2015 2015 CAPTAINʼS MANUAL WELCOME 2015 TEAMS AND CAPTAINS! Weʼre so glad youʼve climbed on board for our 13th Anniversary Canstruction® event. Weʼre all really looking forward to another cantastic competition year and especially for the Greater Vancouver Food Bank Society and their thousands of clients. As you already know, this yearʼs theme is to be announced. In celebration of our 13th anniversary. Youʼll find more info on the theme and many of the details youʼll need to consider when planning your build in the pages of this 2015 Captainʼs Manual. If you have any questions please send a shout out to any of the committee members. Youʼll find everyoneʼs contacts listed inside. Also, just as a reminder. Youʼll be receiving from time to time, our Captainʼs Bulletins. Make sure you read them as they will contain breaking news and information youʼll need as we get closer and closer to Build Day. Thatʼs it for now. On behalf of our entire committee, thank you, thank you for taking the reins for your team. You truly are making a difference one can at a time. See you soon and good luck! Scott Gray - Chair of Canstruction® Vancouver 2015 [email protected] c: 604-418-7745 COMMITTEE CONTACTS Scott Gray Michelle Lee Nikos Kallas George Kallas Joyce Wagenaar Dougal Muir Conrad Tench John Saliken Andrew Stout Steve Tomljanovic Josee MacDonald Jane Crompton Mark Bussee Mark Brand [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] Johanthon Vaughn Strebley [email protected] Glenda Morin [email protected] CHAIR CO-CHAIR FOUNDER FOUNDER IMPORTANT DATES February 6th, 2015 Early bird registration deadline for discounted price. February 11th, 2015 Captains School at Chandler Associates. April 1st, 2015 Food Order cutoff with HY Louie. April 10th, 2015 Team Sign Deadline April 24th, 2015 Food Load-in to venues. April 25th, 2015 Canstruction Vancouver Build Day all venues 9 am – 5pm. April 26th - May 8th, 2015* All venues Open to public (see website for specific venue hours*). April 29th, 2015* ACANamy Awards evening * Subject to change of date. May 8th, 2015 De-Canstruction 5pm - 9pm, ALL teams required to help. CANSTRUCTION ® VANCOUVER TOP 10 RULES All building materials and methods observed the night of the build-out are to be conveyed to the Jury. The committee may require that all teams submit a list of their building materials or building systems they will be employing if it is in question. Competition organizers do not disqualify an entry. All decisions are left in the hands of the Jury. 1. All teams must have one member who is an architect, engineer, landscape architect, graphic designer, art teacher or other designated design professional. 2. Structures MUST be structurally self-supporting. NO 2×4 board’s, NO half-inch plywood, NO half-inch thick tubing, NO sheet metal. Permissible: one-quarter inch thick foam-core, cardboard, masonite, plywood, plexiglass, threaded rod – for the purpose of leveling or balancing materials but not as load bearing. Cardboard tubes used as guides must also be limited to one-quarter inch thick. A structure where the ¼” leveling materials cannot be seen is usually judged superior to a structure where it is in plain view. 3. Maximum size for a structure is 10ft L x 10ft W x 8ft H. 4. Max. size of the official team that actually builds the structure is five (5) persons. Only 5 team members are permitted to build at one time. You may have one additional person to un-box cans. The five team members include those who are cutting foam-core and other materials, etc. Teams may swap out members and are allowed a max.15 minute transition. Regardless of how many team members are in the group, five individuals must be selected as the official team members. They will receive name tags with team ribbons the night of the gala and their names will appear on the signage accompanying the structure. 5. Aluminum food cans of all sizes may be used. Some food manufacturers are switching to plastic. If using plastic containers make sure they can take the pressure of cans from above. 6. Cans must be full, unopened, and with labels intact and legible. Labels may not be covered, stripped off or altered in any way 7. Teams should visit their assigned site in advance of the build-out date to determine if there are any problems in positioning their entry in the space provided. Structures should be placed well back from window walls for photographic purposes. If the host site is carpeted or has uneven flooring each team should provide a plywood or masonite base. 8. Velcro, clear and double-faced tape may be used. High-tension rubber bands, nylon string, wire, tie-backs are permissible. No permanent adhesives 9. No alcohol, glass containers, pet food, perishable or open packages of food allowed. 