Council officers to visit a caravan on at least fifteen days and find that the
caravan was being occupied. In practical terms, it is very difficult to enforce the
provision of Clause 27.
As a comparison, Break O’Day Council’s By-Law requires that a person must
not cause or permit a caravan to be on land which that person owns or
occupies unless the caravan is licensed or it is stored at the person’s principle
place of resident. Huon Valley’s Caravan By-Law simply states that a person
must not occupy a caravan without a permit.
Those two by-laws are able to be more effectively enforced, as it is simply
necessary to determine evidence of occupation regardless of the time period.
Currently, the most effective enforcement action that Council can take is
associated with waste water disposal, in that if this is inadequate, then the
nuisance provisions under the Local Government Act 1993 can be used
through the issuance of an abatement notice. However, such action is limited
to waste management and the removal of a caravan cannot be enforced.
A report on Council’s current by-laws was considered at the March Government
and Finance Committee with a recommendation to Council that the By-Laws be
reviewed. If Council is supportive of the Committee’s recommendations then
the current caravan provisions within the Health and Environmental Services
By-Law can be reviewed.
6
Rubbish Bins in Public Places
At the Environment and Development Committee meeting on 17th February
2014 (Minute ED4/1-14 refers) Cr Higgins asked the following question:
A number of Council’s rubbish bins in public places (such as Trial Bay and
Woodbridge) are often spilling over with rubbish and this situation will worsen
when there are more campervans visiting in the coming months. Are Council’s
contractors fulfilling their obligations?
Response:
To date Council has been satisfied with the level of service provided by the
rubbish collection contractor and there has been no evidence that the
contractor is not meeting their obligations under the contract.
A higher level of servicing can be provided but this will require more funding for
the litter collection budget. The overflow of the bins at Trial Bay and
Woodbridge is mainly due to the dumping of household rubbish. Signs and
stickers have previously been used advising “No dumping of household
rubbish” but this has had no effect. The bin the on Channel Highway at Trial
Bay in particular is often filled with domestic waste within hours of it being
emptied.
As per Council’s Tender Schedule the following collection services are
provided:
Summer arrangements
Trial Bay has 4 bins picked up Monday - Wednesday- Friday
Woodbridge Marine Centre has 2 bins picked up Monday & Friday
Woodbridge Shop has 1 bin picked up Monday & Friday
Woodbridge Oval has 3 bins picked up Monday & Friday
Woodbridge Hall has 1 bin picked up Monday - Wednesday - Friday.
Winter arrangements
Trial Bay has 4 bins picked up Monday & Friday
Woodbridge Marine Centre has 2 bins picked up Monday & Friday.
Woodbridge Shop has 1 bin picked up Monday.
Woodbridge Oval has 3 bins picked up Monday
Woodbridge Hall has 1 bin picked up Monday
Public Toilets at Bruny Island Ferry Terminal
At the Environment and Development Committee meeting on 17th February
2014 (Minute ED5/1-14 refers) Cr Grace asked the following question:
The existing public toilets at Kettering (Mermaid Café) and Roberts Point are
inadequate and during busy periods there are long queues of tourists wanting
to use them. What powers does Council have to address the need for more
toilets at these locations?
7
Response:
The toilets at the Mermaid Café are primarily associated with the operation of
the Café. In accordance with the Building Code of Australia, these facilities are
required for both patrons and staff.
Ferry passenger access to the toilets at the Mermaid Café is a matter between
the Department of Infrastructure, Energy and Resources and the Café operator,
in accordance with the lease provisions. Council has no authority to instruct
either party to provide adequate access for ferry passengers.
There are no legislative requirements whereby Council can enforce the
provision of public toilets in relation to the ferry operations whether it be at
Roberts Point or Kettering. The provision of additional toilets at these locations
is the subject of ongoing negotiations with DIER.
Green Waste at Barretta
At the Environment and Development Committee meeting on 17th February
2014 (Minute ED6/1-14 refers) Cr Grace asked the following question:
Following the recent strong winds that caused so much damage, there is now a
large amount of green waste that needs to be disposed of. Would Council
consider the free disposal of this waste at Barretta as soon as possible?
Response:
The additional volume of green waste generated from this type of event can be
significant, particularly the recent event with such high winds.
The cost of managing and disposing of green waste is a significant operating
cost for Kingborough Waste Services and is off-set by the gate charges. Any
short fall in revenue must be offset which are directly re-charged from Council
through the operating accounts for Barretta. The additional costs for managing
the free material are therefore shared across the community, yet the direct
benefit is for those who take advantage of the service.
There is also the difficulty in determining what material has directly been
attributed to the storm damage. There is the ability for general users to bring
green waste in to the site for no charge which has a direct impact on Council’s
operating position.
Blackmans Bay Beach Stormwater Pipe
At the Environment and Development Committee meeting on 17th February
2014 (Minute ED7/1-14 refers) Cr Fox asked the following question:
There is a stormwater pipe that crosses the centre of Blackmans Bay Beach.
Has Council recorded any readings of contaminated water in the vicinity of this
pipe and is it feasible for it to be removed entirely?
Response:
Council undertakes regular water quality sampling for Blackmans Bay Beach as
part of the general water quality monitoring for high activity beaches. The
results have not indicated an issue with the water quality discharged from this
system.
8
The outfall forms part of one of the major catchment reaches for Blackmans
Bay. The ability to relocate such a significant outfall cannot be adequately
gauged without a detailed assessment of the catchment and impacts on other
areas of the beach should the flows be diverted to an alternate location.
It is reasonable to expect that works of this scale will represent a significant
capital expenditure for both the outfall relocation and foreshore stability works
to sustain a more concentrated, combined outflow at another location.
Barretta Transfer Station Green Waste Report
At the Environment and Development Committee meeting on 17th February
2014 (Minute ED8/1-14 refers) Cr Bush asked the following question:
The Manager of the Barretta Waste Transfer Station has said that he would be
preparing a report on green waste. When will this report be completed?
Response:
Kingborough Waste Services have a current contractual arrangement for the
management and disposal of green waste. It was intended at the cessation of
the initial trial period to provide a report to the KWS Board and later to Council
on the effectiveness of the trial.
Due to issues beyond the control of the contractor, the end of line processing
organisation has had delays in achieving the required licenses for operation.
As a result the trial period has been delayed with material being managed as
part of the Barretta rehabilitation project.
With the requirement for mulch material on the rehabilitation reaching an end,
the long term management of greenwaste will become an important
consideration. Whilst the current contract represents good value and was the
result of an open quotation process, it is intended to again test the market once
the current system has been in operation for a reasonable period of time.
A report will be provided to Council at this time and after the Board have
considered the options and impacts on KWS’s operations.
