` COMPANY PRE-QUALIFICATION Section A: General Company Information Laconstructa Group for Contracting W.L.L. Company Pre-Qualification Index Section SubSection Contents A General Company Information A1 Key Documents A2 Introduction A3 Organization Chart B Projects List C Company Resources C1 D Staff & Manpower List Management Systems D1 Quality Management Systems D3 Occupational Health & Safety Manual Laconstructa Group For Contracting W.L.L Company Pre-Qualification Sub-Section A-1: General Company Information Key Document Laconstructa Group for Contracting W.L.L. Company Pre-Qualification General Company Information / Key Documents ` ` Laconstructa Group For Contracting W.L.L Section : A1 General Company Information / Key Documents ` ` Laconstructa Group For Contracting W.L.L Section : A1 Sub-Section A-2: General Company Information Introduction Laconstructa Group for Contracting W.L.L. Company Pre-Qualification General Company Information / Introduction Section : A2 Introduction Company Name: Laconstructa Group for Contracting Firm Type: W.L.L. Company Description of company activities : Design/Build ,Construction Management ,General Contracting Registered Address: P.O. Box 63968, Doha-Qatar Location: 2 nd Floor,Retaj Business Centre -64 Al Saad , Doha -Qatar Telephone No.: +974 4486 1830 Fax No.: +974 4414 9578 Web Site: www.lgc-global.com Email: [email protected] E-Mail: Registration with Qatari Ministries, Authorities and Please Refer Key Documents Section A1 Details of Registration: Mr. Mohd Jassim A Al Sayegh Name of Partners Mr. Mohamed Yehya Managing Director: Mr. Mohamed Yehya Contact Person Mr. Mohamed Yehya Mobile +974-55540257 Laconstructa Group For Contracting W.L.L General Company Information / Introduction Section : A2 Introduction Laconstructa Group for Contracting is licensed under The Ministry of Labour in Doha, Qatar. We are specialized in tower civil construction, commercial and residential buildings, town houses, villas and contractor project management. Laconstructa Group has completed contracts in excess of Qr. 1.8 Billion. We take pride in achieving the best results in all of our projects, all of which are completed on schedule to the highest standard. We are distinguished among our clients for delivering the best in what we do and giving each project unique consideration, always strictly adhering to budget, schedule and service commitments. Our goal is to deliver proficiency and efficiency for each and every project we manage. In more recent years the company has successfully completed larger contracts within the commercial/ industrial on both traditional or design and build contracts. With great extent we have made inroads to the Middle East construction industry by earnest participation in projects of high reputation. The most fundamental part of the company is our professional and experienced employees who are dedicated to superior workmanship. Our employees take great care about their quality of work and they always take that extra step to ensure their work is delivered on time and to the highest standard. This is one of the reasons we are recognized as a company for smooth project completion. Laconstructa Group For Contracting W.L.L General Company Information / Introduction 1) Porto Arabia Tower 15A, 15B the Pearl, Doha – Qatar Description of Project: Area 141,800 m2 (4 Level Parking + 1 Mez + 1 Amenity. + 20 Floors) (500 Nos. Flats) Project Value: QR. 449 Million Role in Project: Construction Management Date: Completed. 2) Porto Arabia Tower 3A, 3B The Pearl, Doha – Qatar Description of Project: Area 141,800 m2 (4 Level Parking + 1 Mez + 1 Amenity + 20 Floors) 476 Nos. Flats Project Value: QR. 375 Million Role in Project: Construction Management Date: on going 3) Jassem Al Hargan Villa Description of Project: • Area 3,400m2 (1 Basement + G.F + F.F + P.H) Project Value: QR. 17 Million Role in Project: Construction Management Date: on going Laconstructa Group For Contracting W.L.L Section : A2 General Company Information / Introduction 4) Talah Building Beirut Lebanon Description of Project: • Area 4,500m2 (1Level Parking + 1 Amenity + .4 Floor Apartments) (8 Nos. Flats) Project Value: QR. 29 Million Role in Project: Laconstructa Group Date: on going 5) Viva Bahria Tower, VB 3, VB 4, VB 5 - The Pearl, Doha – Qatar Description of Project: Area 158,700 m2 (2 Level Parking+1GF.+Chalet Area +External+20 Floors) (468 Nos. Flats) Project Value: QR. 760 Million Role in Project: Construction Management Date: on going 6) Porto Arabia Tower 14 B The Pearl, Doha – Qatar Description of Project: Area 70,900 m2 (4 Level Parking + 1 Mez + 1 Amenity + 20 Floors) 250 Nos. Flats Project Value: QR. 183 Million Role in Project: Construction Management Date: on going Laconstructa Group For Contracting W.L.L Section : A2 Sub-Section A-3: General Company Information Organization Chart Laconstructa Group for Contracting W.L.L. Company Pre-Qualification ORGANIZATION CHART Section : A3 MANAGING DIRECTOR GENERAL MANAGER LEGAL COUNSEL DEPUTY MANAGER QA MANAGER ADMINISTRATION MANAGER FINANCE MANAGER BUSINESS DEVELOPMENT MANAGER PROJECT OPERATION MANAGER ESTIMATION MANAGER PURCHASING MANAGER HUMAN RESOURCES OFFICER PAYROLL CLERK BUSINESS DEVELOPMENT ASSISTANT COST& PLANING ADMINISTRATOR ESTIMATION ENGINEERS CIVIL ACCOUNTING CLERK CONTRACTS ADMINISTRATOR PLANNERS TREASURER PROJECT MANAGERS DATA BASE ADMINISTRATOR Laconstructa Group For Contracting W.L.L ELECTRICAL & MACHANICAL Section B: Projects List Laconstructa Group for Contracting W.L.L. Company Pre-Qualification PROJECTS LIST Sl.No. Project Porto Arabia 1 Tower 15A & 15B The Pearl Description of Project a) (4 Level Parking + 1 Mez. + 1 Amenity + 20 Floor Apartments) Section :B Project Value Role in Project Status QR. 449 Million Construction Project Completed management QR. 375 Million Construction Project Completed management QR. 17 Million Construction Project management QR. 29 Million Construction Project management QR. 760 Million Construction Project management QR. 183 Million Construction Project Management d) (500 Nos. Flats) Doha - Qatar Porto Arabia 2 Tower 3A & 3B The Pearl a) (4 Level Parking + 1 Mez. + 1 Amenity + 20 Floor Apartments) b) (476 Nos. Flats) Doha - Qatar 3 Jassem Al Hargan Villa a) ( Basement + Ground + First + Pent house + Landscape ) On going Al Thumama Talah Building 4 5 Beirut Lebanon Viva Bahria Tower Tower VB3,VB4,VB5 The Pearl Doha - Qatar Porto Arabia 6 Tower 14B a) ( 1Level Parking + 1 Amenity + .4 Floor Apartments) b) (8 Nos. Flats) a) (2 Level Parking + 1 GF + Chalet Area + External + 20 Floor Apartments) On going On going b) (468 Nos. Flats) a) (4 Level Parking + 1 Mez. + 1 Amenity + 20 Floor Apartments) b) (250 Nos. Flats) The Pearl - Qatar TOTAL VALUE OF THE ABOVE PROJECTS : QAR. 1.8 Billion Laconstructa Group For Contracting W.L.L On going PROJECTS LIST Section :B 1) Porto Arabia Tower 15A, 15B The Pearl, Doha – Qatar Role in Project Construction Management Client Executed Time Mr. Ali Ibrahim Al Malki Completed H.H Sheikh Srour BinMohammad Al Nahyan H.E Mr. Nasser Mohamed Ali Al Nowais Project Value 449 Million QR Laconstructa Group For Contracting W.L.L Contractor AFQCO PROJECTS LIST Section :B 2) Porto Arabia Tower 3A 3B The Pearl, Doha – Qatar Role in project Construction Management Client UDC Executed Time Completed Project Value Contractor 375 Million QR AFQCO Laconstructa Group For Contracting W.L.L PROJECTS LIST Section :B 3) Jassem Al Hargan Villa Role in project Time Construction Management Client Mr.Jassem Al Hargan Executed Under Execution Project Value Contractor 17 Million QR Lakers Laconstructa Group For Contracting W.L.L PROJECTS LIST Section :B 4) Talah Building Beirut Lebanon Role