GOVERNMENT OF TAMIL NADU DEPARTMENT OF TECHNICAL

GOVERNMENT OF TAMIL NADU
DEPARTMENT OF TECHNICAL EDUCATION
To
From
The Chairman
Directorate of Technical Education
Sardar Patel Road
CHENNAI – 600 025
The Principal(s) of all Government,
Governemnt Aided,
Self-Financing and
Affiliated Polytechnic Colleges
Letter No: 112480 / M1 / 2014 / O14-SP dated 30-Aug-2014
Sir / Madam,
Sub: Technical Education – Board Examinations – October 2014 – Collection of Institution
Data, Course Details, Staff Data, Practical Panel and Details of Nearby Institutions –
Scanned Photo Images of Staff Members – Instructions Issued – Reg.
Ref:
Tentative Schedule Published by DOTE for the year 2014-2015.
The Principals of all Polytechnic Colleges are requested to submit the particulars of staff
members and practical panel for the ensuing October 2014 Board Examination.
To facilitate this process and to minimize the errors, customized software is made available
at DOTE’s website (http://www.tndte.gov.in) on 30th August 2014.
Please go through README.DOC for additional information. Necessary input forms are also
available in the .ZIP file for data collection.
The following details are to be entered:






Institution Data
Details of Courses offered (as per latest AICTE’s approval)
Details of Staff
Details of Practical Panel
Details of all Nearby Institutions (within the radial distance of 100 kms)
Other Polytechnic Colleges run by the Same Management/Administration (to
avoid External Examiner posting from those institutions).
On completion of the entry, please run Integrity Check option given in the program. After
completing practical panel, do not try to make any corrections in the staff data. This
will reset and practical panel.
Photo Images Staff Members are being printed in the Examination Related Orders
since April 2014 Board Examination. Hence the Principal(s) are requested to collect a clear
passport photo from all Faculty Members (including Workshop Instructors/Part-time/Guest
Lecturers) and scan them as detailed below:



Image Format
Height of the Image
Width of the Image
…
…
…
JPG
35 mm
25 mm




Scan Mode
Scan Depth
Image Size
File Name
…
…
…
…
Gray Scale (not colour)
200 DPI
15 to 25 KB
<STAFFID>.jpg
The file name should be the staffid (with extension .jpg) of the member of staff (staff id
generated for October 2014 Board Examination as per R.03 Staff Particulars Final Report).
The images are to be placed in a folder PHOTO??? (??? is institution code) and this folder is
to be compressed to .ZIP file.
If Integrity Check is successful, e-mail the following 6 files as attachments (IN???.DTE,
CR???.DTE, ST???.DTE, PN???.DTE, CF???.DTE & DN???.DTE) alongwith the PHOTO???.ZIP to
[email protected] on or before 05-Sep-2014 (Friday).
The data is to be submitted only through the official e-mail ID of the Institution. The
subject line of the e-mail should be: OCT 2013 – PP ??? (??? is your institution code).
Late submission will not be entertained and practical panels will not be published to these
institutions.
Please submit only the hardcopy reports (R1 … R6) duly signed by the Principal to Regional
Officer – III on or before 10-Sep-2014 (Wednesday).
Remarks for Staff Member
CODE
1
REMARKS
RECOMMENDED FOR ALL EXTERNAL EXAMINATION WORKS
RETAINED FOR LOCAL THEORY EXAM (CELL DUTY/SQUAD DUTY) - RECOMMENDED FOR CENTRAL
VALUATION & PRACTICAL EXAMINATIONS
RETAINED FOR LOCAL CENTRAL VALUATION WORKS - RECOMMENDED FOR EXTERNAL THEORY &
PRACTICAL EXAMINATIONS
RETAINED FOR LOCAL THEORY EXAM AND CENTRAL VALUATION WORKS - RECOMMENDED FOR
PRACTICAL EXAMINATIONS ONLY
2
3
4
5
PHYSICALLY CHALLENGED (recommended only for Internal Practical Examiner)

The details of all staff members should be entered in the Staff Data.

Remarks: 5 should be assigned to staff members only on genuine grounds.

Only staff members whose qualifications are verified by the Educational
Qualification Verification Committee are to be included in the Staff Data.

The Principals of Government & Government Aided Polytechnics are
requested to give Designation Code as 13 for Guest / Part-time Lecturers.
Under no circumstances, Guest / Part-time Lecturers should be designated as
Lecturers with Code No: 7).

The staff members should possess minimum qualification as per AICTE/DOTE norms
as per the Educational Qualification Verification communication (for example B.E.
for Lecturer (Engineering) and M.Sc/M.A. for Lecturer (Non-Engineering)).

Equivalence of Subjects (from J to K to L scheme) is effected in the Software
Package. Hence for practical subjects of J and K scheme which are equated to a
practical subject in L scheme, separate practical panels are not necessary. Only L
scheme practical panel is sufficient.

The Principals of Self-Financing Institutions are requested to ensure that the Staff
Members included in the October 2014 Staff Data are available till the completion
of October 2014 Board Examination (to avoid huge number of alternate panels).

During April 2014 Board Examinations, some institution have not submitted photo
images on time. Some institutions have submitted them incorrectly. It resulted in
many alternate panels. To avoid such instances, please submit the photos
correctly. Before submitting the photos, please preview them and compare
with the staff id generated for October 2014 Board Examinations.

Staff Members without requisite qualification (BE for Lecturer (Engineering) and
MSc/MA for Non-Engineering) should not be designated as Lecturer or above (for
SF polytechnics). They should be designated only as Instructor or Workshop
Instructor or Junior Draughting Officer. They should not be posted as Internal
Examiner. They are eligible only for invigilation works. Panel will not be released
for those self-financing institutions that violate this rule.
New Staff Members – Staff Members who have not been assigned Staff ID in April
2014 Board Examinations
During April 2014 Board Examinations, the Qualifications of Faculty Members (Lecturers
and above) were verified by Qualification Verification Committee.
While entering Staff Data, this input is captured as “Staff ID assigned during April 2014
Board Exam”. For new staff members, please enter this as 0.
Only for SF Institutions
For new staff members (staff id not assigned in April 2014 Board Exam) working in SF
institutions, the proof for educational qualifications has to be sent as PDF file. Only degree
certificate relevant to the post is required. The file name should be assigned as follows:
For an engineering staff member, his/her BE degree certificate should be scanned as PDF
file with the file name: XXXXXXXX_BE.PDF (XXXXXXXX is his/her staff id, BE denotes BE
degree certificate) or XXXXXXXX_ME.PDF or XXXXXXXX_PHD.PDF
For a non-engineering staff member, the file name should be: XXXXXXXX_MSC.PDF or
XXXXXXXX_MA.PDF or XXXXXXXX_MPHIL.PDF or XXXXXXXX_PHD.PDF
The contents of e-mail should be as follows:
IN???.DTE
CR???.DTE
ST???.DTE
PN???.DTE
CF???.DTE
DN???.DTE
PHOTO???.ZIP – containing of all photo images (in JPG format)
PDF???.ZIP – containing educational proof of new staff members (only for SF institutions)
For naming photo images, only staff ID assigned for OCTOBER 2014 should be used.
Data Files (including photo images, pdf files) are to be submitted only through e-mail.
Please do not attach any CD/CD-RW with the hardcopy reports.
E-mail ID of RO-III is [email protected]
CHAIRMAN
BOARD OF EXAMINATIONS

Download Report