Unsealed area of land off Sandfly Road at hall, church and fire station
At the Council meeting on 24th February 2014 (Minute C40/5-14 refers)
Cr Grace asked the following question:
Cr Grace said he had been approached many times by a resident suffering
from a chronic respiratory illness regarding a dust problem caused by traffic
using the unsealed area of land at the access to Sandfly hall, the church and
fire station. Would Council consider either sealing the access section only of
that area or the installation of traffic calming devices to slow traffic down?
Response:
The gravel car park area at the Sandfly Hall encompasses three separate land
holdings – the Sandfly Hall owned by Council, the former Church owned by
Crown Land Services under licence to an external organisation and the Sandfly
Fire Station owned by State Fire Commission (see following map):
9
Council has previously installed a speed hump within the narrow area between
the two accesses in an endeavour to reduce speed however speed humps in
gravel are not effective and given the large gravel area, the installation of
additional speed humps within the gravel would not prevent drivers that from
acting irresponsibly as they would be able to by-pass any speed humps.
The sealing of the area between the accesses is estimated at $20,000 (please
note that this is a non-design based estimate). To seal between the accesses
would require approval from Crown Land Services and the State Fire
Commission.
The disadvantage to sealing between the accesses on Pelverata Road and
Sandfly Road is that it would likely increase the number of vehicles using it as a
short cut and also increase vehicle speeds between accesses. The installation
of speed humps within the seal would increase costs and unless the access
strip was narrowed to prevent vehicles skirting around the humps then it is
unlikely that it would be effective.
Whilst the concerns of the residents are acknowledged, Council has an
extensive unsealed road network and Council is constantly receiving requests
from residents to seal their roads to reduce dust that is adversely impacting on
their lives. To expend the level of funding at Sandfly Hall for one resident may
set a precedent for other residents then places further pressure on Council both
politically and financially.
QUESTIONS WITHOUT NOTICE FROM COUNCILLORS
10
MOTIONS OF WHICH NOTICE HAS BEEN GIVEN
REMOVAL OF TREES FROM CHANNEL HIGHWAY ROAD RESERVATION MARGATE
The following Notice of Motion was submitted by Cr Grace
MOTION
Moved Cr Grace
/Seconded Cr
That Council lobby the Department of Infrastructure, Energy and Resources
(DIER) for the urgent removal of the stand of eucalypts trees on the western
side of the Channel Highway between the junction of Fehres Road and the
frontage of 1531 Channel Highway, Margate as the trees now have limited life
span and present a danger to users of the Channel Highway.
VOTING
For
Against
For
Cr Dr Bury
Cr Grace
Cr Wass
Cr McGinniss
Cr Black
Cr Nolan
Cr Bush
Cr Street
Cr Chatterton
Cr Wriedt
Against
And advised
The recent fatality resulting from a tree falling onto a vehicle has highlighted
that those trees represent a danger to travelling motorists. Whilst DIER has
undertaken some works to the trees there is no guarantee that there will not be
a repeat of the unfortunate accident and therefore the trees should be removed
in the interests of public safety.
Officers Comments
In 2000 DIER considered an upgrade of the Channel Highway between
Kingston and Margate and it was the subject of a Parliamentary Standing
Committee on Public Works report which was released in August 2000. There
was no specific mention of the trees along the road or the need for their
removal in the documents. Council received an objection from a local resident
who was concerned that these trees would need to be removed. Council
responded by saying that the objection had been passed on to DIER as it is
responsible for the maintenance of all rural road verges.
DIER responded to this objection by saying that “the project involves only
limited widening of the highway and the stand of eucalyptus ovata near
Brookfield Road will not be affected by the works. Some of the eucalyptus
obliqua and eucalyptus amygdalina near Fehres Road junction will have to be
removed to enable junction improvements to be undertaken. The project also
involves reshaping of the pavement, construction of turning lanes at major
junctions and sealing of the widened highway.” This work was subsequently
carried out in the first half of 2001.
11
In April 2001, following some strong winds, Council wrote to DIER expressing
some considerable concern about limbs falling from these trees on to the road
verge. The letter refers to DIER having completed a safety audit and that
unsafe limbs on these trees had been previously removed. DIER wrote back to
say that it “has been under considerable pressure from local residents to retain
this stand of trees which is believed to be a remnant of a larger stand of
eucalyptus ovata”. It was confirmed that an assessment of the safety of the
trees had been done and dangerous limbs and trunks identified for removal
(which was completed in May 2001).
In October 2003 the owners of “Brookfield” wrote to Council requesting some
assistance in the ongoing maintenance of the row of young Blue Gum trees
that had been planted within “Brookfield” behind the large Blue Gums in the
road reserve between Fehres Road and Brookfield Lane. The letter states that
these young trees were planted by students from Margate Primary School in
1998 as future habitat for the Swift Parrot and as ultimate replacement habitat
for the existing stand of Blue Gums closer to the highway.
It has been observed that a number of trees have been marked with crosses
indicating removal however at this time it cannot be confirmed if this marking
was undertaken by DIER.
12
PETITIONS STILL BEING ACTIONED
There are no petitions still being actioned.
PETITIONS RECEIVED IN LAST PERIOD
On the day of compiling the Agenda no Petitions had been received.
13
REPORTS
REPORT TO:
COUNCIL
SUBJECT:
MUNICIPAL REVALUATION
OFFICER:
SEAN GREEN
FILE REF:
19.112
1. PURPOSE
1.1
To provide Council with an overview of the outcomes of the tender process
for the forthcoming municipal revaluation.
2. BACKGROUND
2.1
Under the Valuation of Land Act 2001 a revaluation of the municipal area is
required to be undertaken at least once every seven years. For the
Kingborough Municipality this was last completed in 2009, with the next
revaluation due in 2015.
3. STATUTORY REQUIREMENTS
3.1
The revaluation of all municipal areas in Tasmania is undertaken by the
Valuer-General in accordance with the provisions of the Valuation of Land Act
2001.
4. DISCUSSION
4.1
Tenders were called by the Office of the Valuer-General for the provision of
statutory valuation services for nine municipalities (including Kingborough) in
December 2013.
4.2
A tender committee comprising representatives from the Office of the ValuerGeneral, Treasury, the Local Government Association of Tasmania, and
individual councils met on 3 February 2014 to consider the tenders received.
An independent probity advisor was also in attendance.
4.3
LG Valuation Services Pty Ltd was selected by the committee and this
decision was approved by the Minister in early March 2014.
4.4
A contract with the successful contractor was signed on 17 March 2014.
5. FINANCE
5.1
The cost of valuation services is met by council. Council has an amount of
$77,500 in its budget for the current financial year which relates primarily to
supplementary valuations. The 2014/15 budget will need to be increased to
around $350,000 to incorporate the revaluation and any additional
supplementary valuations that may be required.
