Welcome to the Time Reporting System DTA Forum! 10/22/14, 8:30 to 10 and 10:30 to Noon, University Conference Center, Ballroom B Agenda Today’s agenda: 1. 2. 3. 4. 5. 6. 7. Introductions Communication Updates Training: Current and Future Options Website: New One on the Horizon! Upcoming and Future TRS Enhancements TRS and UCPath Integration Updates Best Practices Project Team Functional SMEs – Payroll Cindy Jones Theresa Schumacher Functional SME – Human Resources Marion Randall A&FS Project Director Radhika Prabhu TRS Project Manager Jackie Velasquez TRS Change Management Jim Hewlett Communication Updates • All DTAs are now on the DTA email user list • DTA email list used to communicate system downtimes, best practices, and to communicate answers frequently asked at the TRS Help Desk • Are there things that you would like to see communicated to the TRS DTA email list? • We want to be sure that we are meeting YOUR needs! Training: Current and Future Options • Coming Soon! TRS DTA Online Training! • This training will be required for staff who will be DTAs for their department; will ensure that DTAs have the tools they need to do their jobs effectively • No more having to wait for the classroom training! Take the training when YOU need it (Note that PPS/OPTRS access and the DTA Access Request form must still be completed in order to become a DTA) • Strongly recommended for current DTAs as a “refresher” DTA Online Training DTA Training: Choose Your Own Adventure! Training: Scenario-Based Simulations to Show How Things Are Done Interact with the Training! Training: Current and Future Options • DTA classroom training will still be available periodically for staff who prefer in-person training or want to practice “hands-on” in the lab • Pre-recorded Employee and Supervisor training still available for Biweekly/Monthly Employees and Supervisors TRS Website: New One on the Horizon! • New website to make it easier to find what YOU need! • Website sections targeted to different types of TRS users: • Employees • Supervisors • DTAs • Website is part of the campus Content Management System • Standardized “look and feel” with other UC Davis websites • We encourage you to review and provide feedback to the TRS Help Desk; are there other things that should be included? TRS Website: New Look! Employees, Supervisors, and DTAs have their own sections ! Sections for learning more about TRS and TRS tips and tricks TRS Contact info is easy to locate! Enroll in the TRS email lists from the home page Upcoming and Future TRS Enhancements • Open Items list is available on the TRS website (http://accounting.ucdavis.edu/projects/time_repo rting_system/news/open_items.cfm) • Prioritization of system enhancements takes place after discussion with end users, project management team members, and A&FS/Payroll management teams • Some requested TRS changes are dependent on other system changes (UCPath); more discussion on this to follow later; not all items listed may be implemented in the current system. • This Open Items list contains items regarding future enhancements for supervisors: • Email opt-in for employee submission emails. Upcoming and Future TRS Enhancements •The Open Items list also contains items regarding future enhancements for DTAs: – Add Optional Backup Supervisor to Employee Assignment Report. – Update new assignment email to include Title Code and Employee Name. – Ability to do mass EDLR submission at one time – Allow DTA to view all authorized departments on applicable DTA pages. – Save Timesheet Identifier as part of original record when it is changed for an employee timesheet for future sheets Upcoming and Future TRS Enhancements •This Open Items list also contains future employee types to be included in TRS: –Biweekly Exempt –Resolve issues with Reclassifications that are back-dated –Create Report to View Overtime Compensation method (Pay, CTA) •This list also contains additional overtime compensation rules – Skilled Craft Employees TRS and UCPath Integration • TRS is the official UCD Campus time reporting system for the UC PPS replacement system, UCPath! • TRS originally created by UCI in 2010 and also used by UCLA, UCOP at this time. UC Merced is currently implementing TRS. • UC Office of the President will be the first to go live with UCPath • UC Davis is tentatively scheduled to go-live with UCPath in Summer 2016 TRS Best Practices • Use Timesheet Identifier for Work Study employees to differentiate work hours timesheet from timesheet with time off hours • Use Comments field whenever necessary to indicate more background information • Make sure Overtime Compensation selected correctly for your employees • Set up Alternate Work Schedules correctly (especially important for 9/80 schedule: 1st week is the 44-hour week, 2nd week is the 36-hour week) TRS Help Resources • Accounting website: http://accounting.ucdavis.edu • TRS Help Desk: (530)752-7750 or [email protected] • We want to ensure your success in TRS! Questions? Thank You for Your Time!
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