Trimester 3

EPE3026/EPT4066 Industrial Training: Trimester 3, 2014/2015 Guidelines
This document consists of guidelines. Please refer to another document for the timelines.
1
Preliminaries
1.1
Industrial Training Program (ITP) refers to EPE3026/EPT4066 Industrial Training for
Trimester 3, Session 2014/2015, from 2 March 2015 - 24 May 2015 (12 weeks).
1.2
The ITP webpage for student database, announcements and advertisements is:
http://fet.mmu.edu.my/itp
1.3
The Chairpersons, Deputy Chairperson, Secretaries, Group Leaders (GL), Assistant
Group Leaders (AGL) and ITP webpage Administrator are:
FET:
Chairperson: Dr. Beh Shiao Lin
Advisor: Dr. Lim Way Soong
Secretary: Mdm. Norazah Aziz
International students: Dr. Saqaff Alkaff (GL)
TM Scholars: Mr. Mohd Nazeri Kamaruddin (GL), Dr. Ervina Efzan Noor (AGL)
Mechanical: Mr. Kang Chi Keng (GL), Mr. Alif Zulfakar Pokaad (AGL), Ms. Yap Yee Ling
(AGL), Mr. Ganesh Kumar Krishnan (AGL)
Telecommunications: Dr. Wong Wai Kit (GL), Mr. Lee Lian Hong (AGL), Ms. Syabeela
Syahali (AGL)
Robotics & Automation: Mr. Yong Yik Seng (GL), Mr. Chua Shing Chyi (AGL), Mr. Chua
Ming Yam (AGL)
Bio-Instrumentation: Ms. Lim Sin Ting (GL)
FOE:
Chairperson: Dr. Lim Sin Liang
Deputy Chairperson: Ms. Lee Yee Lien
Secretary: Ms. Azlina Tajei
TM Scholars: Dr. Sarina Mansor (GL), Mr. Gan Ming Tao (AGL)
Electrical/Computer/Microwave & Communications: Mr. Mohd. Hairi Halmi (GL), Mr.
Lo Yew Chiong (AGL), Mr. Ng Yin Hoe (AGL), Mr. S. A. Hafidz (AGL)
Telecommunications: Mr. Mohd. Fikry (GL), Mr. Khairil Anuar (AGL), Mr. Foo Yee Loo
(AGL), Ms. Yip Sook Chin (AGL)
Electronics: Mr. Tiang Jun Jiat (GL), Ms. Yong Yun Fen (AGL), Ms. Low Pei Ling (AGL),
Ms. Kuan Lee Choo (AGL)
Multimedia/BMM/Optical/Nano: Mr. Mohd. Haris Lye (GL), Ms. Ranusha Rajakrishnan
(AGL), Ms Katrina Dambul, Mr. Lee Chu Liang (AGL)
ITP webpage Administrator (webpage/server matters):
Mr. Yeo Boon Chin
1.4
Each Group Leader heads a subcommittee who handle the placement of each Program
in their respective Faculty. All official matters pertaining to ITP are handled by
members of the Joint Industrial Training Committee for FET and FOE (henceforth
referred to as ‘The Committee’).
1.5 The pre-requisite of ITP is that student achieves the following minimum number of
credit hours after the release of results of Trimester 1, 2014/2015.
All Engineering programs:
Bachelor of Multimedia (BMM):
1.6
78 credit hours
66 credit hours
The credit hours counted include credit transfer and pass/fail subjects, but only
subjects which the student has passed will be counted.
1.7 There are five assessment components: visiting lecturer’s evaluation, employer’s
evaluation, log book, ITP written report and presentation in Faculty. Student must pass
all components separately in order to pass ITP. The passing mark for each component
is 50% of the total mark for that particular component.
1.8 Students may not register any other subjects during ITP.
2
Registration and Activation of ITP Account
2.1
All students who wish to do ITP must register and activate an account in ITP webpage
starting 2 September 2014.
2.2 In order to activate the account, students have to enter an email address where an
activation email will be sent to. Upon activation, students can fill in additional details
that will form a CV.
3
Application to Companies for Scholars and Non-scholars
3.1 Upon registering and activating the account, student (non-scholar) may start applying
to companies. Student is encouraged to use the CV. Student may also need to print
‘Support Letter’ and submit together with the application.
3.2 There is a list in ITP webpage named ‘Open List’. Student is encouraged to apply to the
companies in Open List. There is also a list in ITP webpage named ‘Reserved List’.
Generally student is NOT ALLOWED to apply to the companies in Reserved List.
3.3
Student who is a TM scholar can either contact TM directly or keep in touch closely
with GL or AGL of TM scholar group to know the outcome of application. Student who
is a scholar of other companies (Open List, Reserved List or any other company) please
contact the company and obtain confirmation that you will do ITP in the company.