6. COMMUNICATION AND CONSULTATION
6.1
All communication and consultation regarding the tender process and the
advice to the successful tenderer has been handled by the Office of the Valuer
General.
14
7. RISK
7.1
As the revaluation is a statutory requirement there are no identified risks for
Council.
8. CONCLUSION
8.1
The municipal revaluation will be undertaken under the authority of the
Valuer-General and in accordance with the provisions of the Valuation of
Land Act 2001 and provides independent, verifiable, values for all rateable
properties in the municipality.
8.2
The valuations will reflect the change in values as evidenced by property
sales, building costs, and rental data, since the last revaluation which was
undertaken in 2009.
8.3
Council will use these values for rating purposes for the 2015-2016 financial
year.
9. RECOMMENDATION
Moved Cr
/Seconded Cr
That the report of the Chief Financial Officer be received and that the
information contained therein be noted.
SEAN GREEN
CHIEF FINANCIAL OFFICER
ENDORSED:
GARY ARNOLD
GENERAL MANAGER
Date: 14 March 2014
VOTING
For
Against
For
Cr Dr Bury
Cr Grace
Cr Wass
Cr McGinniss
Cr Black
Cr Nolan
Cr Bush
Cr Street
Cr Chatterton
Cr Wriedt
Against
15
REPORT TO:
COUNCIL
SUBJECT:
SPEED LIMIT
TINDERBOX
OFFICER:
RENAI CLARK
REDUCTION
-
FILE REF:
TINDERBOX
ROAD,
23.136, 28.8
1. PURPOSE
1.1
To consider a request from the Department of Infrastructure, Energy and
Resources (DIER) for Council’s view on the implementation of a consistent 60
km/h speed limit on Tinderbox Road, between Suncoast Drive and Brightwater
Road.
2. BACKGROUND
2.1
Following the recent replacement of the ‘END’ speed limit signs by DIER as
part of the legislative review of end speed zone signage, representations have
been received by DIER from Tinderbox Road residents requesting the ‘END’
speed limit signs along Tinderbox Road be replaced with a 60 km/h speed
limit as a continuation of the existing speed limits at the start of the road.
2.2
The lower speed limit from the default 90km/h for sealed and 80km/h for
unsealed roads is proposed to provide a safer environment for pedestrians, as
pedestrians are forced to walk along the side of the road due to a lack of
footpaths infrastructure.
2.3
Council’s views are sought in order to assist DIER reach a decision.
3. STATUTORY REQUIREMENTS
3.1
Under Section 59 of the Traffic Act 1925 DIER has the legislative authority to
set and amend speed limits on all public roads within Tasmania.
4. DISCUSSION
4.1
Tinderbox Road is a Council owned and maintained road and as such DIER is
seeking Council’s view on reducing the speed limit to 60 km/h along its length
between Suncoast Drive and Brightwater Road.
4.2
Tinderbox Road is approximately 13 kilometres long extending between
Roslyn Avenue in Blackmans Bay to Brightwater Road in Howden. The
majority of the road is sealed, with a three kilometre gravel section remaining
on the western side of Tinderbox.
4.3
For most of the eastern sealed section, south of Suncoast Drive, the speed
limit is already limited to 60 km/h. The western section, including the gravel
section with lesser roadside development, is signed with ‘END’ speed limit
signs. This denotes that the maximum rural speed limit applies. DIER has not
replaced the ‘END’ speed limits on Tinderbox Road at this stage.
4.4
Since 1 February 2014 the new rural default speed limit for gravel roads has
been reduced to a maximum of 80 km/h. The section between Roslyn Avenue
and Suncoast Drive was recently reduced to the default urban speed limit of
50km/h.
16
4.5
The road alignment is reasonably windy with a typical seal width of less than
5.0 metres (Kingborough minimum rural standard is 5.5 metres), there are no
formal footpaths and the road verge varies considerably. On the eastern side
of Tinderbox there are property accesses as less than 100 metre intervals.
4.6
The principal function of the road is to service the rural residential
development scattered along the route. The majority of through traffic is
considered to be visitors to the area, however there is anecdotal evidence to
suggest that there are also large boats accessing Tinderbox Boat Ramp
frequently travelling along Tinderbox Road, commanding a large portion of
road width.
4.7
There is clear evidence that the reduction in speed limits has benefits to the
community both through the reduction in the likelihood of crashes and the
resultant lessening of injury severity resulting from crashes at lower speeds.
4.8
The Automotive Safety Research (CASR) at the University of Adelaide
calculates that given a set reaction time with braking efficiency of 75% on a
good, dry and level road, the overall braking distance at 80km/h is 52 metres
whilst at 60km/h the overall braking distance is 32 metres.
4.9
CASR research has also shown that the risk of crashes and the severity of
resultant injuries increase rapidly and disproportionately with increasing
speed, on both urban and rural roads and therefore based on that research,
the lowering of the speed limit would reduce the risk of crashes and lower the
severity of resultant injuries if a crash did occur at the lower speed.
4.10
The road characteristics and the road function of Tinderbox Road indicate that
the speed limit should align with the community desires as there is a negligible
through traffic component. The reduction is also supported by the geometric
constraints and lack of pedestrian amenity.
4.11
DIER is supportive of limiting the entire length of Tinderbox Road, between
Suncoast Drive and Brightwater Road, to 60 km/h. This would treat Tinderbox
Road in a consistent manner and also link into the current 60 km/h speed limit
operating along Brightwater Road between Tinderbox Road and Roslyn
Avenue.
4.12
It is therefore recommended that the proposed reduction be supported.
5. FINANCE
5.1
There are no direct costs to Council in reducing the speed limit.
6. COMMUNICATION AND CONSULTATION
6.1
Council has not undertaken any direct consultation with the residents on
Tinderbox Road.
7. RISK
7.1
If the speed limit is lowered then benefits are obtained from the improved road
safety as outlined above. Given that there are usually two opposing views
associated with lowering speed limits, regardless of the decision, there is likely
to be some adverse public reaction.
7.2
If the speed limit is lowered, there is a risk that the credibility of speed limits
generally will be questioned if such changes are perceived by motorists not to
be consistent with the road environment.
17
8. CONCLUSION
8.1
Before DIER considers making this speed limit change, it seeks Council’s
input on the matter. DIER considers that Council is better placed to represent
the views of the local community.
8.2
While the final determination is the responsibility of DIER, Council’s position
on the subject will be a major factor in the outcome of the review. Based on
the information provided within the report, it is recommended that Council
support the proposed reduction.
8.3
Should Council decide not to support the reduction, an alternative
recommendation is as follows:
That the report of the Executive Manager Engineering Services be received
and noted that Council does not support the reduction of the existing default
rural speed limit to 60 km/h along Tinderbox Road, between Suncoast Drive
and Brightwater Road, and that DIER be formally advised of Council’s
resolution.
