Youth Advisory Council Agenda

Youth Advisory Council Agenda
Date:
Time:
Place:
March 10, 2014
3:30 p.m.
Kirk Lindsey Center
1020 10th Street #102
Modesto CA 95354
ANY MEMBER OF THE AUDIENCE DESIRING TO ADDRESS THE BOARD ON A MATTER ON
THE AGENDA: Please raise your hand at the time the item is announced by the YAC
Chairperson. In order that interested parties have an opportunity to speak, any person addressing
the YAC will be limited to a maximum of five (5) minutes unless the Chairperson of the Board
grants a longer period of time.
PUBLIC COMMENT PERIOD: Matters under the jurisdiction of the YAC, but not on this posted
agenda, may be addressed by the general public at the beginning of the regular agenda. However,
California law prohibits the YAC from taking action on any matter that is not on the posted agenda.
Any member of the public wishing to address the YAC during the “Public Comment” period will be
limited to a maximum of 5 minutes, and must complete a Public Comment Form, which may be
obtained from the clerk.
COUNCIL AGENDAS AND MINUTES: Council agendas, Minutes, and copies of items to be
considered by the Youth Advisory Council are typically posted on the Internet at the following
website: http://www.allianceworknet.com/index-agenda.php
Materials related to an item on this Agenda submitted to the Council after distribution of the agenda
packet are available for public inspection in the Alliance Worknet’s office at 251 E. Hackett Rd, C-2,
Modesto, CA 95358, during normal business hours. Such documents are also available online,
subject to staff’s ability to post the documents before the meeting, at the following website:
http://www.allianceworknet.com/index-agenda.php
NOTICE REGARDING NON-ENGLISH SPEAKERS: Youth Advisory Council meetings are
conducted in English and translation to other languages is not provided. Please make
arrangements for an interpreter if necessary.
REASONABLE ACCOMMODATIONS: In compliance with the Americans with Disabilities Act, if
you need special assistance to participate in this meeting, please contact the Alliance Worknet at
(209) 558-2113. Notification of 72 hours prior to the meeting will enable the Youth Advisory
Council to make reasonable arrangements to ensure accessibility to this meeting.
1
YOUTH ADVISORY COUNCIL
March 10, 2014
I.
CALL TO ORDER
RUANO
II.
INTRODUCTIONS, WELCOME
RUANO
III.
CONFLICT OF INTEREST
RUANO
Commensurate with California Law, Alliance Board members who directly represent, are
employed by, or act as consultants to organizations or agencies having business before
the Board shall not vote on any matter or issue regarding said organization or agency.
Any member having a conflict of interest will declare the conflict prior to any discussion
on the matter.
IV.
PUBLIC COMMENT
V.
CONSENT ITEM
VI.
RUANO
A. Approval of the Youth Advisory Council Meeting Minutes for
September 09, 2013, Page 3.
RUANO
B. Approval of the Youth Advisory Council Meeting Minutes for
January 13, 2014, Page 5.
RUANO
CHAIRPERSON’S REPORT
A. Report on Issues of Interest to the YAC, Page 7.
VII.
ACTION ITEMS
A. Approval to Transfer Careerquest Funds to Youth Contractors, Page 8.
VIII
IX.
ROWE
INFORMATION ITEM
A. Appointments for the Youth Provider Review Ad-Hoc Committee, Page 9.
RUANO
B. Ad-Hoc Committee Performance Information Review Preferences, Page 10.
RUANO
C. Youth Program Statistics/Elements Reports for PY 2013/14, Page 11.
RUANO
NEXT MEETING DATE
April 14, 2013 @ 3:30 p.m. The Kirk Lindsey Center.
X.
