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The Corporation of the Village of Cumberland
File No. 0640-20
DRAFT February 3, 2014
2014 Corporate Strategic Priorities DRAi:T
THE VILLAGE OF CUMBERLAND
2014 Corporate Strategic Priorities
The Village of Cumberland Corporate Strategic Priorities guide the Village's short and long-term
corporate management and decision-making. The primary purpose of the Corporate Strategic
Priorities is to communicate the priorities of Council and the community and to focus and
coordinate the resources of the Village of Cumberland Council and staff.
This plan is a living document that is used in the day to day work of the Council and staff. It will
be reviewed and revised annually so that it remains relevant and current.
The Village of Cumberland Corporate Strategic Priorities 2014 was developed at a workshop
held January 24, 2014. The key task of the workshop was to review, modify and revise as
needed the 2013 Corporate Strategic Priorities.
The 2014 Village of Cumberland Corporate Strategic Priorities includes the following
components:
. The Corporate Vision
« The Corporate Priorities, and
. The related Action Plans.
2014 Corporate Strategic Priorities DRSCT
THE VILLAGE OF CUMBERLAND
Vision
The Village is a unique community. Its rich coal mining history is visible everywhere-from the
heritage homes in the historic core, to the abandoned mine sites scattered throughout the
surrounding forests.
The people of Cumberland are passionate about their Village. They are here because this Village
offers an unmatched quality of life. They envision that Cumberland will continue to be a
community vibrating with activity. Surrounded by living forests, the Village is a mecca for
outdoor recreation, with opportunities for anyone who wants to immerse themselves in nature.
Protected by living natural corridors, the wetlands, forested areas, lakes and streams attract a
diversity of wildlife and the network of walking and hiking paths attracts visitors from all over
the world.
People choose to live in Cumberland for its small town friendliness and values. The core of
Cumberland retains its historic look and feel. Small shops and businesses offer respite from the
sameness of shopping malls and cookie cutter commercial establishments found elsewhere.
People of all ages and backgrounds greet each other on the streets. They come here for
opportunity, to be part of a vibrant community that values diversity, creativity and hard work.
The Village is growing. As it grows, it will embrace the best land use practices to ensure that it is
a livable community. Housing will be available for all income levels. Walkabllity, greenways,
bikeways, opportunities for urban farming and public spaces will all contribute to continuing to
make Cumberland a great place to live.
The Village of the future is well-managed in a sustainable and orderly fashion with full public
participation, and a thriving, resilient and diversified economy based on tourism and other
industries and businesses that are compatible with community values. Citizens recognize that
residential growth must be balanced by revenues from successful businesses with the objective
of making jobs available for Cumberland residents.
Subsequently the vision for the Village will be built upon the following priorities:
. Improvement and expansion of infrastructure to accommodate measured growth.
. Attainable housing.
* Village Centre rejuvenation.
. Promotion of the Village for local and regional businesses.
. Recreation and tourism.
* A healthy, active and engaged citizenry of all ages and walks of life.
. Accountability and transparency.
. Protection and enhancement of natural features and functions.
These priorities will be reinforced with collective and passionate environmental stewardship
and closer ties to the region.
2014 Corporate Strategic Priorities DRAIT
THE VILLAGE OF CUMBERLAND
Plan
1. QUALITC INFRASTRUCTURE PLANNING AND DEVELOPMENT
The Village of Cumberland seeks to replace and expand the utility, dedicated road and building
assets of the Village in an organized and responsible fashion by:
. Establishing an adequate and high quality source of water for the current and future
residents of the Village
. Developing an environmentally sustainable method of treating the liquid waste that
is produced by the Village
* Creating a road and utility rehabilitation plan
. Developing a facility replacement and upgrade plan
. Purchasing land and constructing a new fire hall
2. COMPREHENSIVE COMMUNIT/PLANNING
The Village of Cumberland seeks to move towards environmental sustainability through a broad
range of means including effective land use planning, waste reduction and protection of natural
resources by:
Completing the review of the Official Community Plan and ensuring alignment with
the Regional Growth Strategy
Reviewing the zoning bylaw
Reviewing development standards to make them green, economically attractive and
flexible
Creating an industrial land development and promotion strategy
Developing an ecotourism plan
Developing an active transportation plan
Examining all solid waste management options
Developing and implementing a greenhouse gas reduction action plan
Implementing the Village Park Master Plan
Developing a Coal Creek Historic Park master plan
Acquiring Maple Lake for future park
Creating a street closure policy for special events
Developing a heritage management plan that includes a conservation plan for
Village-owned assets
Developing a civic cemetery master plan
Designing and installing a Welcome to Cumberland community sign
Creating an animal attractants/garbage bylaw
2014 Corporate Strategic Priorities DRAFT
3.
HEALTHY COMMUNITY
The Village of Cumberland seeks to create and improve the social, environmental and economic
assets that support the health and well-being of residents by:
« Improving youth programming
. Exploring partnerships for community services
. Undertaking a recreation facility and programming review
4. HIGHLY DEVELOPED INTERNAL AND EXTERNAL COMMUNICATIONS
The Village of Cumberland wants to promote transparency and an easy flow of information both
within the corporation and between the corporation and the public by:
* An ongoing civic engagement process
5. EFFECTIVE ADMINISTRATIVE, FINANCIAL AND SUPPORT SERVICES
The Village of Cumberland seeks to deliver effective services to the community for the benefit
of its citizens, businesses and visitors by:
. Implementing a reserve fund policy
* Reviewing the business licence scheme
2014 Corporate Strategic Priorities DRAFT
THE VILLAGE OF CUMBERLAND
Timeframe
Long Term Priorities (up to ten years):
. Establish an adequate and high quality source of water for the current and future
residents of the Village
« Develop an environmentally sustainable method of treating the liquid waste that is
produced by the Village
. Develop a facility replacement and upgrade plan
. Implement the Village Park Master Plan
. Develop an ecotourism plan
. Develop an active transportation plan
. Ongoing civic engagement process
. Implement a reserve fund policy
Medium Term Priorities (within three years):
. Examine all solid waste management options
. Create a road and utility rehabilitation plan
. Review the zoning bylaw
* Review development standards to make them green, economically attractive and
flexible
« Develop and implement a greenhouse gas reduction action plan
. Create an industrial land development and promotion strategy
. Purchase land and construct a new fire hall
. Acquire Maple Lake for a future park
. Develop a heritage management plan that includes a conservation plan for Villageowned assets
* Review the business licence scheme
. Improve youth programming
. Explore new partnerships for community services
Short Term Priorities (by the end of2014):
. Complete the review of the Official Community Plan and ensure alignment with the
Regional Growth Strategy
* Develop a civic cemetery master plan
. Design and install a Welcome to Cumberland community sign
. Develop a Coal Creek Historic Park master plan
. Undertake a recreation facility and programming review
. Create an animal attractants/garbage bylaw
. Create a street closure policy for special events
2014 Corporate Strategic Priorities ORAH'
THE VILLAGE OF CUMBERLAND
Implementation
The Village of Cumberland has laid a solid foundation for its Corporate Strategic Priorities. A
number of steps should follow to move the actions/initiatives/projects forward.
Council review and adoption
Council will review the draft strategic priorities, seek community input and once satisfied
consider adoption of the priorities.
Identify required resources
Council will direct staff to detail any significant resources necessary to carry out each of the
actions/projects/initiatives and identify the lead personnel responsible for the action/initiative.
Progress Updates
The chief administrative officer will provide progress updates to Council on the status of the
actions outlined in this Corporate Strategic Priorities. Further, reports to Council will, where
appropriate, provide references to the Corporate Strategic Priorities.
Annual Renewal of the Plan
Each year the Council and senior staff will hold a workshop to review the progress and
implementation of the current plan. The workshop will also enable the Council and staff to
update, adjust and renew the plan to reflect the priorities and actions required for the next one
to three years.
2014 Corporate Strategic Priorities DRAFT
COUNCIL
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REPORT
REPORT DATE: April 8th, 2014
MEETING DATE: April 14th, 2014
TO:
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Mayor and Councillors
FROM:
Margaret Robertson, Recreation Program Coordinator
Sandra Hryko, Recreation Worker
SUBJECT:
March 2014 Recreation Department Report
RECOMMENDATION
That Council receive the March 2014 Recreation Department Report for information.
Administration
. Staff scheduling for the CRI Office and Custodial Shifts has been completed for April 2014.
This schedule will include one additional staff member to work with The Village of Cumberland
Annual Easter Egg Hunt to be held on Saturday April 19th, 2014 at # 6 Mine park.
. The Recreation Coordinator attended an Active Comox Valley meeting on Monday March 10th,
2014 at the Florence Filberg Centre.
* Nutritional Seminars /Young Chefs
Thrifty Foods and Greater Victoria Active Communities supported Active Comox Valley's
recent request to offer upcoming 2014 seminars at no charge;
Black Creek and Cumberland are to host 4 day camps one in July and one in August
Free of charge
. Bike to Work Week: BTWW will take place from May 26 - June 1st this year; Active Comox
Valley will be taking the lead role in organizing the event and have secured a $1500 grant for
Bike To Work Week. Simon Cycles will be donating a Bike for our draw, which will be people
who record their millage not just those who register a team. Bike shops and other
buslnesses/organizations as well as committee partners will host celebration stations; Minor
draw prizes will be provided at celebration station by partners; Quality Foods and Water Pure
and Simple have come aboard as sponsors for this year's event, as well as the Eagle and The
Record.
. lending Library: The $1000 prize Active Comox Valley won for being 2nd place in the Sportiest
Community Event will be applied to new supplies for the lending library, ideas (outdoor
pickleball set/paddle board/beach tote/replace worn items) The lending library is kept at the
Comox Valley Sports Centre and is available free of charge for use by members of the public.
Active Comox Valley also intends to supply a Lending Library at Cumberland Recreation
Centre.
1
. Regional Recreation Meeting
The Recreation Coordinator attended a Regional Recreation Committee meeting on
Wednesday March 12 , 2014 at the Comox Community Centre. Items on the agenda include
Child-Minding Licensing and Professional Learning Community (PLC) Day activities. It was
decided to ask for a meeting with the School Board Representative to have this year's
expectations laid out and to discuss the problems surrounding transportation to the Rec.
Centre s. Another concern was keeping within the ECE guide for the time length of Preschool
Programs. These can no longer be over 2 hours in duration and cannot be called Child Care
Programs. The new ratio for participants to staff in the 5-11 years age group is 10
participants to one staff. The next meeting is scheduled for May at Black Creek Recreation.
. The next Comox Valley Municipal Alcohol Policy Committee Meetings will be held on
Wednesday April 16 at 9:30 am at the Comox Community Centre.
Facilities
. A feature was done in trio magazine on Cumberland Recreation's climbing Wall.
Copy attached.
. All fire extinguishers at the CRI and Cultural Centre have been checked and refilled as needed.
. Automatic fire suppression system above stove in CRI kitchen has been checked for 2014.
Programs
. Spring Break Camp ran from Monday March 24 - Friday March 28th. Each day was well
attended and the kids had a great time doing a variety of activities which included climbing,
arts and crafts, cooking racquetball, sporting games and trips to the Village Park Playground.
. There has been a great increase in the number of parents and pre-schooler's using the Parent
and Tot Gym Program.
. Starting Wednesday April 30 the CRI has been booked for an advanced pickleball ladder play
day and advanced pickleball round robin play day. This will be Every Wednesday from 12:00 to
3:00 for ladder play and Friday 12:00 to 3:00 for round robin winners advance play.
. Upcoming Events
April 5th Soccer Banquet at the CRI Hall
April llth Cumberland Community Forest Society Trivia Night at the Cultural Centre
April 19th Cumberland's Annual Easter Egg Hunt in #6 Mine Park
April 26th Pancake Breakfast Fundraiser at the CRI Hall.
FINANCIAL IMPLICATIONS
None
STRATEGIC OBJECTIVE
None
ATTACHMENTS
. Trio Magazine - Spring 2014 - Wall Climbing Article
OPTIONS
1. Receive this report for information.
2. Any other action deemed appropriate by Council.
Respectfully submitted,
fy]^^,,.^/?^^L^. Mar^iret Robertson
Recreation Program Coordinator
Village of Cumberland
SundanceTopham
Chief Administrative Officer
BsH§Ra.SR,g(S)E;8>'SEB|»Sai;Oscn8t(:!
;:}iat ^was .l.wihen .^;;my^iheart ^sterted;
liammering and.^my hands) broke
out in a sweat.
jsa^^pnE," jhe contmu&s. :"Its ]>r&bab]y mudi
safer than mountain hiking, for example,"
Cumberland's climbing wall features top-
I was about halfway up the Cumberland
Recreation Institutes indoor climbing waiEL
The wall is about 30 feet high so I was just
15 feet or so ofifthe ground but, for someone
with a fear of heights, distances always seem
greater when looking down.
rope climbing -- where the rope is tied to
the dimber's harness and goes up through
an anchor at the top of the dinibing area,
} must have made some noise that gave away
my fear because Cumberland climbers John
Waters and Clive Powsey started shouting
words of encouragement from the ground.
At their direction, I leaned my weight onto
the rope Waters was securing from the
ground as my belayer. Then I - slowly and
hesitantly - took my hands off the wall, held
onto the rope and pushed my body out from
the wall with my feet, so I was held up in the
air solely by the rope and harness.
three dimb this wall.
Putting all my weight on the rope reminded
me that I was secure and I was able to climb
again. This time I got to about two-thirds up
the wall before noticing how high I was and
having another bout of height terror.
Powsey says he had trouble getting to the top,
too, pointing out he started climbing at age
50 because he wanted to overcome his fear
of heights.
"If the problem is heights just do it enough
to develop confidence in the rope and the
belayers, and once you overcome that you
can basically do anything, he says, adding
his fear is still there but he s teamed to trust
then down to the bottom to hook onto the
belayer's harness. Powsey says it's the safest
style of climbing, and children as young as
As well, Comox Lake features rock climbing
options for various skill levels, and then
there s plenty of alpine climbing in Strathcona
Park for more advanced climbers.
Climbing has plenty of health benefits,
says Powsey, who has a bad back. While I
struggled mentally with the height, I really
liked the physicalify ofdimbing; it seemed to
strengthen and stretch at the same time and
I could see how regular climbing would be a
great workout.
Powsey also points to the social aspect of
climbing though climbers don't usually talk
too much to one another while they climb,
connections are made.
Although I didn't make it to the top on my
first attempt, I would like to try dimbing
again, and photographer Erin Haluschak who did reach the top on her first attempt says she really enjoyed climbing and would
try it again, too.