9. RECOMMENDATION
Moved Cr
/Seconded Cr
That the report of the Executive Manager Engineering Services be received
and noted that Council supports the reduction of the existing default rural speed
limit to 60 km/h along Tinderbox Road, between Suncoast Drive and
Brightwater Road, and that DIER be formally advised of Council’s resolution.
RENAI CLARK
ROADS & STORMWATER ENGINEER
ENDORSED:
BRAD DEEKS
EXECUTIVE MANAGER ENGINEERING SERVICES
Date: 17 March 2014
VOTING
For
Against
For
Cr Dr Bury
Cr Grace
Cr Wass
Cr McGinniss
Cr Black
Cr Nolan
Cr Bush
Cr Street
Cr Chatterton
Cr Wriedt
Against
18
REPORT TO:
COUNCIL
SUBJECT:
DISUSED TOILETS - ADVENTURE BAY
OFFICER:
IAN HOLLOWAY
FILE REF:
5.183
1. PURPOSE
1.1
To receive advice in relation to the management of the disused public toilets
at Adventure Bay Road, Adventure Bay.
2. BACKGROUND
2.1
The Bruny Island Advisory Committee recommended to Council that an
application be made to Parks & Wildlife Service to have the disused public
toilets on the foreshore side of Adventure Bay Road converted to changing
facilities. It was felt that this would address an existing need and reduce the
use of the existing public toilets and the Bowls Club from being used as
changing facilities.
2.2
Council resolved at its February 2014 meeting (Minute No. 49/5-14 refers) that
an application be made to Parks & Wildlife Service and a further report be
provided back to Council following receipt of a response.
3. STATUTORY REQUIREMENTS
3.1
The foreshore area at Adventure Bay is managed in accordance with the
Crown Lands Act 1976.
4. DISCUSSION
4.1
Parks and Wildlife Service advised that the toilets and associated foreshore
area is under the management of Crown Land Services and subsequently
forwarded the correspondence to their office.
4.2
Advice has been received from Crown Land Services that they are not
prepared to undertake any modifications to the disused toilets however should
Council wish to do so, then a lease can be provided for that site.
4.3
Further, that if Council is not wishing to hold a lease over the disused toilets
then it is Crown Land Services’ intention to demolish the buildings.
4.4
Whilst there would be some limited advantages in undertaking the conversion
there was concern expressed at the Council meeting that such facilities could
attract anti-social behaviour and potential vandalism.
5. FINANCE
5.1
No budget estimate has been prepared for the conversion of the toilets
however it is likely that the cost could be in the order of $10,000 - $15,000 as
the waste water system will need to be decommissioned.
5.2
No allocation has been made and any consideration of undertaking the
conversion by Council would require a funding allocation within the 2014/2015
capital works program.
19
5.3
In addition to the upfront capital costs for conversion, there would be
additional annual maintenance costs associated with cleaning of the buildings
(this would need to be daily during peak summer period) and ongoing building
maintenance. It is estimated that the total annual maintenance costs could be
in the order of $2,000.
6. COMMUNICATION AND CONSULTATION
6.1
The request has been forwarded to Council by the Bruny Island Advisory
Committee and Council’s decision will be relayed back to the Committee.
7. RISK
7.1
There is a risk that Council may face some criticism for not taking on the
future responsibility and conversion of the toilets. There is also a risk that the
conversion of the facilities could result in the buildings attracting anti-social
behaviour.
8. CONCLUSION
8.1
Given that Crown Land Services will not undertake the conversion, it rests
with Council as to whether it wishes to do so. This would require an allocation
of capital funding and an increase in the annual reserves operational budget.
8.2
Whilst there are some limited advantages in undertaking the conversion, there
is also evidence that such facilities can attract anti-social behaviour.
8.3
If Council is not supportive of the recommendation then the following option is
provided for Council’s consideration.
That the report of the General Manager be received and that Council consider
an allocation of funding within the 2014/2015 capital works budget to
undertake the conversion of the disused toilets to changing facilities.
9. RECOMMENDATION
Moved Cr
/Seconded Cr
That the report of the General Manager be received and:
(a)
Council note the advice that Crown Land Services will not undertake the
conversion of the disused toilets to changing facilities and will demolish
the buildings should Council not wish to lease the site; and
(b)
the Bruny Island Advisory Committee be advised of the decision of Crown
Land Services and that Council do not intend to take on the conversion
and maintenance of the facilities.
IAN HOLLOWAY
EXECUTIVE OFFICER
ENDORSED:
GARY ARNOLD
GENERAL MANAGER
Date: 12 March 2014
20
VOTING
For
Against
For
Cr Dr Bury
Cr Grace
Cr Wass
Cr McGinniss
Cr Black
Cr Nolan
Cr Bush
Cr Street
Cr Chatterton
Cr Wass
Against
21
REPORT TO:
COUNCIL
SUBJECT:
BI-MONTHLY REPORT COMMUNITY & RECREATIONAL
SERVICES - JANUARY TO FEBRUARY 2014
OFFICER:
DANIEL SMEE
FILE REF:
25.38
SIGNIFICANT ACTIVITIES COMPLETED BY THE COMMUNITY
RECREATIONAL SERVICES DEPARTMENT DURING JANUARY
FEBRUARY 2014
AND
AND
1. COMMUNITY DEVELOPMENT
1.1
Kingston Beach Digital Hub – in the last six months, 363 one on one and 92
group training sessions were delivered at the Digital Hub. Some of the
highlights of the program over the past six months have included:

Provision of a photojournalism workshop for high school participants
culminating in an exhibition attended by the Minister of Education;

Up skilling of LINC Tasmania volunteers on tablets, smart-phones,
Windows 8 and NBN;

Ongoing participation with the local University of 3rd Age (U3A) – offering
10 courses covering New Technologies/Internet Basics; and

Photography and video workshops in collaboration with ABC Open with
completed works uploaded to the ABC Open website.
1.2
Kids Allowed at Channel Court – a total of 30 sessions were held during the
activity period with 450 children participating. Sessions included a variety of
experiences such as storytelling, playgroups and arts and crafts. There were
also some extra activities put on for children during the summer school
holidays. These sessions were extremely popular and again confirmed the
community need for the provision of more activities for younger children during
the school holiday period.
1.3
Love Living Locally – this event is to be held on 23 March at the Kingborough
Civic Centre and involve 55 stallholders and a range of entertainment. The
event was supported through a grant of $3,000 from Events Tasmania to
engage a professional event manager to mentor Community Services staff to
plan, execute and evaluate the event. The Lions Club of Kingborough and
Sustainable Living in Kingborough partnered with Council to support the
organisation of the event, which has grown considerably since it was begun in
2012.
