STATE OF TENNESSEE Tennessee Department of Transportation REQUEST FOR INFORMATION FOR Logo Sign Program RFI # 40100-3272014 March 26, 2014 STATEMENT OF PURPOSE: Tennessee Department of Transportation (TDOT) seeks interested parties to volunteer information regarding a revenue generating Logo Signs program (Specific Service Signs) in order to assist in the formulation of a new Logo Sign program contract. This is NOT a request for proposals nor is it a solicitation for services or products. TDOT is seeking information from contractors interested in providing Logo Sign program management and related services including but not limited to sign installation, maintenance, inventory management and web-based access for both customer and owner. State DOTs with similar programs are also encouraged to respond. TDOT will use the information it receives in response to this inquiry to develop an RFP. BACKGROUND: TDOT is seeking information from contractors interested in providing Logo Sign program management and related services including but not limited to sign installation, maintenance, inventory management and web-based access for both customer and owner. State DOTs with similar programs are also encouraged to respond. TDOT will use the information it receives in response to this inquiry to develop an RFP. TDOT has traditionally awarded the program contract based in part on which contractor could provide the lowest cost to the participating businesses who advertise on the Logo sign program; however, with recent changes to Tennessee Code Annotated the program will now be awarded in part based on which contractor can provide the best value to the state. Information Requested 1. Provide recommended or commonly used revenue generating scheme and fee structure. 2. Provide methodology for rate determination. 3. Provide recommended best practices in financial reporting. 1 4. Provide comment and recommendations (positive or negative) related to allowing logo signs in high density urban areas. 5. Provide comment and recommendations (positive or negative) related to contractor installation of all new Logo blue background signs. TDOT currently installs all new Logo blue background signs. 6. Provide proposed scheme for how new sign installations might be initiated, approved, fabricated and installed if done by contractor. 7. Provide recent innovations that could increase value to customers and/or the state. 8. Provide description of possible web/internet features that could increase value to customers and/or the state. 9. Provide any additional information or comment on revenue generating Logo programs that would be helpful for TDOT to consider. 10. Provide any information or comments that might be considered in attaining best value for customer and/or the state COMMUNICATIONS: Please submit your response to this RFI to: Tennessee Department of Transportation Traffic Engineering Office c/o Eric Jackson, Transportation Project Specialist 505 Deaderick St., Suite 400 Nashville, TN 37243 Phone: (615)-741-0802 Fax: (615)-532-5995 or E-mail: [email protected] Please feel free to contact the Tennessee Department of Transportation with any questions regarding this RFI. The main point of contact will be: Eric Jackson, Transportation Project Specialist Tennessee Department of Transportation 505 Deaderick St., Suite 400 Nashville, TN 37243 Phone: (615)-741-0802 Fax: (615)-532-5995 or E-mail: [email protected] Or you can contact Joseph V. Sweat Senior. Transportation Project Specialist Tennessee Department of Transportation 505 Deaderick St., Suite 400 Nashville, TN 37243 Phone: 615-532-3431 Fax: 615-532-5995 or E-mail [email protected] Please reference RFI # 1 with all communications to this RFI. RFI SCHEDULE OF EVENTS: EVENT 1. RFI Issued 2. RFI Response Deadline TIME (Central Time Zone) DATE (all dates are State business days) 3-26-14 4-18-14 1. GENERAL INFORMATION: 1.1. Please note that responding to this RFI is not a prerequisite for responding to any future solicitations related to this project and a response to this RFI will not create any contract rights. Responses to this RFI will become property of the State. 1.2. The information gathered during this RFI is part of an ongoing procurement. In order to prevent an unfair advantage among potential respondents, the RFI responses will not be available until after the completion of evaluation of any responses, proposals, or bids resulting from a Request for Qualifications, Request for Proposals, Invitation to Bid or other procurement method. In the event that the state chooses not to go further in the procurement process and responses are never evaluated, the responses to the procurement including the responses to the RFI, will be considered confidential by the State. 1.3. The State will not pay for any costs associated with responding to this RFI. This RFI does not obligate the state to issue a RFP, award a contract or pay any costs incurred in the preparation of a response to this RFI. Do not submit price/costs with your response. A notice of award will not be made as a direct response to this RFI. Contact information will be kept on file for any future related Request for Proposal (RFP) solicitations.