RUANO
ADJOURNMENT
2
YOUTH ADVISORY COUNCIL
CONSENT ITEM A:
March 10, 2014
YAC MINUTES, September 09, 2013
MEMBERS PRESENT
Ross Briles
Angelo Clay
Blanca Rivera
Marla Uliana
MEMBERS ABSENT
Leticia Ruano
STAFF PRESENT
Sue Bowman
Steven Chisholm
Nicole Eddlemon
Andy Fiskum
Eugene Garcia
Steve Hopkins
LaKiesha McDonald
Jeff Rowe
GUESTS PRESENT
CVOC
CUSD “Project YES”
Veronica Ornelas
Maggie Ramirez
Keith. Copelad
Elida Miranda-Zaragoza
Dustin Pack
CTBTI “Aspire”
George Rawe
CALL TO ORDER
Ross Briles called the meeting to order at 3:40 pm.
INTRODUCTIONS
Ross Briles asked everyone to introduce themselves.
PUBLIC COMMENT
There was no public comment.
3
YOUTH ADVISORY COUNCIL
March 10, 2014
CONSENT ITEM
A.
Approval of the Youth Advisory Council Meeting Minutes for May 13, 2013.
Minutes for the May 13, 2013 YAC meeting were unanimously approved. M/S/C
CHAIRMAN’S REPORT
A.
Jeff Rowe introduced Marla Uliana and spoke briefly about Marla.
ACTION ITEMS
A.
Recommendations for the Unexpended 2012/13 WIA Youth Funds. Marla Uliana
motioned to approve the 3rd option recommended by staff. Allocate the amount that
each contractor did not spend out of their 2012/13 contract to their 2013/14 contract.
The number of additional youth to be served by each contractor will be determined
based upon the cost per youth amount previously approved by the YAC. The
remaining AW unexpended funds to be added to the amount available for youth
services in the 2014/15 program year. Angelo Clay seconded the motion. M/S/C
INFORMATION ITEMS
A.
Youth Program Statistics/Elements Report for PY 2012/2013.
No questions or concerns.
ADJOURNMENT
Meeting was adjourned at 4:10 p.m.
4
YOUTH ADVISORY COUNCIL
CONSENT ITEM B:
March 10, 2014
YAC MINUTES, January 13, 2014
MEMBERS PRESENT
Marla Uliana
Leticia Ruano
MEMBERS ABSENT
Ross Briles
Angelo Clay
Blanca Rivera
STAFF PRESENT
Sue Bowman
Steven Chisholm
Nicole Eddlemon
Andy Fiskum
Eugene Garcia
Steve Hopkins
Kasey Houck
Jeff Rowe
Geneva Skram
GUESTS PRESENT
CVOC
CUSD “Project YES”
Veronica Ornelas
Dustin Pack
CTBTI “Aspire”
George Rawe
Tammy Watson
CALL TO ORDER
Leticia Ruano called the meeting to order at 3:35 pm.
INTRODUCTIONS
Leticia Ruano asked everyone to introduce themselves.
PUBLIC COMMENT
There was no public comment.
5
YOUTH ADVISORY COUNCIL
March 10, 2014
CONSENT ITEM
A.
Approval of the Youth Advisory Council Meeting Minutes for September 9, 2013.
Minutes for the September 9, 2013 YAC meeting were not approved due to a lack of
quorum.
CHAIRMAN’S REPORT
A.
Jeff Rowe spoke briefly about contract renewal. This is the 2nd year of a renewal since
the last RFP. We are allowed to do 3 years of renewal before another RFP is needed.
This will be the last year for renewal. Jeff also talked about the levels of funding
returning to previous levels before the sequester.
ACTION ITEMS
A.
None
INFORMATION ITEMS
A.
Contractor Presentations
Each Contractor gave a brief presentation to the YAC regarding their program activities.
B.
Youth Program Statistics/Elements Report for PY 2013/2014.
No questions or concerns.
ADJOURNMENT
Meeting was adjourned at 4:16 p.m.
6
YOUTH ADVISORY COUNCIL
CHAIRPERSON’S
REPORT A:
March 10, 2014
Leticia Ruano will report on issues of interest to the YAC.
7
YOUTH ADVISORY COUNCIL
March 10, 2014
ACTION ITEM A:
Approval to Transfer Careerquest Funds to Youth Contractors.
