Boring Fire District #59
Board Meeting
Briefing Packet
August 19, 2014
BORING FIRE DISTRICT
BOARD OF DIRECTORS MEETING
AGENDA
Tuesday, August 19, 2014, 7:00 p.m.
1.
CALL TO ORDER (per ORS 192.610 to 192.710)
a. ORS 192.650 – The meeting is being recorded.
2.
CHANGES TO AGENDA
3.
PUBLIC COMMENT
4.
CONSENT AGENDA
a. July 17, 2014 Board Work Session Minutes
b. July 17, 2014 Board Regular Meeting Minutes
c. July 2014 Finance Report
d. Correspondence
5.
INFORMATIONAL ITEMS
a. Chief’s Report (Chief Charlton)
i. Emergency Services Report (DC Ryan Hari)
ii. Fire Prevention Report (FM Doug Whiteley)
iii. Support Services Report (DC Jim Syring)
iv. Volunteer Services Report (FF Steve Deters)
b. Joint Interagency Committee Report (Directors Kent and Strickland – Verbal)
6.
BUSINESS ITEMS
B-1
Request Board Approval of Proclamation No. 14-01 for Emergency
Preparedness Month for September 2014 – EM Gregg Ramirez
B-2
Request Board Approval of Resolution No. 14-02 – A Resolution Designating the
Registered Agent of the Fire District – Chief Charlton
B-3
Request Board Approval to Sell Engine 142 to Clackamas Fire District #1 – Chief
Charlton
B-4
Request Board Approval of Resolution No. 14-03 - A Resolution of Boring Rural
Fire Protection District No. 59, Clackamas County, Oregon Authorizing an
Interfund Transfer – Finance Director Susan Geiger
7.
GOOD OF THE ORDER
8.
ADJOURN MEETING
Upcoming Dates:
September 7 – Celebration in Boring Car Show
September 14 – Boring Marathon
4a
BORING FIRE DISTRICT
BOARD OF DIRECTORS WORK SESSIO N MINUTES
J ul y 1 5 , 2 0 14
Cha irp e r so n St ri c kla nd ca lle d t he w o r k s e s si o n o f t he B oa rd o f Dire ct ors o f t he Bo ri ng
Fi re Di str i ct t o or de r a t 6 : 0 0 pm pe r O R S 1 9 2. 6 5 0. T hi s m e e t in g i s b e i ng re co rde d. T he
m e e ti n g w a s he l d in t h e tra in i ng ro om a t t he m a i n sta t io n i n Bor i n g.
M em b e rs P r es e n t:
Cha irp e r so n Mi ke S tri c kla n d
Di re cto r J a y Cr os s
Di re cto r Ch ri s O ls o n
Di re cto r Ste ve Ke nt
M em b e rs A bs e n t:
Di re cto r K e n B lo c ke r
Ot h er s i n A t te n da nc e :
Fi re Ch ie f Fre d Ch a rlt o n
De p ut y C hie f J im Sy ri n g
Fi re Ma r sh a l D o ug W hi te le y
Fi na n ce Di re ct or S us a n Ge ige r
V ol u nte e r C o ord in a to r Ste ve D e te r s
P ro gra m Spe cia li st T ro y Ly n n
Cra ft
CF D D ire ct or Th om a s J ose p h
CF D D ire ct or D o n T rot te r
E xe cu ti ve As si st a nt Ka re n
Str e j c
Ch ie f C ha r lto n in tr od u ce d Cla c ka m a s F ire Di str i ct # 1 (C F D) Di r e ct or s Do n Tr ott e r a n d
T ho m a s J o se ph . T he y a re th e CF D re pre se n ta ti ve s o n t he J oi nt I nte ra ge n c y Com m it te e
w it h B ori n g Fir e . T h e re p re s e n ta ti ve s fr o m e a ch di str ic t w i ll b e in v ite d to a tte nd t h e
ot he r a ge n c y’ s w o rk s e ss io n s.
C on t ra c t f o r S e rv ic e Up da t e
Ch ie f Ch a rlt o n s ha re d tha t t he re ha ve be e n 2 0 re sp o nse s o ut o f St a ti o n 1 9 si n ce t h e
co nt ra ct be ga n o n J u l y 1. T he re w ill be a f ul l re po rt o f th e J u l y r e sp o nse s a t t he A ug us t
boa r d m e e t in g.
As o f J ul y 7 , t he a p pa r a tu s fo r Bo ri ng w e r e r e n um bere d t o :
E ng in e 1 4 0 – 1 4
E ng in e 1 4 8 – 1 8
E ng in e 1 4 9 – 1 9
T he sta t io n s w ill be re n um b e re d a t a la te r d a te .
Sta f f ha s be e n m ov e d a nd in te g ra te d.
P ro gra m S pe cia li st T ro y Ly n n Cra ft w i ll b e
a ss ig ne d t o St a ti on 1 be gi n ni ng J ul y 2 2 .
Adm i n BC Bria n Ste w a rt w a s a ssi g ne d t o
Sta t io n 1 a s o f J ul y 1. DC J im S yr in g w a s a ssi g ne d t o Sta t io n 14 0 a lon g w it h V o lu nt e e r
Co ord i na to r Ste ve D e te rs a n d A dm in ist ra t i ve As si sta nt P e gg y G itts - Ha u c k .
T he y w il l
m a na ge t he V ol u nte e r P ro gra m . F ire Ma r s ha l D o ug Wh ite le y w i l l a s sig n a D e p ut y Fi r e
Ma r sha l t o w o rk w i th De p ut y Fire Ma rs ha l ( D FM) P a t B ige low o n Au gu st 1 . D F M Big e l o w
w ill w o r k ou t of t he F i re P re ve nti o n O f fi ce i n Mi lwa u kie a s o f O c to b e r 1, 20 1 4 .
T he l a st J oi nt I nte r a ge n c y Com m it te e m e e ti ng w a s J ul y 7 , 2 0 1 4.
w o uld be o n A ug us t 6, 2 0 1 4.
T he n e xt m e e t i ng
Page 1 of 4
Ch ie f C ha r lt on s ha r e d tha t st a f f w il l b e gi n c om pa ri ng re sp on se pe r fo rm a n ce re ga rdi n g
ca l ls i n Bor i ng a n d Da m a s c us .
DC Sy ri ng sha re d t h a t Ca pt . R a m o s, Ca p t. Wi lk e s a nd h e w o ul d be ke e pi n g n ote s
re ga r di ng t he si gn i fi ca nt ca ll s t o sh a re w it h t he Boa rd .
Cha irp e r so n St ri c kla nd s ha re d t ha t p e o ple h a ve be e n n ot ic i ng tha t Sta ti on 1 49 w a s ope n
a nd c re w s w e re a ro u n d a l l of t he tim e . C iti z e n s l i ke t o k no w t ha t cre w s a re th e re .
DC S yri n g re por te d t h a t the re ha d b e e n a f i re i n t he E a g le Cr e e k a re a . A ll u nit s w e r e o n
the s ce ne a t t he sa m e tim e . It w a s g o od to ha ve m u lti ple re so u rc e s a va i la b le .
Ch ie f C ha r lto n re p ort e d tha t w hil e D C Sy ri ng w a s o n va ca ti o n, th e BC p ro vi di ng c o ve ra ge
ha d re vi e w e d t he roa d s i n th e a re a t o ha ve a go od com f ort le ve l f o r re sp o nse .
C o mm u nic a ti o ns
T he p oi nt o f c o nta ct w ill be t he J oi nt I n te ra ge n c y Co m m i tte e tha t w il l be m e e t i n g
m o nt hl y .