For more information about Cumberland s
the rope.
climbing wal], visit www.cumbedand.ca or
"If you do everything right this is an extremely
call 250-336-2231.
by Renee Andor [ Record Staff | [email protected]
39 TRIO MAGAZINE I SPRING 2014
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COUNCIL
REPORT
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REPORT DATE: April 8'", 2014
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MEETING DATE: April 14*", 2014
TO:
Mayor and Councillors
FROM:
Kevin McPhedran, Parks and Outdoor Recreation Coordinator
SUBJECT:
March 2014 Parks and Outdoor Recreation Report
RECOMMENDATION
THAT Council receive the March Parks and Outdoor Recreation Coordinator report for information.
BACKGROUND
This report provides a synopsis of the major ongoing projects and tasks relating to parks and outdoor
recreation in Cumberland.
PROJECTS
1. South Wellington Colliery Trail Bridge ("Swamp Crossing"): preparation for the construction of the
footbridge over Boundary Creek, in partnership with Public Works.
* April 8 Update: the bridge was constructed over the weekend of April 5th and staff have received
many positive comments. A special thanks to volunteers who helped build the bridge from the
United Riders of Cumberland; Stansbury's Guest House; Facet Custom Builders; Sew What I Sew; and
the Wandering Moose Cafe.
2. Skatepark Project: Staff continue to liaise with the Skatepark Committee as fundraising opportunities
are pursued, including assisting the Cumberland Community Schools Society with an application to
the provincial Jobs Creation Partnership (JCP) program. Initiation of the skatepark design is planned
for later in 2014, subject to budget approvals.
3. Work in Partnership with the United Riders of Cumberland:
a. Land access agreement initiative, part 1: continue to support of UROC on access agreement
proposals with major landowners.
b. Land Access Agreement, part 2- Public Outreach: in partnership with UROC, presented a
"Trailbuilders Academy" workshop (approximately 30 in attendance) and a Community Trails
Forum (attended by approximately 70-80 residents) in early March.
c. Jump Park: ongoing project planning in coordination with UROC. As of early April staff shared a
draft comprehensive Construction and Maintenance Agreement with UROCto begin to outline
project responsibilities. This agreement and other details are scheduled to be brought forth to
Council in late spring 2014.
Page 1 of 2
4. Healthy Communities Grant: application submitted to the 2014 provincial Healthy Communities
Grant for outreach and capacity building support for the trail access agreement initiative ($1400 in
funding was obtained through this grant in 2013 and is being used for the Trails Forum).
5. Coal Creek Historic Park Master Plan: Staff is working in partnership with the Senior Planner on this
parks planning project. See Planning Department report for details.
6. Park Use Permits: ongoing processing of Park Use Permit applications for events and commercial
uses of Village parks in 2014.
7. Invasive plants: ongoing discussions with the Coastal Invasive Species Council and neighbouring
municipalities regarding a 2014 knotweed program (continuation of program initiated in 2013). Also,
ongoing collaboration with the Comox Valley Broombusters (Scotch broom) in preparation for broom
removal activities in the Village in spring 2014.
8. Lake Park: supporting Lake Park contractor in preparation for 2014 season. Also liaising with
climbing community regarding 2014 trail and climbing route planning, including spring cleanup
activities.
FINANCIAL IMPLICATIONS
Financial resources required to support the above projects have been requested in the 2014 budget
planning process unless otherwise stated.
STRATEGIC OBJECTIVE
Ongoing projects are in line with Goal J: Develop ecotourism plan of the 2013 Corporate Strategic
Priorities.
ATTACHMENTS
None.
CONCURRENCE
None.
OPTIONS
1. Receive this report for information.
2. Any other action deemed appropriate by Council.
Respectfully submitted,
/kevin McPhedran
Parks and Outdoor Recreation Coordinator
Sundance Topham
Chief Administrative Officer
Page 2 of 2
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COUNCIL
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REPORT
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REPORT DATE: April 4, 2014
MEETING DATE: April 14, 2014
TO:
Mayor and Councilors
FROM:
MikeWilliamson, Fire Chief / Manager of Protective Services
SUBJECT:
March 2014 Protective Services Report
RECOMMENDATION
THAT Council receive the March 2014 Protective Services Report.
SUMMARY
There were five incidents in March. Calls are way down.
Response Type
March
Fire
Rescue
First Responder
Motor Vehicle Incident
Duty Officer
Total Monthly:
Total 2014:
42
BACKGROUND
Not much to report as responses were down for March which is great news for our Village.
This month we started the backyard B permit period from March 15 to April 30. I have given
out about 50 permits to date and one A permit for land clearing. I'm sure there will be few
more B Permits issued as we get into April. Class A permits are down this year. Also the
number of B permits is down. We gave out just over 200 last year for Cumberland and the
Regional District rural areas.
Page 1 of 3
We continue to work on the new Fire Bylaw. Council gave first reading however with discussion
with some of the affected landowners we expected to recommend some amendments, but it's
coming along quite well.
We continue to work on property sites for the fire hall land acquisition and should have site info
very soon now.
The long term apparatus acquisition report is near completion.
Membership
The Society held its annual banquet this month on March 22. I would like to thank council
members for attending. It was a good time and great meal. There were a number of awards
given out:
Lieutenant Graig Dry
5 years
Captain Jess French
5 years
FirefighterAngelina Banks
10 years
Assistant Chief Glen Rodger
20 years - makes Glen a life member of Cumberland Fire
Rescue
Firefighter Bob Banks
45 Years
Firefighterofthe year:
Kevin Wallace has been a great asset to our department
this last year and for the last several years.
Members leaving: Sean Guthrie with 7 years service, and Gary Best with 19 years. We're
sorry to see these very well trained people leave and thank them for their service to the Village.
Regular Members:
Fire fighter II certified:
Junior Members:
Probationary Members:
Pending Applications:
Total
24
13
3
8
1
32
Training
We had lots of our new people training this month on practice skills evaluation. This will
continue every month for the rest of the year. As this happens some members will be meeting
their certification by doing this.
Page 2 of 3
The membership is into a steady diet of training right up to summer months. Captain Bossom
and I will start a wildfire training program for our members through an S 115 certification
course. We took the Train the Trainer Program over a year ago so we can certify our members
rather than send them out or hire trainers. We never had time last year to get it going but hope
to start soon. As we live in forested area this training will be very beneficial to our community
and membership as we have a number of bush and forest types of fires each year. And next to
earthquake, it is the number one threat to our community and forest lands.
FINANCIAL IMPLICATIONS
None
STRATEGIC OBJECTIVE
For fire hall land acquisition, we have been around looking at properties and contacting owners
so we have done some assessments and evaluations on their properties. So far I think the
properties we have looked at need some work but are acceptable for fire hall purposes. The
Manager of Operations will have better Idea of how much work would be required.
ATTACHMENTS
None
CONCURRENCE
None
OPTIONS
1. THAT Council receive the March 2014 Protective Services Report.
2. Any other action deemed appropriate by Council.
Respectfully submitted,
MikeWilliamson
Fire Chief/ Manager of Protective Services
SundanceTopham
Chief Administrative Officer
Page 3 of 3
COUNCIL
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REPORT
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REPORT DATE: April 7, 2014
MEETING DATE: April 14, 2014
TO:
Mayor and Council
FROM:
Rob Crisfield, Manager of Operations
SUBJECT:
March 2014 - Operations Department Report
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RECOMMENDATION
THAT Council receive the March 2014 - Operations Department Report for information.
SUMMARY
March 2014-Operations Department Report
BACKGROUND
Staff Report on Recent Activities undertaken by the Planning Department, Public Works
Department and by the Manager of Operations.
Manager of Operations Activities
Steven's Lake Dam
Design work continues on this project and as well as a required dam safety audit required
by the province.
Cumberland & Bevan Roads Design Work
Staff is currently working on the request for proposal (RFP) for the design work on
Cumberland and Bevan roads. The scope of work in the RFP will also include contract
administration and project over site.
Utility Design Work
Work continues with the engineering consultant on the design for two utility projects.
Recently received preliminary drawings for review and have completed some in-field
investigations related to ground and pipe conditions.
New Fire Hall Site
Consultants have completed site investigations and are in the process of finalizing draft
reports for staff review. Expect to receive reports within a week or two.
Page 1 of 2
Carlisle Lane Subdivision
Subdivision engineering drawings were submitted and staff along with assistance from
Wedler Engineering, have for the most part completed a review. Currently assessing the
feasibility and costing to upsize the storm sewer on Ulverston Avenue as part of this work
and providing DCC funds or credits.
Other Work
. Road closure of Pigeon Lake Road - held open house and now working on next steps
. Federal Waste Water Effluent Reporting
. Sidewalk Network Plan
. Utilities Replacement Plan
FINANCIAL IMPLICATIONS
None
STRATEGIC OBJECTIVE
None
ATTACHMENTS
1. Planning Report for March 2014
2. Public Works Report for March 2014
CONCURRENCE
None
OPTIONS
1. Receive this report for information.
2. Any other action deemed appropriate by Council
Respectfully sMbmitted,
Rob Crisfield
Manager of Operations
SundanceTopham
Chief Administrative Officer
Page 2 of 2
Corporation of the
Memorandum
Village of Cumberland
DATE:
April 9, 2014
TO:
Rob Crisfield, Manager of Operations
FROM:
Judith Walker, Senior Planner
SUBJECT:
Planning Report for March 2014
OCP/ZONING AMENDMENTS
1. 2013-01-OCP Review:
Proposed dates:
.24Marl4: Council gave 2 reading as amended
*28Aprlll4: f" reading
.15Aprill4: Public Hearing (7pm at Cultural Centre
*20Junel4: Ministerial approval
*23Junel4: Adoption
, nd
DEVELOPMENT PERMITS
1. 2012-01-DP Library, 2748 Dunsmuir Avenue: Conditions met, DP issued. 20Janl4;
Landscape inspection has been carried out, the owner has been advised of the deficiencies.
2. 2013-01-DP Edwards, 4640 Cumberland Road: Amendment to the application granted by
Council on Dec 9 . Awaiting Landscape Security to issue the Permit.
3. 2013-02-DP Carlisle Lane - Development Permit issued March 28, 2014. Expires March 27,
2016. Land clearing beginning.
DEVELOPMENT VARIANCE PERM ITS
1. 2013-01-DV 3249 First Street: Variance to permit lot line change. In process.
2. 2013-02-DV Trilogy lot 9a: Variance to permit initial subdivision without servicing. To be
presented to Council when additional details are available.
3. 2014-01-DV 2629 Maryport Avenue: Variance request to make existing single family dwelling
and existing garage conforming as to the right side lot line abutting a roadway.
SUBDIVISION
1.
3349 Third Street; Application for one lot subdivision made on 5Novl2. Preliminary Layout
Review (PLR) expires January 8, 2015 (extended for one year). Design drawings have been
received and are being reviewed.
2.
Initial Trilogy Subdivisions: Lots 3a, 3b, 3c, 4, 6, 7, 8a,8b,9a,9b,lOa, lOb, 11: Received
6Febl3: Preliminary Layout Review expires June 28,2014.
3249 First Street: Village initiated application to complete a lot line change for private
property within the Village Works Yard. Surveyor completed drawings late July. Documents
ready, awaiting DVP.
4.
Bevan Road: Application received July 9, 2013, Expires July 9, 2014. Two lot subdivision
(20&30 acres). Waiting for layout revision to meet frontage requirements and road
dedication.
SUBDIVISION (cont'd)
5. Carlisle Lane: Application received July 25, 2013. First phase of 8 lots. PLR letter sent August
15, 2013, expires August 14, 2014. Design drawings have been received and are being
reviewed.
6. 2821&2825 Penrith Avenue: Lot line change application received August 15,2013. PLR sent,
expires October 16, 2014.
7. 2803 Keswick Avenue; Application received October 30th. PLR expires on January 16,2015.
BUSINESS LICENSING:
.gl
Non-Resident Business
Farmilo West Homes Ltd - construction & building renovations
Home Occupation
None
II Resident Business
2626A Dunsmuir Avenue : Delphine's Flower and Garden
2 ";
InterCommunity
None
BUILDING PERMITS
Provided advice/information on-Building/Plumbing Permits, prepared and kept forms and statistics,
processed Building/Plumbing Permit applications and prepared them for review by Building Inspector.
Software has been received to produce and maintain a database for Building Permits and their
inspections. New Building and Plumbing Permits will be entered as received and existing permits
from 2009 to the present will be entered as time allows.
£ f
New Residential
Residential Reno
& Additions
Residential Accessory
(newer reno)
<u
Industrial, Commerciai
Demolition
or institutional
0
2
Provided verbal and written responses to enquiries regarding OCP and Zoning bylaw
interpretation and potential land use and development proposals. Meet with public to
confirm conformity of land use with Village bylaws.
2.
Trees on public property: dealing with public's concerns for potential hazardous trees;
coordinating arborist reports, pruning /removal, liaison with adjacent owners.
BYU\WS IN PROCESS
1.
Water Service Connection, Use, Extension, &
Fees No. 952,2013
2.
Storm Sewer Connection, Use, Extension,&
Fees No. 953, 2013
3.
4.
In final draft, staff review in process. Council
consideration summer 2014
Sanitary Sewer Connection, Use, Extension, &
Fees No. 954, 2013
Zoning Bylaw Amendment No. 970, 2013
Changes to B&B, Home Occupation, MH,
Secondary Suites, simplify an existing zone,
(Amends Bylaw 717,1997)
medical marijuana production as industrial
use etc. Will follow OCP.
5.
Manufactured Home Park Bylaw No. 971,
2013 (Repeals Bylaw 498,1981)
Rewrite of Bylaw which regulates the
establishment, extension, design & servicinf
ofMHP. Will following OCP.
Page 2 of 4
BYLAWS IN PROCESS (cont'd)
6.
7.
Council direction to staff to amend the
Tree Management Bylaw No. 947, 2011
Advisory Planning Commission Bylaw No.999,
bylaw. Significant tree inventory in process.
Staff preparing a draft bylaw for Council's
consideration, in co-ordination with OCP
2012 NEW
process
Pesticide Use Control Bylaw No.
2012
Repeals Bylaw 838
9.
Business License Bylaw No. 990, 2013
10. I Parks & Greenways Bylaw No. 998, 2014
Amendment to clarify what pesticides are
included, and its use for invasive plants on
public lands. In progress
Amendment to require license fee at time of
application. In progress.
Revise parks bylaw to bring into compliance
with draft OCP
PROJECTS
1. Drafts of bylaws are being prepared for Council's consideration in the future: refer to "Bylaws
in Progress".