DISCUSSION:
WIA requires 80% of youth funds be expended each fiscal year. After
analysis of the current and projected expenditures for the 13-14
Program Year, it appears as though the expenditure requirement may
not be met.
Staff is recommending that up to $100,000 be transferred from the
Careerquest budget and allocated to youth contractors based on their
individual expenditure estimates The amounts to be allocated to the
contractors would be based upon each contractors ability to enroll and
serve additional youth.
.
.
POLICY ISSUES:
The YAC is responsible for monitoring youth service provider
performance and making recommendations to the Alliance Board on
how WIA Youth funds should be expended.
8
YOUTH ADVISORY COUNCIL
March 10, 2014
INFORMATION ITEM A: Appointments for the Youth Provider Review Ad-Hoc Committee.
DISCUSSION:
An ad-hoc committee to review the current youth provider’s
performance needs to be appointed. This ad-hoc committee will be
responsible for reviewing the current youth providers’ performance and
bringing back recommendations to the full YAC on how 2014/15
program year funds should be allocated.
It is anticipated that these recommendations will be brought back
before the YAC for consideration during the May 12, 2014 meeting.
Chair Leticia Ruano will consider volunteers and make appointments to
this ad-hoc committee.
POLICY ISSUES:
The YAC is responsible for monitoring youth service provider
performance and making recommendations to the Alliance Board on
how WIA Youth funds should be expended.
9
YOUTH ADVISORY COUNCIL
March 10, 2014
INFORMATION ITEM B: Ad-Hoc Committee Performance Information Review Preferences.
DISCUSSION:
Members of the ad-hoc committee and the chair may have preferences
regarding what types of information would be most helpful in assessing
the success of youth provider organizations. To better meet the needs
of the committee, staff seeks clarification regarding the type of
information that the ad-hoc committee will be looking for during the
review process.
Staff will be available to answer any questions.
POLICY ISSUES:
The YAC is responsible for monitoring youth service performance and
making recommendations to the Alliance Board on how WIA Youth
funds should be expended.
10
YOUTH ADVISORY COUNCIL
March 10, 2014
INFORMATION ITEM C: Youth Program Statistics/Elements Reports for PY 2013/14.
DISCUSSION:
The YAC requested that at each meeting staff provide information on
how the Youth programs are performing. The report shows each
service provider’s enrollment goal, service elements provided, cost per
exited participant, and cost per successful exit. In addition to the
report, staff will share any concerns about youth contractors as
appropriate.
Staff will be available to answer any questions.
POLICY ISSUES:
The YAC is responsible for monitoring youth service performance and
making recommendations to the Alliance Board on how WIA Youth
funds should be expended.
11
Youth Program Statistics Summary - FY 13-14
Data through February 2014
Contract Information
Agency PROGRAM
A
g
e
n
c
y
Enrollment Goal
T
o
t
a
l
P
l
a
n
A
c
t
u
a
l
Service
Elements
Provided
%
P
r
o
v
i
d
e
d
*
Employment or Education at
Exit**
(Standard = 72%)
Avg
per
Client
P
o
s
s
i
b
l
e
A
c
t
u
a
l
%
E
m
p
l
o
y
e
d
E
d
u
c
a
t
i
o
n
#
AW Careerquest
CVOC - At Risk
Youth Project
CUSD Project YES
Computer Tutor ASPIRE
All Programs
Cost per Participant
Allocation
$
Total
Expended
to Date ***
Total
Exits
Cost per
Participant
Served
Cost per
Successful
Exit
199-13 116
51
44%
135
2.6
1
0
0.0%
0
0
570,649.00
207,275.00
2
4,064.22
N/A
921-13
24
80%
61
2.5
2
2
100.0%
1
1
148,843.00
82,482.85
3
3,436.79
N/A
922-13 128 130 102% 566
4.4
15
12
80.0%
10
4
599,368.00
349,872.27
16
2,691.33
N/A
923-13
30
60
60
100% 283
4.7
13
13
100.0%
12
2
287,089.00
263,571.06
18
4,392.85
N/A
334 265
79% 1045
3.9
31
27
87.1%
23
7
1,605,949.00
903,201.18
39
3,408.31
N/A
* = Client data entered into JTA system as of 3/04/2014.