10. Award winners in the 5 international categories (Jurors’ Favourite, Best Meal, Best Use of Labels, Structural Ingenuity and Honorable Mentions x2) will be forwarded to the International Competition (slides/ photos are sent). Structures that don’t comply with these rules are exempt from international competition and are eligible for local awards only. For any questions or concerns you may have regarding the rules, please contact Conrad Tench Conrad Tench CAPTAIN’S LIASON 778 908 2337 [email protected] 6 JUDGING ® have come from a wide range of disciplines, including: architecture, engineering, graphic design, past canstructors, the food industries, city hall and the food bank. All judges’ opinions are considered for all awards. While unanimity is always sought, in the absence of it, a majority vote is called. Decisions of the judges are final. AWARD CATEGORIES National winners go on to be judged (in the same category as awarded at the local level) by Canstruction.org national. In accordance with national rules, Canstruction® Vancouver 2015 will submit photos of all winning entries for the national awards. NATIONAL CATEGORIES Juror’s Favourite Structural Ingenuity Best Use of Labels Best Meal LOCAL CATEGORIES Best Use of Theme People’s Choice Award Best School or Youth Team CAN Do Award Best Engineer Best Architect Best Landscape Architect Best Graphic Design 7 HISTORY Canstruction® Vancouver is the local chapter of Canstruction®, a global anti-hunger project, founded in 1992 by the Society of Design Administration, an affiliate organization of the American Institute of Architects. This trademarked event is now held in over 165+ cities across North America, Australia and Europe. See www.canstruction.org for a complete list of participating cities. The 2015 competition will be the 13th Anniversary of Canstruction® Vancouver. ACCOMPLISHMENTS to date Total can count (12 years) Estimated retail value of all food raised Pounds of food raised in 2013 Cans raised in 2014 Number of scluptures built in 2014 Number of sculptures built since 2003 Attendance 2013 Number companies / schools involved in build Number of school of youth teams Visitors rating exhibition as good or very good Visitors saying they would come back Visitors taking transit, walking or biking to event 1,316,892 $3,292,230 43,181 68,473 19 240 76,400 62 3 98% 100% 90% 2003 THEME “DREAMS OF 2010” 24 COMPETITION TEAMS / 6 NON COMPETITION TEAMS 2004 THEME “DREAMS OF BC” 25 COMPETITION TEAMS 2005 THEME “BLAST FROM THE PAST” 17 COMPETITION TEAMS 2006 THEME “PLAYTIME” 21 COMPETITION TEAMS 2007 THEME “OUR FAVOURITE THINGS” 25 COMPETITION TEAMS 2008 THEME “BOOKS AND BITES” 22 COMPETITION TEAMS PNE 2009 THEME “From Caveman to Spaceman” 28 COMPETITION TEAMS PNE 2010 THEME “BEST of the PNE” CANSTRUCTION LUNCH 6 COMPETITION TEAMS AT THE PNE BUILD 2011 THEME “IMAGINE” 21 COMPETITION TEAMS PNE / VANCOUVER GIANTS BUILD 2012 THEME “VANCOUVER” 2013 THEME “ARTS AND ANIMATION” 2014 4 THEME "AROUND THE WORLD” 19 COMPETITION TEAMS 2015 THEME “TBA” 8 THE CAPTAINʼS JOB Be the main point of contact between the Canstruction committee and your team Ensure all the important information gets delivered to your team members in a timely way Project manage and delegate tasks so that everything comes together on build day Provide leadership and direction to your team during the planning and build Attend all Captains’ Calls during the competition build period Be an advocate for your event within your organization and an ambassador for Canstruction Be available as a spokesperson (or have a designated alternate) for your team for media interviews 9 GETTING READY TO BUILD READ THE RULES! Don’t begin without understanding what is required and please pay careful attention to some adjustments to the rules. Big CANBrother is watching... GATHER THE TROOPS! Bring together a group of interested people from your office, your friends, clients or school. Delegate responsibilities and tasks (sourcing cans, designing, fundraising, troop management). You’ll need to sign up: A captain (sometimes teams have 2 captains to share the load) A designer (architect, engineer, or graphic designer) with expertise in computer assisted design programs (not mandatory) Gophers, builders, shoppers, planners, fundraisers BRAINSTORM Spend several sessions brainstorming. Think about a theme. Have everyone come to the first meeting with at least one idea. Throw ideas up on the board and see what sticks - find several concepts everyone can get behind. Considerations: Can it be build out of cans? How will it stand? Are there canned food products in the right size and colour that can articulate the design? UNDERSTAND THE RULES! Did we say that already? 