In Project Client Main Contractor LGC Value 29 Million QR Laconstructa Group For Contracting W.L.L Executed Time Ongoing Contractor Laconstructa Group for Contracting PROJECTS LIST Section :B 5) Viva Bahria Tower, VB 3, VB 4, VB 5 The Pearl, Doha - Qatar Role in project Construction Management Client Dorrat Al Doha Real Estate Executed Time Ongoing M/S Qatar Islamic Bank Project Value Contractor 760 Million QR AFQCO Laconstructa Group For Contracting W.L.L PROJECTS LIST Section :B 6) Porto Arabia Tower 14 B The Pearl, Doha – Qatar Role in project Construction Management Client Executed Time The Land Ongoing Project Value Contractor 183 Million QR REDCO ALMANA Laconstructa Group For Contracting W.L.L Sub-Section C: Company Resources Laconstructa Group for Contracting W.L.L. Company Pre-Qualification Sub-Section C-1: Company Resources Staff & Manpower List Laconstructa Group for Contracting W.L.L. Company Pre-Qualification Company Resources / List of Key Personnel SL No. Name Nationality Section :C1 Designation 1 MOHAMED YEHYA Lebanese Managing Director 2 DANA JOMAA Lebanese General Manager 3 HASAN AL American HR Manager 4 SHADI AL YOUNES Syrian Project Manager 5 HAYTHAM BARAKAT Syrian Project Manager 6 EESSA SHAWKI Egyptian Quality Manager 7 VENUGOPAL MENON Indian Safety Manager 8 SHAWAKAT MHETHAWI Syrian MEP Manager 9 ESSAM ISMAIL Syrian MEP Manager 10 BASSAM RIDA Lebanese Logistics Manager 11 FARES ALOUSH Syrian Construction Manager 12 HUSSAIN JOMAA American Construction Manager 13 ALI BASHAROUSH Lebanese Construction Manager 14 GEORGE OUSEPH Indian Finance manager 15 ARNEL AVILA Filipino Sr. Quantity Surveyor 16 JOEL SEDAN Filipino Sr. Architect 17 MANOJ VA Indian 18 NIZAR C.P Indian Planning & Estimation Engineer Project Co-ordinator 19 ROMMEL CAPILLY Filipino Project Co-ordinator 20 ABDUL HASHIM M Indian Designer / Project Engineer 21 HASAN HALAK Egyptian Logistics Coordinator Laconstructa Group For Contracting W.L.L Section D: Management System Laconstructa Group for Contracting W.L.L. Company Pre-Qualification Section D-1: Job Responsibilities Management System Quality Management System Laconstructa Group for Contracting W.L.L . Company Pre-Qualification Project Quality Assurance Plan (PQAP) INDEX Introduction 1. Quality Management System 1.1 1.2 1.3 Quality Manual Quality System Processes/ Procedures Quality Plans 2. GENERAL 2.1. 2.2. 2.3. 2.4. 2.5. 2.6. 2.7. 2.8. Quality Commitment Introduction Scope Purpose References Definitions Revisions Contractor Scope Of Work 3. ORGANIZATION AND RESPONSIBILITIES 3.1. 3.2. 3.3. Organization Responsibility Management Review 4. PROJECT QUALITY SYSTEM 4.1. 4.2. 4.3. 4.4. 4.5. 4.6. 4.7. 4.8. 4.9. 4.10. 4.11. 4.12. 4.13. 4.14. 4.15. General Contract Review Document and Data Control Purchasing Control of Employer’s Supplied Product Product Identification and Traceability Process Control Inspection and Testing Control of Inspection , Measuring and Testing Equipment Inspection and Test Status Control of Non-Conforming Product Corrective and Preventive Action Handling , Storage , Packaging , Preservation and Delivery Control of Quality Records Quality Audits Laconstructa Group For Contracting W.L.L Section : D1 Project Quality Assurance Plan (PQAP) 4.16. 4.17. 4.18. Training Servicing Statistical Techniques 5. DEFINITIONS 5.1. 5.2. 5.3. Part #1 List of Quality System Procedures (QSP) Part #2 List of Applicable Work Procedures (WP) Part #3 List of Applicable Inspection and Test Plans (ITP) Laconstructa Group For Contracting W.L.L Section : D1 Project Quality Assurance Plan (PQAP) Section : D1 INTRODUCTION The purpose of the management system is to provide continuous Improvement of the effectiveness and efficiency of the company performance, by considering the needs of interested parties, and most notably the needs and expectations our clients. We continuously improve business processes by defining objectives and using the system to meet those objectives. This improvement achieved through process monitoring, the degree to which the objectives met is determined. We continuously analyze and set objectives to improve our services and products, using formal processes in our quest to achieve client satisfaction, as well as methods and techniques that foster continuous improvement and good business practices. 1. QUALITY MANAGEMENT SYSTEM (QMS) The Quality Management System covers engineering, procurement and construction activities of the company and comprises of the following documents: i. ii. iii. Quality Manual Quality System Processes/ Procedures Quality Plans 1.1 QUALITY MANUAL The quality manual includes: a) Quality Policy, objectives and scope of the QMS b) Documented procedures and processes for managing our operations and activities are established in the QMS. c) Brief description of the interaction between the processes / procedures of the QMS 1.2 QUALITY SYSTEM PROCESSES/ PROCEDURES The Quality System processes/procedures are compilation of interrelated and interacting processes/procedures flowcharts/text written to reflect the management system that we currently use. The corporate quality manual is applicable to all business units, (From these processes/ procedures from which the project specific processes/procedures) are drawn out for use to developing the business unit/department/project quality plans. Laconstructa Group For Contracting W.L.L Project Quality Assurance Plan (PQAP) Section : D1 1.3 PROJECT QUALITY PLAN Project quality plans, work instructions and inspection & test plans spell out the requirements of the project and lays down which company processes/ procedures are to be used/modified to program and control the works of the project. The Project Quality Plans are established in accordance with the following as minimum requirements: • • • • • • • • • • Project Organization Structure Design activities Procurement activities Construction activities Requirements for receiving of materials including certification Requirements for storage and handling at site Installation activities including testing, hold and witness points Acceptance criteria Requirements for special processes Specific project procedures. Non-conforming conditions are reported in accordance with approved procedures. Corrective actions are completed in accordance with contract requirements, project specifications and to the satisfaction of the client. * METHOD OF QUALITY CONTROL ** Implementation of specific Project Quality Plan as per the subsequent Project Quality Assurance Plan (PQAP): Laconstructa Group For Contracting W.L.L Project Quality Assurance Plan (PQAP) Section : D1 2. GENERAL 2.1 QUALITY COMMITMENT The Project Quality Policy, Objectives and Requirements for the Project shall be as follows: 2.1.1 POLICY: • To establish, implement, maintain an efficient and effective Quality System that meets the elements of the Quality Management System for application to the project works including the control verification to be put in place to assure Quality during each stage of the works. • To implement, by all project personnel, and by vendors and subcontractors and suppliers thereof, the Quality System on all activities provided under Contract Documents. • To review and monitor the Quality System at regular intervals through the contract period both to improve system and detect and correct any adverse trends by taking the necessary action. 2.1.2 OBJECTIVES: • To provide products and services for the realization of a successful Project that meets the Contract and Project’s requirements to the satisfaction of the Employer. • To meet all quality requirements and technical performance criteria for the Project. • To meet all commercial performance criteria (namely schedule and cost) and by efficient utilization of technology, human and material resources. 