ROTARY CLUB of BRACKNELL - Three Counties Cycle Ride

Charity Cycling Fun day for Families and Friends in 2015
The next Three Counties Cycle Ride is to be held on Sunday 7th June 2015 and will
start and finish from Garth Hill College.
You, your family and friends are invited to help us to raise lots of money for important
local charities by participating in our Three Counties Cycle Ride.
There are three picturesque routes - 50 miles for regular, experienced riders, a shorter
route of 33 miles and a new very short route of 15 miles ideal for families with young
children all starting and finishing at Garth Hill College.
We are encouraging you to enter on-line this year using
our website at www.3ccr.org but if you can not enter online you can enter by post or by phoning this number
07748701346. The entry fee is £16.00 for adults (16 or
older) and £9.00 for “young people” under the age of 16
and includes a T-shirt, providing you enrol on or before the
25th of May. T-shirt collection will be near the enrolment
area and we hope you will wear it on the ride.
Last electronic entries must be sent no later than Friday
5th June 2015.
Late entries received by post in the week starting the 1st
of June will be processed, however, rider number and start
times will be supplied at check in.
Entrance fee per rider on the day of the event is £19.00 for adults (16 or older) and is £9.00 for “young
people” under the age of 16.
The entry fee covers the cost of a certificate, medal, printing and other expenses incurred and a souvenir Tshirt providing you have enrolled on or before the 25th May. It is not intended to be passed to our nominated
charities.
Charities supported for 2015
Riders are strongly encouraged to support the nominated charities by raising sponsorship from family,
friends, relations and work colleagues. You are, after all, taking part in a Charity Cycle Ride and people will
be pleased to support your efforts. Our main charities for this year are:
We also support charities that assist us including Boys Brigade, Girl Guiding, British Red Cross and
Alzheimer’s Society.
This year’s event is sponsored by the following companies: Heart Radio, TradeMark Windows and
Boehringer Engelheim.
Sponsorship forms are contained within this pack or you can download individual Sponsorship Forms.
Alternatively
charity.
is the easy and efficient online way to donate and raise money for
(Please go to the Ride Details page on our website for setting up a sponsorship justgiving web page).
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Acknowledgements & Thanks
Well over £400,000 pounds has been raised for charities since the cycle ride was founded in 1983.
In addition to all the members of the Rotary Club of Bracknell, who work throughout the year to organise the
Three Counties Cycle Ride, there is a small army of other volunteers who give their time and labour to
ensure the success of the event on the day of the ride.
These volunteers include members of the public, the supporters of many of the charities who benefit from the
sponsorship money and members of other Rotary clubs from all over Berkshire and Buckinghamshire.
There are a great many tasks to be done on the day of the event. Fifteen stewards man the check-in and
check-out, including partners of Rotarians.
More than eighty stewards will man every significant road junction on the three cycle routes, including
members of: Boys Brigade, Girl Guiding S.E. Division, The Probus Club of Bracknell, The Rotary Club
of Marlow Thames, The Rotary Club of Easthampstead,The Rotary Club of Crowthorne & Sandhurst.
Our three check points, where refreshments will be available, are manned by the Parent Teacher
st
Association of Wildridings Primary School, Bracknell Alzheimers Support Group and the 1 Embrook Scouts.
We acknowledge the unfailing support we receive from our splendid webmaster: Peter Munday. Email:
[email protected], Website: www.mipwebsites.co.uk.
First Aid
The organisers will arrange for trained First Aid services to be available through the British Red Cross, ready
to help any rider who may suffer a minor injury, or become ill, whilst taking part in the Three Counties Cycle
Ride.
The important bit about getting sponsored
Having to cycle 50, 33 or even 15 miles is not the hardest part
of the event. The task of finding sponsors, and later collecting
the sponsorship money is the hard bit; but this is also the most
important part. Do ask your colleagues at work, and your
friends, as well as your employers and other firms and pubs in
your area, to sponsor you. Offer to wear some form of
identification to advertise the identity of your commercial
sponsors. Tell your sponsors how far you will ride, and ensure
they complete name, first line of their address, post code and
the amount they will donate on your sponsorship form.
Unless you have used Justgiving, after the ride you will need
Each year the Rotary Club of Bracknell
to collect the sponsorship money. When you have collected all
presents cheques to the nominated charities.
the money you have two options:
All this money is raised by the riders who
 Send, to the following address: Three Counties Cycle
participate in the Three Counties Cycle Ride
Ride, 7, Meadow Road, Woklingham, RG41 2TE, a
cheque made payable to Three Counties Cycle Ride and include your Sponsorship Form.
 Alternatively pay the money in to your own bank, or any HSBC bank, using the Bank sort code and
account number: 40-18-46, 41423177 and post your Sponsorship form to the address above.
Important notice about Gift Aid
If those of your sponsors who pay income tax tick the GIFT AID box on your Sponsorship Form this will
substantially increase the money you raise for our charities, because we can claim back an additional 25% of
their donation from the Inland Revenue, at no cost to your sponsor!
Ask those of your sponsors who pay income tax if they are willing to tick the Gift Aid Box on your
Sponsorship Form.