10 ABOUT THE THEME We will announce a great open-ended theme that gives lots of room for ideas and interpretations; something that represents all that we love about this town. Think about your favorite animated character or image, that special piece of artwork, what it symbolizes to you. Build a story around your selection and how it relates to our fight against hunger. It could be a super hero, it could be a classic or an epic or a simple poem made real (ok, but out of cans)." REGISTER YOUR SCULPTURE CONCEPT But even with a wide-open theme, it just seems like teams always come up with the same ideas. To avoid dissapointment, all Captains must inform Michelle Lee, [email protected] or Scott Gray, [email protected] of their design idea to make sure it will not conflice with others in the competition. Team with the idea first gets first rights to the idea, and latecomers will be asked to vary their concept. TEAM SIZE RESEARCH THE FOOD needed. TAKE PICTURES! An it’ in your Tweets or Instagram posts! Don't forget to use the hashtag #CanstructionYVR 11 FOOD ORDERING Designing a canned food sculpture takes into account the colour of the label and the size of the can. It is important to make your food choices early on in the design process. Many teams buy a number of single cans from a variety of retailers to work with during the design phase. It is suggested that teams order approx. 5% - 10% more cans than the exact numbers needed for your design. Dents, differences in packaging, last minute changes to design, etc. can result in variations to plans. It is always better to have slightly more cans than you need rather than fewer! The Greater Vancouver Food Bank is the designated recipient of all the food used in the Canstruction Vancouver competition. Any canned food not needed for the finished sculpture is typically packaged ad taken to the Food Bank at the end of the build. HY Louie will only accept FULL UNOPENED CASES back for credit should teams require a return. HY LOUIE - FOOD WHOLESALE PURCHASE HY Louie has been an official supplier to Canstruction® for 13 years and many of our teams have come to rely on their amazing knowledge of colours and sizes of cans. This year, Kerry Robins is jumping on board and will be helping our teams get the best colours, cans and values. Don’t hesitate to give him a call. Kerry Robins, 604-444-5430 or [email protected] . He can help you with organizing your wholesale purchases at HY Louie (they deliver!) and has a host of great money saving ideas. Call him if you have any questions. Please note that all Oceans Brands have partnered with HY Louie; ALL OCEANS TUNA orders must go directly through HY Louie 12 FOOD COSTS It is the responsibility of each team to provide all the food needed for their sculpture. Many teams have undertaken creative fundraising efforts, partnered with other companies to share costs, or sought donations from companies they do business with. DESIGNATED BENEFICIARY – GVFBS The Greater Vancouver Food Bank Society (GVFBS) is the designated beneficiary of Canstruction Vancouver, and food from the event is used for their distribution programs. The food bank supports over 25,000 clients every month, and 40% of those are families. 13 THE BUILD FLOOR TREATMENTS Your site will have ground protection to build on. Once your sculpture is complete, you may remove any excess Canstruction will provide every team with construction paper to place on the floor wherever cans are being stacked, sorted or stored. Two layers of ths paper MUST be placed under each pallet of food. We recommend that you do all cardboard cutting, spraying (painting or gluing) prior to the build. There is absolutely no cutting directly on the floors. All cardboard cutting must be done at designated cutting stations in each of the venues. At no time will paint spraying be allowed in the build area. Stations will be set up for teams in the loading dock areas if they need to use them. Be advised that the team will be responsible to any damage to the floors in their area. TEAM SURVIVAL KIT Be sure to bring all the supplies and tools you need to create your sculpture and plan for the unexpected. These items include (but are not limited to) a dolly or hand card, stop ladder or two, utility knives, level, jiffy markers, box cutters, tape (lots and lots of clear tape), cardboard, foam core, cameras, rubber bands, kleenes, Band-Aids, zap ties, safety pins, scissors, tape measures... you never know what you might need! Some teams make can-stacking forms to speed the process and you can see that on some of the Youtube videos. TEAM REFRESHMENTS You are welcome and encouraged to bring food and snacks for your team to sustain the herculean efforts of your team during the competition build days. We are partnering with Save on Meats and the Better Life Foundation to bring in bag lunches for teams that order in advance. We will provide you with a variety of menu items to choose for your team orders. They offer an incrediable 1:1 meal program, where for every meal we purchase, they will create a separate meal and donate it to the downtown east side. Good on you! These must be ordered in advance, more to follow. 