Confirmation is preferably in black and white (email, official letter etc).
4
Placement
4.1
Between the period of 17-23 November 2014, student is required to login and decide
the following option:
4.2
Option 1: self-placement, meaning student wants to find a placement by own self. In
the CV, select the option: ‘MMU to find placement for you: NO’.
4.2.1 Student has to ensure that CV is submitted by clicking ‘Submit CV for
Verification’. After that, it is the job of ITP Committee to verify the CV.
4.2.2 Student who is accepted by a company usually receives an official offer letter.
Please make a photocopy of the offer letter that student has decided to accept.
After that, submit to the corresponding GL or AGL who then decide on the
suitability of the company. Due date of submitting offer letter: 31 January 2015.
4.3
Option 2: MMU-placement, meaning student wants MMU to find a placement. In the
CV, select the option: ‘MMU to find placement for you: YES’. Student also needs to
click ‘Submit CV for Verification’.
4.3.1 Beginning 1 December 2014, The Committee uploads the CV of student who
chooses MMU-placement to the interested companies for their selection. The
companies may come from Open List or Reserved List.
4.3.2 ‘Location choice’ and ‘Industry choice’ indicated in the CV serve as a reference to
upload CV. If there is no interested company in that location choice or industry
choice, the CV is sent to other companies in another location.
4.3.3 Even though student chooses MMU-placement, student can still continue to
apply to company own self as if a self-placement student. However, the
placement of the student is now decided by whichever is faster: self-found
company or MMU-placement company. If student finds own company before
MMU finds one, student can click ‘Change to self-placement’ so that company
will be blocked from accepting the student.
4.3.4 In view of the competitive and unpredictable nature of ‘MMU-placement’ option,
student must think carefully before deciding to choose ‘MMU-placement’.
4.4
Student who does not submit CV within 17-23 November 2014 will be considered as
SELF-placement automatically.
4.5
Hopefully, student who chooses MMU-placement has obtained a placement by 31
January 2015.
4.6 Whether self-placement or MMU-placement, student is strictly disallowed to change
the company once decided.
5
Subsistence
5.1 The provision of allowance, accommodation and transport is the prerogative of the
company. Neither student nor MMU have the authority to negotiate.
5.2
If a student is placed at a company which has decided to give to the students a fixed
allowance or none, no further negotiation on allowance with the company is allowed.
If a student is found to have demanded extra allowance after he /she has been placed
at the company, it may result in him/her failing the Industrial Training.
6
Final preparations
6.1
Within 5-9 January 2015, Faculty Dean/ITP Chairperson may brief the students before
doing ITP. Also, within 2-15 February 2015, student must collect some documents
from respective Faculty office before going for ITP. These documents must be brought
along to the company.
7
Subject registration
7.1
Subject to the announcement by Exam Unit, student must register EPE3026/EPT4066
Industrial Training when subject registration is open, usually after week 12. Student
who is financially barred must settle outstanding fees so that registration can be done.
7.2
Registration for EPE3026/EPT4066 is different from the registration of other subjects
because Exam Unit may close the registration before student reports to company on 3
March 2015. After the closing, registration process may get complicated due to
reasons like student is not in the campus; student has no Internet access, etc.
7.3
The early closing of registration also ensures that student has achieved 78 credit hours
before the release of 2014/2015 Trimester 2 exam results.
8
Reporting to work
8.1
It is important to be punctual when reporting to the company on the first day of
training (2 March 2015). Student must follow company rules, systems, ethics, values
etc throughout ITP.
8.2
During the first three weeks of ITP (from 2-23 March 2015), student updates the
company information, example: supervisor name and contacts at ITP webpage. This
information is important for ITP Committee to arrange a visit to the student.
8.3
During ITP, student must write everyday activities in the log book. Student should let
supervisor check the log book frequently.
8.4
Lecturer visits student starting 1-30 April 2015. Announcement will be made in bulletin
board or ITP webpage. Visiting lecturer and student will discuss about the date and
time of visit. Student must show log book to the visiting lecturer.
8.5
Student ends ITP on 24 May 2015. Student must get the signature of supervisor at
several key locations in the logbook. Company’s evaluation form must also be
collected from supervisor in a sealed envelope.
9
Supplementary Examination during ITP
9.1
If student fails any subject in the Final Exam of Tri 2, 2014/2015, student will follow the
rules and regulations of the Exam Unit regarding the Supplementary Exam.
9.2
If student wants to attend the Supplementary Exam during ITP, student must inform
the company (apply for leave if necessary) and arrange the transport own self (air
ticket, driving from outstation, etc). Student will also bear the transportation cost own
self.
10 Back at Faculty
10.1 Student submits ITP report, logbook and company’s evaluation form to Faculty
between 15-19 June 2015.
10.2 Student does ITP presentation in Faculty within 22-26 June 2015.

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