Employee Changes

ONLINE ENROLLMENT SYSTEM
CHANGE MY BENEFITS
Welcome to hy-veebenefits.com!
• Please follow these instructions to make changes to your
existing employee benefit elections within 30 days of a
qualifying event (Marriage, birth of child, etc.)
• If you plan to add a new dependent or make a change
to your beneficiaries – please have the following items
on hand before starting:
– Dependent verification documents, for any dependent you plan to add to
your coverage
• Examples: Marriage license, proof of joint ownership, birth
certificates, etc.
– Pertinent information of intended life insurance beneficiaries
• Example: Social Security Number and birthdate
If this is your first time at our site:
REGISTER AS A NEW USER
• All benefit eligible employees
will need to create a user
name and password for
hy-veebenefits.com.
• You will use hyveebenefits.com to elect,
change or waive benefit
offerings.
3
To Register for the First Time:
Go to
http://hyveebenefits.com
Click Register
All information must be submitted
correctly to proceed: ex. EE ID number
Fill in all requested
information.
Company key is
hyvee.
Click Continue
Selecting “Yes” confirms you approve of the choices
you submit via the electronic portal.
Read the Electronic
Signature agreement,
and select yes or no.
Click Continue
Make it easy to remember:
Write it down!
Create your User Name and
password. Select your preferred
Security Phrase and provide the
answer.
*Recommendation: make a note
of your user name and password.
Click Continue.
Confirmation screen shows after successful
registration.
Congratulations! You have
successfully registered!
Click Continue.
Clicking Continue after registration will take you
to the Login Page.
Sign in with your User Name
and Password.
Click Login.
HOME PAGE:
Once logged in, you can:
Change your Password.
View the Message Center where you will find important
details about your benefit elections.
View your Personal Documents – where dependent
verification and other communications will post.
Search the Reference Center – where important
documents are stored: Summary Plan Descriptions,
Benefit Guide, etc.
ITEMS OF NOTE:
Click Start Here
to change your
benefits.
Select the Reason for the Change
Click on Life Event and
select the reason for
the change: for
example, birth.
Click on Start Change
Supply the DATE of the EVENT
Review the information under Personal Information, if
something is incorrect – speak with your HR Manager.
Provide your home email address
and home phone number.
Providing an email address will
provide you notification when
submitted enrollments/changes
are approved.
Select pre- or post-tax for your
deductions.
Supply information requested if
you are covered by another HyVee employee.
Click Next.
Adding Dependents
Add dependents that you wish to
cover on your benefits here.
Click Add a New Dependent
Complete all requested information,
Click Save.
Dependents (cont.)
Once your dependent has been
successfully added, their
information will show here.
To add another dependent follow
the same process until all your
dependents are added.
Once complete, click Next.
Enrolling in Medical for the first time
as a result of your event:
Read through the
information provided
on each of the available
medical plans.
Choose the plan you
wish to enroll in.
Adding a dependent(s) as a result of
your event
To add a dependent to
your coverage, click Yes
next to the dependents’
name.
If you wish to Waive coverage as a
result of your event:
To waive coverage
for yourself AND any
covered
dependents, select
Waive Medical.
Removing a dependent as a result of
your event
To remove a dependent
from your coverage, click
No next to the dependent’s
name.
To make No Changes to
your Medical Elections,
Click Next
Review Dental Elections
If you do not want to make any
changes to your Dental election, click
Next.
If you have dental, and added your
dependent(s) to medical, they will
automatically be covered on dental.
If you did not elect medical, but want
Dental, you will need to select who
to cover on dental.
If you wish to cancel your Dental
coverage for you, and your covered
dependents, select Waive.
Review your selections at the
bottom, if satisfied, click Next.
Review your Short Term Disability Election
Dependents are not eligible for STD.
If you do not want to make a change,
click Next.
Review your selections at the bottom,
if satisfied, click Next.
Review your Life Insurance Elections
If you don’t want to make any changes
to your Life Election, Click Next.
If you wish to enroll for the first time, or
have added dependents to Medical
and/or Dental, and elect life insurance,
you must select Family coverage.
Click Next.
Dependent Life
By selecting family coverage on the
previous page, dependent life will be
automatically populated.
If you are employee only, select
Waive on this screen.