1.4
Inspiring Australia Science Grant – a successful grant application for $1,700
was received to provide a Kids Love Science tent at the 2014 Love Living
Locally event and to run 10 sessions at the Kids Allowed shop involving
children 6 years and under in science based activities. The Kids Love Science
tent will involve a number of physicists doing demonstrations, a freshwater
ecologist from UTAS who showed children the various water bugs found in the
Kingston Wetlands and a science teacher from the Woodbridge Marine
Discovery Centre with some of their touch tanks.
22
1.5
Kingston High School Performing Arts Centre – ongoing communication
with KHS has occurred to follow up on improving directional signage for the
PAC, branding and management of the facility.
1.6
Kingborough Summer Splashes – this was a very popular program with over
90 people attending the screening of Mary Meets Mohammed at the KHS PAC.
Other activities on the program that were also well attended included the
Gingerbread Man decorating session which had 30 children and 15 adults;
Power Hour at the Fitness Centre; and the Sit on top Kayak Water Safety and
Paddling skills session that attracted 16 participants and proved to be useful for
MAST as a model for future community education on marine safety for new
kayak users.
1.7
Kingborough Autumn Harvests – the new autumn program was launched
with brain training classes using equipment at the Kingston Beach Digital Hub,
further classes at the Kingborough Fitness Centre and a family Quiz night in
May.
1.8
Volunteer Program – the program now has 73 registered volunteers providing
services to 148 clients. Assistance has been sought from the Officer of
Senator Eric Abetz in sourcing avenues of external funding to support the
ongoing operation of the program.
1.9
Australia Day Awards – the annual Australia Day Award presentations and
Citizenship Ceremony were successfully held at the Twin Ovals Function
Centre.
1.10
Community Grants – the first Round of the 2014 Community Grants Program
has been advertised, with a closing date of Friday 28 March. The second
round will open in August.
2. ARTS AND CULTURAL DEVELOPMENT
2.1
Artists in Residence Program – the Fourth Wall Arts Lab was conducted over
two weekends of intensive workshops in February as part of the Artist in
Residence program for 2014. The Fourth Wall Lab uses technology,
interaction, experience and locations to explore the Fourth Wall between the
audience and the performer in experience theatre. Three international artists
conducted the workshops.
2.2
Arts Hub – the gallery calendar is 90% booked for 2014 with two bookings in
place for 2015. An office area has been established in one of the rooms at the
front of the Kingston Beach Hall to be used for one-on-one Digital Hub training
and for office use for the gallery as well. Recent exhibitions include
EKLEKTIKOS and What Lies Beneath. The new website for Kingston Beach
Arts Hub is complete: www.kingstonbeachart.com.au
2.3
Bruny Island Arts – staff worked with the Bruny Island Arts group to publicise
and develop the 2014 Kids ArtZone which expanded this year to North Bruny.
Discussions have occurred with a group looking to organise a Literature and
Illustrators festival called Book an Adventure at Adventure Bay in 2015.
Planning for the Bull Bay Artists in Residence program in April is underway. A
number of significant artists are conducting workshops for local artists
culminating in an exhibition at Despard Gallery in Hobart
23
2.4
Kingston Wetlands Sculpture Trail – an artwork by Bruny Island artist, Keith
Smith was installed in the Wetlands Sculpture Trail. The work is called
Farmer’s Ball and is constructed from bright blue bailing twine in the form of a
sphere and will be added to each year, so the artwork will continue to grow in
scale.
2.5
Abel Tasman Art & Design Prize – planning and programming is underway
for the 2014 event. Two new planning group members have been recruited:
recent past winner Tim Haley and TasArts representative Ashlee Irwin.
2.6
Kingborough Art Prize – the 2014 Kingborough Art Prize in conjunction with
the Lions Club of Kingborough is well underway with this annual event to
commence on 29 April and to run until 12 May.
2.7
Channel Regional Art Group – staff are working with CRAG on the planning
for the 2014 Art Trail. The main exhibition will be in the Kettering Hall with
demonstrations and workshops at Woodbridge Hall and with at least 10 artists’
studios open to the public.
3. YOUTH DEVELOPMENT AND OUTREACH
3.1
Youth Action Kingborough (YAK) – two members of the group assisted in
the planning for the Day on the Beach event. Recruitment of new members for
2014 has commenced.
3.2
Yspace Workshops - workshops for Term One include sushi making, mosaic
art, barista, food handling and Thai cuisine.
3.3
Youth Leadership – one Kingston High School student is currently working
towards the silver Duke of Edinburgh award.
24
3.4
Antarctic Flight Competition – the two Antarctic winners flew over Antarctica
as part of their three day package on 15 February. Finalists and 15 students
from the Kingborough area attended an ‘Antarctic Day’ at the Australian
Antarctic Division which included a live video link up to Casey Station and a
visit to Mawson’s Hut in Hobart.
3.5
Yspace – the facility continues to be well utilised by a range of community
groups.
3.6
A Day on the Beach – a team of seven young people assisted in the event
and collectively helped to raise over $1,300 for the Regatta Association.
3.7
School Holiday Program – this will be four days of activities over the April
school holiday including kayaking and rafting. Transport will be provided from
Bruny Island.
3.8
Youth Enterprise Scheme – six Grade 10 boys from Taroona High School
and Woodbridge District School will be participating in this 16 week program to
create contemporary pieces of furniture.
3.9
Youth Participation – a group of 12 young people are currently working on a
mosaic art mural which will be installed at Kingston Beach.
4. RECREATIONAL PLANNING AND DEVELOPMENT
4.1
Alum Cliffs Track Extension – work has been completed on the extension of
the track to the Shot Tower. Steps have been installed to assist access on the
steepest section of the track.
4.2
Kingborough Sport and Recreation Facilities Strategy – planning for the
implementation of projects identified in the strategy is being undertaken.
4.3
Tennis Courts – concept plans have been developed in conjunction with
Tennis Tasmania and Tennis Australia for court infrastructure improvements at
Dru Point.
4.4
Woodbridge Oval Clubrooms – the old clubroom building and toilet block
have been demolished and the site levelled for use as additional carparking.
4.5
Kingston Beach Oval Fencing – an independent sportsground risk and safety
consultant was engaged to assess options for reducing the hazard associated
with cricket being played at Kingston Beach Oval.
5. MANOR GARDENS
5.1
Centre Operations - in the last two months, seven new clients have joined the
Manor Gardens Club.
5.2
Activities – the Kingston Rotary Club attended a barbecue at Manor Gardens
in January as part of the ongoing commitment to the Centre.
5.3
Facility Improvements – the Centre has been repainted and the kitchen
upgraded.