Sta f f a n d c on ta c t in f o rm a ti o n w il l be di str ib ute d to t he Bo ri ng B o a rd a n d CF D B oa r d a n d
sta f f.
Co nta ct p e r so ns f or t he B oa r d w i ll be C hi e f C ha rlt o n a nd E xe c uti ve As si sta nt Ka re n
Str e j c . E A Stre j c w il l pro v ide s up po rt f or t h e Boa r d. S he w i ll s c h e du le c o n fe re n ce s a nd
ho te l s.
C hie f C ha rlt on r e q ue ste d t ha t t h e Boa r d let b ot h o f the m k no w w ha t th e y
no rm a ll y de s ire to a tte nd . E A St re jc w i ll pr o vi de in f or m a ti o n t o bo th Bo a rd s.
T he B oa rd d e si re d t o ha ve C h ie f Cha rlt o n co nt i nu e se ndi n g the We e kl y U pda te a s th i s
w a s he lp f ul i nf or m a ti o n. In f orm a ti o n s pe ci fi c t o Bo ri ng i s i n cl u de d .
Boa r d m e e ti n g pa c ke t s w ou ld c o nti n ue be i n g pr o vi de d i n Dr op bo x t he We d ne sda y pr io r
to t he m e e t in g. Th e y w o uld a ls o be p la ce d o n t he we b sit e a nd ha r d co pie s w o uld b e
a va i la b le a t S ta ti o n 1 4 f or C ha ir pe r s on S tri c k la n d a nd D ire ct or O l so n. C h ie f C ha rlt o n w i ll
pro v ide im p or ta nt i n f o rm a ti o n t hr o ug h t he We e kl y U pda te s se ve r a l w e e k s i n a dv a n ce o f
the b oa rd m e e ti ng .
P re s e n ta ti o ns w o ul d b e pr ov ide d fo r b ot h b oa rd m e e t i ngs . A t t h e m e e t in g t on ig ht , J ul y
1 5, P hy si c ia n S u pe r vi s or Cra i g Wa r de n w ou l d pr o vi de a n u pda te o f E M S g oa l s f or 2 0 1 4.
It w o ul d be a p pr ox im a te l y 1 0 t o 1 5 m i n ute s a nd sli de s w o ul d be p ro vi de d . CF D Di re cto r
Tr ott e r s ha re d t ha t t h e pr e se nta ti on s pr ov i de d o ve r si gh t f or pr o gra m s a nd i n fo rm a t io n
fo r t he B oa r ds . C hi e f Cha rlt o n sha re d t ha t a t t he Au g ust b oa r d m e e ti ng N or th C la c ka m a s
P a r ks a nd R e c re a t io n Di re cto r Ga r y Ba rt h w o uld be p re se nt i ng in f orm a ti on re ga rdi n g
co m pr e s si on a nd pr o vi de a f or um fo r t he B o a rd t o a s k qu e st io n s.
Di s cu ss io n f oll ow e d r e ga rd i ng t he c o nte nt s o f t he b oa r d pa c ke t s. T hi s w o uld i nc l ud e
up da te s f or t he Co nt ra ct fo r S e r vi ce s, c om m u nit y p e r fo rm a n ce , F ir e P re ve nti o n a cti vi tie s ,
sig ni f i ca n t re sp on se a cti vi tie s a nd V o l u nte e r As so c ia ti o n a cti v itie s .
Add iti o n a l
in f orm a ti on w ou ld i nc l ude We ll ne ss u pda te s , e m e r ge n cy m a na ge m e nt , fl e e t m a i nte na n ce ,
fa cil it y m a i nte na n ce a nd f ina n ce . T hi s i s i n f orm a ti on th a t w ou ld a lso be i nc lu de d i n t he
pa c ke ts f or t he CF D B oa rd .
Wor k S e s si on s a re he ld o n a qu a rte rl y ba s i s ju st pr io r t o t he re gu la r boa rd m e e t i ng s.
Di n ne r w i ll be pr o vid e d.
U pd a ti n g Ac c o un t S i gn e rs
Fi na n ce Di re ct or Ge ig e r re po rte d t ha t c u rr e nt ly t he si gn e rs fo r B FD a re C ha i rpe rs o n
Str i ck la nd , Dir e c to r K e nt a n d A dm i n ist ra ti v e BC S tew a r t. T he t ra n sit io n ne e d s t o b e
Page 2 of 4
m a de fr om BC Ste w a rt to C hi e f C ha r lto n . C F D ha s a sta m p f or tw o dire ct or s a nd t he F ire
Ch ie f f or s ig ni ng c he c ks . F or c he c k s a nd b a la n ce s, a se pa ra te p e rs on w rite s t he c he c ks
tha t a r e si gn e d b y re p re se nta ti ve s o f the or ga n iza t io n . A se pa r a t e e m pl o ye e sta m p s f o r
e a c h si gn e r. T he se a r e t he n r e v ie w e d by he r be f ore be i ng di str ib u te d.
CF D ha s t he i nte rn a l co nt ro l so ca n u se st a m ps . Fi na n ce Dir e c t or w i ll h e lp cre a te t h e
sta m ps f or Ch a ir pe r so n Str ic k la nd , Dir e c tor Ke n t a nd Ch ie f C ha rlt on . S he ha s a sta c k o f
c he ck s t ha t ne e d t o b e sig ne d to ni g ht. T he nu m be r o f ch e c k s w il l sig ni f ica nt l y de cre a se
a s t he C on tra ct f or S e rv ic e p ro ce e ds t hr o ug h t he m on t hs .
Bo a r d P o li c y M a n ua l
T he B F D B oa r d P o li c y Ma n ua l w a s la st u pda te d i n 2 0 04.
I t w ill b e re vie w e d a n d
co m pa re d to t he CF D Boa r d P ol i cy Ma n ua l, w hi c h w a s re ce ntl y u p da te d i n t he s pri n g of
2 01 4 . T he re a re g o o d po li cie s i n e a c h m a n ua l . C ha nge s w i ll b e int ro d uce d t o t he B F D
Boa r d fo r re vi e w a nd co m m e nt a nd br o ug h t to t he Boa rd a t th e fo ll ow i n g m e e t i ng fo r
a dop ti on . Dire ct or Cr os s ha d be e n w or ki n g on c ha nge s to t he m a n ua l a nd w o uld se nd
the se to C hi e f Cha rlt o n. Th e c ha nge s m a de w ill be s h ow n in e a c h re vi si o n. T h is w i ll be
bro u gh t t o t he B oa r d i n Se pte m be r f or t he i r re v ie w a n d c om m e nt .
Ap pa ra t us R e pl a c e m en t P la n
An A ppa ra t us R e pla ce m e n t P la n w il l be pre s e nte d e i th e r i n Au g ust or Se p te m be r . It w il l
sh ow c ost a n d a n a p p a ra t us re s e r ve a c co u n t w o ul d be c re a te d. T he c urr e n t a p pa ra t u s
w o uld be e va l ua t e d a nd r e c om m e nda t io n s m a de fo r w hi c h o ne s to re m o ve fr om se r vi c e
or s urp l us . N FP A gu id e li ne s fo r r e pla ce m e nt w o ul d be us e d .
Fa c il i ty Ma s t er P la n
Ch ie f C ha r lt on s ha re d tha t t he Fa cil it y Ma st e r P la n w o ul d s h ow t h e c ur re nt sta te o f t he
Di str i ct’ s b uil di ng s , w ha t s ho u ld be in t he pla n a nd w ha t to b ud ge t f or th e i te m s i n t he
pla n.
