CSEC January 2015 - Caribbean Examinations Council

CARIBBEAN iXAN’llNATiQNS COUNCIL
ME Ni 0 R A N D U NI
FRO[i:
Registrar (Ag.)
REF: 0625-1
TO:
Local Registrars
CC:
Pro-Registrar (Ag.)
Principals and Heads of Centres
SUBJECT:
REGISTRATION FOR JANUARY 2015 CSEC® SITTING
DATE: 14 August 2014
Examinations for the January 2015 sitting will be administered during the period 05—20
January 2015.
Method of Registration
The Online Registration System (ORS) will be used in the registration of candidates for
the January 2015 examinations.
Release of the ORS Application
the ORS application will be available on the Council’s website, hPuj1%
21 August 2014 for the registration of candidates.
t
on
Manuals and Video for ORS
A User Manual and an Administrator User Manual are available on the Council’s
for guidance. Video extracts concerning certain aspects of the
website,
registration process are also available on the website.
Access to ORS Application
Principals and Heads of Centres should be advised that the usernames and passwords
used in the 2014 registration phase would be the same for the 2015 registration.
However, they should ensure that the passwords issued to persons who are no longer in
their employ are deleted and user account disabled so as to prevent unauthorised access.
To avoid a security breach, the same user names and passwords must not be shared by
individuals; each person who is authorised to use the ORS should have his/her own
username and password.
Personal Data
Care must be taken by Principals, Heads of Centres and Local Registrars to ensure that
individual candidate details are completed correctly and checked before submission to
the Council. Source documents such as birth certificates, natonaI identification cards
an(I passports must he used to verify the correct names, dates—of—birth and gender of
candidates, especiall’ those registering for the first time.
Previous Registration i)ata
The registration databases for CCSLC’, CSEC and CAPE have been integrated,
thus, a candidate moving from one level to another, for example, from CCSLC to
(‘SEC. should supply the candidate number issued at the CCSLC level. If the candidate
was registered for (‘SEC subjects before, any candidate number issued to the candidate
ina be supplied as part of the prcvious rtgistration data I he foreseen challenge to
candidates of keeping track of the different registration numbers issued at the various
sittings has led CXC to introduce a Unique Candidate Number (UCN) see details
under the appropriate heading below.
—
Users should ensure that the name of the candidate used at the previous sitting(s)
ate
matches exactly the name being used at the current sitting. For example, if a candid
he
not
was registited at the Ma-June 2014 (‘SEC sitting as John P Brown, he should
registered at the January 2015 CSEC sitting as John Brown, .1. P. Brown, .John Paul
Brown or any other variation in the name. Any candidate who, at the time of
registering for the january 2015 examinations, provides a name, date-of-birth or
nt
L’ender that differs from that used at an earlier sitting, will be treated as a differe
(new) candidate and may he required to pay an Amendment Fee to have the old and
new records converged.
Candidates who have written CSEC subjects at or after the .January 2004 sitting, CAPE
subjects at or after the May-June 2005 sitting, or CCSLC subjects at or after the June
2007 sitting, should supply a candidate number from one of those previous sittings. If
be
they have more than one number, the number from the most recent sitting would
preferred. The search engine allows users to query on a candidate’s personal details
and/or a previous registration number to obtain his/her previous registration records.
The use of the search engine should ensure the presentation of accurate and
standardised personal details and avoid the high costs associated with making changes
to the personal details and the subject options of candidates who have written
examinations before.
Candidates who are registering for the first time or who have written CSEC subjects
before the January 2004 sitting or CAPE subjects before the May-June 2005 sitting,
should be registered as ‘New’ in the ORS.
Use of the Unique Candidate Number
An eleven-digit UCN has been placed on the preliminary results slips of candidates who
wrote examinations at the May-June 2014 CSEC sitting. Candidates should be advised
to retain this number because it will be required in the registration for future
examinations offered by CXC. The UCN will also be placed on the certificates that will
be issued for this year’s sitting.
Resit Candidates
lior subjects with a School Based Assessment (SBA) component, a candidate will be
was at
eligible to register as a Resit if the candidate attained a moderated mark which
provide
least 50% of the SHA marks in the May—June 2013 examinations. in order to
,uidancc to candidatis about thur eligahahtv status to rigister as Rsit for the tanuar
br the May—
2015 txanniiations i notation as placid on thi pri—slaps that wu t issud
would not
ates
candid
which
in
t(s)
June 2014 CSEC examinations indicating the subjec
ated SBA marks.
he eligible to “resit” because they (11(1 not achieve 50% of the moder
Resit for
Candidates who (lid not receive any notification will be eligible to register as
also
hae
the sub jeits) Principals. Heads of Centres and Local Registrars would
for the May
received similar notification on the electronic broadsheets that were issued
June 2014 CSEC sitting.
