3 - DT Construction

9990 Richmond Avenue
South Building, Suite 300
Houston, TX 77042
v 713.914.0888
f 713.914.0886
www.dbrinc.com
Minutes of Meeting
DATE
DATE & TIME OF MEETING
March 21, 2014
March 19, 2014|10:00 am
FROM
Adam Jones/Mark Calvo
LOCATION
SUBJECT
West Side Transportation Facility
Pre-Proposal Meeting Minutes
#13239.000| Aldine ISD – Fuel System Upgrades and Security System
PROJECT
ATTENDEES
-Michael E. Houston – AISD
Str
-Patrick Mouton – AISD
-Dennis Cox – AISD
-Robin DeRouen - AISD
-Scott Birdsong – Inv. Floo
-Rocky Menke – Sterling
-Jill Metcalfe – AISD
-Lois Gibson – Decocrete
-Don Kerl – Diggs Constr.
-Don Thompson – DT Const.
-Steve Nelson – Patriot
-Glen Shaffer – Decocrete
-Ben McMillan - IDG
-Garardo Hernandez – Prime Cont. –Adam Jones - DBR
-Jason Dodd – GTT
-Mark Calvo - DBR
DISTRIBUTION – All in Attendance
ITEMS DISCUSSED
INFORMATION
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Bid docs are available on AISD website & ISQFT.
Addenda #3 to be issued Friday 3/21/2014.
References due by noon Wednesday March 19 at Lauder Road Administrative building. Patrick Mouton was also
taking references by hand at the pre-proposal meeting.
Proposals are due at 2.pm on March 27th.
Change Proposals are only accepted for additional scope or unforeseen conditions. Aldine ISD will not pay
overtime work performed by Change Proposal. Any overtime required as part of the Work must be included in
the base proposal.
The last day for clarifications and questions from GC’s and sub-contractors is Friday 3/21/2014.
GC must provide two week notice to AISD and Engineer prior to any outages.
Prevailing wage rates are listed in the specifications.
Any substitutions to be considered are due by Friday March 21. Approvals will be granted by addenda.
Substantial completion date is : Aug 11, 2014 for Fueling and Security portions of scope Final completion date is
August 25, 2014. Substantial Completion date is December 22, 2014 and final completion date is January 5,
2015 for building additions.
Proposal amounts are to be one lump sum for all the Work (base scope, allowances, and alternates). Schedule
of values for pay application will be by site to reflect cost of the asset. This is necessary for AISD’s accounting
department.
GC shall take note of security integrator requirements: Intertech Security (832 -286-4080) is certified to provide
and install all division 28 systems specified. Other integrators are acceptable as long as they are certified to
provide and install the equipment.
HOUSTON | SAN ANTONIO | MCALLEN | CORPUS CHRISTI | AUSTIN
TBPE Firm Registration No. 2234
P a g e | 2 of 3
Minutes of Meeting
QUESTIONS AND ANSWERS
Q:
On drawing C5 in Volume 1 the drawings call for At1 and Alt 2 dealing with sewer pipes. There are no mentions
of this scope in proposal documents. Are these alternates valid?
A:
Alternate language is removed and this work is included in the base proposal. Revised sheets are issued
in addendum 3.
Q:
Is there any anticipated abatement?
A:
No abatement is anticipated.
Q:
What is going to be done with excess fuel in tanks?
A:
Tanks will be empty when construction team mobilizes on site
Q:
Is water and electricity available for use GC use at the site? Will GC be charged for usage?
A:
Yes, GC can utilize and tie into existing electrical power and water. GC will not be charged for usage.
Q:
Is certified payroll required?
A:
No, GC to conform with Prevailing Wage rates.
Q:
What will happen to all the busses on the work sites during construction/
A:
Site construction will be phased. Busses necessary for summer operations will be on site but away from
construction area, others will be relocated. Reference specifications for details on scheduling and
phasing.
Q:
Is there any landscaping expected in areas of dirt work?
A:
Seed or hydro-mulch in areas where applicable is acceptable. Sodding is not required.
Q:
Is cutting across drives acceptable? Any directional boring required?
A:
Saw cutting and trenching is acceptable. Locations will need to be coordinated with AISD and engineer
prior to any cutting to take place.
Q:
Who is permitting authority at all sites?
A:
Harris County
Q:
Who pays for Permit?
A:
1st project permit to be paid for by AISD. All other subsequent permit to be handled by GC.
Q:
What is start date?
