TOWN OF WOLSELEY MINUTES April 23, 2014 The regular

TOWN OF WOLSELEY
MINUTES
April 23, 2014
The regular meeting of the Council of the Town of Wolseley was held in the
Council Chambers at the Town Office located at 610 Varennes Street on
April 23, 2014 at 7:00 p.m.
Present:
Councilor Dan McKenna
Councilor Gerald Hill
Councilor Troy Kyle
Administrator Candice Quintyn
Councilor Randy Quintyn
Councilor Ron Lyke
Councilor Larry Hilderman
Absent:
Mayor Dennis Fjestad
CALL TO ORDER
A quorum being present, Acting Mayor Troy Kyle called the meeting to
order at 7:00 p.m.
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AGENDA
QUINTYN/HILL that the agenda be adopted as present.
CARRIED
MINUTES
LYKE/HILL that the minutes of the Regular Meeting on April 2, 2014 be
approved.
CARRIED
HILDERMAN/QUINTYN that the minutes of the Special Meeting on April
9, 2014 be approved.
CARRIED
DELEGATION
HILDERMAN/HILL to hear delegation Erwin Miller and Bill Cockshutt at
7:10 p.m. regarding an update with the Wolseley & District Care Home
Project.
CARRIED
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Firstly, Mr. Miller thanks Council for their hard work in helping reopen the hospital.
Care Home Project committee feels confident enough in the
community to hear advice or even criticism for the project.
The committee is keeping in contact with the Saskatchewan division
for care homes. They’ve received acceptance from the Federal
Government in getting a charitable status for the organization.
The committee is keeping in contact with the contractor. The
engineers have met regarding water issues.
The Public Works department has been very helpful, including the
staff in the office.
Mr. Cockshutt explained that the Wolseley & District Care Home
Project is in a solid equity position - through strictly donations,
they’ve raised $700,000.00. The goal is to reach $1,000,000.00 for
the project.
Mr. Miller stated Optasia (Contractors) should be starting
construction again about the same time as the farmers start in fields.
They will be moving in trailers to stay on site while working.
Delegation E. Miller and B. Cockshutt leave at 7:29 p.m.
Town of Wolseley – Regular Minutes – April 23, 2014
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ACCOUNTS
QUINTYN/MCKENNA that cheque #’s 12368 to 12375 totaling $8,776.72
be ratified.
CARRIED
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QUINTYN/LYKE that cheque #’s 12376 to 12412 totaling $52,536.64 be
approved, with the exception of cheque # 12394, payable to Mr. Sandless
for a total of $2,500.00.
CARRIED
122/14
LYKE/MCKENNA that the Statement of Financial Activities as at March
31, 2014 be approved.
CARRIED
ADMINISTRATOR’S REPORT
1) FYI - TD EasyWeb Printout – Accounts
2) SaskCulture Municipal Cultural Engagement Planning (MCEP) grant
awarded for 2014.
3) Goods and Services Tax (GST) Rebate received from 2013. Council
suggested submitting GST quarterly rather than annually. The office will
look into this and report back next meeting.
4) Canada Summer Jobs grant awarded for 2014. Once we hire a tourist
booth attendant, there will be steps to follow.
5) FYI – 2011 TAXervice Arrears Updates
123/14
HILL/LYKE move to proceed with requesting title for Roll # 461 000.
CARRIED
6) Landfill hours have changed from winter hours. Currently, the landfill
will be open Wednesdays 2:00pm to 8:00pm; and Saturdays 10:00am to
4:00pm.
7) Culverts for home owners re-visited:
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LYKE/KYLE move to amend motion 440/10 with the following: that only
one standard 20’ (twenty foot) culvert will be supplied by the Town of
Wolseley per residence, and that any additional lengths will be at the
expense of the home owner, PLUS the labor to install whether it be the
Town’s Public Works department or a Contractor.
CARRIED
8) Administrator’s University of Regina courses are complete.
COMMITTEE REPORTS
HILL – Court house: Met with Access 2000 last week to discuss
accessibility options for the Court house. They will do a proposal for a lift
system.