DC S yri n g e x pla in e d t ha t t he p la n w o ul d be a thr e e st e p p ro ce ss . An i n ve nt or y w ou ld b e
pre pa re d , a fa c ili ty a na l y si s w ou ld be do c um e nt e d a nd a fo rm a l Fa c ili ty Ma ste r P la n
w o uld b e m a de fr om t he i n fo rm a t io n t ha t i n cl ud e d a tim e li ne . Sta tio n l oca ti on s w o ul d b e
re v ie w e d t o de te rm i n e i f t he y w e re i n t he co rre ct lo ca tio n to b e st se r ve t he c iti ze ns .
T he a na l ysi s w o ul d in c lu de t he p re se nt co nd i tio n s a nd w he n t he y s ho u ld be re no va t e d or
re pla ce d.
Ch ie f C ha r lto n s ha re d tha t a t t he C F D Bu dge t Co m m it te e m e e t in g, t he q ue s ti on w a s
a sk e d a s to t he pla n f or th e e ig ht a c re s a l on g H w y 21 2 .
S ta t i on 1 40 S ec ur i ty /R es t r oo m Fa c il i ti es
Ch ie f C ha rlt o n r e p orte d a b o ut t he ne e d to p ro vi de se cu rit y f or t he c re w s a t Sta ti on 14 0 .
T he J oi nt I nte ra ge n c y Co m m it te e di sc u ss e d th is a n d ca m e u p w i th t h re e op tio n s. T h e
fr o nt d oo r co ul d be s e c ure d m a gn e ti ca l l y a nd pe o ple w o ul d be b uz ze d in to t he sta t io n .
Sta f f w o uld n e e d to be a b le t o se e th e pe r so n a t t he do or .
T he c os t w ou ld b e
a ppr ox im a t e l y $ 1 0, 0 0 0 to m a ke it se c ure .
CF D D ire ct or Tr otte r s ha re d t ha t i t w a s a li a bil it y i s su e . Fa cil itie s ha ve sta f f a n d t he y
ne e d to be pr ote ct e d . BF D c o ul d be s ue d i f t he sa me sa fe t y m e a su re s w e re n ot ta ke n
fo r s ta f f a s a re ta ke n fo r t he cre w s . I f t he ba y do or s a re u p, t he cre w m ust be w i th th e
a ppa ra tu s .
Di s cu ss io n f ol low e d re ga rd in g p ro v idi n g u nis e x r e st ro om fa c ili tie s i n t he c om m u n it y r oo m
a t S ta ti o n 1 40 . Th e re ne e d s to be a se pa ra t io n o f p u bli c u s e o f fa ci lit ie s a nd th e
sta ti o n. Co st s a re c ur re ntl y be i n g re vie w e d. T he B oa r d a gre e d. O ne o pti o n w a s t o
co n ve rt t he s u ppl y ro om i nt o a re st ro om . A re co m m e nda ti on w il l be p re s e n te d t o t he
Boa r d.
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Mis c el la n e o us
T he I nt e ra ge nc y Com m itte e re por t w o u ld b e pre se nte d i n t he r e gu la r b oa r d m e e ti ng b y
Cha irp e r so n St ri c kla nd a n d Di re cto rs Ke nt a n d O l s on .
Ad j ou rn W or k S es s i on : W or k Se ss io n w a s a dj o ur ne d a t 6 : 4 1 pm .
Page 4 of 4
4b
BORING FIRE DISTRICT
BOARD OF DIRECTORS MEETING MIN UTES
J ul y 1 5 , 2 0 14
Cha irp e r so n St ri c kla nd ca lle d t he m e e ti ng o f the B oa rd o f Dire ct or s o f t he B or in g Fi re
Di str i ct t o or de r a t 7 : 0 0 pm pe r O R S 1 9 2. 6 5 0 . T h is m e e t i ng is be in g re c ord e d . T he
m e e ti n g w a s he l d in t h e tra in i ng ro om a t t he m a i n sta t io n i n Bor i n g.
M em b e rs P r es e n t:
Cha irp e r so n Mi ke S tri c kla n d
Di re cto r J a y Cr os s
Di re cto r Ch ri s O ls o n
Di re cto r Ste ve Ke nt
M em b e rs A bs e n t:
Di re cto r K e n B lo c ke r
Ot h er s i n A t te n da nc e :
Fi re Ch ie f Fre d Ch a rlt o n
De p ut y C hie f J im Sy ri n g
Fi re Ma r sh a l D o ug W hi te le y
Fi na n ce Di re ct or S us a n Ge ige r
V ol u nte e r C o ord in a to r Ste ve D e te r s
P ro gra m Spe cia li st T ro y Ly n n Cra ft
CF D D ire ct or Th om a s J ose p h
CF D D ire ct or D o n T rot te r
P h ys i cia n S upe r vi sor D r.
Cra i g W a rd e n
E xe cu ti ve As si sta nt Ka re n
Str e j c
C ha ng es t o th e A g e nd a : N o ne
P u bl ic C om m e n t: No ne
El ec t io n o f Bo a r d O f f ic er s : C ha i rpe rs o n Str i ck la nd s ha re d t h a t th e la st e le cti o n o f
boa r d o f fi ce r s t o ok p l a ce i n J u ne 2 0 1 3. T h e b oa rd p ol ic y sa y s t h a t it s h ou ld ta ke pla c e
in J u l y. P os iti o ns a re fo r P re sid e n t, V i ce P re sid en t a nd S e c re ta ry / T re a s ur e r.
Dir e c t o r Cr os s mo v e d a n d D ir ec t or O l s o n s ec o nd e d t h e m o ti on to h a v e t h e
c ur r en t b oa r d of f ic er s r e ma i n i n t he ir p os i t io ns f o r a no t h er ye a r. Th e m o ti o n
pa s s e d u na n im o us ly . D ir ec t o r Bl oc k er w a s a bs e n t.
P re s e n ta t i on : P h ys i cia n S up e r vi so r Cra i g Wa r de n pre se nte d t h e P r op os e d E M S G oa l s
fo r 2 0 14 . T he se w e re de ve l ope d w it h C hi e f Cha rlt o n a nd E M S O f fi ce r Ca p t. Bi ll Co nw a y .
T he goa ls w e r e i n li ne w it h th e b oa r ds o f B F D a n d C F D.
Dr . W a rd e n e x pla in e d the F ile f or Li f e , w h ic h i s a n in f orm a ti o n s h e e t t ha t m a y be pla ce d
on th e re f rig e ra t or fo r e m e rg e n c y pe r so n ne l t o a c ce ss in t he e ve nt o f ne e di ng
e m e rg e nc y ca re i n on e ’ s ho m e . C ha ir pe r so n St ri c kla nd i nq ui re d a s t o h ow t o ob ta i n th e
Fi le o f Li fe . Th e se w i l l be se nt t o Sta t io n 1 4 0 a nd he m a y p ic k o ne u p fr om th e re .
C on s e n t A g e n da : Dir ec t or K e n t m ov e d a n d D ir ec t or C r os s s ec o n de d t h e m o t io n
t o a c c e p t t h e c o ns en t a ge n da a s w ri t t en .
T h e m o ti o n p a s s e d u na ni m ou s ly .
Dir e c t o r Bl oc k er w a s a bs e n t.
Page 1 of 3
In f o r ma ti o na l I t em s :
C hi ef ’ s R e p or t
•
•
•
•
•
•
•
Ch ie f C ha rlt o n a s ke d i f t h e re w e re a n y q ue s tio n s re ga r di ng C hi e f Ste w a rt’ s re po rt .
Di re cto r O l s on c om m e nte d t ha t t he re w e re m ore ca ll s o ut o f Sta ti on 1 4 9 t ha n o ut
of Sta ti on 1 4 0 a c co rd in g to th e i n cid e n ce su m m a r y . T he de m a nd f or se r vi ce is
hi gh e r i n Da m a s cu s.
