VOUCHER LEVEL COMPUTERISATION (VLC) Office of the Accountant General (A&E)-I, Maharashtra, Mumbai 400 020. Accounts CAG of India is responsible for compiling the Accounts of the State Government under Article 149-151 of the Constitution of India and CAG’s (DPC) Act 1971 The Accountant General (A&E) performs this function in the States on behalf of the CAG of India We do Compile Accounts of expenditure and receipts of Government of Maharashtra from: – Vouchers and Receipt Schedules/Challans received from 14 treasuries of Western Maharashtra. – Compiled Accounts received from P.A.O. Government of Maharashtra in respect of Mumbai City transactions. – Compiled accounts received from A.G. (A&E)-II, Nagpur. Prepare Monthly Civil Accounts Annual Appropriation and Finance Accounts. Maintain Loan Account, Deposits Account, Settlement of Inter Government and Inter Departmental transactions, We do Finalise & Authorise Pension and PF cases of State Government Employees. Assist The State Public Accounts Committee of Government of Maharashtra and Finance Commission. VLC Voucher Level Computerisation (VLC) : The VLC Project was taken up in the year 1998-99. to compile accounts from vouchers received from the treasuries to compile accounts from PAO, Govt. of Maharashtra to consolidate accounts from the compiled accounts received from AG(A&E)II, Maharashtra, Nagpur. VLC became fully operational and gone live (without parallel run) from April, 2001. We work in two shifts from 8.30 AM to 7.30 PM by 95 Staff. Objectives of VLC To improve the efficiency and effectiveness of Voucher processing. To produce monthly civil accounts, finance accounts, appropriation accounts and various other internal reports in an efficient manner. To provide accurate and timely information at various levels to assist the concerned authorities in effective decision making. To effectively monitor expenditure incurred by various State Government departments against the budget. To enable speedy reconciliation of accounts. To help perform audit more efficiently. To provide a ready data bank for any ad-hoc queries. SOFTWARE & HARDWARE VLC OPERATES IN A UNIX ENVIRONMENT. THE PACKAGE HAS BEEN DEVELOPED IN ORACLE USING DEVELOPER 2000 AS THE FRONT END. WE HAVE SETUP A CLOSED LOCAL AREA NETWORK(LAN) COMPRISING 2 SERVERS AND 56 NODES MODULES IN VLC VLC Application Consists of 18 ModulesPHASE 0 Master Data & Systems Security Modules PHASE 1 Treasury Compilation PWD & Forest Book PHASE 2 Budget & Appropriation Finance Accounts PHASE 3 AC, LOAN, DEPOSIT, MIS, HDTA, Audit Enquiries Part Accounts Integration PHASE 4 Interfaces- Budget, Treasury, Pension, GPF MASTER MODULE MASTER MODULE HAS THE FOLLOWING MENUS Accounting Structure - Main Accounting Structure- General Account Sources Budget Details General Account Structure -Main Major Heads and sub Major Heads Minor Heads Non budgeted sub heads Detailed heads Major Heads and sub Major Heads(screen) Minor heads Non Budgeted Sub heads Detailed heads Account Structure General Major Head Linkages Associated Major Heads Major Head Linkages Associated major heads Account Sources Account Sources DDO details Account Sources DDO DETAILS BUDGET DETAILS Budget Grants Budget data Budget Summary Budget Grants Budget Summary Budget data General Cross Reference Codes Domain Details Cross reference codes TREASURY COMPILATION MODULE Capture of LOP/CASH A/c Capture the Treasury wise List of Payments and Cash Account figures CAPTURE OF LOP DATA CAPTURE OF CASH A/C DATA Reconciliation of List of Payments with Cash Account Captures Account source (Treasury) Month of Transaction for Reconciliation of List of Payment with Cash Account. Features / Usage: – User can see the Reconciliation Details i.e. Amount for opening and closing balance, LOP and Cash account total , Differences And Reconciliation Status. Reconciliation of List of Payments with Cash Account Vouchers Screen consists of three blocks 1. Voucher Header, Voucher Main, Voucher Deduction • Captures data of the Voucher Header and Voucher Main details and details of the Head of Account on the Voucher and Deduction Heads if they exist Voucher Screen The List of Voucher Types can be captured in Voucher Screen: – AC Voucher – Contingent, TA & Miscellaneous Voucher – Establishment Voucher – Grant-in Aid Voucher – Loan Voucher – Outward Voucher – Pension Voucher – Refund Voucher AC Voucher • Captures details of the Abstract Contingent Voucher • Features / Usage – The check box to identify whether it is a secret service is also available along with the sanction number and the sanction date for the Voucher Second Screen of AC Voucher Grant-in-Aid Voucher Captures details of the Grant-in-Aid vouchers such as the G.O. details, District Code and the CCO code. Second Screen of Grants-in-Aid Voucher Second Screen of Establishment Voucher Second screen of Pension Voucher Second Screen of Loan Voucher Reconciliation of vouchers with LOP Format of Compilation Report Format of Classified Abstract Format of Classified Abstract (contd) Capture of Major Head wise Abstract - Compiled Account Capture of details of Compiled accounts Format of Consolidated Abstract DC Bill Capturing Screen BOOK MODULE Monthly Civil Account Updation • Allows the user to update Monthly Civil Account • Features / Usage – – The two tables can be updated as many times as required for Draft report purposes The data in tables will not be visible to the user through a screen User Screen of Monthly Civil Account Updation Monthly Civil Account Updation Generation of Monthly civil account Budget and Appropriation Accounts Module Finance Accounts Module Generation of Annual Accounts• Finance Accounts • Approriation Accounts Detailed appropriation Accounts Capture of Comments in Appropriation Accounts Thank you