2. Cumberland Enhancement Study: New bus shelter installed. Memorial bench installed at
library. Council has provided new direction to staff for entrance sign near/on Inland Island
Highway. Will require MoTI approval.
3. Greenhouse Gas (GHG) Reduction: Targets, policies & action included in OCP.
4. Organics Compost Pilot Project: Pilot started in June 19 , 2013. Program slated to continue
for another year. Report to Council in June 2014.
5. Community Gardens Report: Council directed staff to develop a Village policy, along with an
accompanying fee schedule, including a lease, for any gardens created by the public on
Village-owned lands, based on the Community Gardens Report. Staff participating in Comox
Valley Food Strategy 2014 which include community gardens.
6. Heritage Commission: Heritage Basics workshop tentatively scheduled for May 5,2014.
7. TreesCanada BC Hydro Grant: Grant application submitted. No response to date.
PARKS PLANNING
1 Coal Creek Historic Park Master Plan: in conjunction with the outdoor recreation
department, staff has initiated a master planning process for the park. Staff has met with
stakeholders groups and with Advisory Committee. A draft concept plan will be developed
for comment at an open house in May. All information on meetings will be posted on the
website.
2. For other parks activities, please refer to report by Parks & Outdoor Recreation Coordinator.
Respectfully submitted,
Judith Walker
Senior Planner
Page 3 of 4
Page 4
Building Permit Report for Period ending March 31, 2014
New Residential
Year
# of
Permits
Va!ue of
Construction
Residential Reno &
Additions
# of
Permits
S899.305
10
Vaiue of
Construction
Foundation / Relocated
Homes
# of
Permits
Vaiue of
Construction
Residentia! Accessory
(neworreno)
# of
Permits
Value of
Construction
Industria!, Commercia!,
or tnstitutionaf
» of
Permits
Value of
Construction
DemoSition
# of
Permits
Totais
Vaiue of
ttol
Value of
Construction
Permits
Construction
S74.200
S 10,000
(130,000
so
1109.000
S310.000
820,000
38
(2,293,700
$122,000
(873,000
to
37
S3..185.580
$10,000
tl.623,000
$0
45
t6.018.000
$1,551,000
20
?303,700
i2.104.000
18
1286,850
Discontinued
(1,113,505
category included
S3.905.000
17
29
{5,260,000
27
(754.340
S63.000
t3.408.300
$0
65
89,485,640
15
$3,164,400
20
1394,700
S24.600
(73,000
$10,000
43
S.1,666,700
69
{11,932,080
18
S365.220
Sl.154,000
S105.640
S101.000
118
$13,657,940
67
i9.640.000
14
$219,000
$1,000
$43,000
$4,723,000
95
il4.626.000
60
S7.177.625
18
1315.500
S38.000
S24.920
$1,045,000
90
$8.601,045
34
U.320,630
17
$193,300
S36.500
$9.000
tl.363.000
66
$5,922,430
13
$1,508,675
$87,000
S4.500
(28,000
$2,103.675
27
(3,731,850
(200,000
(59,000
135.000
$30,883
(120,000
16
S444.883
$362,500
(30,000
(9.600
$59,000
33
8931,100
(114,430
to
S5.000
$371,000
15
$680.430
15
(171,250
S75.000
S20.000
$69,045
so
25
$335,295
220
$4,180,720
$16,372,020
$30,000
723
$74,894,098
(470.000
18
$190,000
No data
Totals
as new residential
20
339 | $52,322,175
or renovations
22
38
$1,374,000
51
$614,643
69
so
Corporation of the
Village of Cumberland
DATE:
08/04/2014
TO:
Rob Crisfield, Manager of Operations
FROM:
Kevin Fitzgerald, Public Works Foreman
SUBJECT:
Public Works- Monthly Report for the period ending 31/03/2014
Water: All Dams remain full for this time of year.
The well is online and working with no issues. The Royston water use is close to what the
well produces.
All water samples met the drinking water guidelines
A new water service was installed on Kendal Ave.
The main water system and Lake Park water system annual reports have been submitted
toV.I.H.A.
Sewer & Storm: Along with the new water service above, a new sewer connection was also installed on
KendalAve.
As part of a proposed 2 lot split, on 3rd Street at Ulverston some camera work at 3rd and
Kendal was done to determine location and size of a storm line.
A fairly major sewer blockage at 6th and Dunsmuir was repaired. Roots from a tree had
infiltrated into our aging clay lines.
The sanitary line in the lane north of Windermere Avenue between 2nd. And 4th was
videoed and flushed.
Roads
Cold mix asphalt patching continues around town.
Snow plow damage repairs to boulevards are near completion.
Gravel roads were graded.
Buildinfis;
General maintenance continues
Parks
Lake park water system is now ready for use
The new playground at Village Park is well used. Monday to Friday it is prepared for use
each morning. This includes cleaning the site and making sure the wood chips are swept
off the rubber surface, and litter is cleaned up.
Page 1 of 2
The rest of Village Park including the dog park is cleaned a minimum of twice a week.
Misceltaneous
The new street sweeper with a catch basin cleaning apparatus has arrived and is now in
use.
Preparation for the new bridge south of Mountain View apartments was completed with
Public Works assisting with the installation of the bridge abutments.
Filing and organizing of the service card records has been completed in preparation for
them to be scanned and recorded electronically. These service records will then be
linked to GIS mapping that the crew can access from a computer,
A line down policy has been established to deal with telephone, cable and hydro lines
that are either low or laying on the road. This will be used mostly during snowfall events.
Two Publicworks staff members attended a meeting with consultants who are addressing
some cemetery issues
Water to the B.M.X. track has been turned on,
Respectfully submitted,
Kevin Fitzgerald
Public Works
Page 2 of 2
"~W'mC?*10
COUNCIL
REPORT
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REPORT DATE: April 8, 2014
MEETING DATE: April 14, 2014
TO:
Mayor and Councillors
FROM:
Michelle Mason, Financial Officer
SUBJECT:
March 2014 Administration Department Report
RECOMMENDATION
THAT Council receive the March 2014 Administration Department report for information.
SUMMARY
The following provides Council with a summary of the activities that took place during March in the
administration department.
BACKGROUND
Staff continued to provide financial and administrative support to all departments during March.
The auditors concluded the 2013 year-end audit and staff prepared the financial statements based on
the audited records. The auditors have come to this meeting as a delegation to present
management's audited financial statements for Council approval.
There were no new properties added to the 2014 parcel tax roll and staff advertised the roll for
inspection. We received no complaints or written requests for amendment and so we did not require
a Parcel Tax Panel meeting on March 24th and the Roll is deemed authenticated as per section 208
(10) of the Community Charter.
The 2014 - 2018 Financial Plan preparation continued throughout March. Staff met with Council on
March 17 for a day long workshop to review draft proposals from Management. The budget open
house meeting coincided with the Village Hall meeting on March 31, 2014 and the Financial Plan
Bylaw and Tax Rates Bylaw are included in this agenda for first and second reading.
The water meter billing and consumption project continues. The first quarter utility bill for water,
sewer and solid waste was issued by the end of March and payment will be due by April 30, 2014.
The next and last "mock" water bill will be issued towards the end of April 2014. The second quarter
Page 1 of 2
bill will include water based on consumption along with flat rate sewer and solid waste and will be
issued in July 2014 with payment of this bill being due 30 days from the billing date.
Financial Institution and online bill payment was available for the first quarter utility bills. Other than
a couple of small glitches, staff feel this process went relatively smooth and the import function into
the financial system allowed for some efficiency. Overall, staff is happy with this added customer
service provided to the rate payer and believes that most customers who have used it appreciate its
convenience.
In March, Corporate Administration continued with projects, tasks and correspondence as directed by
Council. Staff provided support to other departments with bylaws, special events, communications,
and projects, including the cemetery master plan open house which was well attended. Staff
continued to compile background information for the cemetery master plan consultant. Staff also
attended an insurance workshop hosted by the Municipal Insurance Association on policy and
volunteer coverage and participated in interviews for the Deputy Corporate Officer position.
FINANCIAL IMPLICATIONS
None.
STRATEGIC OBJECTIVE
None.
ATTACHMENTS
None.
CONCURRENCE
Rachel Parker, Deputy Corporate Officer
OPTIONS
1. Receive this report for information.
2. Any other action deemed appropriate by Council.
Respectfully submitted,
-y^i
t^'
Michelle Mason
Financial Officer
SundanceTopham
Chief Administrative Officer
Page 2 of 2
COUNCIL
REPORT
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REPORT DATE: April 7, 2014
MEETING DATE: April 14, 2014
TO:
Mayor and Councillors
FROM:
Sundance Topham, Chief Administrative Officer
SUBJECT:
March 2014 Chief Administrative Officer Report
RECOMMENDATION
THAT Council receive the March 2014 Chief Administrative Officer Report for information.
SUMMARY
March was a busy month, with time spent in Collective Bargaining and the budgeting process,
along with the continuation of a number of ongoing municipal projects.
BACKGROUND
The following is a synopsis of the items that I spent time working on in March:
Development
Trilogy:
Continued to work with Trilogy representatives in my capacity as Village of Cumberland Approving
Officer to review their initial subdivision application. The process continues to move forward.
Regional Initiatives
Proposed South Regional Sewer System:
Attended a South Regional Sewer Advisory Committee meeting as well as a South Sewer Select
Committee meeting.
Human Resources
Collective Bargaining:
Began Collective Bargaining with CUPE Local 556.
Page 1 of 2
Hiring:
Posted the new Recreation Manager job posting and completed interviews for the Temporary
Deputy Corporate Officer job posting.
Miscellaneous
. Attended the March Village Hall/Budget Open House meeting.
. Attended a Cemetery Trends workshop with Mayor and Council.
. Attended a meeting hosted by the Village with individuals and organizations interested in
participating in fund raising for the purchase of Maple Lake.
FINANCIAL IMPLICATIONS
None
STRATEGIC OBJECTIVE
None
ATTACHMENTS
None
CONCURRENCE
None
OPTIONS
1. Receive this report for information.
2. Any other action deemed appropriate by Council.
Respectfully submitted,
SundanceTopham
Chief Administrative Officer
Village of Cumberland
Page 2 of 2
COUNCIL MEMBER
M^
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REPORT
DATE:
April 14, 2014
TO:
Mayor and Councillors
FROM:
Mayor Leslie Baird
SUBJECT:
Monthly Report - March 2014
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Date
Event
Comments
March 1
Dinner
Canadian Parents for French annual traditional Cabane
a'sucre held at Ecole Robb Road School
March 3
Workshop
March 4
Meeting
Cumberland First Credit Union on updates on services and
financial planning
Comox Valley Economic Society held at the
Workshop
Dynamic Downtown - Using heritage to build a strong
Festival
Immigrant welcome centre hosted a multi-cultural Global
March 6
March 8
Vancouver Island Visitor Center
downtown. This webinar was held in the Council Chambers
Fusion Feast.
I gave a speech at the Opening ceremony to bring greetings
from the Village.
March 12
Open House
Cemetery Master Plan Open House with the consultants in
the Council Chambers
March 13
Dinner
The Community Justice Centre, followed by a lecture in the
Stan Hagen Theatre with the Honourable Judge Ross Green
Provincial Court of Saskatchewan.
March 14
Tea
St. Joseph's Auxiliary 100 Anniversary Tea.
I gave greetings and thanks to the volunteers from the
Village for all their work.
March 14
Reception
Art Gallery Opening reception for Andy Everson (Indigenous
Musings in a Digital Age)
Meeting
Comox Valley Airport Chair Frank van Gisbergan, to
March 19
Open House
Coal Creek open house to discuss the Master Plan
March 21
Lunch
March 19
introduce himself as the new chair
Lunch with Nathan Cullen, MP for Skeena-Bulkely Valley, to
hear his concerns with the Northern Gateway. Later that
evening I attended his presentation at the Westerly Hotel
March 22
Dinner
Cumberland Fire Rescue annual banquet and dance
March 26
Victoria
Edwin Grieve invited me to attend the Regional District
annual forum meeting to present with him our Host
Community Agreement on Solid Waste.
March 28
March 28
Meeting
Meeting
To discuss Maple Lake process and update to individuals
who would like to sit on the committee
With Robin Smart to discuss the Comox Valley Boys and Girls
Club. They are in the process of planning their future and
will contact the new Recreation Manager at a later date
March 31
Meeting
March 31
Open House
March 31
Meeting
Mayor LarryJangula to discuss Maple Lake, homelessness
and grow-ops.
Pidgeon Lake Road Closure in the Council Chambers
Village Hall Meeting
COUNCIL MEMBER
REPORT
DATE:
April 14, 2014
^Ifr
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TO:
Mayor and Councillors
FROM:
Councillor Conner Copeman
SUBJECT:
Councillor Report - March 2014
This is a series of events for the month of March. March was a month mainly focusing on the
budget.
Date
Event
March 10
Regular Council Meeting
March 12
Cemetery Master Plan
March 17
Committee of the Whole
March 19
Coal Creek Park Plan forum.
March 22
Fire Fighters Banquet.
March 24
Regular Council Meeting
March 31
Village Hall Meeting
Comments
COUNCIL MEMBER
,.ww »».».:
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REPORT
DATE:
April 14, 2014
TO:
Mayor and Councillors
FROM:
Councillor Kate Greening
SUBJECT:
Councillor Report - March 2014
^ IncwpOWrtBfl 1898
I spent time talking to people about concerns and read about MMBC and the concerns in regard to
their recycling plan.
Date
Event
March 10
Regular Council Meeting
March 12
Cemetery Master Plan Meeting
Comments
It was interesting to listen to
people's concerns and ideas of
what they would like to see in
our cemeteries. I hope that
people will get involved and in
the end we have a great plan.
March 13
lona Campagnola Dinner Lecture
Judge Green was very
interesting and there was good
attendance. It is a partnership
with Community Justice and
the College.
March 24
Regular Council Meeting
March 29
Vancouver Island Regional Library Board
I got to drive in the wind and
Meeting
rain to attend the Library
Board meeting in Nanaimo.
Things are on track and I think
that this will be a productive
year for the Vancouver Island
Regional Library Board.
March 31
Pidgeon Lake Road Closure and Village Hall
Not many people showed up
Meeting
for either so I presume that
our budget is on track with the
citizens.
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VIRL serves 430,000 people on Vancouver Island, Haida Gwali and the Central
Coast (Bella Coola) through 38 branch libraries, including a Books-by-Mall
service, as well as participates in a nation-wide interlibrary loan program with
other Canadian libraries.
BC Ferries has announced a number of reductions in ferry service on its minor
and northern routes as part of an initiative to save $19 million. The proposed
changes are expected to be implemented between April 2014 and Apnl2016
and will impact several communities to which ViRL provides service.
