Tender Document (.PDF) - Government of Nova Scotia

TENDER TO SECURE AIR FREIGHT SERVICES FOR THE PICK UP AND
DELIVERY OF 552 CASES OF BEAUJOLAIS NOUVEAU PRODUCT FROM THREE
SUPPLIER LOCATIONS IN FRANCE TO THE NOVA SCOTIA LIQUOR
CORPORATION, HALIFAX, NOVA SCOTIA
NOVA SCOTIA LIQUOR CORPORATION
93 CHAIN LAKE DRIVE
HALIFAX, NOVA SCOTIA
B3S 1A3
NSLC REFERENCE NO: SR-24-I-14
NSLC Contact:
Email:
Stephen Bayer
Manager – Procurement & Tendering
[email protected]
NOVA SCOTIA LIQUOR CORPORATION
BID INSTRUCTIONS & INFORMATION
TENDER NUMBER: SR-24-I-14
1.
The NSLC Policy is to ensure that all firms interested in becoming
government suppliers shall be given equitable access to contract
opportunities, except that consideration may be shown to Atlantic Provinces
suppliers, manufacturers and contractors whenever practical and
economically feasible to do so, consistent with the Atlantic Procurement
Agreement.
2.
Inquiries concerning the Specifications are to be directed to Bev
Sponagle, Integration Manager - Supply Chain, at (902) 450-5806 or
email at: [email protected]
3.
Tender quote responses must be delivered in a sealed envelope, or package
or faxed to the Nova Scotia Liquor Corporation prior to tender closing date
Thursday, September 4, 2014 at 2:00 pm ADT. Late quotes received
after closing date will be disqualified from competition and returned to the
bidder. Our fax machine activity record will govern the receiving date and
time.
Mailing/Courier Address
& Fax No:
Nova Scotia Liquor Corporation
Attn: Stephen Bayer, Manager - Procurement
& Tendering
Tender. No. SR-24-I-14
93 Chain Lake Drive
Bayers Lake Business Park
Halifax, NS B3S 1A3
or
Fax: (902) 450-6007
4.
Bidders are urged to reply to specific sections of the quote in the manner
requested, i.e.
a) The terms are FOB NSLC Warehouse, price quote per case will
include all costs for delivery from vendor’s warehouse in France to the
NSLC warehouse located at 93 Chain Lake Drive, Halifax, N.S. B3S 1A3
b) Price, excluding H.S.T., to be quoted in Canadian Dollars and
should be an amount per case.
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c) Insurance is required on all shipments and should be included in the
case price.
d) Measurements of the cases: weight, height, width, and length are
subject to change by the vendor from what is quoted on the spec
sheet. The number of cases per tier, per layer, and per pallet are also
subject to change by the vendor.
e) Orders should be consolidated and transported as one shipment;
however, goods must arrive by the date as specified in the RFQ.
The NSLC will consider air freight of the orders to Montreal and then
movement by road to the NSLC Distribution Center in Halifax.
However, the goods must arrive at the NSLC Distribution Center by
Friday, November 7, 2014.
The absolute deadline for delivery to the NSLC Distribution Center,
with all correct manifests, bill of ladings and relevant paperwork is
10:00 a.m. on Monday, November 10, 2014.
An appointment for delivery to the NSLC Distribution Center must be
made in advance.
All goods must be protected from frost.
f) Previous experience with consolidation and shipment via Air Freight
of beverage alcohol from overseas countries to the NSLC is required.
g) Any and all damages and shortages of product will be deducted
from the freight forwarders account at the duty paid landed cost.
There will be no consideration of a deductible amount.
5.
All bids submitted must identify and comply with the specifications requested
unless the Nova Scotia Liquor Corporation specifically requests an equivalent
or alternative.
6.
Notification of the successful bidder will be faxed to all suppliers immediately
after the tender is awarded.
7.
All bid submissions are subject to evaluation after opening and before award
of contract. Bids may be evaluated not only on the submitted price but also
on quality of goods, delivery, availability of supply, parts, servicing and the
capacity of the bidder to meet the requirements of the procurement in
accordance with the criteria stated in the bid request documents. On request,
unsuccessful bidders are entitled to receive an explanation and a debriefing
on their bid submission.
All buying activity will attempt to seek out best
value, which maximizes the effectiveness and profitability to the Corporation.
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8.
The Corporation is not obliged to award lowest bid and reserves the right to
re-address the requirement, should there be reasonable doubt that prices
received are not competitive. The NSLC reserves the right to reject any or all
bids. This tender implies no obligation on the NSLC to accept this bid or any
bid submitted and has the right to cancel this tender if required.
9.
