C Annex 1 (ESF-1) - Darlington County, SC

Annex 1 (ESF‐1 – Transportation) to the Darlington County Emergency Operations Plan Annex 1 (ESF-1 - Transportation) to the Darlington County Emergency Operations Plan
Primary: School District Transportation Coordinator
Support: School District Bus Maintenance Supervisor, School District Operations,
Director, Roads and Bridges, SCDOT
I. Introduction:
A. The Darlington County School District Transportation Coordinator is designated
as Coordinator for all transportation activities during an emergency. He is
responsible for coordinating all transportation activities and operations in the
county, including public, private and volunteer transportation organizations during
a disaster situation, with the exception of designated official vehicles.
B. Darlington County is subject to disasters, natural and man-made that could result
in a need for emergency transportation. Priority will be given to students, if school
is in session, in accordance with the emergency plans of the County School
District until all students have been transported to their destination. ESF-1
(Transportation) will provide for the timely evacuation of persons from any
area of the county that has been affected by a disaster or areas where the event
is considered a threat to public health and safety. All available resources will be
used to evacuate non-ambulatory persons, institutionalized persons and those
residents who do not have private means of transportation. Ambulance
requirements for hospitals and nursing homes will be directed to ESF-8 Public
Health and Medical Service. Vehicles operated and owned by the county, nongovernmental organizations (PDRTA, etc) and volunteer organizations will be
used to the maximum extent possible with the exception of designated official
vehicles.
II. Mission: To provide a well-organized transportation organization within the
county capable of supplying the necessary transportation requirements
needed for the evacuation of people before and during a disaster.
III. Concept of Operations:
A. General: Transportation operations will be coordinated from the EOC. ESF-1 is
responsible for coordinating all transportation assets during a disaster. ESF-1 will
determine the transportation resources required during an event to conduct
evacuations and transport of supplies and resources need to respond to and
recover from the disaster.
B. The Transportation Service will coordinate with ESF-6 (Mass Care) and ESF-8
Public Health and Medical Service to determine if vehicles should be routed
and scheduled to transport ambulatory evacuees who need to be examined or
treated at medical facilities. Seriously ill and non-ambulatory evacuees will be
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Annex 1 (ESF‐1 – Transportation) to the Darlington County Emergency Operations Plan transported by the Emergency Medical Service. In the event that the order is
given to move evacuees into upgraded congregate care facilities, ESF-1 will
coordinate with ESF-6 (Mass Care) to determine if and where transportation
assets may be required. Individuals that do not have transportation and require
evacuation, will be transported by County vehicles on a case-by-case basis.
C. Transportation of Food and Supplies: ESF-1 will coordinate with ESF-6 (Mass
Care), ESF-7 (Logistics Management and Resource Support) and ESF-11
(Agriculture and Natural Resources) to assist with the movement of relief supplies
(such as, food, ice, medical supplies, clothing and other essential goods) from
central Points of Distribution (pods) to facilities established for evacuees and
distribution of relief supplies.
IV. Responsibilities:
A. Preparedness Phase:
1. Transportation Coordinator:
a. Maintains normal day-to-day operations.
b. In coordination with the Emergency Services Director develops transportation
plans and procedures, organizes personnel and resources to meet
transportation requirements before, during and after a disaster.
c. Maintains current inventories of available transportation facilities, resources,
supplies and equipment by type.
d. Maintains current resource directories of all commercial and industrial
transportation assets, facilities and supplies within the county to include points
of contact, their locations and operating areas.
e. Develops and maintains a master list of drivers, their status and availability.
f.
In coordination with the Emergency Services Director, Sheriff's Office and
SCHP, assists in determining evacuation routes, including reversal of
evacuation routes if necessary, to be used during disaster operations.
g. Estimates logistical requirements (e.g., personnel, supplies, equipment,
facilities and communications) during the planning process and through
annual exercises, to include developing appropriate transportation packages
to support likely scenarios.