**=Clients may meet both employed and education standards.
***=Expenditures are through prior month.
Service Elements Detail Report
FY 13-14 Youth Programs
as of February 2014
13/14 Service Providers
Alliance
Worknet Careerquest
199-13
CVOC At Risk
Youth Project
921-13
CUSD Project
YES
922-13
Computer
Tutor ASPIRE
923-13
ALL
PROGRAMS
51
24
130
60
265
Clients Enrolled
P
r
o
v
i
d
e
d
%
P
r
o
v
i
d
e
d
%
P
r
o
v
i
d
e
d
%
P
r
o
v
i
d
e
d
%
P
r
o
v
i
d
e
d
%
Tutoring
23
45%
9
38%
75
58%
34
57%
141
53%
Volunteer Community Service
33
65%
6
25%
88
68%
51
85%
178
67%
Alternative Secondary School Services
5
10%
0
0%
25
19%
0
0%
30
11%
Work Experience
8
16%
2
8%
76
58%
0
0%
86
32%
Occupational Skills Trng. (YTRA)
2
4%
11
46%
4
3%
60
100%
77
29%
Occupational Skills Trng. (OJT)
1
2%
0
0%
0
0%
0
0%
1
0%
Leadership
15
29%
3
13%
72
55%
60
100%
150
57%
Supportive Services
13
25%
10
42%
62
48%
18
30%
103
39%
Adult Mentoring
0
0%
0
0%
34
26%
0
0%
34
13%
Comprehensive Guidance and Counseling
35
69%
20
83%
130
100%
60
100%
245
92%
566
4.4
283
4.7
1045
SERVICE ELEMENTS PROVIDED
TOTAL ELEMENTS / AVERAGE ELEMENTS PER CLIENT
135
2.6
61
2.5
3.9
LOCAL SUCCESS MEASURES EXPLANATIONS
LOCAL SUCCESS MEASURE
ENROLLMENT GOAL
Enrollment goal per contract
SERVICE ELEMENTS PROVIDED
Tutoring
Alternative Secondary School Services
Work Experience
Occupational Skills Training (YTRA)
Occupational Skills Training (OJT)
Leadership
Supportive Services
Adult Mentoring
Comprehensive Guidance and Counseling
EMPLOYMENT OR EDUCATION AT EXIT
"NEE" = participant who, at the time of enrollment, is not
enrolled in post-secondary education, not employed and not
in the military
COST PER PARTICIPANT SERVED
COST PER SUCCESSFUL EXIT
FORMULA
VERIFIED BY
WIA PERF. STND.
Number of participants enrolled
divided by
the number of participants planned.
Enrollment is
recorded in the
JTA system.
None
Detail Report: (for each element): Number of participants
enrolled in a service element
divided by
Number of participants enrolled.
Activity
enrollments
recorded in the
JTA system and
verified during
program
monitoring
None
Statistics Summary: Total and Average Service
Elements from Detail Report
(Only one activity per element will be counted
for each participant.)
Number of exited "NEE" participants who, at the time of exit, were
Wage verification
employed or in the military or enrolled in post-secondary education or form, pay stub,
phone verification
advanced training
or e-mail
divided by
submitted with
Number of "NEE" participants exited.
exit form
Cost of the program (excluding AW overhead costs) to date
divided by
Number of participants served.
72%
(State Level PY '12-13)
Program Expense
Summary and
data supplied by
FACT Unit
None
Cost of the program (excluding AW overhead costs) to date
Program Expense
divided by
Summary and
Number of exited "NEE" participants who, at the time of exit, were
data supplied by
employed or in the military or enrolled in post-secondary education or
FACT Unit
advanced training
None

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