14 VENUES THIS PAGE IS A WORK IN PROGRESS! DETAILS TO FOLLOW IN CAPTAINS BULLETINS MOVE IN & DELIVERIES Check dates and times for move in Teams may bring their own trucks, vans, cars to deliver food to their venues or have their food delivered on their behalf. If you are brining your own food you MUST communicate with the Food OPS committee (info to come) as priority is given to HY Louie, GVFB and Edgemont Moving trucks Loading bays and street level in and out access will be different for each venue. Once your site has been determined, Team Captains will be sent the specific load in / out details Teams should bring their own dolly or handcart to move boxes of food. [email protected] cel 604-830-9792, and Craig Edwards, [email protected] to ensure proper access and availability. If you order via HY Louie, your food order will be delivered to your build site. Pallets of food will require pallet jacks and special handling. Pallet jacks are used by trained volunteers and staff only. This is to prevent ANY damage to the floor. Team Captains or their designates should check to make sure all their food has been delivered PRIOR to the build time between 8am and 9am start on April 24th. Teams will be required to breakdown all cardboard boxes and place in the cardboard recycling boxes as they build. All plastic, garbage etc. needs to be cleaned up at the end of each of the Canstruction build days. EXHIBIT SITES & DETAILS SITE SELECTION Organizers determine the team’s location Sculptures will be located in the exhibit area based on a number of criteria; safety, public access, sculpture type, configuration, etc. While organizers do their utmost to accommodate requests, final locations are assigned entirely at the discretion of the organizers, and moving sites is not allowd unless permission has been granted by the organizers. No exceptions. LIGHTING / SPECIAL EFFECTS Some sites will have only natural lighting as access to electrical outlets varies from site to site and venue to venue If a team needs electrical service (for special effects like: mini-ights, motors, accent lights, or custom installations) please advise organizers so that special site allocations can be made early. 15 All special effects and special lighting and extension cords are the responsibility of each team. Approval from organizers (safety of the public is a real concern) is needed. Team Captain and organizer will work together to come up with the best options, but be advised, these electrical sites will be available on a first come first served basis, and are not guaranteed to each team. BACKDROPS Teams wishing to create an optional scenic backdrop must provide all structural framework and materials. It is not possible to fix anything to walls or columns. Backdrops are considered props and do not factor into the judge’s evaluation of the sculptures. Again, there are only limited sites where backdrops can be used. Please advise organizers if this is a consideration. SPECIAL EFFECTS Teams who incorporate AV, music, smoke machines or other special effects can do so with the understanding that Canstruction Vancouver cannot guarantee the safety and security of the equipment. While the Canstruction organizing committee and volunteers will make every effort to keep all the exhibit items secure, we cannot be held responsible for the liability or loss of any materials or equipment brought by your team. You leave these items on site at your own risk. Any special effects such as lighting, moving motors, smoke machines etc., must be pre-approved by the organizing committee and questions will be asked regarding: size of unit, output, electrical needs etc. To get prep approval, email all specifics to Scott Gray, [email protected] or Michelle Lee, [email protected] so that it can be forwarded on your behalf to the proper authority. Please allow a minimum of three weeks before the event for prep approval. Event volunteers will ensure special effects are activated during all public exhibit times, but are not responsible for operations. Written instructions are required to provide directions, and contact name and phone numbers must be provided on these instructions. DECANSTRUCTION • All teams must designate 4 volunteers for decanstruction • ALL FOOD at the end of Canstruction is to be placed into food bins supplied by the Food Bank • TEAMS MUST remove all props, and non food items PROMPTLY at 5:00pm on Friday, May 8th 16 BRAGGING RIGHTS! MAKE THE MOST OF YOUR PARTICIPATION Teams have featured their sculptures in their company newsletters, provincial and national trade publications, as well as in the local press and social media. It is a good way to not only get more exposure for your company or school, but also for the event. Here are some ideas: Make sure you feature your Canstruction sculpture and team story on your website, or e-newsletters, then send us a ink so we can feature it on our website or twitter about it. By all of us working together, we can