19th & 20th Executive Committee 12th Ordinary Meeting WSC Room th 10 August 2014 1000 hours Members in Attendance Present Han Zhengjie President Lee Le Xin Francoise Vice President 2 Xia Yin Honorary General Secretary Lee Si Min Honorary Financial Secretary Kwek Xiang You RSP (Elders) Chairperson Low Shu Yi RSP (Friends of Children) Chairperson Sasidharan Sadil RSP (Intellectually Disabled) Chairperson Ng Wee Yang RSP (Physically Challenged) Chairperson Chua Jia Ni Camp OutReach Chairperson Tan Wei Liang Mark Challenge ur Limits Chairperson Song Wei Hern Volunteer Management Chairperson WINNER OF THE PRESIDENT’S SOCIAL SERVICE AWARD 2008 (INFORMAL CATEGORY) RECIPIENT OF THE SINGAPORE YOUTH AWARD 2006 (MEDAL OF COMMENDATION) RECIPIENT OF THE COMMONWEALTH YOUTH GOLD AWARD 2004 WINNER OF SINGAPORE YOUTH AWARD 1999– COMMUNITY AND YOUTH SERVICES (TEAM) Absent Low Mei Xiu Vice President 1 Teo Yao Zhong Growth and Opportunities! Chairperson Tay Bai Xun(Lucas) Publicity and Publications Chairperson Huang Wenhui RSP (Hearing Impaired) Chairperson Chong Kian Long Kelvin RSP (Visually Handicapped) Chairperson Isabel Ho Yen Lin RSP (Youth) Chairperson Asveeny D/O Sanjeevi Operation Hope Chairperson Muhd Syafiq Bin Zulkefli Overseas Volunteering Expedition Chairperson Shum Zhen Yi Ignite Change Chairperson 2 19th & 20th Executive Committee 12th Ordinary Meeting WSC Room th 10 August 2014 1000 hours Agenda 1) Introduction of the Incoming and Outgoing Executive Committee 2) Portfolio Updates 3) Ignite Change Debrief 4) Update of Recruitment Drive 2014 5) Update of Union Day 2014 6) Updates for AAD 2014 7) AOB 8) Date of Next Meeting 3 19th & 20th Executive Committee 12th Ordinary Meeting WSC Room th 10 August 2014 1000 hours Minutes ITEM ACTION BY The meeting was called to order at 1015 hrs 1 Portfolio Updates COR Post-camp event was held on 2 August CurL Main event was held on 20 July Feedback o Beneficiaries want to form their own dragon-boat team o Volunteers want to participate in the event again o Avoid liaising with organisations that target certain religious group OVE Came back from the trip on 5 August Post-trip event will be held within the next 2 months IgC camp was held from 21 to 26 July IgC Finance Chairpersons are reminded to submit grants and claims to Si Min before the end of the financial period, 31 August Chairperson to send budget to Honorary Financial Secretary before 31 August. 3 Ignite Change Debrief Improve and focus on volunteer-beneficiaries interaction Better roles and responsibility should be assigned to committee members 4 Better communication between the committee members before the execution of events IgC committee members lack of experience in interacting with beneficiaries 2 Updates of Recruitment Drive 2014 Date/Time Event Venue 13-15 August (10am-5pm) CCA Fair South Spine 14 August (6.30pm-8.30pm) Information Session LT1 18-20 August (5.30pm-9pm) Recruitment Interview SAC CCA Fair Attire: WSC shirt (13-15 August); Portfolio shirt with WSC logo on it (14 August) Booth should be ready by 9.50am and close by 5.30pm No items should be left at the booth after 5.30pm except for banners and posters Table is 2m X 1m Banners can be put up on Tuesday Information Session RSP(ID),RSP (PC), COR, CurL, OVE, VM, IgC will be showing videos during information session. RSP (HI) will be performing. Recruitment Interview Attire: WSC-related shirts Venue: o WSC Room: RSP (FoC), Operation Hope o CAC Room: GO!, IR, PnP, RSP(PC) o Meeting Room 1: VM, IgC, Curl, COR, OVE o Meeting Room 2: RSP (ID), Elders, Youth o Meeting Room 3: RSP(HI),RSP(VH) Each portfolio must assign ambassadors to introduce the various portfolios to the students A centralized queue system will be adopted. Each applicant is given a queue number for every application form he or she submits. The interview status and queue number of all portfolios will be reflected on the projector screen. De-conflicting will be held on 28 August morning 5 3 4 Update of Union Day 2014 Rally will be held on 26 August 2014 (Tuesday) Returning Officer: Sadil Neutral Officer: Syafiq, Shu Yi, Jeryn (PnP), Lydia (PnP) Updates for AAD 2014 Date: 22 August Time: 18:00 – 22:00 Venue: Jurong SAFRA Theme: Angel & Demon 4.30pm-5.30pm: Decoration and Preparation 5.30pm-6pm: Dress up 6pm-7.30pm: Reception - Shu Yi, Xiang You, Jian Long o Registration o Collect $10 from those that have not paid for their tickets o Issue form to attendees for them to fill up details for Great Eastern o Issue lucky draw tickets o Give out door gifts o Award Assistant: Hui Ling 7pm-7.20pm: Speech by Zhengjie and Kelly 7.20pm-7.50pm: Dinner to be served 7.50pm-8.20pm: Presentation of awards (Volunteer Excellence Award which will be given out by Kelly/Mei Xiu/ Francoise] and Star Award which will be given out by Zhengjie) 1st Activity: Angelic Face, Devilish Figure (Programmer to identify the best dressed attendee) 2nd Activity: Hell or Heaven - Lucky Draw 9.30pm-9.50pm: Photo-taking Session Mark and Jia Ni will be in charge of decoration and game activities respectively. 5 Preparation of event slides: Francoise AOB All to upload their term reports by 17 August All chairpersons to submit their Annual General Meeting (AGM) Report All chairpersons to fill up the attendance list for AAD and AGM by 16 August and 22 August respectively. 6 6 All chairperson to fill up the duty roster google docs Date of next meeting Date: 12 August 2014 Time: 7pm Venue: WSC Room Meeting adjourned 1200 hrs Recorded by: Xia Yin Honorary General Secretary Vetted by: Han Zhengjie President 7
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