Da y in Da m a sc u s on J ul y 2 6 .
Au gu st 4 i s t he sw e a ri ng -i n o f t he V o l un te e r s a s C F D V ol u nte e rs
Na t io na l Nig ht O u t i s Au gu st 5 . T he C it y o f D a m a s cu s h a s ne ve r pa r ti cip a te d .
Ch ie f Cha rlt o n i nv ite d Da m a s cu s Co m m u n ica t io n s/P ub li c I n vo lv e m e nt D ire ct or
T odd Lo gga n to a tte n d e ve nt s i n Ha pp y V a l le y t o l e ar n w ha t ta k e s pla ce o n t h is
ni gh t i n or de r t o p la n fo r e ve nt s ne xt y e a r i n Da m as c us .
J oi nt I nte ra ge n c y C om m itte e m e e ti ng w i ll be Au g ust 6.
Bor i ng C e le bra t io n is Se p t. 1 4. Th is w il l b e a m a ra th o n r u n ni ng thr o ug h Bo ri ng .
T he r e i s a st op a t St a t io n 1 4 0.
Se nt i n f orm a ti on to T odd L og ga n th a t w i ll be i n cl ude d i n t he Da m a s c us m o nt hl y
ne w sle tte r . Art i cle s w ill be s ub m itt e d e a c h m o nt h r e ga rdi n g B F D .
Em e rg e nc y S e rv ic es : D C Ha r i w a s u na b le to a t te nd . T he re w e re n o qu est io n s.
Fi r e P r ev e n ti o n:
• FM Wh ite le y ga ve DF M Bi ge l ow ’ s r e p ort . FM Wh ite le y tha n ke d D FM B ige lo w f or
hi s e f f ort s a nd co lla b o ra ti on o f e f fo rts i n t he tra ns iti o n.
• Up da te d Boa rd re ga r di ng t he e m pl oy e e tra ns iti on s. E d u ca ti o n S pe cia li st O w e n w il l
m o ve t o Sta t io n 3 o n Au g ust 1 . S he w il l be he l pi ng w it h t he Ha n ds -O n ly CP R
pro gra m .
• D FM Bi ge l ow w il l m o ve to S ta ti o n 3 o n O ct ob e r 1.
• T he fi rst f ire a ft e r J u ly 1 t o ok pla ce in t h e E a gle Cre e k a re a o f f o f Hw y 2 24 .
Cu rre nt ly , t he re w a s no k n ow n ca u se . I n v e sti ga t ors a re sti ll w o rk in g o n f in di ng
the ca u se .
• Fo r t he Da y i n Da m a s c us , th e re w ill b e a fi re di str ic t pre se n ce o f t he e d u ca ti o n
tra il e r a n d t he s ide -b y -s ide tra ile r .
Vo l un t e er S er vi c es:
•
•
•
•
•
V ol u nte e r C oo rd in a to r Ste ve D e te r s re p ort e d tha t t r a i ni ng i n cl ude d la d de r s ki ll s, a
ha z m a t re fre s he r a n d a b ur n- to -le a r n e ve nt .
E MS tra i ni ng f o c use d on d ia be t i c e m e rg e n c i e s, se iz ur e s a n d cr u sh i nj u rie s.
E ve nt s a t te nde d i n J u ne in c lu de d t he As s oc ia ti o n m ee t in g, C F D bo a rd m e e ti ng ,
BF D bo a rd m e e ti ng a n d a V ol u nte e r As so cia t io n F u ndra is e r – a r ib co o k- o f f.
2 4 re c ru it ca nd ida te s w e re go in g t hr o ug h b a c kgr o u nd c he c ks . O ut o f t he se , 2 0
w ill a tte n d t he A ca de m y .
Sta f fi ng a t t he sta t io ns c o ns iste d of a m i n im um of tw o. I f o nl y on e V o l un te e r
a rri ve s a t a sta t io n , t h e y w il l go to a ca r e e r sta ti o n a s t he fo ur th p e rs on .
In t e ra ge nc y C o m mi t t e e:
• N ot hi ng si n ce t he la st boa r d m e e t in g.
J oi n t I n t era g e nc y C o mm i t t ee :
• Me e t in g to o k pla ce o n J ul y 7. C ha i rpe rs o n Str i ck la nd re po rte d di s c us si on in c lu de d
the c ha ng e o f t he n um be ri n g of t he e n gi ne s a nd t he se c uri ty o f S t a tio n 1 4 0.
Bus i ne s s I t e ms :
•
A re so l uti o n fo r a n i nt e rf u nd l oa n w ill be pr e se nted a t th e A ug u st b oa rd m e e ti ng .
Page 2 of 3
Go o d of t h e Or d er :
•
•
•
Di re cto r Cro s s i nq u ire d a b o ut t he a ud it. P rog ra m S pe cia l is t C ra f t re po rte d t ha t
sh e w a s in t he pr oc e s s of cl osi n g t he b oo k s . An a ud it w o uld ta ke pla ce i n Au g ust
or Se pte m be r .
Ch ie f C ha rlt o n sha re d tha t a li st o f ite m s ne e de d ha d be e n re c e iv e d f ro m t he
a ud ito rs .
Di re cto r Ke nt a s ke d i f the b ud ge t ha d be e n s ub m itt ed to t he c o un t y i n J u ne . T h is
w o uld be co n fi rm e d o n J u ly 17 .
Ad j ou rn R e gu la r M e e ti n g: Me e t in g w a s a d jo u rn e d a t 7 :3 3 pm .
Page 3 of 3
4c
Boring Fire District #59
Financial Report
Financial Services Summary
To:
Board of Directors of Boring Fire District #59
Fire Chief Fred Charlton
From: Finance Director Susan Geiger
Re:
Financial Services Division Monthly Report – July 2014
Fiscal Year End
As staff prepares to close the financial records for Fiscal 2013-14 we present the reports in a
draft format at the end of the regular report. The Board will receive monthly updates
regarding the status of the Fiscal 2013-14 financials along with the regular financial reports
provided each month.
Final audit is scheduled for September 22 & 25, 2014. The final audited financial report will
be presented at the November board meeting.
Cash Flow
During July, the District received $22,383 in tax revenue. These funds were transferred into
Local Government Investment Pool by Clackamas County Treasurer’s office.
General Fund
There were a couple of expenses during the month of July. The largest of the expenditure
was the contract payment to Clackamas Fire District #1 (CFD). There were bank fees paid
during July that will be billed to CFD as an expense of the contract.
You will also notice two credits posted under the Explorer Program and Operating Supplies
that were for two voided checks that will be reissued in August. This will clear these
transactions out.
The General Fund is operating within budgeted appropriation.
Special Funds
Equipment & Apparatus Reserve Fund (EARF)

The activity in the EARF includes interest income from the LGIP. It also includes the
monthly service fee charged by the State Treasury for the LGIP account. There was no
appropriation included in the EARF for the LGIP fees.
Page 1
Land & Facilities Reserve Fund (LFRF)

The activity in the LFRF includes interest income from the LGIP. It also includes the
monthly service fee charged by the State Treasury for the LGIP account. There was no
appropriation included in the LFRF for the LGIP fees.
Investment Activity
The LGIP interest rate was .54 percent at the end of July. As a comparison, the table below
demonstrates the yields for other local government investment pools as of August 13, 2014.