Click next.
Review your Long Term Disability Election, if you
don’t want to make any changes, click Next.
Depending on your work location
and/or pay cycle, you may or may
not see a weekly cost populated on
this page.
Click Next.
Status Bar
As you progress through each page of
the system, you can see your status
on the right-side of the page.
It will show you where you are in the
change process, and your running
weekly, total cost.
Review your Medical Flexible Spending Account
election, if you don’t want to make any changes,
click Next.
If you have a current
Medical FSA, your
amount will show
here. If you wish to
increase it, enter the
new amount and click
Next.
If you wish to drop
coverage, select drop
coverage.
Review your election
and click Next.
Review your Dependent Care Flexible Spending
Account election, if you don’t want to make any
changes, click Next.
Read all information regarding
eligibility for a dependent care FSA.
Keep or waive a dependent care FSA.
If you have a current election, enter
the annual amount will show here.
You can increase it with a change.
Click Next.
If you have Life Insurance, or added it as a result of
your change, review your beneficiaries before
proceeding.
Existing beneficiaries will show here.
They can be changed at any time.
If you added a new dependent to your
coverage they will automatically show
as a choice.
And/or you can add a new beneficiary.
When adding a beneficiary, provide all
requested information.
All information in
red is required.
You will need to
have your
beneficiaries
DOB and SSN.
Confirm Primary, Contingent or None for
all listed beneficiaries.
Percentages must equal 100%.
Confirm information is correct and
click Next.
Review your benefits summary.
Your weekly cost
will be listed
here, and at the
bottom of the
summary page.
Confirm the changes you wish to make are showing
properly. If you wish to adjust any selections you
made, click Edit.
Once you are satisfied with your selections,
click Approve.
Confirm elections and click “I Agree” or
“I Disagree”.
If you make a mistake,
click “I Disagree” and you
will have one last chance
to change options, delete
entries or “Approve”.
If “I Disagree” was selected, three options will
display including: Delete, Review and I Agree.
If you select “Delete” –
everything you entered will be
removed.
If “Review” is selected, it will
take you back to the benefit
summary.
If “I Agree” is selected, you
will proceed to the next
screen.
If you enrolled dependents in your coverage, for the first time, as
a result of your change, please pay close attention to the
Dependent Verification Instructions (discussed in more detail on
Slides 41-47) .
Click Next.
Confirmation Number = Successful
enrollment.
Once you receive a
confirmation number,
print this page for your
records!
If your transaction is
“Pending Approval” You
will receive a message
in your Message Center
when it is approved.
DEPENDENT VERIFICATION PROCESS
• We encourage you to have your dependent
verification documents in hand before you
begin to process your change
• It will be EXTREMELY important to follow the
instructions provided in the personal
documents center to verify your dependents
• Without appropriate documents, dependents
will not be approved
• Required documents/reasons are listed on
page 7 of the 2014 Benefit Guide
As noted when adding a dependent – employees need
to go to Personal Documents to review instructions.
Dependents that
need verification will
be listed here.
DEPENDENT VERIFICATION PROCESS
Click on Personal
Documents
Then on Dependent
Verification – Initial Letter
The letter provides information on:
Who needs to be verified, what documents are accepted, and
how to submit them.
Documents can be scanned
and uploaded (you can use a
clear picture), emailed
and/or faxed to your Benefit
Coordinator or sent via truck
mail.
To upload a document: follow the instructions,
by going to the Message Center
Click on Message Center
Then Click on the “Action
required” message.
To upload documents, click on
Upload Document Icon.
UPLOAD DOCUMENTS
Click Browse to find your
document on the computer.
Once selected, click Send.
Successfully sent documents
will show with a green
checkmark.
PENDING TRANSACTIONS
If you log back in to
hy-veebenefits.com and have
un-verified dependents, or are
still waiting for approval, you will
see this screen.
After all applicable verification
information is received, Hy-Vee
will review the information and
approve coverage according to
plan rules, and you will receive a
message in your message center.
CONGRATULATIONS!
• You have successfully completed your Change
My Benefits process!
• If you added dependents – please submit your
verification documents no later than 30 days
from the day you make the change
• If your enrollment is Pending Approval, please
watch for a message in your message center!

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