May 23, 2015 Boonsboro, MD, Washington County

May 23, 2015
Boonsboro, MD, Washington County Agriculture Education Center
http://coord.info/GC54840
Maryland Geocaching Society
www.mdgps.org
The Maryland Geocaching Society (MGS) Geowoodstock XIII Team welcomes geocaching vendors,
government agencies, tourism offices, outdoor sports and businesses the opportunity to exhibit at
Geowoodstock XIII. We are pleased to offer a variety of sponsor and vendor opportunities, and this
event will gain your business or agency exposure to thousands of outdoor enthusiast and families.
Geowoodstock is the largest gathering of geocachers from around the globe, and we are certain that
Geowoodstock XIII will far exceed previous GW events with thousands of attendees!
We invite you to showcase your business or agency at Geowoodstock XIII. Boonsboro, Maryland is
located within an hour's drive of Washington, D.C., Baltimore and northern Virginia, and within a few
short hours of Philadelphia, Richmond, Pittsburgh, and New York City.
Our sponsors and vendors will have the opportunity to exhibit at both the Friday night event and all day
on Saturday for the main event. Geowoodstock XIII will offer a variety of vendor and sponsor levels for
all business types. We will also work with our sponsors and vendors to provide you with the most
advertising leading up to the event and the event weekend. The GW Team has a strong Public Relations
plan and our sponsors and vendors will gain coverage through our website, news, print, and social
media outlets. The MGS has a reputation of organizing well planned and highly attended geo-events,
GeoTours and Geotrails. So don't let this fantastic opportunity pass you by!
Vendor Options
*See attached vendor registration form for complete booth space details.
BOOTH:
Single Space (15’x15’)
Double Space (15’x30’)
Triple Space (15’x60’)
Mom & Pop Table (5’x10’)
$200.00
$350.00
$525.00
$50.00
Sponsor Levels
* See attached vendor registration form for complete booth space details
Friends Level $300.00 - $499.99 Retail Merchandise and/or Cash
 Text listing on GeoWoodstock sponsor webpage
 15’x15’ exhibit space with power
 Two meal tickets
Bronze Level $500.00 - $999.00 Retail Merchandise and/or Cash
 Bronze-Level recognition on GeoWoodstock sponsor webpage
 Bronze-Level sponsor listing in printed event program
 15’x15’ exhibit space with power
 Two meal tickets
Silver Level
$1000.00 - $1999.99 Retail Merchandise and/or Cash
 Silver-Level recognition on GeoWoodstock sponsor webpage
Graphical web link to your website on GeoWoodstock sponsor webpage
Silver-Level sponsor listing in printed event program
15’x15’ exhibit space with power
Two meal tickets
Gold Level
$2000.00 - $2999.99 Retail Merchandise and/or Cash
 Gold-Level recognition on GeoWoodstock sponsor webpage
 Graphical web link to your website on GeoWoodstock sponsor webpage
 Gold-Level sponsor listing in printed event program
 Your logo on official event t-shirt in Gold-Level position
 Up to 15’x30’ exhibit space with power
 Two meal tickets
Platinum Level $3000.00 - $3999.99 Retail Merchandise and/or Cash
 Platinum-Level recognition on GeoWoodstock sponsor webpage
 Graphical web link to your website on GeoWoodstock sponsor webpage
 Platinum-Level sponsor listing in printed event program
 Your logo on official event t-shirt in Platinum-Level position
 Fixed ad space on GeoWoodstock home page
 Up to 15’x30’ exhibit space with power
 Four meal tickets
Diamond Level $4000.00+ Retail Merchandise and/or Cash
 Diamond-Level recognition on GeoWoodstock sponsor webpage
 Graphical web link to your website on GeoWoodstock sponsor webpage
 Diamond- Level sponsor listing in printed event program
 Additional ad space in printed event program
 Announcement of Diamond-Level sponsorship over P.A. system
 Your logo on official event t-shirt in Diamond-Level position
 Fixed ad space on GeoWoodstock home page
 Up to 15’x30’ exhibit space with power
 Four meal tickets
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


About the Maryland Geocaching Society
Founded in the fall of 2002, the Maryland Geocaching Society (MGS) was among the first groups to
organize around the adventure and passion of geocaching. The MGS has been a nationwide leader in
geocaching by creating innovative geocaching activities including GeoTours and GeoTrails, partnering
with educational and youth groups, local and Federal government agencies, and tourism offices, to
educate and incorporate geocaching as a fun learning activity. Over the past eight years, the Society has
welcomed nearly 5,000 members to its website and sponsored multiple state-wide activities, including
“Cache in Trash Out” programs to assist in the maintenance of parks and trail systems. The MGS
promotes geocaching as exciting, earth-friendly and adventurous outdoor recreation for the whole
family. Visit www.mdgps.org.