25
6. FAMILY DAY CARE
6.1
Utilisation - for January to February 2014 the average equivalent full-time
places (EFT) based on occupied places was an average of 119.
6.2
Educator Recruitment - at the end of January 2014 the scheme had 45 active
educators, including 7 relief educators/educator assistants.
6.3
Requests for Care - during the reporting period the scheme received 85
requests for care. During this period the scheme placed 79 children in care,
and there are currently 46 children on the waiting list.
RECOMMENDATION
Moved Cr
/Seconded Cr
That the report of the Manager Community and Recreational Services be
received and that the contents therein be noted.
DANIEL SMEE
MANAGER COMMUNITY & RECREATIONAL SERVICES
ENDORSED:
TONY FERRIER
DEPUTY GENERAL MANAGER
Date: 28 February 2014
VOTING
For
Against
For
Cr Dr Bury
Cr Grace
Cr Wass
Cr McGinniss
Cr Black
Cr Nolan
Cr Bush
Cr Street
Cr Chatterton
Cr Wriedt
Against
26
COMMUNICATION ITEMS
REPORT TO:
COUNCIL
SUBJECT:
GENERAL MANAGERS REPORT FEBRUARY/MARCH 2014
OFFICER:
GARY ARNOLD
FILE REF:
25.7 & 25.8
This report provides a summary of the activities undertaken by the General Manager
during the period from 17 February to 17 March 2014, as well as information matters
that may be of interest to Councillors.
1. COUNCIL MANAGEMENT
1.1
Various meetings and discussions were held with staff, both individually and
collectively in work teams.
1.2
Responded to various queries raised by Councillors.
1.3
Regular Executive Management Team and Manex meetings were held.
1.4
Attended the following Council related meetings:







1.5
Council Meeting – 24 February 2014
Council Workshop 3 March 2014
Council Workshop 4 March 2014
Audit Panel meeting 7 March 2014
Planning Committee 11 March 2014
Infrastructure and Recreational Services Committee 13 March 2014
Kingborough Community Consultative Committee
Attached to this report is a status report on matters determined at Council.
Where matters are ongoing an update has been provided on actions taken
and /or proposed. When an item has been actioned it is deleted from future
status reports.
2. KINGSTON CBD AND FORMER HIGH SCHOOL SITE
2.1
An onsite inspection was held on 4 March 2014, Council officers and
consultant engineers from Gandy & Roberts were in attendance. This
inspection was another step toward the preparation of the tender
specifications for demolition of the former school buildings (excluding the
gymnasium component) and the house on John Street.
2.2
A meeting of Council officers was held on 14 March 2014 to establish a
Project Working Group to drive the delivery of this major project. The Project
Working Group will report regularly to Council on progress.
3. COMMUNITY ENGAGEMENT/ RESIDENTS & COMMUNITY GROUPS
3.1
Various discussions with residents, real estate agents, builders, developers
and community group representatives were held.
3.2
Met with representatives of the North Melbourne Football Club Community
Engagement Team.
27
4. LOCAL, STATE AND FEDERAL GOVERNMENT PROGRAMS
4.1
Attended an introductory meeting with Nick Heath, GM Hobart City Council 20 February 2014.
4.2
Attended an introductory meeting with Simone Watson, GM Huon Valley
Council - 21 February 2014.
4.3
Attended an introductory meeting with Phillip Hoysted, Director Local
Government - 25 February 2014.
4.4
Attended an introductory meeting with Peter Brooks, GM Glenorchy City
Council - 3 March 2014.
4.5
Attended an introductory meeting with Allan Garcia, CEO Local Government
Association of Tasmania - 4 March 2014.
4.6
Attended a meeting of the Local Government Managers Association,
Southern Branch at Clarence City Council - 5 March 2014.
4.7
Attended an introductory meeting with Andrew Paul, GM Clarence City
Council – 5 March 2014
4.8
Attended the Committee for Economic Development of Australia meeting in
Hobart on 7 March 2014, together with Mayor Graham Bury and Councillor
Paul Chatterton. Saul Eslake was guest speaker at the meeting.
4.9
Attended a meeting with Dr Dharmabalan, GM Projects for Tas Water,
together with Mayor Graham Bury and Council’s Executive Manager
Engineering Services, Brad Deeks on 11 March 2014.
4.10
Attended the LGAT General Managers Workshop in Hobart on 12/13 March
2014.
5. EXTERNAL COMMITTEES/PROGRAMS
5.1
There have been no Reports or Minutes of External Committees received
during this period.
6. OTHER
6.1
Various other discussions and meetings relating to day to day operational
matters and issues.
7. RECOMMENDATION
Moved Cr
/Seconded Cr
That the report of the General Manager be received and that the contents be
noted.
GARY ARNOLD
GENERAL MANAGER
Date: 17 March 2014
28
VOTING
For
Against
For
Cr Dr Bury
Cr Grace
Cr Wass
Cr McGinniss
Cr Black
Cr Nolan
Cr Bush
Cr Street
Cr Chatterton
Cr Wass
Against
29
OPEN SESSION
MONTH &
YEAR
Feb 2014
MINUTE NO
RESOLUTION TITLE
STATUS
COMMENTS
RESPONSIBLE
OFFICER
C40/5-14
QWN – Sandfly Hall carpark
Completed
Response within current agenda.
C43/5-14
Kingborough
Community
Enterprise Centre
Completed
Funding forwarded
DGM (TF)
C44/5-14
Role of Local Government
Completed
Advice provided to Steering Committee
DGM (TF)
C45/5-14
Kingborough Draft
Planning Scheme
Completed
Forwarded to the Minister
DGM (TF)
C46/5-14
Volunteer Coast Guard Assoc.
Progressing
Advice provided to Association.
undertaken.
C47/5-14
Kingston Beach toilet block
Progressing
Brief for expressions of interest being finalised
EO (IH)
C48/5-14
Lighting at Sherburd Oval
Progressing
Documentation
application.
EO (IH)
C49/5-14
Bruny
Island
Committee
Progressing
Application for speed limit reduction forwarded to DIER.
Interim
Advisory
being
prepared
EO (IH)
Advertising of lease
for
development
EO (IH)
EO (IH)
Correspondence forwarded to Parks & Wildlife Service.
ED3/1-14
QWN
Health
&
Environmental Services B-Law
Completed
Response within current agenda
EO (IH)
ED4/1-14
QWN – Rubbish bins in public
places
Completed
Response within current agenda
MW (JW)
ED5/1-14
QWN – Public Toilet Bruny
Island Ferry terminals.