h. Ensures that all ESF-1 - Transportation personnel are trained on the principles
of NIMS and integrate those principles into emergency operations and
planning in accordance with the current DHS NIMS guidance. As a minimum,
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Annex 1 (ESF‐1 – Transportation) to the Darlington County Emergency Operations Plan personnel in command or general staff positions (regardless of agency, activity
or department) or staff position in the EOC will complete the current IS-700 NIMS Awareness Course, IS-800.b – Introduction to the National Response
Framework, IS-100 - Introduction to the Incident Command System, IS-200 –
ICS for Single Resources and Initial Action Incidents, ICS-300 – Intermediate
ICS for Expanding Incidents, ICS-400 – Advanced ICS for Command and
General Staff for Complex Incidents or the courses listed in the current DHS
NIMS Guidance.
i. In conjunction with ESF-3 (Public Works and Engineering) and SCDOT
establishes the procedures and protocols to identify and report the status of all
state maintained roads in the County.
j. In conjunction with ESF-3 (Public Works and Engineering) and SCDOT
establishes the procedures and protocols to insure that the appropriate
engineering surveys are conducted for state bridges and roads in the County.
k. Conducts or participates in an annual exercise to validate this annex/ESF and
supporting SOPs.
2. County agencies and departments, public, private, volunteer and nongovernmental organizations
(a) Maintains liaison with the Transportation Coordinator.
(b) Develop SOP's for use during disaster operations.
(c) Maintain resource lists of personnel and resources for the Transportation
Service Coordinator.
B. Response Phase:
NOTE: All incidents in Darlington County will be managed using the National
Incident Management System (NIMS) Incident Command System/Unified
Command System.
1. Transportation Coordinator
a. Activates ESF-1 upon the request of the Emergency Services Director.
b. Deploys personnel and equipment to pre-assigned areas upon request of the
Emergency Services Director.
c. Staffs the ESF-1 - Transportation desk in the EOC.
d. Coordinates and maintains liaison with all transportation organizations.
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Annex 1 (ESF‐1 – Transportation) to the Darlington County Emergency Operations Plan e. Maintains liaison with law enforcement personnel regarding traffic flow into
and out of the disaster area.
f. Maintains liaison with organizations requiring transportation support.
g. Requests the School Bus Transportation Shop, County Maintenance Shop as
well as other vehicle maintenance facilities provide maintenance support for
the buses, county vehicles and other transportation assets supporting this
annex.
h. Reports damage to vehicles and equipment to the EOC.
i. Identify transportation assets, including school buses, passenger and utility
vans, cars, trucks with or without trailers, boats and rail assets, (i.e., SC
Central Railroad) to respond to the emergency.
j. Identify, obtain, prioritize and allocate available transportation resources
necessary to support mobilization sites, staging area and distribution points.
k. Report the locations of damage to the transportation infrastructure, degree of
damage and other available information to ESF-14 (Damage Assessment),
ESF-5 – Emergency Management and SCDOT for state maintained roads.
l. Determine the most viable and available transportation routes to, from and
within the disaster area and regulate the use of such routes as appropriate.
m. In conjunction with ESF-3 (Public Works and Engineering) insure that all
to state maintained roads is reported to SCDOT.
n. In conjunction with ESF-3 (Public Works and Engineering) and insure that the
engineering surveys are conducted by SCDOT for state bridges and roads
that are reported as damaged.
o. Coordinate emergency information for public release through the PIO.
2. County agencies and departments, public, private, volunteer and nongovernmental organizations:
(a) Maintain liaison with the Transportation Service Coordinator.
(b) Keep personnel of their organizations informed on the current situation.
(c) Dispatch personnel and equipment to designated areas at the request of
the Transportation Coordinator.
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Annex 1 (ESF‐1 – Transportation) to the Darlington County Emergency Operations Plan (d) Maintain liaison with law enforcement personnel for current information on
the traffic control situation.
C. Recovery Phase:
1. Transportation Coordinator:
a. Provides transportation support for movement of personnel, supplies and
equipment.
b. Maintains coordination with all organizations of the Transportation Service.
c. Reports damage to vehicles and equipment to the Emergency Services
Director.
d. Coordinate with ESF – 3 (Public Works and Engineering) and SCDOT to
determine the status of engineering surveys and repairs to state maintained
roads in the County.
e. Keeps all transportation organizations informed on current situation.
f. Ensure that appropriate records of costs incurred during the event are
maintained.