For more details contact Susan Kelley at [email protected] or 301.518.4273.
###
Geowoodstock XIII
VENDOR APPLICATION
Business name:
Please print clearly
Contact name:
Phone office:
Phone cell:
Email address:
Mailing address:
City, State, Zip
Website:
BOOTH:
_____
Single Space
$200.00
(includes 15’x 15’ space with standard electric, two 8’ tables, two chairs)
___
Double Space
$350.00
(includes 15’x 30’ space with standard electric, four 8’ tables, four chairs)
_____
Triple Space
$525.00
(includes 15’x 60’ space with standard electric, six 8’ tables, six chairs)
_____
Mom & Pop Table $50.00
(includes 5’x10’ space, one 8’ table, one chair; no power)
Vendors will be allowed to set-up booth space beginning Friday, May 22, 2015 at 10:00 a.m. Vendor
booths shall be fully staffed and operational for the Friday, May 22, 2015 event from 3:00 p.m. until
8:00 p.m., and all booths must be staffed and fully operational on Saturday, May 23, 2015 from 9:00
a.m. until 7:00 p.m.
Booths will be located under a covered 60’x 200’ pavilion, open sides with a concrete floor. Standard 110
electric outlets are located throughout. Vendors are required to bring their own extension cords and power
strips. Booths will be assigned on a first come, first served basis. If no covered pavilion space is available,
adjacent space with tent covering and power will be provided.
Security will be provided during the event. Vendors are advised not to leave merchandise open and
exposed overnight on Friday. Geowoodstock XIII is not responsible for any theft, damage, etc. that may
occur during the event.
All vendors are required to pay their own sales tax for any sales made at the event. Food vendors are
required to adhere to all state and county laws regarding food handling and permits. Geowoodstock XIII
is not responsible for any businesses sales tax or permitting.
I agree that my information and payment must be sent to the GeoWoodstock XIII Committee before
March 1, 2015, or a $50 late fee will be applied. If for some unforeseen reason I must cancel and will
not be able to attend, I must contact the GeoWoodstock XIII Committee before March 1, 2015, to get a
refund. No refunds will be granted after March 1, 2015.
I acknowledge that I have read and understand the rules and regulations for GeoWoodstock XIII. This
agreement becomes binding only upon formal acceptance by the GeoWoodstock XIII Committee.
Please contact Susan Kelley at [email protected] if you have any questions.
____________________________________________________
Signed, Name and title
_______________________________________________
Business Name
_______________________________________________
Date
_______________________________________________
Amount Enclosed
Checks should be made out to Geowoodstock XIII.
Arrangements can be made for credit card payment by contacting Susan Kelley.