With VIRL communities and service model dependent on ferry service, the
VIRL Board is concerned about any reductions in service.
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The Vancouver Island Regional Library ii the foiiilli liiigcst library ^y»tcm in British
Columbia. The funding of the VIRLsyst-r. ii . i ..:... i. .i-.. i .i..i i . .. :
from a variety of sources, inciuding dons' . .. !i.-: : . . !:. '1; . . !. ", ,:
isa registered charity and able to issue t .-.' sii is-l'-i . . L-. !..il 11 .!. c. .ii-i.-.
to assist your Library.
How ViRL fundraises;
Branches provide tax >ei i'.- . . :
$10)
Provides diffeienl wavs 1- .' :i r. l-'. .
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virf.bc.ca/'support
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...""x>'"-Promoting and actively f:..'.. 1: i .'.!.!
"Support Your Librai 1 . . ; r-
Soliciting communit1 ; l.'.i . :L.- »... ' i
cooperative sponso. .r-"s;.- '... i
Seeking partnership ...i" .. . . ..' i-and commercial org .'.i'.'ii ..
Applying for grants ;": i.-.' . : . ..
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The Cortes Island branch is now open! The new branch features a fresh,
pleasant space with internet stations and an expanded collection. Come
join us for a celebration of the Cortes Island branch on Apri! 25th at 1 :00
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Construction is well underway, with drywali nearing completion, interior
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painting begun, electrical nearly complete, and interior finishes and
landscaping underway. Everyone involved in the project is anticipating an
official opening in early summer! The new 17,600 square foot library wilt
offer the community:
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Flexible meeting rooms
Kid's programming areas, IT-equipped group meeting
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rooms ideal for business-use and any other appropriate
activities
comfortable and quiet places for reading and study
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a designated children's area with educational, fun-filled
software and equipment that promotes literacy
free wireless Internet access
public computers with Internet access, word processing and
other software
a great, huge collection of new books, DVDs, CDs, and
magazines - as well as classics
"Nanaimo North
will be a great
Sooke has conveyed to the Board that they wish to move ahead, and a meeting
with the Capital Regional District staff concluded that Sooke councit wifl provide
addition to the
more information. The CRD staff have also been provided with background
information on setting up a borrowing model which may benefit both Sooke and
Sidney/North Saanich.
library system."
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Discussions with the Municipality of North Cowichan have led to two
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Cowichan's decision before proceeding with further planning.
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After a meeting with Council on Oct. 21st, VIRL awaits feedback from
Sidney Town Council on a potential outcome. A request to support the
borrowing model was made so that VIRL stands a better opportunity to
meet the needs and desires of its member jurisdictions.
Due to funding considerations, internal branch improvements are being
considered and interior painting improvements tentatively included in the
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Scope of renovations following purchase is being planned. With funding
confirmed project planning can continue.
o Harbourfront, Main Atrium
VI RL staff have met with Toflno's CAO to discuss project parameters In
response to a Civic Centre feasibility study in which the Tofino District
hopes to include a library within its plan.
VIRL staff are planning a site visit in April.
As a part of the 2014 budget, Port Hardy will be reviewed and a plan
developed for its improvement. The branch's size meets established
standards.
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VIRL has received a grant from the Shaw Family in the amount of $25,000. The funds
will go towards technology innovations and improvements of three meeting rooms at the
Nanaimo North branch. The improvements will facilitate programming, presentations,
collaboration and general use of the spaces at Nanaimo North.
VIRL will be attending and presenting at the Canadian Libraries Association
conference in Victoria, BC on May 30 "31,2014. Presenting "Safe Library Spaces:
Getting By With a Little Help From Our Friends", Nanaimo North Library Manager, Stephen
R. Warren will present on the subject of understanding as a tool for dealing with difficult
customers and examining best practices for resolving challenging situations. For more
information, visit http://www2.cia.ca/sessions/show.php?id=164.
IN THE MEDIA:
Nanainio Cltppers heip
chiidienscoiewith
The beginning of 2014 has been a busy quarter, with revised performance
indicators, branch activities reports and excellent media exposure.
reaoing
Hot reads for cold
nights
1 ^ UPDATED PERFORMANCE INDICATORS
Tlaree young locals up
fos Island's top 20 Un-
2 9 NEW BRANCH ACTIVITIES REPORTS
der 40 caieer achievemient awards
EXCELLENT MEDIA EXPOSURE
Family Liieracy Day
Port-Fuku^hfma, authoi
Marsh lauds VIRL's versatility
million items," Marsh said. "There is free Wi-Fi al
eveiy VIRL branch...you're able to search online
databases for information...and you're able to
request things from oiher branches."
That's just the tip of the iceberg. "People can
attend a vahety of free programs from story hour
for toddlers, to newcomer settlement services and
everything in between. You can team to knit, go to
a movie screening, learn puppet maRing, chess,
genealogy, leam Spanish, open mic readings...," she
said. "I could go on and on."
Membership increased upwards of 14 per cent in
2013.
"The mission of VIRL is to enrich the lives of
eBooks may be the future but physical libraries will
still sen/e an important function in communities as
technology advances over time.
communities through the universal access to
knowledge, lifelong learning and literacy by
developing strong branches that are vita) community
hubs for knov^edge, inspiration, innovation and
inspired to ic-wrfte
parts ofaward-wjnning
book
Vancoiive; Island
Regional Library board
eiected
Eidrl( invpnror^aie
mdin ihei^eofrtus
yc-ar's Bjackl-ljstoiy
Month
Ixploie cieativjty
through mail
Library offers more
than Just books
Ubrary landscape
changing m Parksvltle
Qualicum Beach
renewal." Marsh said.
According to Vancouver island Regional Library, its
members download more than 600 eBooks every day
but of those tech savvy members, 88 per cent are stiti
hooked on printed books as well.
And, if the current offerings weren't enough, on Feb.
14 VIRL announced a new digital service enabling
library card-holders to borrow video, mustc and
audiobooks via their computer, smartphone or tablet.
For that reason and more, libraries stilt serve a vitat
purpose, councillor Kate Marsh told the rest of North
"The new service, called hoopla, offers thousands
Cowichan councit.
Marsh is the municipality's representative on the VIRL
of movie titles, television shows, educational/
instructiona! videos, documentanes, music and
audtobooks" all accessible online," said a release
board of trustees,
issued Valentine's Day.
Pet studetrt funding is
the issue, says Qualicum school board chait
Good works by Rotarian& - Pari<<>vi!Je Ouaftcun; Beach clubs have
global origins
Libiaryseekmg adventuious teens
Libraries are not just a place of refuge to quietly browse
collections anymore, but are becominQ a technological
gateway and community hub for many as well. she
explained.
Vancouver island Regional Library cardholders can
access hoopla through www.viri.bc.ca by ciicidng
on the hoopla link. Users will be asked to sign into
hoopla with their tfbrary card and PIN and create a
hoopla account.
"A membership to ViRL gets you access to close to a
© Cowichan Vatley Citizen
Here's why public itbiaries do what they do
Library launches teen
tec h week
Bella Coola Library
s-howca^es iocd! iiatujaiist exten^ve coilection
COUNCI MEMBER
REPORT
DATE:
^^(o-0-L)
.*:.°'^^
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April 14, 2014
incotporrtea 1898
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TO:
Mayor and Councillors
FROM:
Councillor Roger Kishi
SUBJECT:
Councillor Report - March 2014
As well as regular Council business/ meetings, I attended the following:
Date
Event
Mar. 5
Cumberland Trails Forum
Mar. 6
Comox Strathcona Solid Waste Management
Comments
2014 Budget adopted, increase
in tipping fees & requisition to
fund service.
Comox Strathcona Regional Hospital District
Mar. 8
Attended Global Fashion Fest
Mar.12
South Sewer Select Committee
2014 Budget adopted.
Cemetaries Master Plan Info meeting
Mar. 14
CVAG Exhibit Opening
Mar. 17
VoC Budget COTW
Mar. 18
St. Joseph's Hospital Finance Committee
Mar. 21
Lunch meeting with MP Nathan Cullen
"Take Back our Coast" and
local issues.
Mar.22
Cumberland Firefighter's Annual Banquet
Mar. 27
St. Joseph's Hospital Board meeting
Mar. 28
CV Housing Task Force
Response to CVRD request for
info.
Mar. 29
Comox Fire Training Centre- Fire Operations
Orientation for elected officials & media
Building search through smoke,
entry techniques, confined
spaces, car fire.
Mar. 31
Pidgeon Lake Road transfer info meeting
Village Hall meeting
2014 Strategic Priorities,
Budget
COUNCIL MEMBER
.^^^^
^^s^
l^" 811 ^"*
REPORT
DATE:
l»tci»po»rted 189<
April 7th, 2014
'^1^<^#^
TO:
Mayor and Councillors
FROM:
Councillor Gwyn Sproule
SUBJECT:
Councillor Report - March 2014
. th
CVRD Sports Commission - $23000 for Curling Club enviro studies and AAP
CVRD COW Financial Planning - BC Transit
-911 Answering Service
-Regional Growth Strategy
-th
11th
Cumberland Community Trails Forum
CVRD Sports Commission changes to fees and charges bylaw
CVRD COW -amended Fees and Charges bylaw
17th
th
18
All day budgeting meeting for VoC
CVRD COW -Curling Rink - borrow $1.9 million using AAP for upgrade of slab
-staff to report steps necessary for Housing and Homeless service
19th
Chinatown Stakeholders meeting
20th
CVRD Board - 2014 to 2018 Financial Plan and Capital Expenses adopted
nd
22
Fireman s Banquet
31s
Village Hall meeting on the Budget
Page 1 of 1
gTn
t.«r'1
COUNCIL
.^T^.
REPORT
^
.a?
t
IvwwifwMfe 18W
REPORT DATE: April 2, 2014
MEETING DATE: April 14, 2014
File No. 5400-04-20
TO:
Mayor and Councillors
FROM:
Rachel Parker, Deputy Corporate Officer
SUBJECT:
Ulverston Avenue Road Closure and Disposal Bylaw
RECOMMENDATION
THAT Council receive the Ulverston Avenue Road Closure and Disposal Bylaw report.
THAT Council give first and second reading to "Ulverston Avenue Road Closure and Disposal
Bylaw No. 1004, 2014";
AND THAT Council give notice of its intention to adopt "Ulverston Avenue Road Closure and
Disposal Bylaw No. 1004, 2014" and to dispose of the closed portion of Ulverston Avenue; and
provide an opportunity for persons who consider they are affected by the bylaw to make
representations to Council in writing and at the regular Council meeting on May 12, 2014.
SUMMARY
At its meeting on March 10, 2014, Council authorized the execution of a purchase and sale
agreement with School District 71 for the purpose of exchanging a portion of Ulverston Avenue
between Egremont Road and First Street for a parcel of land on Beaufort Avenue. This
agreement is subject to Council adopting a road closure and highway dedication removal bylaw
for the portion of Ulverston Avenue to be closed.
This report introduces the proposed bylaw and a recommendation to direct staff to proceed
with the statutory requirements to close and remove the highway dedication of the road. It
also includes, as an attachment, information from the School District on its phased
development of the Cumberland Learning Campus.
BACKGROUND
Under the BC Community Charter, the Village owns local highways within its boundaries, except
for arterial (Provincial) highways. A council may only close a road to the public and remove its
highway dedication by bylaw. Before adopting such a bylaw, a council must
* Provide public notice
Page 1 of 3
1.
. Provide an opportunity for persons who are affected by the bylaw to make
representations to Council
. Deliver notice of its intention to close a highway to operators of utilities whose works
council considers will be affected by the closure. Any utility operator affected by the
closure may require the municipality to provide reasonable accommodation of the
utility's works. The Village proposes to do this through the establishment of statutory
rights-of-way.
. Ensure that the proposed closure does not completely deprive an owner of access to
their property. The proposed bylaw does not contemplate doing so.
Property Disposal
The Community Charter also permits a council to dispose of property provided that it gives
public notice of its intention to do so. It is not required that Council dispose of a property by
bylaw. It can do so by resolution, however as the proposed closure of Ulverston Avenue is tied
to the proposed disposal, staff recommends that the two processes be combined and the
property disposal be included in the bylaw.
Notice of Assistance
A council must also give public notice if it intends to dispose of land or improvements for less
than market value. As set out in the staff report for the land exchange agreement, there is a
difference of $23,985 in the assessed value of the parcels of land to be exchanged under the
agreement. This amount will be made up by the conveyance of a statutory right of way for
municipal infrastructure through School District property. If Council is satisfied that through
this exchange the closed portion of Ulverston Avenue is disposed of at market value, notice to
the public is not necessary.
The Community Charter prohibition against providing assistance through the disposal of land
for less than market value only applies to assistance to business and does not apply in this
instance since the disposal is to School District 71.
Public Notice
If Council proceeds to give the bylaw first and second reading. Council should also direct staff to
give the required public notice. Staff is recommending that Council provide an opportunity to
the public to comment on the bylaw in writing and at the May 12, 2014 council meeting.
During this time, staff will also continue consultation with BC Transit and utility operators.
Page 2 of 3
FINANCIAL IMPLICATIONS
The School District has agreed to cover the costs for the legal, advertising, survey and road
design costs related to the closure of the road and the exchange of the property, except for
those related to the filing of the statutory right-of-way for municipal underground services.
STRATEGIC OBJECTIVE
None
ATTACHMENTS
1. Ulverston Avenue Road Closure and Disposal Bylaw No. 1004, 2014
2. Email from lan Heselgrave, School District 71, Phased Works for the Cumberland
Campus
CONCURRENCE
Michelle Mason, Financial Officer
Rob Crisfield, Manager of Operations
OPTIONS
1. THAT Council give first and second reading to "Ulverston Avenue Road Closure and
Disposal Bylaw No. 1004, 2014"; AND THAT Council give notice of its intention to adopt
'Ulverston Avenue Road Closure and Disposal Bylaw No. 1004, 2014" and to dispose of
the closed portion of Ulverston Avenue; and provide an opportunity for persons who
consider they are affected by the bylaw to make representations to Council in writing
and at the regular Council meeting on May 12, 2014.
2. Any other action deemed appropriate by Council.
Respectfully submitted,
RachelParker
Deputy Corporate Officer
Village of Cumberland
SundanceTopham
Chief Administrative Officer
Page 3 of 3
THE CORPORATION OF THE VILLAGE OF CUMBERLAND
BYLAW NO. 1004
A bylaw to close and remove the highway dedication and dispose of a portion of
Diversion Avenue.
