2 - Flemington Presbyterian Church

MEMORANDUM
TO:
FROM:
RE:
VIM Team Applicants
Bill Reed, Coordinator (908) 782-0464 H or (908) 209-2670 C
Applications and ground rules Etc. for VIM-2014
Before submitting your application, you should print and carefully read the VIM-2014 Briefing
Document. It contains new information every year! If you plan to apply, remember that your
application should be in the Flemington Presbyterian Church office at 10 East Main Street,
Flemington, NJ 08822, on or before May 12. Timely return of all applications is important.
The number of volunteers able to go on the trip is limited by: 1) Available facilities in Maine, 2)
Mission-at-the-Eastward rules, and 3) Our own FPC Outreach Committee. Applications returned
by May 12th are not guaranteed participation but will have some priority. Prompt return of
applications also is of critical importance to our planning for the trip.
Please review all of the following documents:
A.
The 2014 VIM Briefing document (which provides trip information and details needed
for personal planning.)
B.
Application forms: adult (18 & over) and/or youth (under 18). NOTE: ALL MINORS
GOING TO MAINE WITHOUT A PARENT OR LEGAL GUARDIAN MUST HAVE THE MEDICAL
RELEASE SECTION OF THE APPLICATION NOTARIZED.
After reviewing the documents and resolving questions (my home Tel.number is 908-782-0464):
1) Complete each section of the application, print your name at the top of each page, and sign
each place where that is requested.
1) If you are under 18, your parent/guardian must sign the form in each place required and YOU
must sign after the Covenant. (A parent/guardian NOTARIZED signature is needed on Pg 3).
(Cindy Hall, our office manager, at 10 East Main St., is a NOTARY. The number is: (908) 782-3227)
2) Return the application with the required Team Fee, and optional picture & T-shirt fees to 10
East Main St. (Checks should be made payable to: “FPC-VIM”) (Team member fees have
not changed for 2014, and are refundable if you don’t go. T-shirt fees are not refundable
since shirts are purchased in advance.) All fees are due with applications.
Each team applicant must fill out a separate form. If you have any questions at all, please call
Bill Reed (See Tel's at top of page). Return application forms by May 12th.. (Hint: If you’re not
yet sure of your summer plans, it is better to submit an application timely than to later hope for
an opening to develop.) There are long-established selection criteria for VIM, and we often have
a waiting list. Within 2 - 3 weeks after May 12th you will receive a call regarding your status.
Once told you have a place on the team, no one else can take your place. If your plans change
though, please notify us right away because someone on the waiting list is hoping to hear.
Watch the Parish Paper, e-mails, Sunday Bulletins, and the FPC website for announcements.
PLEASE REMEMBER THESE DATES:
June 15:
First-Timers’ meeting in the Harry Thomas Chapel (10:45 AM)
June 29:
Site-Leaders and Drivers’ meeting in the Harry Thomas Chapel (10:45AM)
July 13:
Team Commissioning at 9:30 AM, during the Service
July 14 – 18:
All tools, tents, and luggage to the Harry Thomas Chapel (9 AM to 2 PM)
July 14 – 18:
All food to the VIM freezer in the FPC kitchen (9 AM to 2 PM)
July 17: 7 PM All VIM Team members to the FPC parking lot for gear packing & prep
July 18: 7 PM All VIM Team members to the FPC lot for final packing of food & gear
July 19: 5 AM All VIM Team members MUST be in FPC parking lot for departure.
(Rev. 03/05/14 – wmr)

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