Brockham Big Field Community Sports Limited QUARTERLY BOARD MEETING HELD AT THE PAVILION, THE BIG FIELD, BROCKHAM ON MONDAY 21 JULY 2014 MINUTES OF MEETING PRESENT: TED IVENS DAVID KINGHAM PAUL INSTONE BOB WHITE MARTIN SMITH DAVID KENNINGTON JOHN MUGGERIDGE PAUL ANDERSON SIMON HAINES KEVIN BEAL IN ATTENDANCE: RACHEL COLLINGWOOD Chairman Company Secretary Finance Director Director MATTERS 1. ACTION Apologies for Absence Apologies had been received from John Aarvold, Jamie Merrett, Celia Plumb, Roger Hammond, Alan Gout and Simon Hetzel 2. Minutes of Previous Meeting The Minutes of the previous Board meeting were approved and signed by the Chairman. 3. Matters Arising Paul Anderson had sent a circular e-mail to the Board regarding the transfer of Mole Valley DC’s responsibilities to Brockham Badgers and the ongoing responsibilities for contributing to the running costs. David Kingham would check the various agreements and the communications between the parties at the relevant time and Ted Ivens would then respond to Paul Anderson. 4. Company Administration a. All those members who had indicated a wish to be appointed as directors had been appointed. b. Kevin Beal was aiming to finalise the risk assessment with Mark Elphick, who had been unwell. KB c. David Kingham was in the process of registering the company with HM Revenue and Customs as a charity and would contact Ted Ivens and Paul Instone separately on this point. 5. Financial Matters a. Paul Instone produced a revised cash forecast. b. Ted Ivens re-iterated his belief that the company needed to generate its own income. A discussion about fund-raising ensued. 6. Strategic Committee DCK The only information that Bob White had to report was that, owing to the different requirements of the sport, it was unlikely that any rental income could be obtained from hockey clubs. 7. Operations Committee a. Simon Haines queried the structure and remit of this committee. It was agreed to consider those matters at the AGM. 8. Any other business DCK Bob White requested Brockham Badgers to install toilets on the ground when holding their events, for reasons of public health.. 9. Date of next meeting The date for the next meeting, preceded by the AGM, would take place on Monday 29th September 2014 at The Big Field Pavilion. DCK
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