Important Notice for Successful Applicants

Fall 2014
Important Notice for Successful Applicants
Congratulations on successfully becoming an EPIK teacher. Please read this notice
thoroughly and follow the guidelines. Any problems that may arise from a failure to
follow the directions on this notice will be the sole responsibility of the applicant.
※ Applicants who withdraw from the program, for any reason, after receiving the
news of a successful placement will NOT be eligible to apply for the next two terms.
Applicants who withdraw without informing the EPIK office will be prohibited from
applying in the future.
※ Applicants who decide to withdraw must return their contracts and Notice of
Appointment to the EPIK office via mail.
1. Contract Signing & E2 Visa Issuance
(1) Please make sure to sign every page of your contract upon receiving it. (SMOE teachers
will receive the signed contract that was submitted with their documentation.) Take the
signed contract to the Korean Consulate/Embassy to apply for the E-2 visa. This contract is
a temporary contract used for visa purposes only. You will sign two additional contracts
upon arrival in Korea. One will be for your record and the other will go to your POE/MOE.
You will not be able to sign these final contracts without submitting all missing documents.
If you are expecting a pay grade that is different than the pay grade stated on your
contract, this discrepancy can be addressed when you sign the final contracts in Korea.
★ It is highly recommended that you apply for your visa in your home country. Trying to
obtain a visa in a different country may result in delays and/or other complications.
★ Applying for your visa inside Korea, in particular, will be impossible as you will require
documents that cannot be obtained until after the orientation. Current teachers in
Korea who have a valid visa will be able to extend their visas after orientation. New
teachers should have a valid visa prior to entering Korea.
(2) Please ensure that you are in possession of the E-2 visa prior to arriving in Korea. You
cannot attend the EPIK orientation or work in Korea without the E-2 visa (except F4, F5,
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F6 visa holders or those with Korean passports).
★ Please note that applicants who hold dual citizenship with Korea should enter Korea
with their Korean passport and cannot apply for an E-2 visa.
(3) To apply for the E-2 visa at the Korean Embassy/Consulate, the following items are
required: your signed contract, the Notice of Appointment, your passport, the visa
application form, application fee, and 2 recent passport sized photos.
* In some cases, a copy of the criminal record check, sealed transcripts, and/or the
original or photocopy of the diploma may be required, so please check with the Korean
Embassy/Consulate where you will be applying for your visa. Please inform the Korean
Embassy/Consulate that you are a successful EPIK applicant.
* On the application, the visa issuance number will be asked for. It can be found on the
upper left hand corner of the Notice of Appointment. In addition, the application form
will ask for a Guarantor, as an EPIK teacher this is not applicable to you – you may leave
this section blank.
* When applying for the visa, you may be asked to include a phone number and address in
Korea. Please refer to Appendix 1 located on the last page of this document.
2. Arrangement and Notification of Flight Details
(1) When your flight arrangements have been confirmed, please inform your application
office (your university/your EPIK coordinator/recruiting agency) of your flight details
with your full name, flight number, departure airport, date and time of departure, and
date and time of arrival at Incheon International Airport.
(2) Please arrange for your flight to arrive at Incheon International Airport on
August 18th, Monday (Team 1- KT Human Resources Development Center):
POE/MOE: Chungbuk, Chungnam, Daejeon, Gangwon , Gyeongbuk , Gyeongnam,
Seoul, Ulsan
August 19 , Tuesday (Team 2- Jeonju University in Jeonbuk):
th
POE/MOE: Busan, Daegu, Gwangju, Jeju, Jeonbuk
 Teachers accepted to national schools will receive further information from their
coordinator/recruiter as to which orientation they will need to attend.
★ Current EPIK teachers or former EPIK teachers who have attended the mandatory EPIK
orientation and have submitted the orientation certificate do not need to attend the
upcoming orientation again. However, those teachers are required to come to the registration
office on August 23rd by 6:00 pm (Team 1 – KT HRDC) and on August 24th by 6:00 pm (Team 2
– Jeonju Univ.), for their medical check-up. (All POEs/MOEs are expecting you to have
completed the medical check-up during the EPIK orientation. Even if you have already
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obtained your ARC card, the medical exam is still required to become an EPIK teacher.)
※ Those who do not need to attend the full orientation, please make sure you go to
the appropriate orientation venue. You are expected to arrange your own
transportation.