Completed
Response within current agenda
EO (IH)
ED6/1-14
QWN –
Barretta
at
Completed
Response within current agenda
EMES (BD)
ED7/1-14
QWN – Blackmans
stormwater pipe
Bay
Completed
Response within current agenda
EMES (BD)
ED8/1-14
QWN – Barretta Transfer
Station Green Waste Disposal
Completed
Response within current agenda
EMES (BD)
ED9/1-14
Significant Tree Register
Completed
Policy amended – delegation amendment completed
Green
waste
MES (JD)
30
Previous Council resolutions – still being actioned
MONTH &
YEAR
MINUTE NO
RESOLUTION TITLE
STATUS
COMMENTS
RESPONSIBLE
OFFICER
MC&RS (DS)
Jan 2014
C14/3-14
Kingston
High
School
Performing Arts Centre
Progressing
Negotiations to be progressed with Kingston High School
representatives.
Dec 2013
IRS106/11-13
Crown Lease – South Bruny
Completed
Report to March IRS Committee meeting.
IRS111/11-13
Kingborough
Committee
Safety
Progressing
Investigations in use of ripple strips to be undertaken
C406/15-13
Kingston Beach oval – barrier
fence
Progressing
Investigations into alternative fencing options being
undertaken
MC&RS (DS)
GF105/6-13
Kingborough Waste Services
Completed
Report to next Governance & Finance Committee
meeting.
AGM (TF)
C372/13-13
Electrona Reserve
Completed
Report to March Infrastructure & Recreational Services
Committee.
EO (IH)
C373/13-13
Lighting at Sports Grounds
Progressing
Development
advertised
EO (IH)
Nov 2013
Oct 2013
Road
application
for
Kelvedon
EO (IH)
Oval
EMES (BD)
lights
ED28/5-13
Sports Precinct Energy audit
Progressing
Consultant engaged to undertake audit
Aug 2013
IRS73/7-13
Blackmans Bay Skate Park
Progressing
Community consultation commenced
EMES (BD)
June 2013
C209/7-13
Purchase of data loggers
Progressing
Awaiting advice on audit by TasWater
EMES (BD)
C211/7-13
Petition
–
Woodbridge
Progressing
Final planning for path works underway – awaiting
approvals from DIER
EMES (BD)
IRS55/5-13
Dennes Point Consultation
Progressing
Community consultation commenced – meeting with BIAC
April 2014.
EMES (BD)
CDA20/3-13
Kingborough Arts Taskforce
Progressing
Future of taskforce to be reviewed.
C87/3-13
Communication towers
Progressing
To be progressed with communication companies
May 2013
March 2013
Footpath
at
MES (JD)
MC&RS
DGM (TF)
31
CLOSED SESSION
MONTH &
YEAR
Jan 2014
MINUTE NO
IRS11/1-14
RESOLUTION TITLE
Twin ovals
STATUS
Completed
COMMENTS
RESPONSIBLE
OFFICER
Advice provide to Cricket Tasmania
MC&RS (DS)
Previous Council resolutions – still being actioned
MONTH &
YEAR
MONTH &
YEAR
MONTH & YEAR
MONTH &
YEAR
Nov 2013
C426/15-13
Building encroachment – Heath
Court
Progressing
Contract signed and boundary adjustment process commenced.
EO (IH)
Aug 2013
C292/9-13
Alum Cliffs track land
Progressing
Compulsory acquisition documentation served
EO (IH)
C229/7-13
Proposed
Commercial
Development at Margate
Progressing
Property owner advised – awaiting response
C231/7-13
Land transfer – Council & Wijay
Progressing
Offer submitted to Dr Wijay – awaiting response.
EO (IH)
C33/1-13
Right of way over Council land
Progressing
Final survey plan being finalised.
EO (IH)
C277/10-12
Waste to energy
Progressing
Business case study being prepared – report to future Council
meeting.
MES (JD)
July 2011
C285/9-11
Possible relocation of depot
Progressing
Investigations into future of depot site ongoing
DGM (TF)
Oct 2010
C321/11-10
Cartwright Reserve
Progressing
Held over pending new Kingborough Planning Scheme
June 2013
Jan 2013
MONTH & YEAR
MONTH &
YEAR
DGM (TF)
EO (IH)
32
REPORT TO:
COUNCIL
SUBJECT:
COUNCIL WORKSHOPS HELD SINCE THE LAST MEETING
OFFICER:
GARY ARNOLD
1.
FILE REF:
25.7
BACKGROUND
1.1
This report provides details of Workshops held since the last ordinary
meeting. The Local Government (Meeting Procedures) Regulations 2005
requires that the agenda of an ordinary meeting of a council is to provide for
the date and purpose of any council workshop held since the last meeting.
1.2
The Regulations includes the following definitions:
“council workshop” means a workshop, seminar or gathering of persons for
the purposes of the council, but does not include a meeting or a meeting of a
special committee
“meeting” means –
1.3
(a)
a council meeting; and
(b)
a council committee meeting
Since the last Council meeting the following Workshops have been held:
Date
Purpose
3 March 2014
Destination Southern Tasmania – Ben Targett the
CEO from Destination Southern Tasmania reported on
the completion and imminent public release of the
Destination Management Plan for southern Tasmania.
3 March 2014
Digital Futures – Bernie Samms, David Bartlett and
Peter Croger from explor. provided a presentation on
the digital opportunities for Kingborough and how their
assessment tool can identify and map a local
community’s technological future.
4 March 2014
Kingborough Bowls Club – The Executive of the Bowls
Club showed Councillors their new indoor facility and
outlined how the Club would need some financial
assistance in order to complete some further
improvements to the facility.
RECOMMENDATION
Moved Cr
/Seconded Cr
That the report of the General Manager be received and that the Workshop
information provided be noted.
GARY ARNOLD
GENERAL MANAGER
14 March 2014
33
VOTING
For
Against
For
Cr Dr Bury
Cr Grace
Cr Wass
Cr McGinniss
Cr Black
Cr Nolan
Cr Bush
Cr Street
Cr Chatterton
Cr Wriedt
MAYOR’S COMMUNICATIONS
Mayor Bury will report verbally on meetings attended.