2.1.3 PRODUCT REQUIREMENTS: 1. Determination of Requirements related to the Product: • Requirements related to product are generally specified in Contract documents. • Contract documents are reviewed to verify that requirements of conditions of contract, specification and design drawings are clear without ambiguities and are well understood and that the Organization has the capability and capacity to meet the contract requirements. • Amendments to contracts are likewise controlled Laconstructa Group For Contracting W.L.L Project Quality Assurance Plan (PQAP) Section : D1 2. Review of Requirements related to the Product: • The review will ensure that: All Client requirements are clearly defined and compatible to the scope of the business. • That the Organization has the necessary competent and adequate resources and the capability to meet and satisfy the specified requirements of the Contract within the agreed time-scale and budget. • Define contractual obligation including regulatory and legal requirements. • Any requirements differing from that as proposed by the Organization are highlighted and resolved. • Any variations to contracts/tender, however originated are reviewed and proposed solutions agreed by both parties, in writing. • Records of the results and actions arising from the review shall be maintained. Specific Procedures such as Quality System Procedures, Work Procedures, Inspection and Test Plans and Method Statements will be developed and implemented to ensure that all Quality aspects of the works are addressed. 2.2 INTRODUCTION The Project Quality Assurance Plan will be the Principal Quality document for the Project, it will be plans and summaries the Quality System, the control of smooth. In addition to project implement at and execute with no compromise on quality standard. 2.3 SCOPE The scope of the Quality Assurance Plan is as follows: • The works as defined in the Contract Documents (all volumes) and associated technical documents. 2.4 PURPOSE Laconstructa Group For Contracting W.L.L Project Quality Assurance Plan (PQAP) Section : D1 The purpose of the Quality Assurance Plan is to ensure that: • • Contract Documents are met. Project Quality requirements to Contractor are understood and met. The Contractor Quality System is planned, documented, communicated, understood by Project personnel, implemented and audited. • 2.5 REFERENCES 2.5.1 2.5.2 Contract Documents. Company Quality Assurance Manual. 2.6 DEFINITIONS QA : Quality Assurance QC : Quality Control PQAP : Project Quality Assurance Plan QSP : Quality System Procedures ITP : Inspection and Test Plan WP : Work Procedure MS : Method Statement ICL : Inspection Check List NCR : Non-Conformance Report CAR : Corrective Action Request MIR : Material Inspection Request MAR : Material Approval Request WIR : Work Inspection Request PM : Project Manager Laconstructa Group For Contracting W.L.L Project Quality Assurance Plan (PQAP) CM : Construction Manager QM : Quality Manager Section : D1 2.7 REVISIONS 2.8 2.7.1 The Project Quality Assurance Plan shall be revised by the Project Quality Manager to be “issued for implementation” and issued prior to commencement of works. 2.7.2.1 The Project Quality Assurance Plan shall be revised and reissued in accordance with the Project document control system. The first “0”issue shall be for the Engineer’s Review. “1” issue shall be for incorporating Engineer’s comments. Subsequent revisions shall be “2”, “3”, “4” etc. The appropriate revision number shall be marked in the right hand margin adjacent to the clause revised. 2.7.3 Revision shall be the responsibility of the Project Quality Manager and shall be so as to constantly reflect the current Project Quality System and Contract / Statutory and Regulatory requirements. All such revisions shall be subject to Engineer’s review and approval prior to implementation. CONTRACTOR SCOPE OF WORK The following activity falls within the contractor scope of work for the project. • 3 Build works as per Contract documents and relevant drawings and specifications, addition to the full respect of local applicable standards. ORGANIZATION AND RESPONSIBILITIES Laconstructa Group For Contracting W.L.L Project Quality Assurance Plan (PQAP) 3.1 3.2 3.8 Section : D1 ORGANIZATION 3.1.1 The Contractor organization for the Project organization interfaces is documented by the Project organization chart. including 3.1.2 Revisions to the Project organization chart are controlled independently of this plan. RESPONSIBILITY 3.7.2 The Project Manager is ultimately responsible for the quality of the finished works. This responsibility is delegated to Managers and Supervisors who are required to participate actively in the Quality System. All Managers and Supervisors are directly responsible for the quality of the works or service performed by their workforce. 3.7.3 The Project Quality Manager is the Quality Management Representative for the Project. He is the Quality Management contact on the Project site for the Engineer and all other intervening parties (Sub-Contractors, Suppliers etc.). He is independent of production and personnel and reports directly to the Company Quality Management Representative. 3.7.4 The Job Description of the main Supervisory staff in charge of the Project is described in Quality System Procedure # QSP-001. MANAGEMENT REVIEW Management review meetings shall be held in accordance with the requirements of Quality System Procedure 4 PROJECT QUALITY SYSTEM Laconstructa Group For Contracting W.L.L Project Quality Assurance Plan (PQAP) 4.1 Section : D1 GENERAL 4.1.1 The Project Quality System meets the requirements of: 1. Contract (as applicable) 2. Specification (as applicable) 3. Contractor Quality Assurance Manual 4.1.2 The Project Quality System is implemented through two sets of governing documents: 1. Contract Documents 2. Project Quality System Documents 4.1.3 The Project Quality System documents (listed below) provide a system of Quality Assurance and Quality Control to a level consistent with the requirements noted below. LEVEL – 1 The Project Contract Documents which defines the objectives and policy, and demonstrates how they are applied to comply with the Project requirements. LEVEL – 2 The Project Quality Assurance Plan and Project Quality System Procedures which specify the management activities, responsibilities, quality standards and provide instructions necessary to meet the Quality requirements of the contract. LEVEL – 3 Construction Method Statements and Quality Control Documentation such as “Work Procedures” and “Inspection & Test Plans” which specify activities, responsibilities, specification / standards and instructions necessary to meet the detailed quality requirements of the contract. Figure below shows the dependency of the elements of the Project Quality System Laconstructa Group For Contracting W.L.L Project Quality Assurance Plan (PQAP) Project Contract Documents Quality Assurance (QA) Project Quality Assurance Plan (PQAP) Quality Control Work Procedure (WP) (Project Specific) (QC) 4.2 Section : D1 Level-1 Quality System Procedures (QSP) Method Statement (MS) (Project Specific) Level-2 Inspection & Test Plan (ITP) (Project Specific) 4.1.4 Revisions to Quality Procedure are originated by the Department Manager concerned, reviewed by the Project Quality Manager and approved by the Project Manager. 