Operating Instructions: Dictaphone – Olympus WS-811 This document is for use with the Olympus WS-811 Dictaphone. The most current version of these instructions and other relevant documents can be found on the Trainer Community - Neo Connect site. More information on how to access this will follow. Contents Operating Dictaphone ................................................................................ 1 Trouble shooting ....................................................................................... 2 The Dictaphone will not turn on .................................................................. 2 I cannot access the home screen................................................................. 2 I cannot select “recorder” from the home screen ........................................... 2 The device will not record when I press the circular red button ........................ 2 I do not have the correct recording mode selected - MP3192 ........................... 3 I do not have the correct recording mode selected – H ................................... 3 What should I do with the device during the breaks? ...................................... 3 The device has stopped recording during the event. ....................................... 3 Any other problems ................................................................................... 3 Operating Dictaphone Please follow the below steps to operate and record using the Olympus WS-811 Dictaphone. Should you have any issues please see the section on trouble shooting. Step 1 Turn on On the left side of the device is a button which you should slide down from “Hold” to “Power”. This will activate the screen. Step 2 Step 3 Step 4 Step 5 Home screen - Recorder Upon turning on the Device you should be brought to the Home screen, “Home” will be visible in the top left corner of the screen. Ensure Recorder is highlighted and press ok. Folder The screen will display a number of folders, one of which will be highlighted (usually Folder A). Make a mental note of the folder as it will be useful when you come to uploading the audio file. Press record To commence the recording press the circular red button. REC will then be visible in the screen and the timer will be running. Stamp the recording – immediately on pressing record Read aloud into the recording device the following: Your Name Date Operating Instructions: Dictaphone – Olympus WS-811 v2.0 Prepared by: Peter Tingay, Training Advisor Date Authorised: September 2014 Page 1 of 3 Step 6 Step 7 Step 8 Event code Event title Ensure you have the correct recording mode selected Displayed on the screen you should see the following two symbols: MP3192 (top left of screen) H (bottom left of the screen) If one or neither of these are displayed stop recording and refer to the trouble shooting section below. Press stop – only at the end of the training We would like one continuous recording of the event therefore only when the training has been completed fully and the delegates have left should you stop the recording. This is done by pressing the stop button, with the square symbol. Turn off Slide the button on the left side to the Hold position which will avoid any recordings being inadvertently erased. The device will then power-down within 5 minutes. Trouble shooting The Dictaphone will not turn on Most commonly this is due to the batteries being flat. If this is the case please purchase a new AAA battery for the device. This can be claimed back through the usual expenses process. I cannot access the home screen Repeatedly press the list button below the screen, which will return you to the home screen display. If this does not work you are in the menu screen. To exit the menu screen press the menue button once, then list repeatedly until you return to the home screen. I cannot select “recorder” from the home screen Whilst in the home screen you will be able to navigate up and down the list using the “+” and “-“ buttons on the centre of the device. Scroll through this list until “Recorder” is highlighted in black. It is not necessary to select this option The device will not record when I press the circular red button The device will only record if you have selected “Recorder” from the home screen. To do this please refer to the above. Operating Instructions: Dictaphone – Olympus WS-811 v2.0 Prepared by: Peter Tingay, Training Advisor Date Authorised: September 2014 Page 2 of 3 I do not have the correct recording mode selected - MP3192 ‐ ‐ ‐ ‐ ‐ ‐ Press the menu button below the screen Scroll down until “Rec Menu” is displayed in the top left of the screen (you can scroll using the “+” and “-“ symbol). Press the right arrow to enter the menu. Scroll down one to “Rec Mode” and press OK Scroll to MP3 and press OK Sect 192kbps and press OK I do not have the correct recording mode selected – H ‐ ‐ ‐ ‐ ‐ Press the menu button below the screen Scroll down until “Rec Menu” is displayed in the top left of the screen (you can scroll using the “+” and “-“ symbol). Press the right arrow to enter the menu. Scroll down one to “Rec Level” and press OK Scroll to “High” and press OK What should I do with the device during the breaks? Do not stop the recording. The device should be recording throughout the whole event without breaks. If/when you leave the room during these breaks ensure the device is left recording in the room. If the room is not locked conceal the device to avoid the temptation of theft. The device has stopped recording during the event. If for any reason the device stops recording you must stop delivery of the event and attempt the recording process again. If the device starts recording again ensure you stamp the recording as before at the start indicating this is part 2 of the event. If the battery is flat please replace with new ones. The cost for replacing these can be claimed back through expenses. Any other problems Please contact us at [email protected] Operating Instructions: Dictaphone – Olympus WS-811 v2.0 Prepared by: Peter Tingay, Training Advisor Date Authorised: September 2014 Page 3 of 3
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