Mail completed form and payment to:
Susan Kelley, GW XIII
3665 Dory Brooks Rd
Chesapeake Beach, MD 20732
Geowoodstock XIII
SPONSOR APPLICATION
Business name:
Please print clearly
Contact name:
Phone office:
Phone cell:
Email address:
Mailing address:
City, State, Zip
Website:
SPONSOR LEVEL:
Friends Level
▪
▪
▪
$2000.00 - $2999.99 Retail Merchandise and/or Cash
Gold-Level recognition on GeoWoodstock sponsor webpage
Graphical web link to your website on GeoWoodstock sponsor webpage
Gold-Level sponsor listing in printed event program
Your logo on official event t-shirt in Gold-Level position
Up to 15’x30’ exhibit space with power
Two meal tickets
Platinum Level
▪
▪
▪
▪
▪
▪
▪
$1000.00 - $1999.99 Retail Merchandise and/or Cash
Silver-Level recognition on GeoWoodstock sponsor webpage
Graphical web link to your website on GeoWoodstock sponsor webpage
Silver-Level sponsor listing in printed event program
15’x15’ exhibit space with power
Two meal tickets
Gold Level
▪
▪
▪
▪
▪
▪
$500.00 - $999.00 Retail Merchandise and/or Cash
Bronze-Level recognition on GeoWoodstock sponsor webpage
Bronze-Level sponsor listing in printed event program
15’x15’ exhibit space with power
Two meal tickets
Silver Level
▪
▪
▪
▪
▪
$300.00 - $499.99 Retail Merchandise and/or Cash
Text listing on GeoWoodstock sponsor webpage
15’x15’ exhibit space with power
Two meal tickets
Bronze Level
▪
▪
▪
▪
Sponsor Levels
$3000.00 - $3999.99 Retail Merchandise and/or Cash
Platinum-Level recognition on GeoWoodstock sponsor webpage
Graphical web link to your website on GeoWoodstock sponsor webpage
Platinum-Level sponsor listing in printed event program
Your logo on official event t-shirt in Platinum-Level position
Fixed ad space on GeoWoodstock home page
Up to 15’x30’ exhibit space with power
Four meal tickets
Diamond Level
$4000.00+ Retail Merchandise and/or Cash
▪
▪
▪
▪
▪
▪
▪
▪
▪
Diamond-Level recognition on GeoWoodstock sponsor webpage
Graphical web link to your website on GeoWoodstock sponsor webpage
Diamond- Level sponsor listing in printed event program
Additional ad space in printed event program
Announcement of Diamond-Level sponsorship over P.A. system
Your logo on official event t-shirt in Diamond-Level position
Fixed ad space on GeoWoodstock home page
Up to 15’x30’ exhibit space with power
Four meal tickets
Sponsors will be allowed to set-up booth space beginning Friday, May 22, 2015 at 10:00 a.m. Booths shall be fully
staffed and operational for the Friday, May 22, 2015 event from 3:00 p.m. until 8:00 p.m., and all booths must be
staffed and fully operational on Saturday, May 23, 2015 from 9:00 a.m. until 7:00 p.m.
Booths will be located under a 60’ x 200’ covered pavilion, open sides with a concrete floor. Standard 110 electrical
outlets are located throughout. Sponsors and vendors are required to bring their own extension cords and power strips.
Booths will be assigned on a first come, first served basis. If your business prefers to use your own tent and to have an
outdoor exhibit space, arrangement can be made by contacting us.
Security will be provided during the event. Sponsors and vendors are advised not to leave merchandise open and
exposed overnight on Friday. Geowoodstock XIII is not responsible for any theft, damage, etc. that may occur during
the event.
All sponsors and vendors are required to pay their own sales tax for any sales made at the event. Food vendors are
required to adhere to all state and county laws regarding food handling and permits. Geowoodstock XIII is not
responsible for any businesses sales tax or permitting.
I agree that my information and payment must be sent to the GeoWoodstock XIII Committee before January 1,
2015. If for some unforeseen reason I must cancel and will not be able to attend, I must contact the GeoWoodstock
XIII Committee before March 1, 2015. Due to advertising and printing expenses, no refunds will be granted. We
will make every effort to accommodate the needs of our sponsors.
I acknowledge that I have read and understand the rules and regulations for GeoWoodstock XIII. This agreement
becomes binding only upon formal acceptance by the GeoWoodstock XIII Committee.
_______________________________________________
Signed, Name and title
______________________
Date
_______________________________________________
Business Name
_______________________________________________
Sponsor Level and amount enclosed
* Please contact the Geowoodstock XIII team to coordinate merchandise in lieu of funds.
Checks should be made out to Geowoodstock XIII.
Arrangements can be made for credit card payment by contacting Susan Kelley at [email protected]
Mail completed form and payment to:
Susan Kelley, GW XIII
3665 Dory Brooks Rd
Chesapeake Beach, MD 20732

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