State
Previous
Current
Washington
0.09%
0.09%
Oregon
0.54%
0.54%
State
Previous
Current
Alaska
0.01%
0.01%
Idaho
0.13%
0.12%
 Page 2
Page 2
Boring Fire District #59
SHORT TERM INVESTMENT PORTFOLIO
July 31st, 2014
GENERAL FUND:
Local Government Investment Pool
$917,858.30
Key Bank Checking
358,254.37
APPARATUS & EQUIPMENT FUND:
Local Government Investment Pool
$438,875.45
Key Bank Checking
17,393.58
LAND & FACILITIES FUND:
Local Government Investment Pool
$408,460.37
Key Bank Checking
3,677.53
TOTAL OF ALL FUNDS ON THIS REPORT:
$2,144,419.30
Page 3
4:56 PM
Boring Fire District
08/13/14
Balance Sheet
As of July 31, 2014
Accrual Basis
Jul 31, 14
ASSETS
Current Assets
Checking/Savings
115-00 · Key Bank Checking
117-00 · LGIP
Total Checking/Savings
358,254.37
917,858.30
1,276,112.67
Accounts Receivable
11000 · Accounts Receivable
26,790.32
Total Accounts Receivable
26,790.32
Other Current Assets
130-00 · Taxes Receivable, Current
135-00 · Taxes Receivable, Prior
150-00 · Investment in LOSAP
155-00 · Land
160-00 · Buildings & Improvements
165-00 · Apparatus I
170-00 · Equipment
175-00 · Accumulated Depreciation
Total Other Current Assets
Total Current Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
201-00 · Accounts Payable
Total Accounts Payable
155,156.76
93,619.03
577,962.64
113,514.00
2,345,749.00
3,560,387.76
939,977.00
-3,295,274.00
4,491,092.19
5,793,995.18
5,793,995.18
15,154.88
15,154.88
Other Current Liabilities
200-00 · CURRENT LIABILITIES
210-01 · Accrued Wages
210-08 · State Unemployment Payable
211-00 · Workers' Comp Payable
212-02 · ING Deferred Comp
212-03 · Union Dues
212-04 · Misc. Payroll Deduction
212-10 · PERS Police & Fire Units
212-12 · PERS
212-18 · Extra Life Insurance
212-25 · Allstate
212-26 · Benefithelp Solutions
250-00 · Deferred Taxes
255-00 · Reserve for LOSAP
-144.76
-2,243.28
-1,913.15
0.68
-482.84
-107.50
-5.00
-60.16
7,804.82
26.35
-263.94
-70.00
248,775.79
577,962.64
Total Other Current Liabilities
829,279.65
Total Current Liabilities
Total Liabilities
844,434.53
844,434.53
Equity
300-00 · Fund Balance
310-00 · Invested in Capital Assets
320-00 · Retained Earnings, Prior
Net Income
2,167,239.13
3,646,187.00
-557,479.46
-306,386.02
Total Equity
4,949,560.65
TOTAL LIABILITIES & EQUITY
5,793,995.18
Page 4
Page 1
Boring Fire District
4:54 PM
Profit & Loss Budget vs. Actual
08/13/14
Accrual Basis
July 2014
Jul 14
Budget
$ Over Budget
% of Budget
Income
1420-00 · Interest Income
1430-00 · Sundry Income
1451-00 · Current Property Taxes
1452-00 · Prior Property Taxes
644.16
14.50
0.00
22,382.77
5,500.00
31,900.00
3,849,424.00
125,000.00
-4,855.84
-31,885.50
-3,849,424.00
-102,617.23
11.7%
0.0%
0.0%
17.9%
Total Income
23,041.43
4,011,824.00
-3,988,782.57
0.6%
23,041.43
4,011,824.00
-3,988,782.57
0.6%
0.00
10.55
Gross Profit
Expense
1610-00 · ADMINISTRATION
1612-00 · Operating Expenses
1612-04 · Bank Charges and Interest
Total 1612-00 · Operating Expenses
1617-00 · Contract Services
1617-05 · Other Contract Services
Total 1617-00 · Contract Services
Total 1610-00 · ADMINISTRATION
560-00 · Explorer Program
631-00 · Operating Supplies
810-00 · App & Equip Reserve Fund Transf
820-00 · Land & Fac Reserve Fund Transf
Total Expense
Net Income
10.55
10.55
329,506.83
0.00
3,954,082.00
329,506.83
3,954,082.00
10.55
-3,624,575.17
-3,624,575.17
100.0%
100.0%
8.3%
8.3%
329,517.38
3,954,082.00
-3,624,564.62
8.3%
-40.00
-49.93
0.00
0.00
55,964.00
150,000.00
-55,964.00
-150,000.00
0.0%
0.0%
329,427.45
4,160,046.00
-3,830,618.55
7.9%
-306,386.02
-148,222.00
-158,164.02
206.7%
Page 5
Page 1
10:30 AM
A&E Reserve Fund
08/14/14
Balance Sheet
As of July 31, 2014
Accrual Basis
Jul 31, 14
ASSETS
Current Assets
Checking/Savings
115-00 · Key Bank Money Market
117-00 · LGIP
Total Checking/Savings
Total Current Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Equity
300-00 · Fund Balance
32000 · Unrestricted Net Assets
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
17,393.58
438,875.45
456,269.03
456,269.03
456,269.03
-444,220.99
900,298.53
191.49
456,269.03
456,269.03
Page 6
Page 1
10:29 AM
A&E Reserve Fund
08/14/14
Profit & Loss Budget vs. Actual
July 2014 through June 2015
Accrual Basis
Jul '14 - Jun 15
Budget
$ Over Budget
% of Budget
Income
431-00 · Interest Income
450-00 · Transfer from General Fund
201.49
0.00
1,714.00
55,964.00
-1,512.51
-55,964.00
11.8%
0.0%
Total Income
201.49
57,678.00
-57,476.51
0.3%
57,678.00
-57,486.51
0.3%
Expense
799-00 · Misc. Expenses
10.00
Total Expense
10.00
Net Income
191.49
Page 7
Page 1
10:37 AM
L&F Reserve Fund
08/14/14
Profit & Loss Budget vs. Actual
July 2014
Accrual Basis
Jul 14
Budget
$ Over Budget
% of Budget
Income
431-00 · Interest Income
450-00 · Transfer from General Fund
187.41
0.00
2,495.00
150,000.00
-2,307.59
-150,000.00
7.5%
0.0%
Total Income
187.41
152,495.00
-152,307.59
0.1%
152,495.00
-152,317.59
0.1%
Expense
799-00 · Misc. Expenses
10.00
Total Expense
10.00
Net Income
177.41
Page 8
Page 1
10:41 AM
L&F Reserve Fund
08/14/14
Balance Sheet
As of July 31, 2014
Accrual Basis
Jul 31, 14
ASSETS
Current Assets
Checking/Savings
115-00 · Key Bank Money Market
117-00 · LGIP
Total Checking/Savings
3,677.53
408,460.37
412,137.90
Accounts Receivable
11000 · Accounts Receivable
2,490.00
Total Accounts Receivable
2,490.00
Total Current Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Equity
300-00 · Fund Balance
32000 · Unrestricted Net Assets
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
414,627.90
414,627.90
534,563.82
-120,113.33
177.41
414,627.90
414,627.90
Page 9
Page 1
9:49 AM
Boring Fire District
08/14/14
Profit & Loss Budget vs. Actual
Accrual Basis
July 2013 through June 2014
Jul '13 - Jun 14
Income
1410-00 · Beginning Fund Balance
1420-00 · Interest Income
1430-00 · Sundry Income
1431-00 · Address Sign Income
1440-00 · Course Fees
1451-00 · Current Property Taxes
1452-00 · Prior Property Taxes
1460-00 · At-Risk Income
1460-01 · Conflagration Income
1460-00 · At-Risk Income - Other
0.00
8,828.88
22,824.04
322.00
2,730.00
3,748,188.67
127,616.37
18,036.95