Alternative Paper to SBA
are not
Candidates who are registering at private centres (educational institutions that
write
e
to
eligibl
recognised by the Council as full-time educational institutions) will be
e institutions ill
the 4iternatne Paper (Paper 03/2) Candidates registering at full-tim
not be eligible to write the Alternative Paper.
select the
Private candidates who opt to write the Alternative Paper (Paper 03/2) MUST
for
papers
“Alter” in the check box. Candidates would not be supplied with question
of registration.
the Alternative examinations if they did not select the “Alter” at the time
Official Name Change
il should
Should a candidate’s name change through marriage or deed poll, the Counc
(EXA
Form’
ation
Notific
Name
in
be informed through the submission of the Change
Fee is
ment
57). The form may be downloaded from the Council’s website. An Amend
to the
not charged once the EXA 57 form has been completed correctly and submitted
Council.
Checking of Registration Data by Candidates
ation
When the registration data have been entered in the ORS, a copy of the registr
details (available in the Subjects Registered Report in the ORS) should be printed
and given to candidates to check and confirm the details prior to the data being
they
forwarded to the Local Registrar’s Office. Candidates should be advised that
the
n
of
attentio
the
to
s
record
must bring any queries about the accuracy of their
Principal or Head of Centre.
Subject OlTerings br Januarv 2015
r
SUBJECT
iology
chemistry
English A
English B
Human and Social
Biology
Information
Technology
Mathematics
Office Administration
Physics
Principles of Accounts
Principles of Business
Social Studies
Spanish
PROFICIENCY
RESIT
1 ALTERNATIVE 1 NON
General
General
General
General_________
General
Yes
Yes
Yes
jYes
General
Yes
General
General
General
General
General
General
General
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Scale of Fees
The various registration fees currently charged by the Council are given below.
CSEC Subject Entry
CSEC Candidate Entry
CSEC Subject Entry (External Territory)
CSEC Candidate Entry (External Territory)
Late Entry (see Table below)
Amendment (see Table below)
Transfer
BDS$36.50
BDS$36.00
BDS$73.00
BDS$72.00
BDS$45.00-75.00
BDS$45.00-75.00
BDS$27.00
Late and Amendment Fees: January CSEC Sitting
Received 1
November
BDS$45.00
Late Entry
BDS$45.00
Amendment (subjects
and options)
BDS$45.00
Amendment
(personal details)
Fee
—
15
Received 16
November
BDS$75.00
BDS$75.00
BDS$45.00
—
30
Received After
30 November
BDS$200.00
BDS$200.00
BDS$50.00
Submission of Late Entries and Amendments
All late entries and amendments should be keyed and submitted through the ORS.
Candidates with Special Needs
Requests for special arrangements for candidates with known disabilities should he
made when the entries are submitted. Requests for Braille and enlarged question
l ii
aptrs should bt tontirmed not later than 15 %tpttmher 2014 Wi should be gratefu
1
the
at
you would Iix or email such requests for the attention of Mrs Dianne Medford
fax number, (246) 429 6491, or at the email address, dmed1ord(cxc.org
Spanish ()ral Examination
The Spanish oral examination must be taken by ALL candidates. Local Registrars
must ensure that private candidates are informed of the dates and times when the oral
examination will be held.
Access to Online Registration Records by Candidates
they may
All candidates should be given their centre code and candidate number so that
access the student portal. By 15 November 2014, candidates should be in a position to
visit the website, hit ://ors,cxc.or’studentportal to obtain details about their
registration records. Candidates should be advised that they must bring any queries
about the accuracy of their records to the attention of the Principal or Head of Centre.
,
Candidates 1)ebarred from CSEC Examinations
In accordance with the Regulations for the Conduct of the Council’s Examinations nos.
S 1 1 (Page 22) and 9 1 2 (Page 32), candidates found guilty of any irregularity,
misconduct or dishonest practice may be debarred for a specified time from registering
for examinations administered by the Council.
We are seeking your assistance in ensuring that candidates who have been debarred
from writing the Council’s examinations are not permitted to register for examinations
until the period of the disbarment has been completed.
Registration Deadline
Completed electronic entries must be submitted by examination centres to the Local
Registrar’s Office not later than the deadline given to examination centres by the Local
Registrar. Entries received after that date will be classified as late and the appropriate
penalties will be imposed.
We look forward to your co-operation in ensuring that candidates are registered early
and their personal and subject particulars are accurately recorded in the ORS.
4
1
Susän Gilés
For REGthRAR (Ag.)
GC:SG:aa

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