3. General Information of the Fall 2014 Orientation
Team 1
Team 2
Period
Aug. 18th (Mon) – Aug. 26th (Tue)
Aug. 19th (Tue) – Aug. 27th (Wed)
Jeonju University
Venue
KT HRDC
(Human Resources
Development Center)
Address: Hyoja-dong, Wansan-gu,
Jeonju-si, Jeonbuk
Address: San 14-1, GoeJeong-Dong,
Seo-Gu, Daejeon
Registration
Dormitory
Dormitory ‘Star Center’ Lobby
‘Living Center A’ (1F)
EPIK Office (Room 402)
Arrival
Incheon International Airport (ICN)
Airport
Registration: Arrival floor(1F), Desk #72, 73
Aug. 18th only
Aug. 19th only
(11:00 am - 8:00 pm)
(11:00 am - 8:00 pm)
*The last bus will leave the airport at 8:00 pm. Your flight should arrive no
later than 7:00 p.m. If your flight arrives after 7:00 pm., we highly encourage
Pick-up
you to fly in the night before. If you arrive a day earlier, please come to the EPIK
Service
counter by 11:00 am (on the scheduled flight arrival day for your orientation) so
that you can take the first shuttle bus. You will be responsible for finding your
own accommodation and you are liable for all costs incurred. If you cannot
arrive during the pick-up service hours, you are expected to arrange your own
transportation to the orientation venue.
Medical
Aug. 20th 7:30 am - 11:00 am
Aug. 21st 7:30 am - 11:00 am
Check-up
Fee: 50,000 KRW cash
Fee: 50,000 KRW cash
※Please check our website regularly for important updates or feel free to connect with us on
any of the following sites. There you will find instant updates, places to connect with other EPIK
teachers, videos on the orientation, teaching techniques, EPIK life and more!
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4. Documents to be Prepared before Entry
(1) Missing documents: Please check the top of the first page of the Important Notice
for any missing required documents. Any missing required documents or additional
documents (e.g. copies of Teacher’s/TESOL/TEFL/CELTA Certificates/Apostilled diploma
/proof of teaching experience) must arrive at the EPIK office by July 15th (KST).
Please be advised that EPIK will not accept any missing/additional documents at the
orientation venue. However, applicants who will complete their contract after July 15th
including current EPIK teachers can submit their Proof of Teaching Experience letters (PTE) to
their supervisors at the end of the orientation during the POE/MOE supervisor meeting.
People who plan to submit a PTE must inform the EPIK office beforehand. (Exception: Seoul
Applicants will not be able to submit a proof of teaching experience letter after July 15 th.
No pay grade changes will happen after this date.)
(2) Other documents (if applicable)
i.
Original Teacher’s/TESOL/TEFL/CELTA certificates
* Purpose: POE/MOE may want to verify these original certificates, as only copies
of the certificates were submitted during the application process. Only show
these documents if directly requested.
ii.
Residency Certification (Official proof of residency) (With the exception of
Canadian & Irish applicants)
* Please contact the tax or revenue authority in your home country for more
information on how to obtain the appropriate residency/tax certificate.
* Purpose: To qualify for exemption from Korean income taxes
The document is not required for your application to EPIK, but it is mandatory
if you expect to be exempt from Korean income taxes while living in Korea
* EPIK will NOT assist you in obtaining this document. It is up to the individual
applicant to prepare this document. Furthermore, do NOT submit this
document during the orientation, it should be provided only to your school.
Please be aware that you can only be exempt from Korean income taxes for a
maximum of 2 years. So, if you have already worked in Korea for 2 years or more
and have qualified for tax exemption during that time, you will no longer be
eligible for tax exemption.
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5. Entrance Allowance
(1) In most cases, within the first month of the contract, all EPIK teachers, regardless of
level, will be provided with 1,300,000 KRW as an Entrance Allowance by their POE/MOE
except those who change the sojourn period of their existing visas in Korea. The final
decision regarding entrance allowance eligibility and when the funds will be disbursed
is determined by the POE/MOE. The entrance allowance is intended to assist with initial
set-up costs for EPIK teachers including: airfare, transportation to the orientation or
school upon arrival, and transportation to and from the later orientation for latecomers.
Applicants who were hired by the Busan MOE, will receive their entrance allowance
after working for 6 months.
(2) Since you will not receive your entrance allowance until approximately one month after
you start teaching, please bring enough money to live off of for about one month
(approx. $1,000 USD).
(3) All Applicants: Please be advised that the ATM machines at Incheon International
Airport have in the past had issues reading non-North American debit cards and credit
cards. We strongly advise that all applicants bring the equivalent of $1,000 USD in cash,
to the airport, for conversion.
6. Official Medical Report (after entry in Korea)
(1) EPIK teachers must complete a medical examination in Korea including a physical
examination, a blood test, a chest X-ray examination, etc., and obtain an official medical
report issued from a hospital, which has been designated by the Korean Government.