The Council of the Corporation of the Village of Cumberland, in open meeting assembled,
enacts as follows:
1. This Bylaw shall be cited as '"Ulverston Avenue Road Closure and Disposal Bylaw
No.1004,2014".
2. The following portion of highway is closed to traffic and the highway dedication
removed:
(a) the 0.372 hectare portion of Ulverston Avenue between Egremont Road
and First Street shown outlined in bold and identified as Lot 1, District Lot
24, Nelson District, Plan EPP37754 on the reference plan prepared by Eric
A. Hoerburger, BCLS, certified correct on the 16 day of January 2014,a
reduced copy of which is attached as Schedule A to this bylaw.
3. On deposit of the road closure plan and all other documentation for the closure of
the closed road in the Victoria Land Title Office, the closed road is closed to public
traffic, it shall cease to be a public highway, and its dedication as highway is
cancelled.
4. The Corporation of the Village of Cumberland is authorized to dispose of and
convey the closed road in fee simple to the Board of Education of School District
No. 71 (Comox Valley), the registered owner of the adjacent parcels to be
consolidated with the adjacent property shown as "Proposed Lot 1" on Schedule B
to this bylaw in exchange for a parcel shown as "Proposed Lot 2" on Schedule B to
this bylaw.
5. The land disposition referred to in section 4 of this bylaw is subject to the
following conditions:
(a) immediately upon conveyance, the portion of closed road identified as Lot
1, District Lot 24, Nelson District, Plan EPP37754 shall be consolidated with
the adjoining lands by means of a subdivision plan registered in the
Victoria Land Title Office;
The Corporation of the Village of Cumberland
Ulverston Avenue Road Closure and Disposal Bylaw No. 1004, 2014
Page 2 of 4
(b) all statutory rights-of-way, easement or covenants required by the Village
in respect of the portion of closed road to be conveyed shall be granted
and registered concurrently with the transfer; and
(c) the land disposition contemplated by this bylaw shall be completed no
later than six months from the date of the adoption of this bylaw.
6. The mayor and chief administrative officer of the Corporation of the Village of
Cumberland are authorized to execute all deeds of land, plans and other
documentation necessary to effect this road closure and disposition.
READ A FIRST TIME THIS
DAY OF
2014.
READ A SECOND TIME THIS
DAY OF
2014.
READ A THIRD TIME THIS
DAY OF
2014.
ADOPTED THIS
DAY OF
2014.
Mayor
Corporate Officer
The Corporation of the Village of Cumberland
Ulverston Avenue Road Closure and Disposal Bylaw No. 1004, 2014
Page 3 of 4
Schedule A
REFQtENCE PLAN TO ACCOMPANY BYLAW NO.
PLAN EPP37754
( VILLAGE OF CUMBERUWO ) TO O-OSE ROW)
DKHCATO) ON PLAN 28+55 IN DISTCICT LOT 24,
WLSON DISTRICT.
DRAFT
PURSUANT TO SEC'KW 120 0- THE UMD TITLE ACT it
SECTQN DO OF THE COUUUNnY tHARTCR.
sees fl2F,oes
SCWE: 1:750 (kffiTRIC)
THE aiTEHBEC PLOT SZE OF 7WS PLAN IS 43Ani
IN WIW BY E«0 ram IN HBGHT (C S12E)
WffiN PLOTIEO *T A SCALE OF 1:750.
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The Corporation of the Village of Cumberland
Ulverston Avenue Road Closure and Disposal Bylaw No. 1004, 2014
Page 4 of 4
Schedule B
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From:
Sent:
lan Heselgrave [lan.Heselgrave@sd71 .bc.ca]
Wednesday, April 09, 2014 4:43 PM
Sundance Topham
To:
Cc:
Russell Horswill
Phased works for the Cumberland Campus
Subject:
Hello Sundance,
I have written a summary of the phasing to accompany the information going to council.
Cumberland Learning Campus
The work to combine Cumberland Elementary and Cumberland Junior school into a K to 9 combined campus will take
several years to fully complete. The first phase of the project will commence in the summer of 2014 and there are four
major goals/projects that will be started:
1. Renovation of the former Cumberland Medical Clinic. This property now belongs to the School District and will
be incorporated into the campus. The building is in a somewhat derelict state and will be renovated in the
summer of 2014. A building permit for the building works will be submitted within two weeks. Planned works
include:
a. exterior repaint;
b. garden revitalization;
c. new HVAC system;
d. conversion of two wings of doctor offices into two 80 square meter classrooms;
e. creation of teaching staff spaces;
f. open breakout areas;
g. refurbishment of bathrooms
2. Parking area construction on west side of campus - in the summer of 2014 three portable buildings will be
removed and a parking lot adjacent to the present staff parking will be added to facilitate student drop off and
for future staff parking.
3. Closure of Ulverston Road and relocation of play structures -the road will be closed at both the east and west
end to restrict vehicle traffic through the campus. Proper engineered turn-arounds will be created where the
road ends. The former road surface will become a central core of the campus that features pedestrian
connectivity through the school site, the installation of a Big Toy play structure and swing sets to move the
student play area to this part of the campus, community garden boxes and selected plantings to begin the
conversion of the road into a green space.
4. Interconnected trail network - there will be landscaping and tree management to begin a network of trails that
will connect the elementary school, Junior school and medical clinic for safe and easy travel for staff and
students between different nodes of the campus.
Note - any other works required to meet the requirements of the subdivision application will be completed.
Summer 2015
Much of the work detailed for the summer of 2014 will, subject to funding, continue in the summer of 2015 with the aim
of enhancing the appeal and functionality of the campus. Planned work includes:
1. Trail network - work with community partners to expand the trail network around the campus. The ultimate
aim is to have a full loop trail around the site.
2. Ulverston road - continue the removal of remaining blacktop. The works undertaken will include an expansion
of the garden spaces and further plantings.
3. Medical clinic - the goal for 2014 will be to add two more classrooms and to better define break-out spaces.
Future work
1. Outdoor learning areas - construct outdoor natural learning spaces and two outdoor classrooms
2. Parking - create more distributed parking especially behind the current Junior School
3. Trails and landscaping - work with community partners to complete the trail network and more green space on
the campus.
Thanks
lan
lan Heselgrave
Director of Operations
School District 71 (Comox Valley)
Phone: 250 334-5516
Fax: 250 334-4472
Cell: 250 218-8674
E-mail: ian.heselRrave(n)sd7l.bc_ca
www.sd71.bc.ca
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School District No 71
CUMBERLAND CAMPUS
PHASE ONE - MASTER PLAN
March 2014
'^33,'^m I"
COUNCIL
.*:'0*&U<^
REPORT
lncoq»<w»t»fl 1WS
'.» *ct^*i-'
REPORT DATE: April 7, 2014
MEETING DATE: April 14, 2014
TO: Mayor and Councillors
FROM: Michelle Mason, Financial Officer
SUBJECT: 2014 - 2018 Financial Plan Bylaw No. 1005, 2014 and 2014 Property Tax Rates
Bylaw No. 1006, 2014 Report
RECOMMENDATION
THAT Council receive the 2014 - 2018 Financial Plan Bylaw No. 1005, 2014 and 2014 Property Tax
Rates Bylaw No. 1006, 2014 Report;
AND THAT Council give first and second reading of "2014 - 2018 Financial Plan Bylaw No.1005,
2014";
AND THAT Council give first and second reading of "2014 Property Tax Rates Bylaw No. 1006,
2014";
SUMMARY
The purpose of this report is to introduce "2014 - 2018 Financial Plan Bylaw No. 1005, 2014"and
"2014 Property Tax Rates Bylaw No. 1006, 2014" for consideration of first and second reading. If
Council wishes to direct staff to make any amendments to either bylaw, staff recommends the
direction be given at this meeting before the bylaws are brought back at the next meeting for
consideration of third reading.
BACKGROUND
Process
Staff met with Council on March 17, 2014 to review the proposed 2014 - 2018 Financial Plan. The
workshop lasted throughout the day and suggestions for improvement to the Plan were provided
to staff. Bylaw 1005 and 1006 reflect those modifications. The Bylaws are on the agenda for first
and second reading and the proposed Plan was provided to the public for further comment at the
Village Hall meeting on March 31, 2014. The Bylaws are currently scheduled to come back to
Council April 28 and May 13 for additional readings and final adoption. The Bylaws must be
passed before May 15 to meet statutory deadlines.
Ovetvjew of Impacts Proposed
Attachment one is an overview including the proposed change in taxation from 2013 to 2014, the
assumptions made for future years of the Plan and the expected impact the proposed 2014-2018
Financial Plan is expected to have on an average family household in Cumberland. Please note
that the school tax and police tax rates for 2014 are still not available in the latter projection.
To summarize, we expect that the impact of the municipal portion of taxes as proposed in Bylaw
1006 will result in a 0.7% increase to the average family household and amounts collected for
other taxing authorities that are known at this point increase that to about 1.2% before home
owner grant and utility fees but staff expects that this will increase further once the school and
police tax rates are known. Utility fees are estimated to increase for an average family by $7 in
2014 and further increases are expected until 2016 due to the long-term debt for the dam stability
projects. The net result for 2014 is estimated at a 1.5% increase from last year pending school and
police tax rate changes. Staff cautions that assessment rates do not change equally across all
properties though and that market pressures and property improvements will result in different
rates of change for different property owners.
There was minimal change between the BC Assessment completed roll, which was used for the
»th
th
March 17"' workshop tax analysis, and the revised roll which was published on March 27"'. Based
on the change in assessment bases with the revised roll, the proposed municipal rates per $1000
of assessment increased slightly for all classes. The class I rate increased to 4.3008 from 4.2992
which increased the average family household taxes for municipal purposes by 41 cents.
Hiehliehts of The Plan
Attachments two and three to this report provide an overview of the capital and operating
projects proposed in the financial plan over and above base operating costs. Council will recognize
the format from the March 17 workshop. All amendments made at that meeting are reflected in
the financial plan bylaw no. 1005.
Staff removed the mural project included in the Protective Services department of the financial
plan that had a net $1,000 tax impact because the grant for this project was not approved.
As discussed at the budget Committee of the Whole meeting, Part B of schedule B in the proposed
2014 - 2018 Financial Plan Bylaw No. 1005, 2014 has been changed this year to reflect Council's
new policy that tax rate increases are apportioned over the classes to ensure certain ratios are
maintained for the classes rather than to increase taxes evenly between the classes.
Council made the following changes to the plan:
a) establish the "Village Park Master Plan Skate Park" operating reserve fund of
$300,000 which consists of $150,000 from the 2013 host community amenity funds
and an additional $150,000 from the 2014 host community amenity funds;
b) establish a fire hall construction operating reserve fund of $250,000 from general
developer amenity funds;
c) allocate $20,000 to a solid waste landfill corridor garbage collection program for
2014 from the Comox Valley Regional District landfill corridor maintenance reserve;
d) allocate $10,000 for the purchase of wild land fire protection structural equipment
in 2014 from the host community amenity funds;
e) allocate $1,750 for a second PA system for the Recreation Department from host
community amenity funds;
f) allocate $6,466 for the completion of the dog park and kiosk in 2014 which consists
of $4,966 from downtown enhancement amenity funds and $1,500 from host
community amenity funds;
g) increase the annual grant to the Cumberland and District Historical Society for the
operation of the Cumberland Museum and Archives from $15,000 to $17,000 from
tax revenue for 2014;
h) remove the bench transfer from Village Park to Peace Park in the amount of $760
from the 2014 budget;
i) retain the Obon Tour donations as a separate account to be utilized for the
Japanese Cemetery;
j) allocate $11,000 per year from host community amenity funds to a grant to the
United Riders of Cumberland for the trail access agreement project for 2014 and
2015;
k) allocate $50,000 from the host community amenity funds to a cemetery operating
reserve;
I) allocate $50,000 from the host community amenity funds to a Coal Creek Historic
Park operating reserve;
What Is Not In The Plan
There are a number of fundamental issues impacting the water supply, sewerage and storm water
management services which are under review at this time. The uncertainty surrounding the future
delivery of these services and the impact of recent provincial regulations complicate the
preparation of future years of the 2014-2018 Financial Plan. Consequently, at least two very large
capital projects have been left off of the Plan until further direction and cost projections are
available. It is important though that Council and the public understand the potential impact
these issues may have on future years, especially if the Corporation were to consider delivering
these functions directly.
Although the figures are preliminary, past engineering reports have projected a capita! cost of $10
million for a water filtration plant which may be required to satisfy the VIHA 4-3-2-1 policy if
Cumberland continues with the existing water supply source. The Manager of Operations is
working with Vancouver Island Health Authority to defer this and results continue to show that the
plant is not necessary; however, deferment has not been confirmed at this point. The plant is
estimated to have $190,000 of operating costs annually thereafter. Opportunities to join a
regional water supply system may be available but direction, governance and expected levies are
not yet known.
The Village of Cumberland and the Comox Valley Regional District south sewer project is still in
preliminary discussions. Stage one of the project will include building the treatment plant and
collection system to address the failing septic systems in the core areas of Union Bay and Royston
along with addressing wastewater treatment issues in Cumberland. The preliminary estimated
capital costs for Stage 1 of the project is approximately $42,000,000 and after the plant is
constructed, there will be significant annual operating costs. In prior years. Council has supported
this project subject to agreement of the governance and financing terms between the parties.
Due to these unknowns, this project cannot go into the five year financial plan at this point, but if
Cumberland does choose to go ahead with this, it will have a significant financial impact on utility
or parcel tax rates.
FINANCIAL IMPLICATIONS
The bottom line increase to municipal taxes for the municipality in 2014 is 1% from existing 2013
rate payers.
ATTACHMENTS
1. Overview Materials
2. Capital Projects
3. Operating Projects & Transfers To Reserve
4. 2014 - 2018 Financial Plan Bylaw No. 1005, 2014
5. 2014 Property Tax Rates Bylaw No. 1006, 2014
STRATEGIC OBJECTIVE
Several projects will achieve strategic objectives and were referenced in the financial plan package
presented to Council on March 17th and at the Village Hall meeting on March 31st.
CONCURRENCE
None.
OPTIONS
1. Receive this report for information.
2. Council may direct staff to make any required amendments to the Financial Plan and Tax
Rates bylaws.