If they tick the box, make sure that their full name, first line of their address, and their post code is shown on
the form.
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On the Day
The first riders will depart from Garth Hill
College at around 08:00. The latest starting
time possible is at 09:30. The route will be
fully signposted, and there will be marshals
at all important junctions. Along the routes
there are checkpoints where you can obtain
refreshments. If you experience any
problems with your cycle, or you become
unwell, or injured, the route will be patrolled
by stewards with mobile telephone
communications.
There
are
also
communication links at our checkpoints. The
British Red Cross will be in attendance.
Meadvale Bays Cycle Repair Mechanic and
the TradeMark Window Van will be on the
route. Toilets may not be available at all
checkpoints.
Check in Procedure
Follow the signs to the check-in point. Here
Check in on the day.
you can collect your T-shirt and Bike Ride
Label. Cars can be parked in the car park in Garth Hill College. In the event of the College Car Park being
full then Car Park 7 on the ring road is the only other free car park. You are of course welcome to park in
any of the town’s car parks including Albert Road Car Park, which is nearest to the College, but please
remember to pay the fee to avoid a penalty.
Arrive at least 30 minutes before your start time, ready to check in 15 minutes before you are due to set off.
At the finish
At the finish in Garth Hill College, go to the check-in area where you will be given a medal, a drink and a
certificate that shows that you have completed the course.
If you have any queries concerning the procedure for paying your sponsorship money over to the Three
Counties Cycle Ride please ask any of the organisers at the check-in and check-out points for guidance.
Some important tips for those who enter
We strongly recommend that you wear a cycle helmet



Make sure that your bike is roadworthy - check the tyres and brakes. If you are not sure how to do
this take your bike to a cycle shop.
If you are not a regular cyclist, it is important that you ride your bicycle as much as possible during
the weeks before the ride, to tune-up your muscles.
Get a good night's sleep the night before the ride, and have a good breakfast before you come out
on the day of the event.
ON THE DAY:
 Bring some food to nibble; chocolate and fruit are a good idea. Note: drinks will be available at the
three checkpoints.
 Ride at a leisurely pace. Enjoy the countryside and remember that this is not a race!
 Wear clothing - or reflective material - that will make you visible to motorists.
 Carry some cash with you, in case your bike breaks down. Our recovery vehicle can bring you and
your bike back to the start point in the event of an emergency.
 Follow the Highway Code. Keep to the left, and beware of oncoming traffic. Ride sensibly, and for
your own safety, and as a courtesy to other road users, ride in single file.
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Conditions of entry:
1. We reserve the right to refuse entry to anyone on the day of the event.
2. Participants ride entirely at their own risk. The Organisers cannot be held responsible for any
injury or damage.
3. Unroadworthy cycles will NOT be allowed to take part.
4. Participants must comply with any instructions given by the police, or the course marshals.
Failure to do so will result in disqualification.
5. Under 16 year old riders must be riding with someone who is 16 or older and have parent /
guardian consent.
6. All monies raised by the participants must be passed in its entirety to the Three Counties
Cycle Ride.
Rotary needs caring persons!
Because you are a caring person you are taking part in the Three Counties Cycle Ride to provide muchneeded help for local charities.
Discover how you can become involved with Rotary International in the task of making a difference in the
world:
E-mail: [email protected]
Or visit: www.rotaryclubofbracknell.org
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Route Maps
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Entry Form for Three Counties Cycle Ride Date: Sunday 7th June 2015
Ride starts and finishes in the grounds of Garth Hill College, Bracknell. Please park in the College Car Park
or Car Park 7 off the Ring Road. All other car parks require a fee, even on Sundays.
We are encouraging everyone to apply on-line. However, if you cannot apply on-line then please use
this form. When completed please return the form with an A5 stamped addressed envelope (16cm x
23cm) together with the registration fee to the address below.
Please note that if you enrol on or before the 19th of May your fee includes a souvenir T-shirt but if
you enrol after this date, or decide to pay on the day, because of the time needed to process the
order, no T-shirt will be provided.
Entrance fee per rider is £16 for adults (16 or older) and is £9.00 for “young people” under the age of 16.
Fees on the day of the event are £19.00 for adults (16 or older) and £9.00 for “young people” under the age
of 16.
Please return your completed form to: The Three Counties Cycle Ride, 7 Meadow Road, Wokingham, RG41
2TE. Cheque made payable to ‘Three Counties Cycle Ride’.
Title:
……… First Name: ……………...Surname: ………………………..……….…..
Address: ………………………………………………………………………….….….…..
Post Code: ………………………
Age if under 16 on the day of the event ..….…….
Day telephone: ………………… Evening telephone: ……………………………..….
Email Address: …………………………………………………………………………….
Group Entry?: Yes / No If Yes how many in your group (note you must be 16 or over to enter a group)?:
……………………………………………..
Group Name: ..……………………………………………….…………………….……..…
Additional Riders: …………………….……………………………………………………..