0.00
Expense
1500-00 · PERSONAL SERVICES
1510-00 · Wages
1511-00 · Salaries
1512-00 · Overtime
1513-00 · Stipends
1514-00 · Vacation Pay
1510-00 · Wages - Other
Total 1510-00 · Wages
1520-00 · Taxes
1521-00 · Employer Social Security
1522-00 · Employer Medicare
1523-00 · State Unemployment
1524-00 · Workers Benefit Fund
1520-00 · Taxes - Other
Total 1520-00 · Taxes
1530-00 · Benefits
1531-00 · Employer PERS
1532-00 · Medical Insurance
1533-00 · Dental Insurance
1534-00 · LTD & Income Protection
1535-00 · Life Insurance & AD&D
1536-00 · Workers' Compensation
1537-00 · Employee Assistance
850,000.00
5,500.00
7,000.00
400.00
4,500.00
3,648,485.00
120,000.00
20,000.00
0.00
% of Budget
-850,000.00
3,328.88
15,824.04
-78.00
-1,770.00
99,703.67
7,616.37
0.0%
160.5%
326.1%
80.5%
60.7%
102.7%
106.3%
-1,963.05
0.00
90.2%
0.0%
20,000.00
-1,963.05
90.2%
0.00
800,000.00
-800,000.00
0.0%
3,928,546.91
5,455,885.00
-1,527,338.09
72.0%
3,928,546.91
5,455,885.00
-1,527,338.09
72.0%
1499-00 · Interfund Transfers
Gross Profit
$ Over Budget
18,036.95
Total 1460-00 · At-Risk Income
Total Income
Budget
1,469,794.48
189,443.53
88,394.70
76,632.20
0.00
1,824,264.91
114,239.23
26,717.25
23,095.59
843.42
0.00
164,895.49
351,175.43
296,721.67
19,901.54
13,163.33
11,104.26
30,397.62
1,842.62
1,529,477.00
232,676.00
69,863.00
29,637.00
0.00
1,861,653.00
114,306.00
26,733.00
29,498.00
998.00
0.00
171,535.00
365,705.00
304,008.00
32,145.00
15,758.00
8,872.00
47,619.00
2,312.00
-59,682.52
-43,232.47
18,531.70
46,995.20
0.00
96.1%
81.4%
126.5%
258.6%
0.0%
-37,388.09
-66.77
-15.75
-6,402.41
-154.58
0.00
98.0%
99.9%
99.9%
78.3%
84.5%
0.0%
-6,639.51
-14,529.57
-7,286.33
-12,243.46
-2,594.67
2,232.26
-17,221.38
-469.38
96.1%
96.0%
97.6%
61.9%
83.5%
125.2%
63.8%
79.7%
Page 10
Page 1
9:49 AM
Boring Fire District
08/14/14
Profit & Loss Budget vs. Actual
July 2013 through June 2014
Accrual Basis
Jul '13 - Jun 14
1538-00 · VEBA/Deferred Comp
1530-00 · Benefits - Other
Total 1530-00 · Benefits
Total 1500-00 · PERSONAL SERVICES
1610-00 · ADMINISTRATION
1611-00 · Communications
1611-01 · Telephone
1611-02 · Network Connection and Fees
1611-03 · Equipment
1611-04 · Information Technology
1611-00 · Communications - Other
Total 1611-00 · Communications
1612-00 · Operating Expenses
1612-01 · Uniforms
1612-02 · Mileage
1612-03 · Postage
1612-04 · Bank Charges and Interest
1612-05 · Office Equipment Lease
1612-06 · Insurance
1612-07 · Office Supplies
1612-08 · Other Operating Expenses
1612-00 · Operating Expenses - Other
25,717.54
0.00
Budget
$ Over Budget
27,000.00
0.00
750,024.01
2,739,184.41
10,975.84
24,963.38
6,263.00
28,154.58
0.00
-1,282.46
0.00
803,419.00
2,836,607.00
7,518.00
30,714.00
12,500.00
34,300.00
0.00
70,356.80
-32.70
232.66
1,158.92
1,237.24
6,420.44
33,833.50
7,134.11
3,631.82
0.00
500.00
240.00
1,600.00
1,200.00
7,296.00
40,000.00
10,000.00
5,000.00
0.00
95.3%
0.0%
-53,394.99
93.4%
-97,422.59
3,457.84
-5,750.62
-6,237.00
-6,145.42
0.00
85,032.00
% of Budget
96.6%
146.0%
81.3%
50.1%
82.1%
0.0%
-14,675.20
-532.70
-7.34
-441.08
37.24
-875.56
-6,166.50
-2,865.89
-1,368.18
0.00
82.7%
-6.5%
96.9%
72.4%
103.1%
88.0%
84.6%
71.3%
72.6%
0.0%
Total 1612-00 · Operating Expenses
53,615.99
65,836.00
-12,220.01
81.4%
1613-00 · Dues and Subscriptions
1614-00 · Training and Education
1615-00 · Meeting Expense
1616-00 · Human Resources
1617-00 · Contract Services
1618-00 · Health and Wellness
1619-00 · Board Expenses
1699-00 · Interfund Transfers
3,059.87
6,585.70
0.00
12,295.17
47,303.39
20,246.34
6,369.17
0.00
3,000.00
11,000.00
0.00
15,750.00
69,350.00
40,190.00
13,600.00
0.00
59.87
-4,414.30
0.00
-3,454.83
-22,046.61
-19,943.66
-7,230.83
0.00
102.0%
59.9%
0.0%
78.1%
68.2%
50.4%
46.8%
0.0%
Total 1610-00 · ADMINISTRATION
1620-00 · VOLUNTEER SERVICES
1621-00 · Communications
1622-00 · Operating Expenses
1623-00 · Dues and Subscriptions
1624-00 · Training and Education
1625-00 · Meeting Expense
1628-00 · Recruitment and Retention
1629-00 · Length of Service Award (LOSAP)
Total 1620-00 · VOLUNTEER SERVICES
219,832.43
413.83
58,008.85
220.00
33,199.98
189.81
284.28
60,200.00
152,516.75
303,758.00
273.00
105,000.00
500.00
38,100.00
375.00
2,500.00
50,000.00
196,748.00
-83,925.57
140.83
-46,991.15
-280.00
-4,900.02
-185.19
-2,215.72
10,200.00
72.4%
151.6%
55.2%
44.0%
87.1%
50.6%
11.4%
120.4%
-44,231.25
77.5%
Page 11
Page 2
9:49 AM
Boring Fire District
08/14/14
Profit & Loss Budget vs. Actual
Accrual Basis
July 2013 through June 2014
Jul '13 - Jun 14
1630-00 · RISK REDUCTION
1631-00 · Communications
1632-00 · Operating Expenses
1633-00 · Dues and Subscriptions
1634-00 · Training and Education
1635-00 · Meeting Expense
1,635.99
7,009.63
3,197.10
4,472.85
0.00
Total 1641-00 · Communications
1642-00 · Operating Expenses
1643-00 · Dues and Subscriptions
1644-00 · Training and Education
1645-00 · Meeting Expense
Total 1640-00 · EMERGENCY SERVICES
1650-00 · FACILITIES
1651-00 · Electrical
1652-00 · Propane
1653-00 · Natural Gas
1654-00 · Water
1655-00 · Alarm Monitoring
1656-00 · Garbage and Recycling Service
1657-00 · Repairs and Maintenance
Total 1650-00 · FACILITIES
1660-00 · APPARATUS
1661-00 · Operating Expenses
1662-00 · Repair and Maintenance
Total 1660-00 · APPARATUS
1700 · CAPITAL OUTLAY
1710-00 · Administration
1740-00 · Emergency Services
1750-00 · Facilities
Total 1700 · CAPITAL OUTLAY
$ Over Budget
546.00
12,750.00
2,300.00
5,500.00
200.00
16,315.57
Total 1630-00 · RISK REDUCTION
1640-00 · EMERGENCY SERVICES
1641-00 · Communications
1641-01 · Dispatch Services
1641-02 · C-800 Fees
1641-03 · Cell Phones
1641-04 · Alpha Numeric Pagers
1641-05 · Voice Pagers
1641-06 · Radios
1641-07 · MDC's
Budget
78,533.00
34,881.00
2,175.10
104.00
0.00
1,631.75
6,315.05
1,089.99
-5,740.37
897.10
-1,027.15
-200.00
21,296.00
78,354.00
34,621.00
2,457.00
2,700.00
1,000.00
9,750.00
12,005.00
% of Budget
299.6%
55.0%
139.0%
81.3%
0.0%
-4,980.43
179.00
260.00
-281.90
-2,596.00
-1,000.00
-8,118.25
-5,689.95
76.6%
100.2%
100.8%
88.5%
3.9%
0.0%
16.7%
52.6%
123,639.90
140,887.00
-17,247.10
87.8%
64,181.29
701.75
13,691.53
44.85
109,160.00
7,200.00
32,600.00
500.00
-44,978.71
-6,498.25
-18,908.47
-455.15
58.8%
9.7%
42.0%
9.0%
202,259.32
26,056.29
4,026.15
7,305.78
1,825.50
1,620.00
4,075.48
33,014.41
290,347.00
30,271.00
4,000.00
10,000.00
3,000.00
1,320.00
3,740.00
35,000.00
77,923.61
50,094.55
96,290.52
87,331.00
57,900.00
100,000.00
146,385.07
0.00
0.00
0.00
157,900.00
5,000.00
13,578.00
5,000.00
0.00
23,578.00
-88,087.68
-4,214.71
26.15
-2,694.22
-1,174.50
300.00
335.48
-1,985.59
69.7%
86.1%
100.7%
73.1%
60.9%
122.7%
109.0%
94.3%
-9,407.39
-7,805.45
-3,709.48
89.2%
86.5%
96.3%
-11,514.93
-5,000.00
-13,578.00
-5,000.00
92.7%
0.0%
0.0%
0.0%
-23,578.00
0.0%
Page 12
Page 3
9:49 AM
Boring Fire District
08/14/14
Profit & Loss Budget vs. Actual
Accrual Basis
July 2013 through June 2014
Jul '13 - Jun 14
810-00 · App & Equip Reserve Fund Transf
820-00 · Land & Fac Reserve Fund Transf
Total Expense
Net Income
Budget
$ Over Budget
% of Budget
0.00
0.00
0.00
0.00
0.00
0.00
0.0%
0.0%
3,554,417.16
3,917,565.00
-363,147.84
90.7%
374,129.75
1,538,320.00
-1,164,190.25
24.3%
Page 13
Page 4
9:51 AM
Boring Fire District
08/14/14
Balance Sheet
Accrual Basis
As of June 30, 2014
Jun 30, 14
ASSETS
Current Assets
Checking/Savings
115-00 · Key Bank Checking
117-00 · LGIP
119-00 · Petty Cash
Total Checking/Savings
14,910.33
1,754,841.92
91.41
1,769,843.66
Accounts Receivable
11000 · Accounts Receivable
10,975.91
Total Accounts Receivable
10,975.91
Other Current Assets
130-00 · Taxes Receivable, Current
135-00 · Taxes Receivable, Prior
150-00 · Investment in LOSAP
155-00 · Land
160-00 · Buildings & Improvements
165-00 · Apparatus I
170-00 · Equipment
175-00 · Accumulated Depreciation
Total Other Current Assets
Total Current Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
201-00 · Accounts Payable
AP Other
201-00 · Accounts Payable - Other
Total 201-00 · Accounts Payable
155,156.76
93,619.03
577,962.64
113,514.00
2,345,749.00
3,560,387.76
939,977.00
-3,295,274.00
4,491,092.19
6,271,911.76
6,271,911.76
13,836.36
88,819.30
102,655.66
Total Accounts Payable
102,655.66
Other Current Liabilities
200-00 · CURRENT LIABILITIES
210-01 · Accrued Wages
210-02 · Federal Withholding
210-04 · FICA/SS/Medicare
210-06 · State Withholding
210-08 · State Unemployment Payable
211-00 · Workers' Comp Payable
212-02 · ING Deferred Comp
212-03 · Union Dues
212-04 · Misc. Payroll Deduction
212-10 · PERS Police & Fire Units
212-12 · PERS
212-18 · Extra Life Insurance
212-25 · Allstate
212-26 · Benefithelp Solutions
250-00 · Deferred Taxes
255-00 · Reserve for LOSAP
-134.74
-2,243.28
17,224.00
22,126.90
9,195.00
-1,671.52
270.90
6,446.82
1,213.00
-5.00
-47.44
34,503.95
26.35
-263.94
-70.00
248,775.79
577,962.64
Total Other Current Liabilities
913,309.43
Total Current Liabilities
Total Liabilities
1,015,965.09
1,015,965.09
Page 14
Page 1
9:51 AM
Boring Fire District
08/14/14
Balance Sheet
Accrual Basis
As of June 30, 2014
Jun 30, 14
Equity
300-00 · Fund Balance
310-00 · Invested in Capital Assets
320-00 · Retained Earnings, Prior
Net Income
2,167,239.13
3,646,187.00
-931,609.21
374,129.75
Total Equity
5,255,946.67
TOTAL LIABILITIES & EQUITY
6,271,911.76
Page 15
Page 2
10:31 AM
A&E Reserve Fund
08/14/14
Balance Sheet
Accrual Basis
As of June 30, 2014
Jun 30, 14
ASSETS
Current Assets
Checking/Savings
115-00 · Key Bank Money Market
117-00 · LGIP
Total Checking/Savings
Total Current Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Equity
300-00 · Fund Balance
32000 · Unrestricted Net Assets
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
17,393.29
438,684.25
456,077.54
456,077.54
456,077.54
-444,220.99
959,215.14
-58,916.61
456,077.54
456,077.54
Page 16
Page 1
10:28 AM
A&E Reserve Fund
08/14/14
Profit & Loss Budget vs. Actual
July 2013 through June 2014
Accrual Basis
Jul '13 - Jun 14
Budget
$ Over Budget
% of Budget
Income
431-00 · Interest Income
450-00 · Transfer from General Fund
2,401.64
0.00
1,500.00
0.00
901.64
0.00
160.1%
0.0%
Total Income
2,401.64
1,500.00
901.64
160.1%
Expense
2742-00 · Equipment
704-00 · Support Vehicle
799-00 · Misc. Expenses
61,197.75
0.00
120.50
81,000.00
45,000.00
-19,802.25
-45,000.00
75.6%
0.0%
Total Expense
61,318.25
126,000.00
-64,681.75
48.7%
-58,916.61
-124,500.00
65,583.39
47.3%
Net Income
Page 17
Page 1
10:40 AM
L&F Reserve Fund
08/14/14
Balance Sheet
Accrual Basis
As of June 30, 2014
Jun 30, 14
ASSETS
Current Assets
Checking/Savings
115-00 · Key Bank Money Market
117-00 · LGIP
Total Checking/Savings
3,677.37
408,283.12
411,960.49
Accounts Receivable
11000 · Accounts Receivable
2,490.00
Total Accounts Receivable
2,490.00
Total Current Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Equity
300-00 · Fund Balance
32000 · Unrestricted Net Assets
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
414,450.49
414,450.49
534,563.82
-114,779.91
-5,333.42
414,450.49
414,450.49
Page 18
Page 1
10:39 AM
L&F Reserve Fund
08/14/14
Profit & Loss Budget vs. Actual
July 2013 through June 2014
Accrual Basis
Jul '13 - Jun 14
Budget
$ Over Budget
% of Budget
Income
431-00 · Interest Income
450-00 · Transfer from General Fund
2,207.33
0.00
1,500.00
0.00
707.33
0.00
147.2%
0.0%
Total Income
2,207.33
1,500.00
707.33
147.2%
Expense
3650-00 · Facilities
3657-02 · Stn 148 Seal Coat Parking Lot
3657-03 · Stn 149 Seal Coat Parking Lot
3650-00 · Facilities - Other
Total 3650-00 · Facilities
799-00 · Misc. Expenses
Total Expense
Net Income
4,930.75
2,490.00
0.00
7,420.75
50,600.00
-50,600.00
0.0%
50,600.00
-43,179.25
14.7%
7,540.75
50,600.00
-43,059.25
14.9%
-5,333.42
-49,100.00
43,766.58
10.9%
120.00
Page 19
Page 1
5a.i
Emergency Services
Emergency Services Division
To:
Chief Fred Charlton and the Board of Directors
From: Deputy Chief Ryan Hari
Re:
Emergency Services Division Monthly Report – July 2014
The following summary of work includes those activities completed within the Emergency Services
Division. Additional reports are included from the Battalion Chiefs, Safety Chief, Station Captains,
Training Staff, and Emergency Medical Services Captain.
.

Significant time spent on contract implementation for service to Boring Fire.

Staff participated in the Clackamas County EMS Work Group.

Staff participated in the swearing in ceremony for Boring career staff and promotional
ceremony for Clackamas Fire District 1 staff.

Participated in a quarterly SOPS meeting.

Worked on a personnel issue.

Worked on apparatus and deployment plan updates.

Participated in 2 CCOM meetings (Fire Services, C800).

Met with a probationary Lieutenant, expectations and probationary requirements.

Continued work on a Labor/Management Committee issue with Local 1159.

Staff participated in a Fire Defense Board meeting at Molalla Fire.

Staff continued work with AMR staff ambulance contract and sub-contract implementation.
Respectfully submitted,
Deputy Chief Ryan Hari
Battalion Chief John Oliver
BC 2 B Shift
Community Interactions
I met with the organizers of Pickathon regarding emergency access and fire rules due to High
Wildland fire risk (Red Flag) on their last day of the Happy Valley event.
I attended the Boring Employees swearing in and Promotional Ceremony at the Training Center
on July 1st.
Also on July 1st I attended the Safety Town 2014 in Happy Valley @ 13401 SE 132nd.
I attended the Station 149 Open House on July 1st.
I attended the July 7th Volunteer Association meeting at Station 14.
I participated in the Happy Valley July 4th festivities including the parade.
Large Incidents
7/28 – 10:54
Last evening Engine 14 was dispatched to a Marine Rescue 1 in the 16000 block of Hwy 224.
Upon arrival Engine 14 and a CCSO Deputy located two people stranded at the bottom of a 100’
cliff along the Clackamas River. Water Rescue 8 was requested and an exhaustive plan was put
into place to rescue the stranded rafters. WR8 crew using GPS and extensive mapping
coordination found a water access point approximately ½ below the victims. The crew negotiated
their way to the river and then made a long hike to victims. At several points the crew had to
enter the water and including a final swim to the stranded victims. The two victims were brought
back to safety at 0100am in morning.
7/29 - 01:38
While cleaning and restoring equipment we received a second call for a Marine Rescue 2. Engine
6 was dispatched to a report of people stranded on an island yelling for help. The island was
located at the 12000 block of Hwy 224. After triangulating the caller’s location and the calls for
help the victims were located on an island in front of 12388 Eilliers Circle. After establishing a
staging area a rescue plan was put into place. Engine 6 was immediately sent down stream to be
safeties and Water Rescue 8 deployed the RDC rescue craft. While the WR8 crew was making
their way down and across to the victims, WR59 set up a tension diagonal for the return trip by
swimming a line across the river. The diagonal was needed due to huge “strainer” hazard directly
below the rescue area. WR8 connected to WR59 diagonal line and a flawless pendulum to safety
was made. All victims were brought to safety and treated by AMR.
Covered Battalion 4 on July 7th and July 19th (0800 – 1630) posting at Station 14.
Significant program/facility/project achievements
The Boring and Clackamas SCBA program was successfully consolidated this month. Due to our
vendors product regulations our technicians we were unable to repair or work on other
organizations (Boring) breathing units. Through a legal process the SCOTT Corporation granted
us in writing the approval of CFD technicians being able to maintain and repair the Boring units.
The Boring Fire District SCBA units, testing equipment and spare parts were inventoried and put
1
into our system. The SCBA program is successfully consolidated.
Probationary Evaluations:
I conducted 6 probationary Firefighter Phase evaluations at the Jennings Lodge and
Training Center locations. I also conducted two additionally re-takes of portions of the evaluations
where sub-standard performances were noted.
I conducted one probationary Apparatus Operator evaluation at the Training Center.
2
Battalion Chief David Scheirman
BC 2 C Shift
Community Interactions
Attended “Day in Damascus” on July 26.
Large Incidents
July 23- a house fire on the second floor of an Oak Grove house on Laurie Ave was handled with
a first alarm. Callers reported flames out the window and a tree starting to burn. E3 initiated fire
attack, T4 ventilated the roof, E2 established a hydrant line and R3 provided back up. BC2
assumed command. E8 and E9 assisted as needed to quickly bring the fire under control.
Significant program/facility/project achievements
Hose was delivered to stations. Almost all preconnects are now new hose with better flow rates
due to less friction loss and better engineering.
1
Battalion Chief Ken Horn
BC 2 A Shift
Community Interactions


Attended Clackamas Regional Center working group meeting
July 24, Station tour. Drop-in small family station tour.
Large Incidents
July 3- 18:58 27727 S. Pelican Ct, Canby. Mutual Aid Structure Fire- Crews responded to a
reported structure fire in Canby. Upon arrival Clackamas crews (T-15 and E-17) were assigned to
RIT and fire attack and BC3 to Safety. The fire was quickly brought under control and salvage and
overhaul was started. After Clackamas units were cleared, E-17 moved-up to the Canby Main
station unlit Canby units could clear the fire scene.
July 4- 0200 28991 SE HWY 224, Eagle creek. Residential Structure Fire- BC3 responded as
back-up to BC2 to a reported residential fire. BC assisted BC with water supply operations and
coverage.
July 9- 15:02 S. Sprague Rd / S. Redland Rd. Brush Fire-Crews responded to an unattended
slash pile burn. This was the site of a previous burn and fire had progressed to vegetation and
debris surrounding the piles. The majority of the fire was extinguished using water and foam for
the engine and brush units. The person running the logging operation was contacted and brought
in heavy equipment to complete the overhaul operations. Units on scene: E-11, Brush 11, BC 3
and WT 11.
July 10- 22:36 18838 S. Mattoon Rd. Residential Fire- Crews responded to a reported residential
fire, smoke in the structure. Upon arrival E-12 located the fire and waited for E-11to make fire fire
attack. Crews made a quick initial knockdown and continued to make access to fire in the attic.
The owner was not home, but crews found one deceased dog in the home. The home was
located in a non-hydrated area of the district and several water tenders were needed to provide
water supply. Units on scene: BC3, BC2, E-12, E-11, E-10, E-9, T-15, E-110, R-3, WT-110, WT11, WT-12, WT-10 RH-2/16, and Prevention
July 31- 18:32 25575 S. Beavercreek Rd. Animal Rescue – