Caltech Y Office Assistant, Temporary Part-Time Position Summary Under general supervision, this position will provide programmatic and administrative support to the Caltech Y and will report directly to the Office Manager. Primary Job Duties Provides office administration including developing correspondence, copying, faxing, answering phones, management of mail, handling inquiries, etc. Provides effective customer support for rental and ticket sales and maintaining, repairing and replacing equipment. Acts as first point of contact for day to day activities. Oversees office operational services including communicating with Caltech facilities to maintain building facilities, appliances, computers, communication devices and other office equipment. Assists with all Y mailings for annual solicitation, special events and other mass mailings. Manages Caltech Y website calendar for programs, events, meeting and staff vacation schedules. Oversees inventories and supplies to purchase, maintain, and replace office supplies, appliances, equipment, movie tickets for resale, and rental AV/outdoor equipment. Organizes office facilities and maintains filing system and Y records. Attends Caltech Y programs on evenings and weekends as needed. Provides support to other staff as needed. This is a part-time temporary, non-benefitted position for approximately 3 months with an hourly rate of $15. Please fax/email a cover letter, resume, salary history, and three references to the address shown below. The Y is located on 505 S. Wilson on the Caltech campus. Caltech Y Attn: Athena Castro MC: C1-128 Pasadena, CA 91125 Fax: 626-395-8890 Email: [email protected] The Caltech Y is a non-profit, non-sectarian organization (not affiliated with the YMCA or YWCA) dedicated to the personal growth and development of students at the California Institute of Technology. For more information about the Caltech Y, please log on to www.caltechy.org.
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