You are expected to bring 50,000 KRW in cash with you to the orientation venue for
your medical examination.
(2) If any EPIK teachers test positive for any illegal substance(s), their contracts will be
subsequently terminated. People who test positive for elevated levels of a controlled
substance may be tested again. The cost of the additional test will be the responsibility
of the EPIK teacher. If a second positive test occurs, the contract will be terminated. In
such cases, the EPIK teacher must return to their home country at their own expense as
soon as possible and any or all expenses for entry, departure, or stay in Korea, including
medical fees, will be borne by the EPIK teachers.
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7. Mandatory Training Requirement
Credits
Notes
Online Pre-Orientation
15 hours
EPIK teachers should complete the course
before arrival & present the certificate during
the on-site orientation when asked.
On-site Orientation
45 hours
Upon completion of all lectures during the
orientation, EPIK teachers will receive a
certificate of completion of 45 training hours.
15 hours
After the on-site Orientation, EPIK Teachers
will take online In-service training according
to their school setting (Elementary or
Middle/High) and must be completed by
December 19th, 2014.
Online In-Service
Training
★ EPIK Online Pre-Orientation
* All successful EPIK applicants must complete the online pre-orientation course before their
arrival. Once you complete the course, please print out the certificate and pack it with your
belongings to present to your homeroom teacher during the orientation. Your completion
status will be reported to your POE or MOE.
* You will be invited by EPIK through email and can access the Pre-Orientation Course at
http://www.epik.go.kr -> Online Pre-orientation-> Log in-> Register or
http://epik-pre.englishunt.com.
-ID: Your Email Address (as indicated on your EPIK application) -PW: 1111 (preset)
*If you do not receive an invitation from EPIK’s partner company, Englishunt, please contact at
[email protected] or by phone at +82-70-7439-4867.
★ EPIK On-Site Orientation
Although the orientation will take place while the EPIK teacher is not under contract, the
orientation is extremely important and completely mandatory. As stated in Section 16
(question 10) in your application form, if any applicant breaks orientation rules such as
bringing or drinking alcohol inside the dorms, unauthorized absences from lectures, or general
conduct unbecoming of an EPIK teacher, their contract and visa will be cancelled. The cost of
returning home will be the responsibility of the EPIK teacher.
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★ EPIK Online In-Service Training
The EPIK In-Service Training online courses are designed to assist EPIK Teachers by
improving their teaching skills through various teaching strategies and examples. EPIK
Teachers will be introduced to classroom management strategies and exposed to co-teaching
models that help to better understand the Korean teaching, learning and classroom
environment. You will find more information in the orientation manual which will be
distributed at the time of registration.
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[Appendix 1]
Address & Phone Number in Korea
When applying for your visa, you may be asked to include an address and phone number in
Korea on the visa application form. If requested to do so, you must list your Office of
Education's address and phone number as listed below. Please do not use EPIK’s address.
Seoul
Busan
Songwol-gil 48, Jongno-gu (Sinmunno 2-ga)
Hwaji-ro 12, Busanjin-gu (Yangjeong 1-Dong 455-1)
Seoul 110-781
Busan 614-703
82-2-399-9395
82-51-860-0114
Daegu
Daejeon
Suseong-ro 76 gil 11, Suseong-gu
89 Dunsan-ro (Dunsan Dong) Seogu
Daegu 706-703
Daejeon 302-703
82-537-231-0000
82-42-480-7979
Ulsan
Gwangju
375 Yugok-dong, Jung-gu
657-37 Hwajeong-dong, Seogu
Ulsan 681-703
Gwangju 502-704
82-52-210-5400
82-62-380-4500
Gangwon
Chungbuk
2854 Yeongseo-ro, Chuncheon-si
Cheongnam-ro 1929 (sannam-dong 4-11)
(Sanong-dong 84)
Heugdeok-gu, Cheongju-si
Gangwon-do 200-713
Chungbuk 361-703
82-33-258-5114
82-43-290-2000
Chungnam
Jeonbuk
22, Sunhwaro, Hongseong-gun, Hongbuk-myeon
111 Hongsan-ro, Wansan-gu
Chungnam 350-830
Jeonju, Jeonbuk 560-890
82-41-640-7777
82-63-239-3114
Gyeongbuk
Gyeongnam
40 Yeonam-ro, Buk-gu
241 Jungandaero, Uichang-gu, Changwon-si
Daegu 702-702
Gyeongsangnam-do 641-719
82-53-603-3800
82-55-268-1100
Jeju
No. 5, Munyeon-ro, Jeju-si
Jeju-do 690-703
82-64-710-0114
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