increase your exposure tremendously! Make some noise about your participation and get your fellow employees, their friends, families, clients- the world, to vote for you for the PEOPLE’S CHOICE AWARD. Make a time lapse video of your build for your own website and we can put it on ours so it is ready for the next event. THIS IS IMPORTANT: Have someone from your team designated as your “spokesperson.” Let us know who it is and when the media comes calling and wants to talk to someone on your team, we can direct them to the right person. Make sure you give us their contact information so we can reach them during the event. Speaking about the media, make sure you let us know about your story. How did you come up with the theme? Was it hard to build? Have any cantastrophies when you were building it? Are you a new team and this is your first time? How did you fundraise? The media LOVES these kinds of stories so help us spread the word. FACEBOOK- if you tell 10 people about Canstruction... and they tell 10 people... you get the idea! When we send out our press releases, send them around to your team, and encourage everyone to pass them on to other colleagues, clients and companies you work for, friends and family. 17 TEAM SIGNAGE SUBMISSION OF SIGN INFO - WORD DOC. Every sculpture is given a team sign, which gives the public extensive information about the sculpture’s design concept, team members and sponsors. These signs are all formatted to a unified professional standard. FOLLOW the instructions accompanying the Word file exactly No formatting of the document is permitted, as graphic layout follows a predetermined and consistent format. It makes our jobs very tough if we have to delete bullets, indents, bolding, columns etc. DEADLINE for signage is FRIDAY April 10th in order to meet print deadlines. Any team who does not meet the deadline, or who requires changes to the sign AFTER the cut off date, will be charged a $50 late fee for rush sign production. See forms. 18 TAX RECEIPTS The Greater Vancouver Food Bank Society will issue tax receipts. Please review the following: Retain all invoices and/or cash register tapes from the supplier(s) of the canned products used in structures Tax receipts are for food purchases ONLY (not other non-food costs of building at Canstruction). Make sure it is clear to whom the receipt needs to be directed (individual or company). Use the form provided in the appendix: ● Provide a list of all contributors ● Make sure to indicate the $ amount of each contributor ● Full name, address and postal code of each donor are required ● Remember, the total amount of the tax receipt(s) cannot exceed the value of the food products used ALL RECEIPTS for food MUST BE SUBMITTED NO LATER THAN MAY 30ᵗʰ to Finance Director THE GREATER VANCOUVER FOOD BANK SOCIETY 1150 Raymur Avenue Vanoucver, BC V6A 3T2 (604) 876 0659 NOTE: The GVFBS can only issue tax receipts for food they receive. If you are donating to another agency, check with them to confirm their tax receipt requirements. 19 FORMS 1. SAMPLE FORMATTED SCULPTURE SIGN Team Signs look like this. If you want to format your own, be our guest, but the fonts, sizes, locations, etc. have to be the same. If you’re having trouble, just send us the info and we will format. 2. TAX RECEIPT FORM 20 This is what it will look like… TITLE OF SCULPTURE: Put in your title here TEAM NAME: Your team name COMPANY: Your company TEAM: (put your own names in here All your team; Daisy Smith Bobby smith Alex Smith Sapphron Xara Smith Edmond Ralph Smith Wynne Smith Matt Rayner; Joseph Smith Bracken Smith Jesse Smith Michael Tedesco DESCRIPTION: - you can fill this in how you like. “ All the world's a stage, And all the men and women merely players: They have their exits and their entrances; And one man in his time plays many parts, His acts being seven ages. As, first the infant, Mewling and puking in the nurse's arms. And then the whining school-boy, with his satchel” SPECIAL THANKS TO: SPECIAL THANKS TO: My Momma (Special company or person if you have someone) Momma’s B & B TYPES OF FOOD USED: The other B & B Ocean’s Tuna Compliments Soup SPONSORS AND DONORS: Sponsor name Sponsor name Brunswick Sardines A Taste of China NUMBER OF CANS: 5,000 21 TAX RECEIPT SUBMISSION FORM 2015 Use 2 forms if more space is required MAIL TO; (and keep a copy of submission & receipts for your records) ATTENTION FINANCE DIRECTOR Greater Vancouver Food Bank Society 1150 Raymur Avenue Vancouver BC V6A 3T2 These funds are collected for the Greater Vancouver Food Bank Society TEAM NAME: Submitted by Address Phone Email City Cell Total $ of Receipts Donor Name _________ Donor Street Address Postal Fax RECEIPTS ATTACHED City / Postal Comments Amount donated $ $ $ $ $ $ $ $ $ Total donated Page ____ of #pages ____ $ If more space is required, duplicate page and submit 22
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