2. County agencies and departments, public, private, volunteer and nongovernmental organizations:
a. Maintain liaison with the Transportation Service Coordinator.
b. Inform all personnel of the current situation.
c. Move personnel, supplies and equipment, as required.
d. Report damage to vehicles and equipment to the Transportation Coordinator.
D. Mitigation Phase:
1. Support and plan for mitigation measures.
2. Document matters that may be needed for inclusion in briefings, situation
reports and emergency plans.
V. Disaster Intelligence Information, Collection, Analysis and Dissemination:
See Paragraph V, Basic Plan, page 17.
VI. Administration, Finance and Logistics:
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Annex 1 (ESF‐1 – Transportation) to the Darlington County Emergency Operations Plan A. General: A disaster regardless of size will require accurate and complete
documentation of the actions taken by everyone involved in the response and
recovery efforts. Documentation is the administrative process that allows all
jurisdictions to document their response to and recovery from the event. Accurate
and complete documentation is critical to insure that the County can recover its
operational cost for the event. In this section preliminary guidance will be
provided for the conduct of administration, finance and logistics during an
emergency.
B. Staff Augmentation: See Annex 5 (ESF-5), Emergency Management
C. Methods of Documentation: ESF- 1 - Transportation response and recovery
actions will be documented through damage assessment reports, the staff
Position Log and County Significant Events boards in WEBEOC. These reports
and boards provide a mechanism that will create a historical record of the event,
provide documentation that can be used for cost recovery, address insurance
needs for transportation activities and allow the ESF-1 staff to develop mitigation
strategies that will make the County both resistant and resilient to the effects of
future disasters.
1. Damage Assessment reports: Damage assessment reports will be used to
document damage to all roads (federal, state and county). These reports will
also be included in historical documents of the event.
2. WEBEOC: During EOC activations the boards and forms in WEBEOC will be
used to document all actions taken during the event. At the completion of the
event, reports can be printed that will provide a written record of the event.
WEBEOC is the primary incident management tool used by the EOC. Two
boards, the Position Log and County Significant Events board will used to
document all actions taken by ESF-1 during an event. The messaging feature
and press release boards will also be used to document transportation actions
and decisions taken during an event.
a. Position Log: The Position Log is used by all EOC staff members to
document all actions taken during an event. The Transportation Coordinator
will open the Position Log and enter the time and name of the individual
staffing the ESF-1 desk. At shift change the oncoming individual will indicate
the time of shift changes and that a "shift change" briefing was conducted by
the outgoing person. All initial entries will be made in the Position Log. Items
that are significant for the EOC staff will be posted to the Significant Events
board by checking the “Post to County Significant Events” block on the
Position Log form. Only those selected entries will be posted to the Significant
Events board.
b. County Significant Events board: Information posted on the County
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Annex 1 (ESF‐1 – Transportation) to the Darlington County Emergency Operations Plan Significant Events board will be information intended for use by all WEBEOC
subscribers. Operational information that relates to all response and recovery
activities will be posted on this board. Only the EOC Manager has the
authority and capability to “dual commit” entries that will post information to
the State’s Significant Events board.
c. ESF Situation Report board: The ESF Situation Report board will be used by
the EOC staff to provide a synopsis of their activities during each shift. This
report will be prepared daily at 4:00AM (0400) and 4:00PM (1600). This will
allow the EOC Manager to consolidate information and meet the submission
criteria for the State Situation Report.
3. Loss of WEBEOC capability: In the event that access to WEBEOC is lost
during an event, then the EOC staff will prepare paper copies of the reports.
Report templates are provided in Annex 5 (ESF-5) Emergency Management.
4. After Action Report: As soon as practical after termination of an emergency,
an After Action Report summarizing the County's response to and recovery from
the event, provide an evaluations of any observed weaknesses and
recommendation for actions that will improve the County's ability to respond and
recover from an event.
D. Finance:
1. County funds: All expenditures made by Darlington County will be conducted in
accordance with applicable federal and state laws in addition to the policies and
procedures established in the County Code of Ordinances. All purchases will be
documented on a Purchase Requisition form and a purchase requisition number
is assigned to the purchase. This insures that the expenditure of County funds
is accurately documented. Documentation is then available to insure the
recovery funds used to respond to and recover from the emergency. This will
insure that all state and federal funds received by the County are documented in
the County's records. Where possible State contract vendors will be utilized,
however, if the required items are not available through the State contract, then
the County Administrator can authorize the purchases through another vendor.