Against
34
MINUTES AND REPORTS OF COMMITTEES
PLANNING AUTHORITY COMMITTEE MEETING NO. 3
Moved Cr
/Seconded Cr
That the Minutes of Meeting No. 3 of the Planning Authority Committee held on
Tuesday, 11th March 2014 be received and confirmed
PA9/3-14
PA10/3-14
PA11/3-14
PA12/3-14
PA13/3-14
PA14/3-14
PA15/3-14
PA16/3-14
Declarations of Interest – Code of Conduct
Questions without Notice from Councillors
Delegated Authority for the period 3 – 18 February 2014
DA-2014-24 – Development Application for Extension to existing
dwelling (deck) requiring relaxation of rear boundary setback at
11 Sturt Close, Kingston for Mr D C Rhodes and Mrs R A
Rhodes
DAS-2013-35 – Development Application for Subdivision of 13
lots and one public open space lot at 33 Hillside Drive,
Blackmans Bay for M W Veith
DA-2013-232 – Development Application for Demolition of
existing dwelling and construction of dental surgery, first floor
residence and garage requiring relaxation of height maximum
and carparking at 6 Ocean Esplanade, Blackmans Bay for Town
and Country Planning Pty Ltd
DA-2014-13 – Development Application for Dwelling requiring
relaxation of side and rear boundary setbacks at 8 Keith Street,
Kingston for Damon Jackson Designs
DA-2013-304 – Development Application for Demolition of
existing shed and construction of dwelling requiring relaxation of
side boundary setback at 70A Diamond Drive, Blackmans Bay
for Maveric Builders Pty Ltd
VOTING
For
Against
For
Cr Dr Bury
Cr Grace
Cr Wass
Cr McGinniss
Cr Black
Cr Nolan
Cr Bush
Cr Street
Cr Chatterton
Cr Wriedt
Against
N.B. Minutes of the Planning Authority Committee Meeting No. 3 were
forwarded under separate cover.
35
INFRASTRUCTURE
MEETING NO. 2
Moved Cr
AND
RECREATIONAL
SERVICES
COMMITTEE
/Seconded Cr
That the following Minutes of Meeting No. 2 of the Infrastructure and
Recreational Services Committee held on Thursday, 13th March 2014 be
confirmed and the recommendations contained therein be adopted.
IRS13/2-14
IRS14/2-14
IRS15/2-14
IRS16/2-14
IRS17/2-14
IRS18/2-14
IRS19/2-14
IRS20/2-14
IRS21/2-14
IRS22/2-14
IRS23/2-14
IRS24/2-14
IRS31/4-14
Apologies
Crown Lease – South Bruny Foreshore
No Spray Register Policy
Electrona Reserve (Peggy’s Beach)
Request to Maintain Private Road
Upgrading of Public Toilet Facilities
Woodbridge Boat Ramp
Kingborough Road Safety Committee
Works Monthly Report – February / March 2014
Infrastructure & Recreational Services Monthly Report
Confirmation of Items to be dealt with in Closed Session
Closed Session
Closure
VOTING
For
Against
For
Cr Dr Bury
Cr Grace
Cr Wass
Cr McGinniss
Cr Black
Cr Nolan
Cr Bush
Cr Street
Cr Chatterton
Cr Wriedt
Against
CLOSED SESSION
Minute Nos. IRS25/2-14 to IRS30/2-14 are to be considered in ‘Closed
Session’.
N.B. Minutes of Infrastructure and Recreational Services Committee Meeting
No. 2 were forwarded under separate cover.
36
GOVERNANCE AND FINANCE COMMITTEE MEETING NO. 2
Moved Cr
/Seconded Cr
That the following Minutes of Meeting No. 2 of the Governance and Finance
Committee held on Monday, 17th March 2014 be confirmed and the
recommendations contained therein be adopted.
GF13/2-14
GF14/2-14
GF15/2-14
GF16/2-14
GF17/2-14
GF18/2-14
GF19/2-14
GF20/2-14
GF21/2-14
GF22/2-14
GF23/2-14
GF24/2-14
GF25/2-14
GF26/2-14
GF31/2-14
Chief Financial Officer’s Report
Kingborough Waste Services
LGAT – General Meeting
Audit Panel
Bi-Monthly Councillor Attendance and Reimbursement Table
Review of By-Laws
Charging of Outgoings Policy
Payment of Councillors Expenses and Provision of Facilities
Policy
Strategic Delivery Plan 2010 – 2015
Human Resources Policies
Organisation Development Progress Report
Information Services Update
Confirmation of Items to be dealt with in Closed Session
Closed Session
Closure
VOTING
For
Against
For
Cr Dr Bury
Cr Grace
Cr Wass
Cr McGinniss
Cr Black
Cr Nolan
Cr Bush
Cr Street
Cr Chatterton
Cr Wriedt
Against
CLOSED SESSION
Minute Nos. GF27/2-14 to GF30/2-14 are to be considered in ‘Closed Session’.
N.B. Minutes of Governance and Finance Committee Meeting No. 2 were
forwarded under separate cover.
37
MATTERS OF GENERAL INTEREST
Extract from Meeting Procedures Policy – Policy No. 5:
Matters of General Interest

It is a requirement of Regulation 8(5) that no matter that is not on the
agenda is discussed at a meeting, with the exception of urgent matters
that comply with sub-regulation 8(6).

Provision shall be made in the Agenda at the conclusion of all other
agenda items in Open Session for a Councillor or the General Manager
to advise the meeting of a matter of general interest. In accordance
with Regulation 8(5) there is to be no discussion on the matter of
general interest.
38
CONFIRMATION OF ITEMS TO BE DEALT WITH IN CLOSED SESSION
Moved Cr
/Seconded Cr
That in accordance with Regulation 15 of the Local Government (Meeting
Procedures) Regulations 2005 the following items are to be dealt with in Closed
Session.
Matter
Decisions/Documents
Applications for Leave of Absence
15(2)(j)
Infrastructure & Recreational Services 15(2)(c)
Committee Closed Session
Governance &
Closed Session
Finance
Committee 15(2)(j)
Civic Centre Photovoltaic Installation 15(2)(c)
Proposal
Bruny Island Transfer Station
15(2)(c)
VOTING
For
Against
For
Cr Dr Bury
Cr Grace
Cr Wass
Cr McGinniss
Cr Black
Cr Nolan
Cr Bush
Cr Street
Cr Chatterton
Cr Wriedt
Against
CLOSED SESSION
Moved Cr
/Seconded Cr
That in accordance with Regulation 15 of the Local Government (Meeting
Procedures) Regulations 2005 that Council move into Closed Session.
VOTING
For
Against
For
Cr Dr Bury
Cr Grace
Cr Wass
Cr McGinniss
Cr Black
Cr Nolan
Cr Bush
Cr Street
Cr Chatterton
Cr Wriedt
Against
In accordance with the Kingborough Council Meetings
Audio Recording Guidelines Policy, recording of the open
session of the meeting will now cease.
The Open Session of Council adjourned at
39
The Open Session of Council resumed at
Moved Cr
/Seconded Cr
The Closed Session of Council having met and dealt with its business resolves
to report that it has determined the following:
VOTING
For
Against
For
Cr Dr Bury
Cr Grace
Cr Wass
Cr McGinniss
Cr Black
Cr Nolan
Cr Bush
Cr Street
Cr Chatterton
Cr Wriedt
CLOSURE
Against
There being no further business, the Chairperson declared the
meeting closed at
.........................................................
(Confirmed)
...........................................
(Date)

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