3. Council give first and second reading of bylaws no. 1005 and 1006.
4. Any other action deemed appropriate by Council.
Respectfully submitted,
Michelle Mason
Financial Officer
SundanceTopham
Chief Administrative Officer
CORPORATION OF THE VILLAGE OF CUMBERLAND
PROPOSED 2014 - 2018 FINANCIAL PLAN
OVERVIEW MATERIALS
2014 OPENING FINANCIAL POSITION
Audited
2013
2012
Chanee %ChanEe
Accumulated Surplus
General
Water
Sewer
General surplus reserved
Water surplus reserved
Sewer surplus reserved
$ 2,298,586 $ 1,407,860 $ 890,726
63.27%
534,056
465,913
68,143
14.63%
190,221
143,959
32.14%
46,261
$ 3,022,862 $2,017,732 $1,005,130 49.81%
327,805
(70,746)
-21.58%
175,291
118,088
57,203
48.44%
162,035
105,255
53.95%
56,780
$ 3,617,248 $ 2,568,880 $ 1,048,367 40.81%
257,059
Statutory Reserve Balances
General Capital Works
Water Capital Works
Sewer Capital Works
Parkland Development
Land
86,799 $ 66,418 $ 20,382
30.69%
90,088
88,911
1,177
1.32%
32,862
32,433
429
1.32%
125,934
125,870
64
0.05%
338,705
1.32%
334,282
4,424
$ 674,388 $ 647,913 $ 26,475 34.71%
Estimated available borrowing $7.4 million based on 5% interest rate on 20 year amortization period
CORPORATION OF THE VILLAGE OF CUMBERLAND
PROPOSED 2014 - 2018 FINANCIAL PLAN
OVERVIEW MATERIALS
PROPOSED TAX INCREASE-MUNICIPAL PURPOSES
Property taxes
Proposed
Actual
2014
2013
Change
% Chanee
$ 2,058,013 2,036,005 $ 22,008
Less Growth related changes
Total Increase to 2013 Rate Payers
1.08%
1,572
$ 20,436
1.00%
Based on 2013, every 1% change in taxation adds approximately $20,360 to the plan, calculated as follows:
1% Total After
2013
Property taxes collected
$ 2,036,005
Increase l%Jncrease
20,360 $ 2,056,365
ASSUMPTIONS FOR FINANCIAL PLAN
2015
Wages & General Inflation
Utilities & Insurance
Short-Term Debt Interest Rate
Long-Term Debt Interest Rate
2.0%
5.0%
2.5%
5.0%
2016
2.0%
5.0%
2.5%
5.0%
2017
2.0%
5.0%
2.5%
5.0%
2018
2.0%
5.0%
2.5%
5.0%
CORPORATION OF THE VILLAGE OF CUMBERLAND
PROPOSED 2014 - 2018 FINANCIAL PLAN
OVERVIEW MATERIALS
PROPOSED PROPERTY TAX IMPACT ON AVERAGE FAMILY HOUSEHOLD
Proposed
2014 2013
Average family residential assessment
Class 1 proposed rate per $1000
Municipal purposes
259,401 257,844
% Change
1,557
0.6%
4.3008 4.2984
1,116 1,108
0.7%
Rates Rates
Vancouver Island Regional Library
Regional District - General base
0.2745 71 0.2509 65
0.3516 91 0.3427 88
7
3
Regional District - Hospital base
Regional Hospital District
0.4449 115 0.4671 120
(5)
BC Assessment
0.8404 218 0.8040 207
2.2991 596 2.2991 593
0.3269 85 0.3269 84
0.0619 16 0.0610 16
11
4
1
0
Municipal Finance Authority
0.0002 0 0.0002 0
School Tax
Police Tax
Home Owner Grant
Net Property Tax
2,309
2,282
(770)
(770)
0
27
10.1%
3.2%
-4.2%
5.2%
0.6%
0.6%
0.0%
0.0%
1.2%
0.0%
Parcel tax - water and sewer
1,539
203
Property Taxes
1,742
1.8%
0.0%
1,715 $ 27 1.6%
Average Water, Sewer & Solid Waste
585
2,326
578 7 1.2%
33
$ 2,293 $
1.5%
Total Overall Change from 2013
$ 1,512 $ 27
203
* Police and school amounts assume 2013 tax rates as 2014 rates have not yet been provided
iFunding Codes;
THE CORPORATION OF THE VILLAGE OF CUMBERLAND
PROPOSED 2014 - 2018 FINANCIAL PLAN
CAPITAL PROJECTS
!Grants-GR
Transfers In from Reserves - R
DCC'S - DCC
Donations - D
Amenity - A
Borrowing - B
General taxation and revenue - G
Draft Strategic
2014
2015
2016
2017
2018
Goals
Environmental Health
Water Meter installations - municipal faculties
Trench Cage for water and sewer
Sewer redder trailer unit
G
G
G
5,500
15,000
Yes
Yes
12,000
Water Infrastructure
Hydrant replacement - 2 per year
Steven's Lake Dam seismic stabilization
Cumberland #2 Dam seismic stabilization
Widen Henderson Dam spifjway
Ultraviolet UV & Chlorination (VI HA 4321 dislnfection policy)
G
R,B
R,B
G
G,B
7,000
575,900
50,000
R,G
G
G
G
G
117,000
60,000
G
R,DCC,G
6,000
59,600
R.DCC.G
128,970
40,000
7,000
450,000
44,700
30,000
7,000
7,000
7,000
Yes
Yes
Yes
Yes
235,000
Alien & 2nd: Derwent to 3rd . 3rd to 4th and 5th to 6th water line
replacement
Maryport: 4th to 5th water line replacement (with Roads project)
First Street: Windermere to Uiverston water line replacement
Lane North of Dunsmuir Ave: 2nd - 3rd water fine replacement
Maryport Ave: Egremont to Silecroft waterline replacement
172,000
12,000
125,000
20,000
10,000
100,000
Yes
Yes
Yes
Yes
Yes
Sewer & Storm Infrastructure
Lagoon lift station pump replacement
Lane North of Maryport : 5th to 6th sewer replacement
Lane North of Windermere:2nd-5th sewer replacement & storm drain
Yes
Yes
108,520
94,350
Yes
Lane North of Maryport: 1st to 5th sewer replacement & storm drain
Third Street;Windermere to Ulverston storm drain
DCC,G
DCC.G
9,750
4,500
114,040
49,680
101,030
Yes
Yes
Lane North of Penrith : Egremont Rd-Silecroft Rd water, sewer & storm
DCC.G
169,680
Yes
Transportation
Two bay sander racks for the sender truck
Welcome To The Village of Cumberland Sign
Landfill corridor roads reconstruction (Cumberland and Bevan)
Maryport: Fourth to Fifth road reconstruction (with water project)
Egremont: Penrith to Ulverston road reconstruction
G
A
GR
G
G
Vehicle replacement (2014 Sweeper (CFwd from 2013),
2014 Dump Truck)
Comox Lake Road slope reconstruction
19,460
35,000
200,000
130,000
38,100
359,160
GR
Yes
1,942,460
857,540
193,500
214,600
282,300
119,050
600,000
40,350
143,810
200,350
Fundini
Codes
Draft Strategic
2014
2015
2016
2017
2018
Goals
General Government
Exchange Server replacement (2015-Finance Server)
Financia! software implementation (2009-2014 $162,780)
G
R
11,000
15,665
11,000
G
G
R
R
6,000
7,500
12,000
10,000
14,000
10,000
Protective Services
Breathing Apparatus Replacement
Turn Out Gear Replacement
Hydraulic pump and hoses
Wild land structural protection unit trailer
Light weight cutter
Vehicle replacement (2014 Fire Chief's Truck/2016 Fire Engine/2017
Bylaw Van)
Land Acquisition for Fire Hall 2014/Fire Hal! Construction 2015/16
G
B,R
R,R,B
14,000
10,000
14,000
10,000
500,350
750,000
40,350
14,000
10,000
7,000
70,350
330,000
750,000
Yes
Recreation, Community and Parks
Cumberland trail network kiosks
Coal Creek No. Japanese Town kiosk & interpretive sign
Lake Park Boat Dock replacement & future ramp reconstruction
Lake Park water reservoir tank replacement
Lake Park Pit Toilet replacement
Lake Park beach area parking lot improvements
Village Park Playground (CFwd from 2013)
Dog Park upgrades completion
Village Park landscaping
Skatepark (2014 design)
Jump Park
Tennis court reconfigure & upgrades
Village Park parking improvements on 6th Street
Village Park centennia) buitding replacements (washrooms)
Practice basketball court
Convert fields from soil-based to sand based
Woodland picnic area improvements
R
G
6,000
G
GR
G
G
GR
R,A,G
G
D,A,R
R
G
G
GR
G
G
G
16,100
12,000
6,500
16,100
Yes
Yes
15,000
15,000
40,000
66,170
6,465
20,800
25,000
27,000
50,000
30,000
25,000
30,000
25,000
18,000
40,000
205,000
8,000
150,000
7,000
$ 2,488,740 $ 4,623,330 $ 3,162,620 $ 944,180 $ 589,380
Source of funds
Grants
Transfers in from Reserves (includes transfers from Host Community
Amenity Fund Reserve)
Developer Cost Charges
Donations
Genera! Developer Amenity Funds
Borrowing
General, taxation and utility fees
GR
(278,170)
R
DCC
D
A
(571,445)
(330,000)
(242,210)
(181,790)
(20,000)
(46,465)
(111,550)
(217,240)
(2,542,460)
(857,540)
(205,000)
(71,940)
(51,690)
(1,258,490)
(184,160)
(200,350)
(590,270)
(587,140)
(483,080)
(337,340)
$ (2,488,740) $ (4,623,330) $ (3,162,620) $ (944,180) $ (589,380)
(956,510)
(434,360)
(1,049,050)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
THE CORPORATION OF THE VILLAGE OF CUMBERLAND
PROPOSED 2014 - 2018 FINANCIAL PLAN
OPERATING PROJECTS & TRANSFERS TO RESERVE
Key Projects
2014
Strategic Goals
Environmental Health Services
Mandatory dam inspections
Water Scada system upgrades
GIS mapping Phase 1 for water & sewer records
Mobile internet connectivity & laptop for water & sewer records
Inflow & Infiltration reduction investigations
Liquid Waste Management Plan (LWMP)
Excavator rentals & vactor truck for liquid waste lagoon
Transportation Services
Annual Graffiti removal
Summer Student (16 weeks)
Additional casual labour needed for work plans
Feasibility pre-planning for infrastructure projects for Federal grant funding
Records scanning project carried forward from 2013
Village Street Signs replacement
Electrical work for lighting in public works shed
Bevan Road maintenance plan
35,000
4,000
17,000
2,200
15,000
136,275
4,000
Yes
1,500
13,000
36,975
15,000
7,910
10,000
3,000
13,080
General Government Services
Carbon offset purchase
Records management project carried forward from 2013
CUPE Contract negotiations consultant carried forward from 2013
Development Procedures review carried forward from 2013
Reprint & design of business cards for direct phone lines
Pre-printed Purchase Order books-annual
Website pictures - annual
Larger extra monitors for finance staff
Firewall upgrade & backup tape drive with increased capacity
Paint front office walls and install sound proof office doors
Master keys for all facilities
Postage machine replacement rental costs
Elections
Council Chambers upgrades & access enabling grant project
Planning, Development & Environment
Annual Heritage Commission Conference
Approving Officer training
Plotter (map printing)
Ortho photos & match cadastral survey points
OCP revise & review completion
Heritage Structure Conservation & Management Plan
Public Health (Cemeteries)
Cemeteries Master Plan
1,500
5,410
15,375
4,675
1,200
560
300
460
4,800
5,150
5,000
1,520
15,400
32,170
1,000
1,300
1,800
7,000
23,585
33,000
Yes
Yes
32,000
Yes
Protective Services
Additional Training for bylaw conference & conflict resolution
Bear proof garbage cans
Dog Waste disposal cans and waste bags
Light weight rescue jacks
Portable light stand
1,500
6,800
2,320
6,000
1,000
Yes
THE CORPORATION OF THE VILLAGE OF CUMBERLAND
PROPOSED 2014 - 2018 FINANCIAL PLAN
OPERATING PROJECTS & TRANSFERS TO RESERVE
Key Projects
2014
Strateeic Goals
Protective Services Continued
Extending 64 inch ram equipment
Emergency Operations Centre completion
Repayment to Fire Rescue Society for additional event insurance
Costs for secondary vehicle (2003 duty truck to be kept after replaced)
Budget module purchase for Firepro
Wild land structural protection equipment
Recreation, Community & Events & Parks
Waived fees (Council resolution)
Gym mat replacement & parent & tot gym toys
Facility and recreation programming review
Miscellaneous facility/equipment upgrades (for facility & recreation review
implementation)
Alarm system replacement
PA Systems for CC & CRI
Cultural Centre Floor at West entrance
Museum grant-in-aid (includes cash contribution and facility contributions)
CVRD Recreation grant paid out to Coal Hills BMX
United Riders of Cumberland grant-in-aid (includes $4500 from CVRD Recreation grant)
Annual sign purchases for all parks & public spaces
Annual Invasive plant management
Risk management signs in parks
Wellington Colliery cleanup
Wellington Colliery Trail bridge
Ulverston Boulevard tree replacement
Trees in parks & public spaces (grant project)
Annual Village Park aeration & fertilization
Village Park infield material
Install electrical heating system in horseshoe club
Two portable bleachers per year to 2018
Annual Peace Park grounds maintenance & landscaping
Annual purchases for trail maintenance at Lake Park
Lake Park Master Plan
Playground equipment installation (from Village Park to Lake Park)
Lake Park fencing on the point
Lake Park concession roof replacement
Coal Creek motorized vehicle control
Coal Creek Park Master Plan
Coal Creek interpretive signs
Trails forum (Healthy Communities grant)
Trail Counter
5,000
1,600
925
3,000
800
10,000
3,200
1,580
25,000
Yes
10,000
1,755
3,500
2,500
47,855
1,500
Yes
Yes
15,500
2,000
4,000
2,585
620
1,000
5,000
16,000
5,500
2,700
1,300
4,000
2,475
500
20,000
1,500
5,500
6,000
500
4,000
1,500
1,400
1,420
Yes
Yes
Green House Gas projects for Village of Cumberland facilities: (Community Works
funding)
30,030
$ 778,010
Yes
THE CORPORATION OF THE VILLAGE OF CUMBERLAND
PROPOSED 2014 - 2018 FINANCIAL PLAN
OPERATING PROJECTS & TRANSFERS TO RESERVE
Key Projects
2014
Transfers To Reserve
Transportation
Contribution to capital works reserve towards road replacements (1 block of road
replacement costs approximately $180,000)
Net Contribution to reserve for landfill corridor roads maintenance funds (2011 to 2013)
Contribution to snow reserve (from 2013 year-end)
$ 20,300
84,825
24,000
Environmental Health Services
Water contribution to reserve to reduce debt associated with dam stability project
Water surplus reserve contribution for future projects
Sewer surplus reserve contribution for future projects
Sewer capital reserve contribution for future projects
33,000
6,045
4,480
23,840
General Government
Reserve contribution for landfill host community amenity fees (2013 & 2014)
603,385
Recreation, Parks & Community Services
Reserve contribution for skate park as per the Village Park Master Plan
Reserve contribution for Coal Creek Park Master Plan
300,000
50,000
Public Health (Cemeteries)
Reserve contribution for Cemeteries Master Plan
50,000
Protective Services
Reserve contribution for fire engine replacement (scheduled for 2016)
Reserve contribution for fire hall construction
50,000
250,000
$ 1,499,875
Strategic Goals
THE CORPORATION OF THE VILLAGE OF CUMBERLAND
BYLAW NO. 1005
A Bylaw to adopt the 2014- 2018 Financial Plan.