- Council has asked for proposals regarding usage for the lower level
of the Court house, nothing has come in yet.
- Met with the Wolseley Heritage Foundation’s (WHF) Fundraising
Committee, overall good meeting – it was decided all funding will
go through WHF, all receipting, all correspondence, thank-you
letters, etc. LORAAS donated $1,000.00 towards the Court house
project.
- WHF is planning a July 1 Canada Day celebration, fundraising fun
day at the Court house. Pig roast, kids games, etc. More details to
come.
- Councilor Hill suggests to Council we should budget a little
($10,000) for the Court house in the 2014 budget.
- There is no big hurry to get windows, doors, etc., ordered. First get
all “ducks-in-a-row”, no rush.
- Peanut Line discussion – Should we take out the Culverts? Check
with PDAP.
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Town of Wolseley – Regular Minutes – April 23, 2014
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LYKE – Wolseley Waste Management Strategy Committee (WWMSC)
meeting. Discussion regarding refuse pickups, suggestions to reduce
tonnage in the LORAAS carts, to have more yard debris pickups throughout
summer months.
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LYKE/HILL to add a monthly pickup to the summer months for yard debris
to our current schedule. May two pickups; June, July, August, September
have one pickup each month; and October two pickups of yard debris.
CARRIED
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Sewer jobs – discussion if we should be charging for sewer jobs
during or outside of work hours, what are Council’s thoughts? Check
with Grenfell and Indian Head to see what they do.
Provincial Paving and Canadian Paving Services quotes are in,
Councilor Lyke needing more clarification on a few items and will
bring a recommendation back to council next meeting.
Foreman applications were reviewed. The office is to contact a
couple individuals to arrange an interview.
MCKENNA – Curling and Skating rinks had good shut downs. Sportsplex
is waiting for a few more invoices to come in to have an annual meeting.
HILDERMAN – meeting scheduled tomorrow for Beach Washrooms. Dam
Days will be looking for $10,000.00 allocated to Beach Washrooms from
the Town of Wolseley soon.
QUINTYN – Councilor Quintyn and Fire Chief Scott Pollock attended the
annual Fire Chiefs Conference in Saskatoon. They had some good seminars
about vehicle rescues, a lot of good info.
- Medical clinic, the Town will be vacating May 31 – Reliance
Financial Group will be contacting Dr. Bella-Lufu regarding his
medical records. The equipment needs to go somewhere end of May.
KYLE – Main Street has six months left, therefore Town should pay the
$30,000 commitment now rather than at the end when Main Street is trying
to wrap things up.
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KYLE/HILDERMAN to make
commitment to Main Street.
final
payment
of the
$30,000.00
CARRIED
NEW BUSINESS
1) 2014 Mill Rate, Minimum Taxes and Budget:
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HILDERMAN/QUINTYN to increase and set the Mill Rate and Minimum
Taxes from 12.50 Mills to 13.25 Mills; Minimum Tax on bare land from
$400.00 to $450.00; and Minimum Tax on property (land and
improvements) from $600.00 to $660.00.
CARRIED
128/14
HILL/MCKENNA to accept the 2014 Draft Budget and transfer all reserves
immediately.
CARRIED
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Administrator to put each reserve in GICs, except for the Court
house allocation (Fire Truck GIC, and Land GIC).
2) Bylaw No. 2-2014 to provide for incurring debt, first reading.
129/14
HILL/LYKE to read Bylaw No. 2-2014 a first time, to provide for incurring
a debt in the amount of $85,000.00 for the purpose of a new wheel loader.
CARRIED
Town of Wolseley – Regular Minutes – April 23, 2014
3) Bylaw No. 3-2014, a bylaw to regulate and control outdoor or
recreational fires.
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QUINTYN/LYKE to read Bylaw No. 3-2014 a first time, to regulate and
control outdoor/recreational fires.
CARRIED
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HILL/MCKENNA to read Bylaw No. 3-2014 a second time, to regulate and
control outdoor/recreational fires.