The NSLC reserves the right at any time, with 30 days advance written
notice, to cancel the contract with the successful proponent without giving
specific reason.
10.
All contracts resulting from this tender will be governed under the laws of
Nova Scotia.
11.
Bidder should ensure that all calculations and totals are correct. If any
discrepancies/errors are noted in the evaluation process, the unit price
quoted will prevail.
12.
Additional requirements may be needed at a later date. Bidders are required
to specify the length of time their price will be guaranteed.
13.
Submission of bids by FAX is permitted.
14.
Changes/Amendments to Bid Submissions will be accepted by fax provided
they are properly identified by company name, control number and due date.
Faxes must be addressed to the attention of the Manager – Procurement and
Tendering, at (902) 450-6007, before the closing date and time. Our fax
machine activity record will govern the receiving date and time. Amendment
is to identify change in price only, not revealing the amount of the original
bid submitted.
15.
Bid Evaluation Criteria:
1. Pass/Fail: Meet delivery date and time of no later than Friday,
November 7, 2014 @ 8:00 PM to the NSLC OR as soon as released by
French authorities for pick-up at the vendors locations and delivery to the
Nova Scotia Liquor Corporation Distribution Centre, Halifax, Nova Scotia,
Canada B3S 1A3. The absolute deadline for delivery to the NSLC
Distribution Center with all correct manifests, bill of ladings and relevant
paperwork being 10:00 a.m. on Monday, November 10, 2014.
2. Experience with successful communications, pickup, and delivery of liquor
products from overseas countries to the NSLC Distribution Center. 25%
3. Price:
75 %
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TENDER RESPONSE FORM
NSLC TENDER NUMBER SR-24-I-14
TO:
The Nova Scotia Liquor Corporation
93 Chain Lake Drive
Bayers Lake Business Park
Halifax, Nova Scotia
B3S 1A3
From:____________________
____________________
____________________
I hereby fully understand the requirements and specifications of the above Tender,
and herewith submit the following prices:
Total shown below must include Complete Cost per Case in Canadian Dollars as
per Specifications attached, excluding HST which is not applicable for this
tender.
TOTAL PER CASE:
GRAND TOTAL:
$
cost per case Can. $
522 CASES X $_______ per case = $______________Can. $
From Suppliers Doorstep to NSLC Distribution Centre at 93 Chain Lake Dr., Bayers
Lake Business Park, Halifax, Nova Scotia, B3S 1A3, Canada.
PRICE MUST BE GUARANTEED UNTIL DELIVERY IS COMPLETE TO THE NSLC WAREHOUSE.
Indicate the number of days you anticipate will be required for delivery to the NSLC
warehouse after goods are released by the French authorities:______________________
Indicate if you can deliver the goods to the NSLC Warehouse by Friday, November 7,
2014 @ 8:00 PM or sooner:
Advise if goods will be shipped air freight directly to Halifax (YHZ) or if a combination of air
and ground transportation will be utilized:______________________________________
Signature
Printed Name/ Position Title
Company
Address
Date
__________________________
Telephone No. _______________________ Fax No. _________________________
Email ________________________________
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Article # Product Name 1006370
Vintage
Units/
Unit size Case
12
UPC
SCC
Case Weight/
KG
3351650000214
23351650000218
14
34.60L x 26.00W x 28.60 H
11
55
12
Natural Cork
330
Case Dimensions‐CM
Cases Cases per % per Tier Pallet ABV
Bottle Closure
Order Quantity CASES
Supplier#
Supplier Name
George Duboeuf Beaujolais Nouveau
2014
750 mL
100430 Les Vins George Duboeuf 1016681
Labouré‐Roi Beaujolais Nouveau "Acadiens"
2014
750 mL
12
0 12201354462
000 12201350792
15
35.00L x 26.00W x 31.00 H
14
56
12
Natural Cork
112
100419 Labouré‐Roi Wines
1006369
Mommessin Beaujolais Nouveau 2014
750 mL
12
3 26438 007954 5
23264380079549
14
34.90L x 26.30W x 31.40H
10
40
12
Screw Cap
80
100257 Mommessin S.A.
Supplier Address
Romaneche‐Thorins, 71570, La Chapelle‐De‐Guinchay, B.P.12, France 71570
Rue Lavoisier, Nuits St. Georges, P.O. Box 52821, France 21700
Pont De Samsons, P.O. Box 504 Beaune, France 69430
Supplier Phone#
1133385353420
Supplier Fax#
Supplier Email
Shipping Point
1133385353424 [email protected] Guinchay
1133380626400
1133380626410 [email protected]
Nuits Saint Georges
1133474690930
1133474690929 [email protected]
Pont De Samsons, France

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