The Council of the Corporation of the Village of Cumberland in open meeting assembled
enacts as follows:
This Bylaw may be cited as "2014 - 2018 Financial Plan Bylaw No. 1005, 2014".
The financial plan attached as Schedule A to this Bylaw is adopted as the financial
plan for the municipality for the period commencing January 1, 2014 and ending
December 31, 2018.
The objectives and policies attached as Schedule B to this Bylaw outlines the
proportion of total revenue from different funding sources, the distribution of
property taxes among the property classes and the use of permissive tax
exemptions.
This Bylaw has full force and effect from January 1, 2014 until amended, repealed
or replaced.
READ A FIRST TIME THIS
DAY OF
2014.
READ A SECOND TIME THIS
DAY OF
2014.
READ A THIRD TIME THIS
DAY OF
2014.
ADOPTED THIS DAY OF
DAY OF
2014.
Mayor
Corporate Officer
The Corporation of the Village of Cumberland
2014-2018 Financial Plan Bylaw No. 1005,2014
Page 2 of 5
Schedule A
2014 Budeet 2015 Budget 2016 Budeet 2017 Budget 2018 Budget
REVENUES
Property taxes & payments in
lieu
Parcel taxes
Saies of services & fees
$ (2,103,210)
$ (2,270,960) $ (2,396,640) $ (2,518,860) $ (2,619,380)
(177,450)
(177,450)
(177,450)
(1,388,825)
(1,423,570)
(1,446,400)
(1,453,080)
(1,281,140)
(3,027,640)
(1,621,720)
(969,180)
(764,180)
(728,740)
(729,320)
(329,320)
(329,320)
(329,320)
(177,450)
(177,450)
(1,453,080)
Transfers from other
government
Other revenue
(5,679,365) (7,628,940) (5,971,530) (5,447,890) (5,343,410)
EXPENSES
Other municipal purposes
4,115,755
3,722,510
3,625,330
3,670,060
3,897,090
Debt interest
133,855
170,120
209,330
308,150
315,460
Amortization
860,845
860,855
860,855
860,855
860,855
5,110,455
4,753,485
4,695,515
NET (REVENUES) EXPENSES
(568,910) (2,875,455) (1,276,015)
4,839,065
5,073,405
(608,825)
(270,005)
ADJUSTMENTS
Acquisition of capital assets
2,488,740
4,623,330
3,162,620
944,180
589,380
Add back amortization
(860,845)
(860,855)
(860,855)
(860,855)
(860,855)
Proceeds from borrowing
(956,510)
(1,049,050)
(1,258,490)
(184,160)
(200,350)
Principal payments on debt
218,655
250,480
317,310
419,510
455,910
TOTAL ADJUSTMENTS
890,040
2,963,905
1,360,585
318,675
(15,915)
CHANGE IN CONSOLIDATED
FUNDS
321,130
88,450
84,570
(290,150)
(285,920)
TRANSFER FROM RESERVES
Reserves
Development Cost charges
(1,624,365)
(436,180)
(339,600)
(73,130)
(70,110)
(196,640)
(111,550)
(217,240)
(71,940)
(51,690)
1,499,875
459,280
472,270
435,220
407,720
(321,130)
(88,450)
(84,570)
290,150
285,920
TRANSFER TO RESERVES
Reserves
TRANSFER TO / (FROM) RESERVES
TRANSFER TO/(FROM)
ACCUMULATED SURPLUS
The Corporation of the Village of Cumberland
2014-2018 Financial Plan Bylaw No. 1005, 2014
Page 3 of 5
Schedule B
Policies and Objectives
Pursuant to section 165 (3.1) of the Community Charter
Part A: Proportion of Total Revenue Proposed To Come From Each Funding Source
Table 1: The proportion of total revenue proposed to be raised from each funding
source in 2014.
Revenue Source
% Total
Dollar
Revenue
Value
Property Value Taxes & Payments in Lieu
32%
2,103,210
Sale of Services and Fees
21%
1,388,825
Government Grants
19%
1,281,140
Proceeds from Borrowing
14%
956,510
Other Revenue
11%
728,740
3%
177,450
100%
6,635,875
Parcel Taxes
Total
Property value tax is the primary source for operating funds for general municipal
purposes. Property taxation is simple to administer, and offers a stable and reliable
source of revenue for services that are difficult or undesirable to fund on a user-pay basis.
Sale of services and fees form another significant portion of planned revenue. Many
municipal services such as utilities and recreation lend well to a fee for service basis.
Costs can be associated to a level of service provided, particularly where services are
optional.
Grant funding is an integral funding source for major capital and operating projects due to
the Municipality's limited tax base and borrowing authority. The Village will receive
$300,000 each year from 2013 to 2024 from a landfill host community agreement with
the Comox Valley Regional District. Due to the extensive use of Community Works Funds
for many smaller projects and the Liquid Waste Management Plan along with a Gas Tax
program grant approved for the OCP review and revise project, grants form the third
largest source of funding for the Municipality in the first year of the 2014-2018 Financial
Plan.
The Municipality also receives funds under the Strategic Community Initiative (Small
Community grant) which provides a significant source of funds for operations and capital
maintenance programs.
The Municipality leases vehicles and equipment and secures debenture financing for
portions of large committed projects not funded by grants or development cost charges.
The Corporation of the Village of Cumberland
2014-2018 Financial Plan Bylaw No. 1005, 2014
Page 4 of 5
The Municipality reviews all other funding options prior to financing recognizing that
borrowing constitutes a long-term commitment and because borrowing authority is
limited for an organization of this size.
Other revenue includes sources of funds which do not fit in another category and include
donations, developer amenity funds, grants from non-government sources, investment
revenue, permits and licensing.
Parcel taxes were set up to fund the capital costs of providing water and sewer
infrastructure. The intention is to use these taxes toward the maintenance and
replacement of water and sewer infrastructure. This source of revenue is under review.
Objective and Policies
Over the next five years, the municipality has the following objectives and policies:
. to actively seek grants for major infrastructure repair and replacement;
. to annually review utility rates to ensure water and sewer operating and
delivery costs are fully funded;
. to complete the implementation of water meters;
. to review all other services to determine optimal proportions of cost recovery
from fees versus general revenues and taxation; and
. to establish reserve policies to assist in the funding of future capital
replacements and to stabilize tax and utility rates.
Part B: Distribution of Property Taxes among Property Classes
Table 2: The distribution of property tax revenue among the property classes.
Property Class
1. Residential
2. Utilities
Ratio
% Total
Property Tax
Dollar Value
1.00
76.5%
1,573,109
10.19
1.4%
27,969
3. Supportive Housing
1.00
4. Major Industry
2.00
5. Light Industry
2.00
2.8%
57,269
6. Business and Other
2.00
17.1%
350,710
7. Managed forest
3.10
2.1%
43,180
8. Recreation & Non Profit
1.00
.1%
2,473
9. Farm
1.00
100%
2,054,710
Total
The Corporation of the Village of Cumberland
2014-2018 Financial Plan Bylaw No. 1005, 2014
Page 5 of 5
Tax rates are set in order to maintain tax stability. Annual tax increases are generally
apportioned over the classes to ensure that Classes 3, 8 and 9 receive a 1:1 ratio with
Class 1. Class 3, 4 and 5 receive a 2:1 ratio with Class 1, and Class 7 receives a ratio of
3.1:1 ratio with Class 1. Class 2 is within the provincially mandated tax rate cap. The
Municipality recognizes the need to attract and retain businesses and industry for
economic development and not to rely heavily on any one industry as a tax source.
Council believes that the non-residential rates based on these ratios reflect that
philosophy.
Part C: The Use of Permissive Tax Exemptions
The Corporation of the Village of Cumberland Council does not generally support
exemptions. Tax payers within the various property classes are treated equitably and
policies are established for each class not individual property owners. There are two
exceptions to this policy.
Parcels that qualify for partial statutory exemption, such as the grounds surrounding
places of worship, are granted an exemption from taxes. These exemptions represent a
very small dollar value which would not recover the associated costs of administering the
taxes.
Permissive tax exemptions will also be provided for municipal properties occupied by a
community group or partner agency where the group or agency has been granted a
reduced or zero lease rate but may, under Section 229 of the Charter, be subject to
property tax. This exemption recognizes that municipal buildings are not subject to
property taxes when used for municipal purposes; the groups or agencies are deemed by
Council to be providing a valuable community benefit or municipal service; that the group
or agency may not be granted exclusive use of the building and/or that the space may be
reclaimed by the Municipality as and when needed.
THE CORPORATION OF THE VILLAGE OF CUMBERLAND
BYLAW NO. 1006
A bylaw to establish property tax rates and impose property value taxes for the year
2014.
The Council of the Corporation ofthe Village of Cumberland in open meeting assembled
enacts as follows:
1. This Bylaw may be cited as "2014 Property Tax Rates Bylaw No. 1006, 2014."
2. The following rates are imposed and levied for the year 2014:
(a) for all lawful and general purposes of the municipality on the taxable
assessed value of land and improvements for general purposes, rates are
shown in column a of Schedule A to this Bylaw;
(b) for the purposes of the Vancouver Island Regional Library on the taxable
assessed value of land and improvements for general purposes, rates are
shown in column b of Schedule A to this Bylaw;
(c) for the purposes of Comox Valley Regional District on the taxable assessed
value of land and improvements for general purposes, rates are shown in
column c of Schedule A to this Bylaw;
(d) for the purposes of Comox Valley Regional District on the taxable assessed
value of land and improvements for hospital purposes, rates are shown in
column d of Schedule A to this Bylaw; and
(e) for the purposes of the Comox-Strathcona Regional Hospital District on the
taxable assessed value of land and improvements for hospital purposes,
rates are shown in column e of Schedule A to this Bylaw.
READ A FIRST TIME THIS
DAY OF
2014.
READ A SECOND TIME THIS
DAY OF
2014.
READ A THIRD TIME THIS
DAY OF
2014.
ADOPTED THIS
DAY OF
2014.
Mayor
Corporate Officer
The Corporation of the Village of Cumberland
2014 Property Tax Rates Bylaw No.1006,2014
Page 2 of 2
SCHEDULE A
(Dollars of tax per $1,000 of assessed value)
MUNICIPAL
VANCOUVER
ISLAND
REGIONAL
LIBRARY
REGIONAL
DISTRICT
REGIONAL
HOSPITAL
DISTRICT
GENERAL
(column a)
GENERAL
(column b)
GENERAL HOSPITAL
(column c) (column d)
HOSPITAL
(column e)
PROPERTY
CLASS
4.3008
0.2745
0.3516
0.4449
0.8404
43.8057
2.7972
3.5828
1.5572
2.9414
3 Supportive Housing
4.3008
0.2745
0.3516
0.4449
0.8404
4 Major Industry
8.6016
0.5490
0.7032
1.5127
2.8574
5 Light Industry
8.6016
0.5490
0.7032
1.5127
2.8574
6 Business and Other
8.6016
0.5490
0.7032
1.0900
2.0590
13.3325
0.8510
1.0900
1.3347
2.5212
8 Rec/Non Profit
4.3008
0.2745
0.3516
0.4449
0.8404
9 Farm
4.3008
0.2745
0.3516
0.4449
0.8404
1 Residential
2 Utilities
7 Managed Forest
MULTI
MATERIAL
To: MMBC Local Government Collectors
From:
Alien Langdon
Managing Director, MMBC
Re: Collection of Newspapers
Dear Local Government Collectors,
I am writing in response to correspondence some of you may have received from the newspaper
industry regarding your ability to collect newspaper under the Multi-Material (MMBC) program or
advertise that you will be collecting newspaper. The purpose of this letter is to clarify that newsprint is
classified as in-scope printed paper and packaging (PPP) under your agreements with MMBC and that
collectors will be expected to collect newspapers and other newsprint regardless of whether the
newspaper industry decides to participate in the MMBC program.
As I am sure you are aware, the members of Newspapers Canada have not joined MMBC and at this
stage we are not actively recruiting them to participate in the program. We have been unable to reach
an agreement with Newspapers Canada and their members due to their insistence that they will only
make in-kind contributions of advertising in lieu of cash payments for collecting and recycling the
printed paper they supply to residents. Such an arrangement would mean that MMBC's other members
would be subsidizing publishers' obligations which is unacceptable to the producers that are currently
members of MMBC. Given the position taken by Newspapers Canada, further discussions will take
place only if the publishers are prepared to take on their responsibilities under the Recycling Regulation
and pay the costs associated with managing their materials similar to MMBC's current members.
MMBC made the incentive offers and provided agreements for execution in good faith to ensure that we
can discharge the obligations of our 850 members under Schedule 5 of the Recycling Regulation. These
offers were made solely on behalf of the members represented by MMBC and do not require the
participation of the newspaper industry. The agreements between MMBC and collectors include all the
in-scope printed paper and packaging (PPP) material under the MMBC program, including newspapers.
Changes to collection systems will not be required if the newspaper industry decides not to participate
in the MMBC program.
TEL: 1-888-<?80-<f5'4'?
IA/IA/U/ Mttl -TllviA-TPTiiA! R/^/^A
MULTI
MATERIAL
As the stewardship agency with the mandate to implement the PPP Stewardship Plan, MMBC takes our
responsibility to meet the obligations of our members seriously and has worked for over two years on
the development and implementation of 3 stewardship plan for residential PPP in British Columbia.
As part of that process we have recognized the critical role of municipal governments in the delivery of
PPP collection services, and endeavored to develop a framework that could provide for their continued
participation as a PPP collector within our program.
If you have further questions about the material collected through MMBC or other aspects of the
program, please contact me at alanedon@>multimaterialbc.ca or (778) 588-9507.