A:
Notice to proceed will be give the day after April board meeting, April 23. Transportation centers will
need 100% operability of their site until June 9th. GC can mobilize on site and perform work before then
as long as it does not affect bus deployment schedules or repair bays
Q:
Can work for new parking lots be started before the last day of school?
A:
Yes, so long as it does not impact bus traffic.
Comment: The District is open to collaboration and suggestions regarding construction phasing with GC.
Suggestions are welcome.
Q:
At the West side building expansion are there any temporary barriers required?
HOUSTON | SAN ANTONIO | MCALLEN | CORPUS CHRISTI | AUSTIN
TBPE Firm Registration No. 2234
P a g e | 3 of 3
Minutes of Meeting
A:
Q:
Yes, GC is to provide. Barriers are necessary to keep AISD away from construction areas. Barriers will
conform to GC’s insurance requirements. AISD staff will remain on site during construction.
There are conflicts in End dates in the specifications, Proposal form reads Jan 5 and Aug 25, in the scheduling
section dates of Aug 21 and Dec 22 are listed. Which dates are valid?
A:
Dates are as follows: Substantial completion date is : Aug 11, 2014 for Fueling and Security portions of
scope Final completion date is August 25, 2014. Substantial Completion date is December 22, 2014 and
final completion date is January 5, 2015 for building additions.
The foregoing conveys our understanding of the items discussed, and the conclusions reached during this meeting.
Should this not be your understanding, please bring this to our immediate attention.
HOUSTON | SAN ANTONIO | MCALLEN | CORPUS CHRISTI | AUSTIN
TBPE Firm Registration No. 2234
SECTION 00305
COMPETITIVE SEALED PROPOSAL FORM FOR TRANSPORTATION FUELING SYSTEM UPGRADES,
SECURITY UPGRADES AND BUILDING ADDITIONS
FOR ALDINE INDEPENDENT SCHOOL DISTRICT
Submitted By:
_
Date:
TO:
_
Telephone No:
BOARD OF TRUSTEES
ALDINE INDEPENDENT SCHOOL
DISTRICT HARRIS COUNTY, TEXAS
Trustees:
The undersigned hereby proposes to furnish all labor, equipment, and materials and perform all work
for the completion of the above named project in strict accordance with the Proposal Documents dated
Issued for Proposal March 7, 2014, prepared by DBR and Consultants thereto, as stated below:
1.
BASE PROPOSAL:
The sum of
dollars
($
) which
shall be identified as the Base Proposal. This Proposal shall not be withdrawn for a period of
sixty (60) days after opening of the Proposals.
2.
ALTERNATE#1 PROPOSAL:
State the amount above Base Proposal to provide additional surveillance CCTV cameras at
employee parking lot.
ADD/DECUCT The sum of
dollars
($
)
This Proposal shall not be withdrawn for a period of sixty (60) days after opening of the
Proposals.
3.
ALTERNATE#2 PROPOSAL:
State the amount deducted from Base Proposal to removed replacement of vapor 2
recovery system at the Westside Transportation Center.
ADD/DECUCT The sum of
dollars
($
)
This Proposal shall not be withdrawn for a period of sixty (60) days after opening of the
Proposals.
4.
UNIT PRICE:
Provide unit pricing for one (1) Outdoor CCTV camera(include all cabling, network switches,
media converter, and power)
(Add/Deduct)_________________________________________________Dollars
$__________________________________________________________
Asphalt repair overage per square foot
(Add/Deduct)_________________________________________________Dollars
$__________________________________________________________
These prices shall be honored at any time between notice to proceed and date of final completion
COMPETITIVE SEALED PROPOSAL FORM FOR AISD
00305 - 1
5.
COMPLETION TIME:
The Base Proposal and all Alternatives, unless stipulated otherwise below, shall be
substantially completed within
calendar days for the fueling system and
security upgrades and __________________ calendar days for the building additions after
receipt of notice to proceed.
6.
CHANGES IN THE WORK:
The undersigned understands that changes in the Work shall be performed in accordance
with the General Conditions of the Contract.
7.
ALLOWANCES:
The undersigned acknowledges that all cash allowances identified in the Proposal
Documents are included in the Base Proposal amount.
8.
ADDENDA:
The undersigned acknowledges receipt of Addenda Numbers
Dated
_
_.
_
It is understood that the right is reserved by the Owner to reject any or all proposals, or waive
any informalities in the proposal process.
Proposer:
By: (Signature)
By:(Printed)
Title:
Address:
Phone No.:
Fax No.:
Seal (if Proposer is a Corporation)
END OF SECTION 00305
COMPETITIVE SEALED PROPOSAL FORM FOR AISD
00305 - 2

Download Report