…………………………………………………………………………………………………
…………………………………………………………………………………………………
Are you entering for the: Full 50 miles / Shorter 33 Miles / Easy 15 miles:
Conditions of Entry:
We reserve the right to refuse entry to anyone on the day of the event. Participants ride entirely at their own
risk. The Organisers cannot be held responsible for any injury or damage. Unroadworthy cycles will NOT be
allowed to take part. Participants must comply with any instructions given by the police, or the course
marshals. Failure to do so will result in disqualification. Under 16 year old riders must be riding with someone
who is 16 or older and have parent / guardian consent. All monies raised by the participants must be passed
in its entirety to the Three Counties Cycle Ride.
I have read, understood and agree to the above conditions.
Signature: ……………………………………………………………………..Date: ………………………………..
Riders under the age of 16 must also obtain a Parent or Guardian’s consent.
Parent/Guardian’s Signature for riders under 16 ………………………………….……………………………….
The Main charities that will benefit from the cycle ride are: Diabetes UK, Care, MacMillan Nurses and the
Rotary Club of Bracknell Trust Fund.
E mail: [email protected]
Web site: www.3ccr.org
Rotary Club of Bracknell Three Counties Trust Fund: Charity No.1116406.
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Order Form For Souvenir T-Shirt Sizes
Please attach to your entry form if you are ordering on or before the 25th of May
Name: __________________________________________
Group Entry?: Yes / No
Group Name: _____________________________________
I would like to order ____ T-Shirts as follows:
XXXSmall chest 27 - 28ins (69 - 71cm)
__
XXSmall chest 29 - 30ins (74 - 76cm)
__
XSmall chest 31 - 32ins (79 - 81cm)
__
Small chest 35 - 37ins (89 - 94cm)
__
Medium chest 38 - 40ins (97 - 102cm)
__
Large chest 41 - 43ins (104 - 109cm)
__
XLarge chest 44 - 46ins (112 - 117cm)
__
XXLarge chest 47 - 49ins (119 - 124cm)
__
We are interested to know how you found out about the Three
Counties Cycle Ride.
Please tick all that apply:
Previous participant
___
Internet site or 3CCR website
___
Heart Radio
___
Local newspaper
___
Personal recommendation
___
Other
___
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To the Sponsor:-
2015
This is a sponsored cycle ride to raise much-needed funds for various charities. The main Charities we are
supporting this year are:-
To help these charities please sponsor the below named cyclist on either a per-mile basis or a fixed sum.
Gift Aid
The Government's Gift Aid scheme is so valuable to our charities we ask that you follow this Gift Aid
procedure so we can claim every penny.
1. Make sure you (the sponsor) fill in the 1st line of your home address - we cannot claim Gift Aid if a
company name or address is given as a sponsor.
2. Please provide a correct postcode.
3. Please tick the Gift Aid box.
We cannot claim Gift Aid without you completing these steps.
This will allow The Three Counties Cycle Ride to recover a further 25p for every £1 that you donate at no
additional cost to you.
Please notify us if you do not pay an amount of income tax or capital gains tax equal to the tax that we
reclaim on your donations.
Please tick the Gift Aid box if you would like The Three Counties Cycle Ride to reclaim tax on your
donations.
To the Rider:
Thank you for entering our fundraising event. This year you will be helping a number of important charities,
all of whom desperately need the money you will raise.
Your start time and rider number will be emailed (if an email address has been supplied) or posted to you.
Arrive at least 30 minutes before your start time, ready to check in 15 minutes before you are due to set off in
case there are delays at the check-in desks. Cars can be parked in the car park in Garth Hill College. In the
event of the College Car Park being full then Car Park 7 on the ring road is the only other free car park. You
are of course welcome to park in any of the town’s car parks including Albert Road Car Park, which is
nearest to the College, but please remember to pay the fee to avoid a penalty.
After the event, you will need to collect the money which has been promised from everyone who has
sponsored you. When you have collected all the money you have two options:
 Send, to the following address: Three Counties Cycle Ride, 7, Meadow Road, Woklingham, RG41
2TE, a cheque made payable to Three Counties Cycle Ride and include your Sponsorship Form.
 Alternatively pay the money in to your own bank, or any HSBC bank, using the Bank sort code and
account number: 40-18-46, 41423177 and post your Sponsorship form to the address above.
Alternatively if you set up a justgiving sponsorship page, under the 3ccr event, and save
yourself all the trouble of chasing around collecting the money and then sending it to us.
It is vital that you ask your friends and work colleagues – as well as your company and pubs etc., - to support
the effort you are making to help the local charities that will benefit from the event.
We look forward to welcoming you to this year’s event.
Yours sincerely
Dave Donaldson
Rotarian Dave Donaldson
For The Three Counties Cycle Ride Committee
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2015
Riders Name……………………………………………………………………………………………..
Riders Address…………………………………………………………………………………………………………….
Postcode……………………………Rider Start Time................... Rider Number....……….................................
Sponsor’s Initials &
Last Name
1st Line of Home Address of Sponsor
Postcode
Amount
PLEASE NOT A COMPANY ADDRESS
Gift
Aid
Box
Date
Total for this page: £
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