4.1.5 The Project Quality Philosophy and system of the Contractor embraces the activities of its vendors, subcontractors and suppliers who are required to conform either to their own existing Quality System or to defined Contractor procedures to ensure compliance to Contract Documents. Where there is a difference between their own and the Contractor Procedure the latter shall rule. CONTRACT REVIEW 4.2.1 The Project Manager shall ensure that the requirements concerning the execution of the contract are defined accurately, any divergences, inaccuracies and missing information shall be identified and formally resolved with the Engineer in order to ensure a clear definition of the project. 4.2.2 Records of Contract review shall be generated and maintained as per applicable Quality System Procedure Laconstructa Group For Contracting W.L.L Level-3 Project Quality Assurance Plan (PQAP) 4.2.3 4.3 4.4 4.5 Section : D1 The customer communication processes are explained in quality System Procedure DOCUMENT AND DATA CONTROL 4.3.1 The Contractor shall nominate a staff member to be responsible for document and data control. 4.3.2 All documents coming within the Quality System as defined by this PQAP shall be issued on controlled distribution. 4.3.3 Project documents shall be controlled as per applicable Quality System Procedure. The receipt and distribution of correspondence on site shall be controlled as per applicable Quality System Procedure 4.3.4 The rules of document management will be applied by all contributing parties. The preparation, coding, administration, circulation, recording and archiving of documents shall be generated and maintained. PURCHASING 4.4.1 A list of approved suppliers and sub–contractors shall be prepared after taking into consideration their quality systems, product standards, experiences or by carrying out supplier evaluation applied Quality System Procedure . 4.4.2 Quality requirement shall be clearly specified in all purchase order or sub-contract agreement. 4.4.3 Purchasing of all permanent works material will be carried out in accordance with Quality System Procedure. 4.4.4 Material on site and in plant inspection will be carried out in accordance with applied Quality System Procedure . CONTROL OF EMPLOYER’S SUPPLIED PRODUCT Laconstructa Group For Contracting W.L.L Project Quality Assurance Plan (PQAP) Section : D1 For the different items of equipment products supplied by the Employer shall be inspected jointly by the Contractor and Engineer upon receipt, to verify compliance with specified requirements and determine if any special handling and storage instruction apply prior to incorporation into the works. The Employer or his Representative shall provide these instructions. (Quality System Procedure # QSP-020) 4.6 4.7 4.8 PRODUCT IDENTIFICATION AND TRACEABILITY 4.6.1 All permanent materials shall be uniquely identified and inspected at appropriate stages to ensure they confirm to contract requirement, have the necessary certification where applicable and have been installed in accordance with drawings, contract documents and specifications. 4.6.2 Quality System Procedure #. QSP-020 defines the approach that is followed for all the type of materials used from purchasing stage and the construction process, to ensure that the correct materials are used. PROCESS CONTROL 4.7.1 Process Control shall be planned for and implemented Through the Work Procedures and Inspection and Test Plans. Shall be in compliance with shall be in compliance with Inspection and Test Plans and Work Procedures are the Project Specifications, Drawings, Codes, Standards and Method statements. 4.7.2 Customer Satisfaction: Customer visits, and surveys, review meetings and other customer’s communications are used to gather information on his satisfaction. The results of customer satisfaction surveys and feedback reports are reviewed as part of the Management Review Meetings. INSPECTION AND TESTING Laconstructa Group For Contracting W.L.L Project Quality Assurance Plan (PQAP) Section : D1 4.8.1 All definable work phases shall include three phases of inspection as described in Quality System Procedure # QSP018. 4.8.2 All work is to be inspected with an Inspection and Test Plan (ITP). 4.8.3 The ITP shall be set out in a matrix form incorporate the sequence of inspection steps, the governing documents (specification, standards etc…), the standard to be achieved, the persons witnessing and the supporting documents to be produced. 4.8.4 WP’s shall be produced in addition to ITP’s if complexity or specific inspection instructions so demand, Quality System Procedure # QSP-015 sets up the system for the preparation of any Work Procedure. 4.8.5 ITP’s and WP’s shall be prepared and approved before the work starts. 4.8.6 ITPs shall be completed as work proceeds and shall not be left until the end of the job. Sign off and submission to Engineer shall follow as soon as possible after the work is completed. 4.8.7 All incoming products and materials are subjected to receiving inspection as detailed in Quality System Procedure # QSP-010 in process and final inspection is addressed in the ITPs. 4.9 CONTROL OF INSPECTION, EQUIPMENT MEASURING AND TEST 4.9.1 All Inspection, Measuring and Test Equipment on the project will be controlled and calibrated in accordance with Quality System Procedure # QSP-017. 4.9.2 Suppliers and Sub contractors (including test and inspection agencies) shall be responsible for controlling their own inspection, measuring and test equipment used in the performance of their work. Laconstructa Group For Contracting W.L.L Project Quality Assurance Plan (PQAP) 4.10 Section : D1 INSPECTION AND TEST STATUS. 4.10.1 The Inspection and Test Status of all works within the contract scope shall be known and verifiable at all time. 4.10.2 Inspection and Test status is addressed and controlled in accordance with Quality System Procedure # QSP-018. 4.11 CONTROL OF NON CONFORMING PRODUCT 4.11.1 The control of non conformance system is the responsibility of the Project Quality Manager who carries out trend analysis of the non-conformances raised. 4.11.2 The Project Quality Manager is responsible for implementing the non conformance control system in accordance with Quality System Procedure # QSP-009. 4.11.3 The Project Quality Manager shall maintain a log of all non- conformances. 4.12 CORRECTIVE AND PREVENTIVE ACTION The Project Quality Manager is responsible for initiating and monitoring corrective and preventive action in accordance with Quality System Procedure # QSP-004. 4.13 HANDLING, STORAGE, PACKAGING, PRESERVATION AND DELIVERY Handling, Storage, Packaging, Preservation and Delivery is addressed and controlled in accordance with Quality System Procedure # QSP-019. 4.14 CONTROL OF QUALITY RECORDS 4.14.1 The Project Quality Manager is responsible for ensuring that all necessary documentation is complied to complete the End of Construction Report in accordance with Quality System Procedure # QSP-024. 4.14.2 Final inspection closing out and Handing Out shall be prepared accordance with Quality System Procedure # QSP-022. Laconstructa Group For Contracting W.L.L in Project Quality Assurance Plan (PQAP) Section : D1 4.14.3 Operation and Maintenance Manual contents shall be prepared in accordance with Quality System Procedure # QSP-021. 4.14.4 Quality records shall be in accordance with Quality System Procedure # QSP-008. 4.15 QUALITY AUDITS 14.15.1 The Quality Manager is responsible for carrying audits for Project Quality System and for Sub-Contractors and main Suppliers in accordance with an established audit schedule which is regularly reviewed. 14.15.2 Quality Audits are addressed in accordance with Quality System Procedure # QSP-003. 4.16 TRAINING 4.16.1 Project Personnel shall be qualified for their function. 