12th Ordinary Meeting Minutes

19th & 20th Executive Committee
12th Ordinary Meeting
WSC Room
th
10 August 2014
1000 hours
Members in Attendance
Present
Han Zhengjie
President
Lee Le Xin Francoise
Vice President 2
Xia Yin
Honorary General Secretary
Lee Si Min
Honorary Financial Secretary
Kwek Xiang You
RSP (Elders) Chairperson
Low Shu Yi
RSP (Friends of Children) Chairperson
Sasidharan Sadil
RSP (Intellectually Disabled) Chairperson
Ng Wee Yang
RSP (Physically Challenged) Chairperson
Chua Jia Ni
Camp OutReach Chairperson
Tan Wei Liang Mark
Challenge ur Limits Chairperson
Song Wei Hern
Volunteer Management Chairperson
WINNER OF THE PRESIDENT’S SOCIAL SERVICE AWARD 2008 (INFORMAL CATEGORY)
RECIPIENT OF THE SINGAPORE YOUTH AWARD 2006 (MEDAL OF COMMENDATION)
RECIPIENT OF THE COMMONWEALTH YOUTH GOLD AWARD 2004
WINNER OF SINGAPORE YOUTH AWARD 1999– COMMUNITY AND YOUTH SERVICES (TEAM)
Absent
Low Mei Xiu
Vice President 1
Teo Yao Zhong
Growth and Opportunities! Chairperson
Tay Bai Xun(Lucas)
Publicity and Publications Chairperson
Huang Wenhui
RSP (Hearing Impaired) Chairperson
Chong Kian Long Kelvin
RSP (Visually Handicapped) Chairperson
Isabel Ho Yen Lin
RSP (Youth) Chairperson
Asveeny D/O Sanjeevi
Operation Hope Chairperson
Muhd Syafiq Bin Zulkefli
Overseas Volunteering Expedition Chairperson
Shum Zhen Yi
Ignite Change Chairperson
2
19th & 20th Executive Committee
12th Ordinary Meeting
WSC Room
th
10 August 2014
1000 hours
Agenda
1) Introduction of the Incoming and Outgoing Executive Committee
2) Portfolio Updates
3) Ignite Change Debrief
4) Update of Recruitment Drive 2014
5) Update of Union Day 2014
6) Updates for AAD 2014
7) AOB
8) Date of Next Meeting
3
19th & 20th Executive Committee
12th Ordinary Meeting
WSC Room
th
10 August 2014
1000 hours
Minutes
ITEM
ACTION BY
The meeting was called to order at 1015 hrs
1
Portfolio Updates
COR

Post-camp event was held on 2 August
CurL

Main event was held on 20 July

Feedback
o
Beneficiaries want to form their own dragon-boat team
o
Volunteers want to participate in the event again
o
Avoid liaising with organisations that target certain
religious group
OVE

Came back from the trip on 5 August

Post-trip event will be held within the next 2 months

IgC camp was held from 21 to 26 July
IgC
Finance

Chairpersons are reminded to submit grants and claims to Si Min
before the end of the financial period, 31 August

Chairperson to send budget to Honorary Financial Secretary
before 31 August.
3
Ignite Change Debrief

Improve and focus on volunteer-beneficiaries interaction

Better roles and responsibility should be assigned to committee
members
4

Better communication between the committee members before
the execution of events

IgC committee members lack of experience in interacting with
beneficiaries
2
Updates of Recruitment Drive 2014
Date/Time
Event
Venue
13-15 August (10am-5pm)
CCA Fair
South Spine
14 August (6.30pm-8.30pm)
Information Session
LT1
18-20 August (5.30pm-9pm)
Recruitment Interview
SAC
CCA Fair

Attire: WSC shirt (13-15 August); Portfolio shirt with WSC logo on
it (14 August)

Booth should be ready by 9.50am and close by 5.30pm

No items should be left at the booth after 5.30pm except for
banners and posters

Table is 2m X 1m

Banners can be put up on Tuesday
Information Session

RSP(ID),RSP (PC), COR, CurL, OVE, VM, IgC will be showing
videos during information session. RSP (HI) will be performing.
Recruitment Interview

Attire: WSC-related shirts

Venue:

o
WSC Room: RSP (FoC), Operation Hope
o
CAC Room: GO!, IR, PnP, RSP(PC)
o
Meeting Room 1: VM, IgC, Curl, COR, OVE
o
Meeting Room 2: RSP (ID), Elders, Youth
o
Meeting Room 3: RSP(HI),RSP(VH)
Each portfolio must assign ambassadors to introduce the various
portfolios to the students

A centralized queue system will be adopted. Each applicant is
given a queue number for every application form he or she
submits. The interview status and queue number of all portfolios
will be reflected on the projector screen.

De-conflicting will be held on 28 August morning
5
3
4
Update of Union Day 2014

Rally will be held on 26 August 2014 (Tuesday)

Returning Officer: Sadil

Neutral Officer: Syafiq, Shu Yi, Jeryn (PnP), Lydia (PnP)
Updates for AAD 2014

Date: 22 August

Time: 18:00 – 22:00

Venue: Jurong SAFRA

Theme: Angel & Demon

4.30pm-5.30pm: Decoration and Preparation

5.30pm-6pm: Dress up

6pm-7.30pm: Reception - Shu Yi, Xiang You, Jian Long
o
Registration
o
Collect $10 from those that have not paid for their tickets
o
Issue form to attendees for them to fill up details for Great
Eastern
o
Issue lucky draw tickets
o
Give out door gifts
o
Award Assistant: Hui Ling

7pm-7.20pm: Speech by Zhengjie and Kelly

7.20pm-7.50pm: Dinner to be served

7.50pm-8.20pm: Presentation of awards (Volunteer Excellence
Award which will be given out by Kelly/Mei Xiu/ Francoise] and
Star Award which will be given out by Zhengjie)

1st Activity: Angelic Face, Devilish Figure (Programmer to identify
the best dressed attendee)

2nd Activity: Hell or Heaven - Lucky Draw

9.30pm-9.50pm: Photo-taking Session

Mark and Jia Ni will be in charge of decoration and game
activities respectively.

5
Preparation of event slides: Francoise
AOB

All to upload their term reports by 17 August

All chairpersons to submit their Annual General Meeting (AGM)
Report

All chairpersons to fill up the attendance list for AAD and AGM by
16 August and 22 August respectively.
6

6
All chairperson to fill up the duty roster google docs
Date of next meeting
Date: 12 August 2014
Time: 7pm
Venue: WSC Room
Meeting adjourned 1200 hrs
Recorded by:
Xia Yin
Honorary General Secretary
Vetted by:
Han Zhengjie
President
7

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