The County Administrator has been given the authority to approve purchases
made during emergencies.
2. Federal and State funds: Federal and state funds provided to the County in
response to and recovery from a disaster will be accounted for and disbursed
in accordance with the applicable federal, state and local laws, ordinances and
protocols. These funds are subject to federal and state audits at their discretion.
Records on the obligation and expenditure of these funds serve as a database
in assessing the need and preparation of requests for additional federal and
state funds.
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Annex 1 (ESF‐1 – Transportation) to the Darlington County Emergency Operations Plan E. Logistics: Individual government agencies and augmentation forces will utilize
supplies, operational aids and transportation organic to their organizations during
the initial EOC activation. As soon as the event is stabilized, the Emergency
Services Office will insure that operational supplies are provided. However, each
staff agency may be requested to augment the EOC staff with administrative
supplies.
F. Computer capability: Darlington County utilizes a program called WEBEOC to
assist in managing emergencies and disasters. EOC staff members are trained in
the use of WEBEOC. EOC staff members also understand that they must bring a
laptop computer to the EOC during activations. These computers have been
mapped to be compatible with the EOC's server. Should the EOC lose its
Internet capability, the staff can immediately revert to the paper EOC.
VII. Direction, Control and Coordination: The prevailing guidance for incident
response in Darlington County is as follows. All incidents in Darlington County will be
managed using the National Incident Management System (NIMS) Incident Command
System/Unified Command System. Incidents that occur within each municipality will be
managed by the agency responsible for response within the municipality. The County
will not assume control of an incident unless specifically requested to assume control by
the municipality. During an event and the EOC is activated, ESF-1 is responsible for
coordinating all transportation activities during the event.
VIII. Annex development, distribution, maintenance and review:
A. The Darlington County Emergency Services Department is responsible for the
overall development, distribution and maintenance of the County's EOP. The
agencies, departments and organizations assigned transportation missions or
tasks in this plan is responsible for responsible for:
1. Assisting the Emergency Services Office in the development and maintenance
of this annex and associated appendices, checklists and SOPs for the
implementation of the missions and tasks assigned in this annex.
2. Coordinating with other agencies before, during and after an emergency or
to assure the most effective utilization of personnel and resources.
3. The recruiting and training of volunteer personnel and/or agencies to augment
their agencies during emergency operations.
4. Staffing and operating the ESF-1 desk when activated.
5. Maintaining a current agency personnel alert notification roster and the
appropriate communications equipment required to perform the assigned
mission or task.
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Annex 1 (ESF‐1 – Transportation) to the Darlington County Emergency Operations Plan 6. Maintaining a current agency resource list.
7. Assisting in the development of mutual aid agreements with similar agencies
and adjacent counties or political subdivisions.
B. This annex is reviewed annually and changes published as necessary. Minor
changes to this annex will be highlighted in yellow, however major changes to
annex will require the entire annex to be reprinted. Changes will be posted on the
Record of Changes in the front of the EOP. All departments and agencies
assigned as the primary action agency or department in an annex (ESF) will have
all changes turned into the Emergency Services Department by November 30th of
each year. This gives the Emergency Services Department approximately 90
days to get the changes made to the EOP. The Emergency Services Department
will submit the EOP to the SC Emergency Management Division for approval and
certification in March of each year.
C. Plan Distribution: The Emergency Services Department will determine the
specific distribution list for the County's Emergency Operations Plan. If additional
copies are required, contact the Emergency Services Director for assistance.
Copies of the Emergency Plan will not be placed in county libraries due to the
sensitivity of the information in the plan. If a request to see or review the plan is
submitted under the Freedom of Information Act (FOIA) the citizen will be
allowed to review the plan in the Emergency Services Office.
IX. Coordinating Instructions: This annex is effective for planning upon receipt and
execution upon order.
Appendices:
Appendix 1. Transportation Resource List (Each agency or department tasked with a
responsibility in this annex is responsible for maintaining a list of qualified, available
drivers in support of this annex.)
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