4.16.2 The Project Quality Manager shall ensure that Senior staff and quality related personnel are familiarized with : • • • The Project Quality System as set out by the Project Quality Plan. The Quality Procedure applicable to the project staff’s work and duties. Implementation of detailed procedures such as WPs and ITPs. 4.16.3 Training is addressed in accordance with Quality System Procedure # QSP-006. 4.17 SERVICING 4.17.3 The Company will ensure that all necessary maintenance and servicing of the project is carried out in accordance with the Quality System Procedure. 4.18 STATISTICAL TECHNIQUES 4.18.3 The project shall adopt suitable statistical techniques to control construction activities in accordance with the Quality System Procedure # QSP-025. For example, statistics are applied to concrete characteristics to monitor the production and control of concrete. The monthly average and standard deviation will Laconstructa Group For Contracting W.L.L Project Quality Assurance Plan (PQAP) Section : D1 be calculated for the 7 days and 28 days compressive strength to determine the degree of control of the concrete. 5 DEFINITION Form of the (QSP)s (WP)s and (ITP)s are not attached and will be provided in due Course. Part #1 List of Quality System Procedures (QSP) Part #2 List of Applicable Work Procedures (WP) Part #3 List of Applicable Inspection and Test Plans (ITP) PART #1 LIST OF QUALITY SYSTEM PROCEDURES (QSP) 1. Project Organization and Job Description 2. Design Review & Drawing Control 3. Quality System Audits 4. Corrective and Preventive Action 5. Management Review 6. Training / Personnel Qualification 7. Clarification, Deviation and Field Change Requests 8. Quality Records 9. Control of Non-Conforming Product 10. Material Receiving Inspection 11. In Plant Inspection 12. Document and Data Control 13. Purchasing 14. Suppliers / Subcontractors and Approval Control 15. Preparation of Work Procedure 16. Receipt and Distribution of Correspondence on Site 17. Inspection, Measuring and Test Equipment, Calibration Test Status 18. Inspection and Test Status 19. Material Handling, Storage, Packaging and Delivery 20. Material Certification and Traceability 21. Operation and Maintenance Manual Contents 22. Final Inspection, Closing Out and Handing Over 23. Servicing the Project 24. End of Construction Report 25. Statistical Techniques PART # 2 Laconstructa Group For Contracting W.L.L QSP - 001 QSP - 002 QSP - 003 QSP - 004 QSP - 005 QSP - 006 QSP - 007 QSP - 008 QSP - 009 QSP - 010 QSP - 011 QSP - 012 QSP - 013 QSP - 014 QSP - 015 QSP - 016 QSP - 017 QSP - 018 QSP - 019 QSP - 020 QSP - 021 QSP - 022 QSP - 023 QSP - 024 QSP - 025 Project Quality Assurance Plan (PQAP) Section : D1 LIST OF APPLICABLE WORK PROCEDURES (WP) (NOTE: THIS BELOW LIST ARE JUST SAMPLES OF THE (WP) WILL BE REVISED AS PER THE PROJECT REQUIREMENT. 1. 2. 3. 4. Surveying Works Earth Works Concrete Works Masonry Works WP - 001 WP - 002 WP - 003 WP - 004 PART# 3 LIST OF APPLICABLE INSPECTION AND TEST PLANS (ITP) (NOTE: THIS BELOW LIST IS SAMPLES OF THE (ITP) WILL BE REVISED AS PER THE PROJECT REQUIREMENT. A. ITPs FOR CIVIL / STRUCTURAL WORKS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21 22 23 24 B. Surveying Works. Earth works. Blinding Works. Structural Concrete Works . Pile Head Treatment Works. Pre-Cast Works. Structural Steel Works. Grouting works. Road Works. Sand Cement Screed Works. Self Leveling Screed Works. Bituminous Damp Proofing Works. Modified Bitumen Sheet Water Proofing. Cold Fluid Applied Water Proofing. Light Weight Concrete Works. Concrete Topping Works . Termite Control Works. Steel Deck Works Sprayed on Fire Proofing Works Cementations Water Proofing Works. Concrete Paver Works. Coloured / Textured Concrete Works. Exterior Stone Paving Works. Landscaping Planting Works. ITPs FOR ARCHITECTURAL WORKS Laconstructa Group For Contracting W.L.L Project Quality Assurance Plan (PQAP) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. Solid Concrete Masonry Works Light Weight Concrete Masonry Works Roofing Works Roof Tiling Works Composite Dome Works Garbage Chute Works Acoustic Insulation Works Aluminum Doors and Window Works Bronze Door Works Steel Door Works Metal Stairs Works Railing Works Expansion Joint Cover Assembly Works Overhead Coiling Door Works Aluminum Louvers Works Roof Hatches Works Locker Works Green Wall Works Wood Door Works Architectural Wood Work Kitchen Units Works Door Hardware Works Furniture Works Toilet Compartments Works Skim Coat Plaster Works Portland Cement Plaster Works Polished Plaster Works External Rendering Works Cement Board Works Gypsum Partition and Lining Works Interior Stone Works Stone Flooring Works Agglomerate Tile Works Ceramic Tile Works Cork Tile Works Sheet Rubber Flooring Works Rubber Flooring Works Vinyl Flooring Works Wood Flooring Works Terracotta Tile Works Traffic Coating Works Epoxy Flooring Works Gypsum Board Suspended Ceiling Works Gypsum Tile Ceiling Works Glass Fiber Reinforced Gypsum Works Laconstructa Group For Contracting W.L.L Section : D1 Project Quality Assurance Plan (PQAP) 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57. C. ITPs FOR ELECTRICAL WORKS 1. 2. 3. 4. 5. 6. 7. 8. D. Metal Ceiling Works Wood Ceiling Works Acoustical Panel Ceiling Works Fabric Wall Covering Works Joint Sealant Works Glazing Works Aluminum Glazed Curtain Wall Works Glass Block Skylight Works Frameless Glass Door Works Painting Works Vinyl Wall Covering Works Laminated Marble Works Wires and Cable Works Conduiting Works Cable Trays / Cable Ladders Installation Works Light Fitting Installation Works Fire Alarm Installation Works Lightening and Earthing Protection Installation System Electrical Panel Installation System Testing and Commissioning ITPs FOR MECHANICAL WORKS 1. 2. 3. 4. 5. 6. 7. 8. 9. HVAC Duct Works Sanitary and Storm Drainage Pipe Works Domestic Water Supply Pipe Works Chilled Water Pipe Works Mechanical Equipment Installation Works Fire Hose Cabinets and Reel Installation Works Elevators Installation Works Sanitary Ware Installation Works Testing and Commissioning Laconstructa Group For Contracting W.L.L Section : D1 Section D-3: Management System Occupational Health & Safety Manual Laconstructa Group for Contracting W.L.L. Company Pre-Qualification Occupational Health & Safety Manual Index Section Sub-section Contents 1 Safety Policy Statement 2 Safety Program Monitoring And Reporting 3 Planning 3.1 3.2 3.3 3.4 3.5 3.6 3.7 4 Pre-Construction Safety Review Pre-Construction Safety Meetings (With Sub-Contractors) Project Safety Orientation Supervisor Orientation And Non-Working Status Pre-Construction Equipment Check Safety Meeting 4.1 4.2 4.3 5 5.1 5.2 Toolbox Safety Meetings Weekly Site Meetings Management And Supervisor Meeting Nonconformity, Corrective Action & Preventive Actions Accident Investigation And Reporting Responsibilities 5.3 Reporting Initial Occurrence (First-Aid) 5.4 Reporting Medical Aid 5.5 Reporting Lost Time Accident Monthly Statistics Reporting 6 7 Hazard Identification, Risk Assessment & Determining Control Pre-Construction Planning 6.1 Subcontractor Reporting 6.2 Progress & Partners First-Aid Reports 6.3 Internal Reporting Emergency Preparedness And Response Laconstructa Group For Contracting W.L.L Section : D3 Occupational Health & Safety Manual 1. Section : D3 SAFETY POLICY STATEMENT A prime objective of LACONSTRUCTA GROUP Management is to maintain excellence in safety and health standards throughout all company operations. Professional management together with commitment by all employees to achieving a high standard of safety will prevent job hazards from causing injuries, distress and financial losses. A vigorous and pro-active commitment to Total Accident is essential to ensuring that our employees, clients, sub-contractors and the general public have the confidence in our ability to achieve this important objective. 