Sincerely,
Alien Langdon
Managing Director, Multi-Material British Columbia
TEL: t-SSS-ISO-IS^-t
\Al\Ai\A) Mt U TlMATP'QIAI R^/ZA
^m2>'^
March 26,2014
Attention: Mayor of Cumberland - Leslie Baird and Councfl Members
RE: ViUage Support ofMMBC
Your worship:
^aia^J
Fite ._^M^_^
The Comox Valley Record is asking that the Village of Cumberland sincerely reconsider its position in support of
the MMBC.
We are also requesting the ViUage consider writing a letter to the Premier, requesting the postponement of the
implementation of the MMBC agreement until meaningful discussions between all levels of government and the
business community can be held on this issue.
The estimated cost to BC newspapers under the MMBC plan is approximately $10 million a year.
In early February we (The Newspaper Industry) wrote to Premier dark requesting a meeting to discuss the challenges facing the industry and the negative impact that the plan would have on the newspaper industry in BC.
To date, we have not been able to confirm a meeting.
The newspaper industry in BC is challenged. Even without the imposition of millions ofdotlars in recycling fees,
we have had to close newspapers and reduce editorial staff. The most recent example is the closing of the Kamloops Daily News. If we are forced to pay millions in fees, every newspaper in the province would be impacted.
Some would close, others would merge and all would have to reduce coverage. This is bad for the province and
for local communities and businesses.
BC is the only jurisdiction in the world where newspapers are facing these onerous fees. All other jurisdictions
have recognized the unique position of newspapers. These regulations are about packaging. We are not a package, but a product. In Europe and the US where such regimes have been put in place, they only apply to packaging. In Canada, where there are stewardship regulations, Ontario, and Nova Scotia allow newspapers to make
their full contribution in advertising and in Manitoba the government pays newspapers' fees from sales tax revenue collected on sales of newspaper. (In Quebec, because of soaring costs, newspapers advertising contribution
has been capped, but is still the largest component.
The burden is even greater for newspapers because the fees will not apply to our competitors in the advertising
market such as radio, TV or online. We therefore cannot pass on the costs to our readers or advertisers but will
have to absorb them internally and unfortunately that can only come out of editorial budgets.
We want to be part of the solution and we want a "Made in BC" solution. We also need government leadership.
Government showed some of that leadership when they announced minimum thresholds, which excluded 95%
of BC businesses. We need the Premier to show the same leadership to protect the newspaper industry, BC
communities and the environment.
The fundamental issue is that this is not good for BC residents.
The new system is going to be more expensive for consumers, who wiU have to absorb the $110 million in extra
fees and costs of products. There is not going to be a reduction in municipal taxes and the bureaucracy being
created to manage the system is huge. The system that MMBC is developing is very costly and will impact jobs
and growth in the province. The proposed MMBC fees are over four times higher than they are in Ontario for
the same products.
The current system works well, there is local control; it addresses local priorities and is fundamentally about
environmental stewardship.
We need the government to show some leadership, at the very least requiring MMBC to live up to its commitment to the newspaper industry. If the Premier is not willing to scrap the plan, we would also ask the Premier to
have her minister delay the implementation and bring together business, municipal and environmental leaders
to develop a plan that works both economically and environmentally for BC.
Sincerely,
Zena Williams
Publisher, Comox Valley Record
^IrW^^'3
April 4-, 2014
A<
Ffle: 53SO-01-MMBC
Honourable Mary Polak, MLA
Minister of Environment
1(X
RteNo. O^CO-^0
Room 112 - Parliament Buildings
Victoria, EC V8V 1X4
Deal Minister Polak:
RE: MMBC, Black Press, and the Future of Community Newspapers in British Colmnbia
Like many smaU communities in British Columbia, the Town of Golden has been in conversation
withMMBC since the fall of 2013, negotiating an arrangement which Council believes supports the
continuation of a progressive curb side recycling program in our community, a more consistent and
standardized approach across the province, and the intent by your government to begin placing the
burden ofresponsibilityjind life cycle costs for recyclables upon those that produce them. It is upon
these premises that the Town of Golden has now entered into an agreement with MMBC on behalf
of our own tax payers.
Whfle obviously not privy to the affects of your Recydins Regulation and PPP Stewardship Plan upon
the large producers of packaging and printed paper given its clearly separate piirview from
residential curb side collection, it was inherently and intuitively expected that this "business sector"
side of the equation would be implemented in a manner of good faith and prudence that would not
result in widespread negative impacts beyond those reasonable for this initiative.
It has therefore come as a complete and deeply concerning surprise to receive as I assume many
other small communities across the province have, correspondence from Black Press indicating the
burden of the new legislation and Stewardship Plan wfll have such impacts as to threaten the very
viability of our community newspaper.
The disappearance of our local newspaper would be nothing short of catastrophic given its critical
importance not only to our local government as a statutory and infonnational medium for
communication, but also to our residents and business community for whom the paper is a weekly
economic, educational, and social anchor for us. Losing it would have widespread and long term
impacts, apart from the loss of at least six pennanent employees in our akeady limited workforce.
The plight of the newspaper industry is well understood, being widely affected by economies and
technological change; it is entirely intuitive that the scale of this initiative could have a dire impact
on an already stmggling industry which arguably provides a medium of communication as a
product, not as packaging material.
Town of Golden
PO Box 350, 810 S. Sth Avenue, Golden, 8C VOA 1HO
Phone: 250,344.2271 Fax:250.344.6577 E-Maii: enquiries^ gofden.ca Website;www.golden.ca
Page |2
I understand and accept the limited involvement of local governments in the Stewardship Plan
framework between the Province, MMBC and the PPP producers, but I implore you to ensure that
in its final form it in no way jeopardizes in this case, the presence of community newspapers where
economies of scale are unable to support them other than through the network created and
maintained by Black Press.
I trust I have made the gravity of this situation very clear from OUT local government's perspective
and that you will take whatever action necessary to ensure that the implementation of your new
province-wide recycling initiative does not ironically eliminate a province -wide traditional
communication tool that so much of our population depends upon for livelihood and quality of life.
Sincere
istina Benty
[ayor, Town of Golden
c. Alien Langdon, Managing Director, Multi Material BC
230-171 Esplanade West
North Vancouver, BC V7M 3J9
Rick O'Connor, President & CEO, Black Press
#309, 5460-152°d Street
Surrey, BC V3S 5J9
Michele LaPointe, Publisher, Golden Star Newspaper
Box 149 - 413A, 9th Avenue North
Golden, BC VGA 1HO
UBCM member mimicipalities
Town of Golden
PO Box 350,8l0 S. 9t)1 Avenue, Golden, EC VoA iHo
Phone: 250.344.2271 Fax:250.344.6577 E-Mail: en qu tries @ town .golden.bc.ca Web site: www.go1den.ca
VALLEY CHARITABLE GAMING SOCIETY
Ar-efv^ <2
2384-E ROSEWALL CRESCENT, COURTENAY, BC, V9N-8R9
Tel: (250) 334-3072 Fax: (250) 334-3084
E-mail: vcbsociety@)telus.net
Website: www.valleycharitablegamingsoclety.com
The Honourable Don McRae
i£"~</?:% r^
loiSisrr'iiis
I ^< ISSs ^2^ [ES
Minister of Social Development and Social Innovation
a
Room 247
Parliament Buildings
Victoria, BC, V8V1X4
Dear Sir,
On behalf of the, Comox Valley Charitable Gaming Society I offer our position on the
current state of Charitable Gaming in British Columbia.
Our concern is that from Government to Government, there is no guarantee that the
system of Charitable Gaming Grants will not drastically alter or not continue to keep
charities as a priority.
An historic promise was made to Canadians in 1906 when gambling in Canada was
legalized. The Government of Canada went to the voters to change legislation outlawing
gambling. The deciding factor that swayed voters was that a substantial portion of the
revenue would fund charities and religious organizations. The subsequent transfer of
federal to provincial authority beginning in 1969 and culminating in 1985 saw the
balance of social obligation change.
Current public perception is that the vice of gambling is offset by the virtue of providing
a stable economic base for charities, non-profits and groups. The funding that is offered
to charities continues to be in question and the parameters are unstable. It is the
elected governments' discretion how much is set aside for grants, what criteria is used
to Judge applicants, available sectors, timelines and funding ceilings.
Although the 2012 Community Gaming review was a considered process and aimed to
solicit province wide input, it does not speak to a consolidation of what our groups want.
We stand firm in that we want consultation and input regarding policy development and
that charitable gaming distribution be held high in consideration in government decision
making.
Community Gaming Associations are in existence and serve well as a conduit for
communication. We are at community as well as regional level, and provide an
informative network. CCGA's are expanding throughout BC and if set side by side with
GPEB, and government, could offer a viable working relationship.
It is the goal of our Charitable Community Gaming Association to not only meet the
guidelines that are provided in httDs://www.aamina.aov.bc.ca/arants/docs/infocommunitv-charitable-aaming-associatiorLEdf but to surpass them.
Our Association intends to continue to be instrumental in the CCGA evolution. We
plan on having workshops on completing Gaming applications, problem solving for our
groups, assisting with the appeal process and working with other CCGA's in their
development.
Through this we have received monetary support from GPEB in the form of a
Community Gaming Grant to proceed with this Endeavour. We are also grateful for the
informational support from Ursula Cowland, Executive Director of Licensing and her
staff. We ask that all Charitable Community Gaming Associations be listed on the
Gaming Policy and Enforcement Branch as resources and with contact information.
We suggest further discussion that would effectively deliberate the ongoing interests of
the CCGA's and government.
As part of projected discussions we propose revisions and endorsements of the
Charitable Gaming Grant System:
1. We want stabilized funding with a wide and realistic array of sectors;
2. A cost of living index for the Charitable Gaming Grant revenue disbursement;
3. Multi-year grants;
4. Criteria that allows groups to operate successfully and not in deficit or requiring
reduced budgets, and;
5. The acknowledgement from Government to Government that this historic
pledge will continued infinitum.
Comox Valley Charitable Gaming maintains an active membership of over local
charities, groups and non-profits and are actively contacting those Gaming Grant
recipients who are not yet a part of or unaware of our existence. There are thousands
of people behind these groups and their concerns and opinions have been successfully
consolidated into this position paper.
As a Charitable Community Gaming Association we have broadened the region of our
services to support and work with other communities whose groups struggle with
funding, specifically Gaming. The changes in policies, cuts to revenue disbursement
and the application process have necessitated our advocacy.
Without gaming funding many of these groups would not exist as there are limited
resources for such services. Municipalites cannot bear the cost of replacing these
programs and should not have to when Gaming was legalized in the first place to assist
this very need.
We feel that the Community Gaming Review has only begun the process that we see
CCGA's capable of continuing. At the end of the day, we seek what government should
want, communities that offer accessibility and diversesity of programs and services. It is
within your power to advocate on our behalf and we hope to build relationships with
those who will work with us and for us.
We look forward to further dialogue regarding this very important matter. Thank you.
Respectfully,
Gerrie Foster, President
Valley Charitable Gaming Society
ec.
The Honourable Christy dark, Premier of the Province of British Columbia
The Honourable Rich Coleman , Minister of Natural Gas Development and
Minister Responsible for Housing and Deputy Premier
The Honourable Coralee Oakes, MLA Cariboo North, Minister of Community,
Sport & Cultural Development.
The Honourable Shirley Bond, MLA Prince George-Valemount, Minister of Jobs,
Tourism and Skills training and Minister Responsible for Labour.
Ursula Cowland, Executive Director, Licensing and Grants Division, Gaming
Policy and Enforcement Branch.
Alberni Valley Gaming association
Capital Region Charitable Gaming Association
Central Okanagan Gaming Association
Fraser Valley Community Charitable Gaming Assoication
Northern Light Charitable Gaming Association
Membership of Northern Interior Communities Associaion
VALLEY CHARITABLE GAMING SOCIETY
2384-E ROSEWALL CRESCENT, COURTENAY, BC, V9N-8R9
Tel: (250) 334-3072 Fax: (250) 334-3084
E-mail; [email protected]
Website: www.valleycharitablegamingsociety.com
The Honourable Don McRae
Minister of Social Development and Social Innovation
Room 247
Parliament Buildings
Victoria, BC , V8V 1X4
Dear Sir,
On behalf of the, Comox Valley Charitable Gaming Society there are a few more issues
we would wish you to address on our behalf.
Community Gaming Grant Review Report
We feel that the gaming review done by Leslie "Skip" Triplett was not fully addressed
and was possibly just a vessel to appease the charities. There were many, good and
valid recommendations that could and should be implemented.
http://www.aaminc].c)ov.bc.ca/reDorts/docs/rDt-aamina-cirant-review.Ddf.
Mr. Triplett felt that to the best of his knowledge, the purpose of the gaming grant
program had never been formally defined.
Mr. Triplett also felt, not-for-profits engage people in volunteerism and community.
Through these groups citizens participate in service delivery in ways unmatched by the
services government ministries and agencies deliver directly.
We ask now, what more is your Government doing on this matter?
Funding Levels
Our funding was severely cut in 2008 and we have continued to struggle back to those
levels and although we were once again given an additional $15 million, we are still $21
million short of that original amount.
We would like to formally ask why, with the increased numbers of slot machines and
gaming in the Province of BC, is this money not being firstly returned to the Non-Profit
Sector in order to bring our funding back to historic levels before it is added to the
overall budget?
The Organizations that were affected by these cuts are still the main fabric of our
Communities and more fully understand the needs that ensue.
BC Ferries/Slot Machines
If slot machines be allowed on our ferry system, how will it be monitored, where and
how will that money be dispersed? Will the money go directly into the Ferry Corporation
and/or should it? Will it be treated as a "Host Community" with the same guidelines that
apply to them?How would that work?
Who will pay for the extra policing and who will watch the children who could be left to
their own devices while the parents are indulging themselves in these games?
Tourist destinations will be affected by this decision as the more money spent on these
gambling ships will be less tourist dollars for their community. This will hurt their
communities
We look forward to your response on these issues.
Respectfully,
Gerrie Foster, President
Valley Charitable Gaming Society
ec.
The Honourable Christy Clark, Premier of the Province of British Columbia
The Honourable Rich Coleman , Minister of Natural Gas Development and
Minister Responsible for Housing and Deputy Premier
The HonourableCoralee Oakes, MLA Cariboo North, Minister of Community,
Sport & Cultural Development.
The Honourable Shirley Bond, MLA Prince George-Valemount, Minister of Jobs,
Tourism and Skills training and Minister Responsible for Labour.
Ursula Cowland, Executive Director, Licensing and Grants Division, Gaming
Policy and Enforcement Branch.
Alberni Valley Gaming association
Capital Region Charitable Gaming Association
Central Okanagan Gaming Association
Fraser Valley Community Charitable Gaming Assoication
Northern Light Charitable Gaming Association
Membership of Northern Interior Communities Associaion

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