CARRIED
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QUINTYN/KYLE motion to read Bylaw No. 3-2014 a third time.
CARRIED
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KYLE/LYKE to read Bylaw No. 3-2014 a third time, to regulate and control
outdoor/recreational fires and come into force.
CARRIED
4) Bylaw No. 4-2014 Tax Exemption Agreement, Economic Development
for Prairie Lake Homes, 114 Spruce Street.
Councilor Hill and Councilor Hilderman declare a pecuniary interest and
leave the Council Chamber at 11:25pm.
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LYKE/MCKENNA to read Bylaw No. 4-2014 a first time, to provide for
entering into a tax exemption agreement for the purpose of economic
development.
CARRIED
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QUINTYN/KYLE to read Bylaw No. 4-2014 a second time, to provide for
entering into a tax exemption agreement for the purpose of economic
development.
CARRIED
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MCKENNA/LYKE motion to read Bylaw No. 4-2014 a third time.
CARRIED
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KYLE/QUINTYN to read Bylaw No. 4-2014 a third time, to provide for
entering into a tax exemption agreement for the purpose of economic
development and to come into force.
CARRIED
Councilor Hill and Councilor Hilderman return to the Council Chamber at
11:30pm.
5) Bylaw No. 5-2014 Tax Exemption Agreement, Economic Development
for Judy and Bruce Smith, 204 Spruce Street.
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HILL/QUINTYN to read Bylaw No. 5-2014 a first time, to provide for
entering into a tax exemption agreement for the purpose of economic
development.
CARRIED
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HILDERMAN/LYKE to read Bylaw No. 5-2014 a second time, to provide
for entering into a tax exemption agreement for the purpose of economic
development.
CARRIED
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MCKENNA/LYKE motion to read Bylaw No. 5-2014 a third time.
CARRIED
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Town of Wolseley – Regular Minutes – April 23, 2014
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HILDERMAN/HILL to read Bylaw No. 5-2014 a third time, to provide for
entering into a tax exemption agreement for the purpose of economic
development and to come into force.
CARRIED
6) Mr. Sandless quote for the Town Hall/Opera House.
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HILDERMAN/QUINTYN to go with Mr. Sandless to redo the Town
Hall/Opera House floor, area 2,490 square feet at $1.99/square foot for June
7th and 8th and to approve cheque # 12394 for deposit in the amount of
$2,500.00.
CARRIED
OLD BUSINESS
1) Kahkewistahaw MSA – Ed Attridge is willing to meet with the lawyer,
administration and council regarding the Kahkewistahaw MSA.
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HILL/KYLE move for Attridge Consulting Services to meet with Council
representation, administration and Lawyer respecting Municipal Services
Agreement.
CARRIED
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Administration to contact Lawyer about reviewing MSA documents
2) Official Community Plan
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HILL/HILDERMAN to retain Attridge Consulting Services to review
updated draft Official Community Plan.
CARRIED
3) Court house donor recognition – Councilors Hill and Kyle gave the
recommendation to the WHF Fundraising Committee, and they will look
it over and report back in a few weeks.
CORRESPONDENCE
1) Wolseley & District Care Home Project Inc. letter of thanks for the
determination of re-opening the Wolseley Hospital.
2) Reliance Financial Group Inc. update on the Medical Clinic
3) Faye & Elie Coueslan – Council is not in a position to fill private
lots.
4) Wolseley Waste Management Strategy Committee (WWMSC)
recommendations for recycling.
5) Murray Laverdiere – Back Alley: Public works will be informed to
gravel the back alley when dry.
6) Wolseley Public Library
145/14
HILL/MCKENNA that the Wolseley Public Library can use the Sportsplex
for the Bike Safety Rodeo rent-free.
CARRIED
DISCUSSION
ANNOUNCEMENTS
- Regular Council Meeting scheduled for May 7, 2014
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QUINTYN that the meeting be adjourned at 12:15 a.m.
CARRIED
Dennis Fjestad_____ ______
Mayor
Candice Quintyn___________
Administrator

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