Instructions Please submit only one (loose leaf) hard copy. (Eén (losbladig) papieren exemplaar is voldoende) Please use a clip not a binder. (Gebruik bij voorkeur een (buis) clip, geen multomap) Please use a USB-stick for the digital copy (Digitale versie graag op een USB-stick) Upon submission of the subsidy request including the project proposal and all annexes RVO.nl will first perform a completeness check and a check on the Formal requirements according to the policy rules. Only complete proposals that satisfy all of the Formal requirement will be taken into consideration. Next the subsidy request will initially be assessed on the minimal requirements. (Threshold criteria). If these are met the application will be assessed according to the criteria mentioned in Staatscourant 2014 nr. 17261 par.4.5.2 and 4.5.3. (Bij indiening van de subsidieaanvraag met het projectvoorstel en alle bijlagen zal RVO.nl volgens de beleidsregels de aanvragen eerst toetsen op formele vereisten en volledigheid. Alleen volledige voorstellen die voldoen aan de formele vereisten zullen in behandeling genomen worden. Hierna zal de subsidieaanvraag in eerste instantie getoetst worden op de minimale vereisten (drempelcriteria). Indien hieraan voldaan wordt zal de aanvraag verder inhoudelijk beoordeeld worden volgens de criteria genoemd in de Staatscourant 2014 nr. 17261 par.4.5.2 en 4.5.3. Formal Requirements Submitted before deadline December 1st 2014, 15.00 CET One (1) original Application Form and appendices Digital version on USB-stick Yes No Completeness check Application Form filled out completely Application Form is signed The Admission criteria a-g are filled out YES. The Admission criteria h-I are filled out NO. Partner forms filled out completely for all partners Partner forms signed for all partners Appendix 1: Project Plan (mandatory format) Appendix 2: Result chain and results (mandatory format) Appendix 3: Financial sheets (mandatory format) - Sheet 1. Cover: general information - Sheet 2. Contributions: information about financial contribution by project partners. - Sheets 3.1 to 3.12. Project budget - Sheet 4. Key standards table for financial assessment to determine the financial capacity of the project consortium. - Sheet 5. Cash flow analysis to determine commercial viability and financial sustainability - Sheet 6. Training & Awareness Campaign - Sheet 7. Summary tables to add to project plan. Appendix 4: Financial statements of the partners (mandatory) Appendix 5: Organisational chart company (optional) Appendix 6: Key project staff members (mandatory) Appendix 7: CSR policy companies (optional) Appendix 8: Cooperation agreement (mandatory) Appendix 9: Illustration Business Case (optional) Appendix 10: Partnership agreement with Ministry of Foreign Affairs (mandatory) *optional Yes No Hard Copy Digital Copy Yes No Yes No * * * * * * Appendix 3: please submit digital copy in excel. Appendix 4: In exception to the general rule, it is allowed to only provide digital copies of the annual reports (no hardcopy needed). This ONLY applies to the annual reports, including all accompanying notes and annexes. Admission criteria (Threshold criteria & Minimum criteria) 1. The PPP focuses on at least one of the FDOV subthemes, as identified in section 1.1 of these administrative rules. 2. Projects should explicitly address the position of women, or an explanation should be given of how the intended result can be achieved without specifically addressing the position of women 3. The PPP concerns a single, integral project. 4. The PPP consists of activities in at least one of the countries listed in Annex I (administrative rules). 5. Projects may be international in scope only if the economic necessity of international activities can be clearly demonstrated. 6. Proposals for activities in partner countries of the Netherlands must be in line with the embassy’s analysis as set out in MASPs. 7. The partnership consists of at least one public institution, one company and one NGO or knowledge institution. 8. The Ministry of foreign affairs is part of the partnership. 9. At least one of the parties has legal personality under Dutch law and has its registered office in the Netherlands, and at least one party must be based in the country which is to benefit from the activity. 10. All the parties in the partnership must have legal personality. 11. Multinational enterprises may take part if at least one of the other partners in the partnership is an SME whose annual turnover does not exceed €500 million. The SME does not have to be a Dutch company. 12. The minimum grant application is €500,000 and the maximum is €3,000,000. 13. The project has a maximum duration of 7 years. 14. The financial contribution made by the partnership covers at least 50% of the eligible costs. It may not include grants or contributions from the Ministry of Foreign Affairs, made directly or indirectly. 15. At least 25% of eligible costs must be funded by the company/companies participating in the partnership. Yes No 16. The companies must contribute at least 10% of the total eligible costs in cash. 17. At least 2% of the project budget is reserved for project monitoring and evaluation. 18. Projects with a project budget exceeding €5,000,000 must be evaluated by an independent party. The costs of this external evaluation must be included in the project budget. The final draft report and the final report must be submitted to RVO.nl in due course. 19. The project must not be commercially viable in accordance with the OECD-DAC criteria. This must be demonstrated using a standard calculation model. 20. The intervention must be financially sustainable. An intervention is financially sustainable if it can endure without an FDOV grant or any other grant from a foreign donor once the project period ends. This must be demonstrated using a standard calculation model. 21. The proposal must make clear that the project will not distort the market in the partner country or in Europe. 22. The project must not involve initiatives aimed wholly or partly at proselytisation. 23. Participating companies must have a good reputation in terms of ICSR. The participating companies must submit a document setting out their ICSR policy (in accordance with OECD guidelines) with the grant application or must demonstrate that they will draft one during the project period (proportionate to the size of the company concerned, to be assessed by RVO.nl). 24. The partners must demonstrate that they have sufficient funds at their disposal to finance their own contribution and the working capital for the project. A number of guidelines that RVO.nl will use to assess this are included in the model application form. Yes NO
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