2. SAFETY PROGRAM MONITORING AND REPORTING This section extracted from the Construction Safety Execution Manual describes the manner in which the Safety Program is executed from the time of award of work to a subcontractor, through construction execution to a post-construction Safety review. Laconstructa Group For Contracting W.L.L Occupational Health & Safety Manual 3. Section : D3 PLANNING 3.1. HAZARD IDENTIFICATION, RISK ASSESSMENT & DETERMINING CONTROL LACONSTRUCTA GROUP has undertaken a hazard identification, risk assessment and determination of necessary controls for each of the company activities, including routine and non-routine activities; activities of all persons having access to the workplace. All factors including human behavior, capabilities and human factors; significant hazards & risks have been considered by management and shall: • Eliminated • Controlled • Reduced Employees participate in the risk analysis process and are involved in the development of policies, procedures and objectives for risk avoidance, reduction and control 3.2. PRE-CONSTRUCTION PLANNING Prior to construction, the Project Safety Coordinator, in conjunction with the Site Manager, shall complete the following work: 1. Develop final safety orientation program complete with handouts, films, etc., which may be required. 2. Develop requirements for training. 3. Establish interface with health officials 4. Determine location of emergency medical services and establish contacts. 5. Establish contacts with doctors, paramedic service and emergency Evacuation service and make necessary requisitions for commercial Service. 6. Site Safety Requisition for: • • Safety personnel First-aid trailers • • First-aid equipment Emergency vehicles Laconstructa Group For Contracting W.L.L Occupational Health & Safety Manual Section : D3 7. Determine availability of fire-fighting services. 8. Establish plans for hazardous material training for employees (if applicable). 9. Develop and initiate Safety Incentive Program. 10. Update reporting forms if required. 11. Ensure all documents are in place for pre-construction safety review. 3.3. PRE-CONSTRUCTION SAFETY REVIEW Prior to construction, a joint meeting will be held to review the safety Documents pertaining to that area. As a minimum, the following personnel should attend: • • (Site safety representative) (Site manager) The objectives of the meeting will be: 1. Review the existing Construction Safety Execution Manual to ensure that the objectives of the Company’s Health and Safety Program are being met. 2. Ensure that the Construction Safety Execution Manual meets the requirements of regulatory authorities. 3. Review the responsibilities of the various entities who will be on site Including: • Client • Main Contractor • Subcontractors • Consultants • Other contractors (if any) 4. Review whether significant site hazards have been properly identified and necessary procedures are in place to properly deal with these hazards, such as: • • Protection of workers against hazards Site safety orientation program 5. Program for voluntary disclosure by workers for medical Laconstructa Group For Contracting W.L.L Occupational Health & Safety Manual Section : D3 6. Review level of contacts which have been set up with regulatory agencies. 7. Review contractual elements of safety within subcontract agreements. 8. Devise a plan by which any outstanding deficiencies can be rectified prior to the commencement of construction. 3.4. PRE-CONSTRUCTION SAFETY MEETINGS (WITHSUB-CONTRACTORS) In addition to any bid review meetings which may be required to be held with potential subcontractors during the bid evaluation phase, after contract award and prior to subcontractor starting work, each subcontractor will be required to attend a preconstruction safety meeting. The following personnel, as a minimum, shall attend the meeting: • • • • • Site Manager Field Safety Supervisor Subcontractor Safety Representative Subcontractor Site Supervisor Subcontractor Management Personnel A meeting agenda will be provided to all attendees well in advance of the meeting and the meeting will be minuted. A typical list of some agenda items to be considered are as follows: 1. Introduction of personnel and responsibilities: • Designation of chairman and recording secretary • Identification of attendees, company affiliations 2. Scope of work and layout: • Outline of job (purpose, layout, duration, manpower, etc.) • Outline related work/other subcontractors • Locate restricted work area • Review environmental and area residents' concerns for the project • Review significant site hazards 3. Safety: • Review safety objectives for the Project • Review subcontractor’s safety requirements • Review project safety policy • Review employee safety responsibilities/rules for construction site Laconstructa Group For Contracting W.L.L Occupational Health & Safety Manual Section : D3 4. Review pertinent government regulations and establish contact 5. Identify safety representative of contractor, subcontractor and client responsibilities. 6. Identify emergency response coordinator. 7. Establish procedures for the creation of appropriate work site safety committees. 8. Discuss: • Safety meeting schedule, format records and attendance • Orientation of new employees • Requirement for incident/accident reporting • Monthly safety records report to be generated 9. Review Safe work Procedures, stressing that they will be enforced on site. 10. Identify "hot and cold" work permit areas, emphasizing confined space entry and evacuation 11. Identify smoking areas and rules. 12. Schedule initial equipment checkout and all safety equipment Inspections. 13. Review established project speed limits. 14. Stress that good housekeeping is a high priority and shall be enforced. 15. Schedule emergency drills. 16. Review First-Aid/Health issues. 17. Establish accepted ways and means of disposal of waste material, effluent, spills, etc.. Review transportation of dangerous goods requirements. 18. Establish communications requirements. 19. Review of contractual implications of subcontractor that me not conforming with the construction Safety Manual. 20. Devise a plan and schedule for dealing with any safety deficiencies prior to construction. Distribute copies of all construction procedures and methods to be used on site, and record the distribution in the minutes. Laconstructa Group For Contracting W.L.L Occupational Health & Safety Manual Section : D3 3.5. PROJECT SAFETY ORIENTATION Worker orientation for all LACONSTRUCTA GROUP and Subcontractor’s personnel who will be working on the construction portion of a project shall be handled by the company under the direction of the Field Safety Supervisor. Orientation is a pre-requisite to working at any construction site with the exception of those persons granted Visitor Status of the Construction Safety Manual. Workers who have attended the site safety orientation session shall be given an identification card which should be retained on person to be shown on demand while within any of the construction areas, or on transportation to and from the job site. Safety orientation shall include the following information: • Brief review of project scope and purpose. • Review of relationship of Progress & Partners /Subcontractor. • Review of Safe work Procedures Manual. • Training comprising minimum standard required by law. • Review of site security. • Review the basics of Emergency Response Plan and an indication where Information relevant to specific work sites may be obtained. All workers will be required to attend a general safety orientation session to be followed by a site specific safety orientation at individual sites. All workers who attend orientation sessions will be required to sign an attendance sheet. 3.6. SUPERVISOR ORIENTATION All of the subcontractor's supervision staff on-site, at the level of foreman and above, shall be required to attend one or more orientation sessions conducted by the Company, in addition to the Project Safety Orientation previously described. The purpose of the sessions will be: • To describe more fully the supervisor's responsibility for the safety of his crew • To describe the Supervisor's accountability for the quality of the work performed by his crew Laconstructa Group For Contracting W.L.L Occupational Health & Safety Manual Section : D3 • To describe the work planning process in which the subcontractor must Submit a Weekly Work Plan prior to obtaining a Work Permit • To describe the Work Permit System • To review the concept of workplace hazard identification wherein the foreman conscientiously assesses the workplace for existing and potential safety hazards as part of his daily routine. Identification of hazards would be followed by automatic initiation of corrective action prior to the occurrence of accidents or incidents All foremen shall remain at or near the work site at all times completely free to direct and advise his crew, monitor his crew's activities, and obtain permits for his crew's work on an hourly, daily and weekly basis. 3.7. PRE-CONSTRUCTION EQUIPMENT CHECK A safety representative and the subcontractor shall audit all construction equipment for compliance with regulatory and project safety standards as explained in the contractor Safety Manual. Deficiencies shall be corrected prior to the use of the equipment on the project. Equipment which appears to be in poor repair will require a mechanic's certification of worthiness. A record of the check shall be kept by the Company and a copy given to the Subcontractor. A new check will be completed in its entirety when deficiencies have been corrected. 4. SAFETY MEETINGS LACONSTRUCTA GROUP management is committed to achieving a high level of excellence pertaining to the health and safety of employees and believes this is only achievable through open and constant communication at all levels. To ensure this, the Company management shall conduct the following meetings/ sessions on all work sites: 4.1. TOOLBOX SAFETY MEETINGS Daily: This is a short, pre-job meeting to discuss the work of the day, the Hazards involved and the precautions to be taken. Where a critical task is planned, this meeting shall be minuted and an attendance record taken. Attendance should be limited to the workers on a particular job and their immediate supervisor(s). Meeting topics should be of concern to the job at hand. Workers should feel free to discuss immediate problems and concerns. The supervisor must review pertinent work procedures at this meeting. Weekly: These meetings are similar to the daily meetings but additional time should be scheduled so that major topics of safety and discussions on resolution of previous Laconstructa Group For Contracting W.L.L Occupational Health & Safety Manual Section : D3 safety items can be discussed. Weekly Craft labor toolbox meetings shall be minuted and an attendance record will be signed by all present. LACONSTRUCTA GROUP safety representative shall be advised of all scheduled meetings, shall attend if possible, and shall receive copies of minutes and attendance record. 4.2. WEEKLY SITE MEETINGS The meeting shall be attended by the supervisors and foremen representing all trades of the major site Sub-Contractors and the supervisors and foremen of all minor SubContractors. Safety personnel shall also be attended. Meetings will be chaired and minuted by the site Management personnel. Prior to weekly site safety meeting, site Management may request the Sub-Contractor's senior site representative to accompany them and the client's senior site representatives on an executive walk around safety inspection. Purpose of the walk around is to identify hazard areas due to changing site conditions and to assess general safety practices being utilized. Typical discussions/minutes should include: • Date, time of commencement and adjournment • Location of construction site, name of Subcontractor(s) and types of Construction • Members of committee present. List names with spaces for occupation, name of employer and company crew size • Subcontractors or trades not represented • Minutes of previous meeting • Report of dispensation of previous recommendations • Accidents or injuries investigated since previous meeting • Weekly job site meetings report • Any unsafe conditions, inspection, project safety audit report, or Observation reports are to be read into the minutes, including the date, Report number and name of inspector • First-Aid Report • Accidents or injuries requiring further investigation • Members' reports of unsafe conditions identifying the: - Problem Laconstructa Group For Contracting W.L.L Occupational Health & Safety Manual - Section : D3 Corrective action Responsibility • Results of executive walk around safety inspection • Work schedule projections • Other business • Date of next meeting • Secretary's signature 4.3. MANAGEMENT AND SUPERVISOR MEETING For each project area, biweekly review meetings shall be held to review incidents of equipment damage, personal injuries, construction errors, close call occurrences, thefts, fire exposure, attendance, and productivity performance. Attendees will include: • Project Manager • Site Manager • Field Safety Supervisor • Representatives of Subcontractors Required improvement or changes to safety precautions on the project may result from these meetings. Implementation of these actions will be the responsibility of the Site Manager. 5. NONCONFORMITY, CORRECTIVE ACTION & PREVENTIVE ACTIONS All non-conformances are reported to the respective department’s manager who decides what curative measures can be taken to avoid or minimize any adverse impact on H&S. Preventive, corrective and mitigating actions shall be appropriate to the magnitude of the problem and commensurate with the risk encountered. LACONSTRUCTA GROUP Inc. W.L.L. maintains documented procedures to identify Nonconformity and implementing corrective action and preventive action. Corrective action taken is appropriate to the magnitude of problems and commensurate with the risks involved. Preventive actions are identified through the use of trends in processes, internal and third party audit raised observations, during design stage, customer feedback from survey, and every time there is a newly introduced process procedure or instructions and even the observation on the day to day activities. This policy shall cover corrective and Preventive actions are effectively handling customer complaints and reports of non-conformities. Follow-ups on the implementation of corrective actions are conducted to determine their effectiveness. Corrective & Preventive actions Laconstructa Group For Contracting W.L.L Occupational Health & Safety Manual Section : D3 are included in the management review and if any changes required in procedure shall be discussed and implemented. Corrective action records are being filed and maintain by the Management Representative according to the Control of Documents and records Procedure. 5.1. ACCIDENT INVESTIGATION AND REPORTING The principal purpose for reporting accidents is to ensure that any injured worker(s) receive the benefits to which they are entitled and to ensure that information regarding the accident is received by the proper people who are able to assist in preventing similar occurrences elsewhere. Some guidelines in reporting are presented here to assure that a uniform method of reporting and recording accidents is utilized on the project by all persons. 5.2. RESPONSIBILITIES • • Field safety reports and records are the responsibility of the Site Manager. He may designate, as required, other staff to compile and complete the reports. • Field reports and records must be completed immediately after each accident. Each reportable medical aid, lost time accident or property damage/loss will require the completion of Accident Investigation Report in addition to any reports completed by the Employer involved. Accidents involving cranes will additionally require completion of Crane Accident Investigation Report. Copies of all investigation reports will be sent to the Safety Representative within 24 hours of the occurrence, however safety Representative will be notified verbally as soon as possible after the occurrence. The originals of any Accident Investigation Report will be routed through the Safety Representative for signature prior to distribution. Monthly statistics reports relating to accidents will be in accordance with the company standard manual. 5.3. REPORTING INITIAL OCCURRENCE (FIRST-AID) Any occurrence of injury or illness reported to first aid, supervision or to a medical treatment center shall be recorded in detail in the First-Aid Treatment Book. A FirstAid Treatment Book will be kept in the First-Aid. Trailer at each site for all employees working at each site. Entries in the logbook shall be filled by the nurse, or the designated First Aid Representative and all information shall be kept confidential. Subcontractors who do not work on the sites covered by Project First-Aid facilities shall make provisions for their own First-Aid treatment and records. First-Aid Treatment Books of all subcontractors are subject to audit by safety personnel. Laconstructa Group For Contracting W.L.L Occupational Health & Safety Manual Section : D3 5.4. REPORTING MEDICAL AID Any occurrence which becomes a medical aid case in addition to being registered in the Site First-Aid Treatment Book shall be recorded on a Medical Aid Treatment Log. One copy of this log will be filed with the Head Office Safety Department Section Officer on a monthly basis whether or not there were any reported occurrences. All Subcontractors are required to advise the Field Safety Supervisor or his designate of the occurrence of a medical aid case. In addition to being recorded on the Medical Aid Treatment Log, the medical aid case will be investigated and an Accident Investigation Report shall be completed. 5.5. REPORTING LOST TIME ACCIDENT When an employee experiences an accident, the employee has the right to be examined by a doctor. Should the employee choose not to be so examined, the First-Aid Attendant may require such an examination in any event, if it is felt to be necessary. In the event the doctor determines the employee should take time off work in addition to the day the accident occurred, the accident becomes a "Lost Time Accident". A Lost Time Accident is required to be reviewed with the senior management within 24 hours after the occurrence. All Lost Time Accidents shall be investigated and recorded on the Lost Time Accident Report and shall be submitted to Safety Representative and to the Head Office Safety Department Section Officer on a monthly basis whether or not lost time accidents occurred during the month. Any infraction and/or potential unsafe conditions shall be recorded at the time they are observed and corrective action must be initiated immediately. If immediate corrective action is not possible, the hazard (s) shall be identified with markers as "unsafe" until proper corrective action can be taken. The completed inspection form with the appropriate comments and actions required shall be filed with the Site Manager upon completion of the inspection with a copy to the subcontractor. The Field Safety Inspector shall follow-up on his inspection report to ascertain that areas marked "unsafe" are being corrected as soon as possible. Laconstructa Group For Contracting W.L.L Occupational Health & Safety Manual Section : D3 The Site Manager shall formally advise subcontractor in writing of any unsafe condition on which action has not been taken by the time of the next weekly inspection, requesting corrective action. Lack of response to this written advisory request will be cause for contractual action against the subcontractor. On a more frequent basis, preferably daily, while the Safety Inspector is doing a normal round of the work site, a mental or written checklist of potential safety infractions should be compiled. Subcontractors should be verbally advised of any infractions which are apparent. 6. MONTHLY STATISTICS REPORTING 6.1. SUBCONTRACTOR REPORTING Each Subcontractor shall submit to site management no later than the 2nd working day of the following month a Subcontractor's Monthly Safety Report detailing lost time accidents, medical aid, near misses, lost work days, man-hours worked and automotive incidents on the form provided. 6.2.PROGRESS & PARTNERS FIRST-AID REPORTS First-Aid Representative shall summarize the first-aid visits on a monthly basis for each of the sites where a first-aid trailer (and record book) is located. 6.3.INTERNAL REPORTING Safety Supervisor shall ensure that the following information are completed, on a monthly basis, for each project and for the combined projects from the summaries provided, and checked against information obtained from accident/incident reports: • • • • Lost Time Frequency Rate Record of Man-hours and Accidents Gross man-hours worked on the project for all contractor personnel (Including subcontractors) Brief description of all major safety achievements and recommendations Additionally, minutes of all safety meetings and inspections, a summary of all serious incidents and corrective action and copies of individual subcontractor’s statistics reports will be attached. Cumulative project statistics will be provided in the form of "Lost Time Frequency Rate" and "Record of Man-hours and Accidents". Laconstructa Group For Contracting W.L.L Occupational Health & Safety Manual 7. Section : D3 EMERGENCY PREPAREDNESS AND RESPONSE The Health and Safety Management Representative with the members of the Sites Health and Safety Committee are responsible to conduct a meeting periodically to identify actual and potential emergency situations and problems that may have arisen during the gap between the previous meeting. This includes a review of: incident and non-conformance reports, audit reports, major incident reports, as well as the results from tests of emergency procedures and communications from internal and external interested parties. Necessary changes shall be amended in the Emergency Preparedness procedure based on the report. The OH&S MR and Safety Officers are responsible for updating emergency procedures accordingly. Company emergency procedures include: • Emergency Preparedness and Response • Emergency Evacuation Plan In case of Fire in Work Site • Office Fire Evacuation Plan • Emergency Rescue Plan In case of Burn, unconscious due to smoke • Emergency Evacuation Plan In case of Stand Storm or High wind • Emergency Plan In Case of Heat Stress or Heat Stroke • Camp Evacuation Plan The Health and Safety Management Representative and Safety Officers are responsible for arranging annual tests of all emergency procedures. Laconstructa Group For Contracting W.L.L Pr o-Developer s Pr o-De veloper s LACONSRUC TA GRO UP FOR CO NTRACTING W.L.L P.O. Box 63968, Doha-Qatar Tel : (+974) 44861830 Fax : ( +974) 44149578 Email : info@lgc- global.com
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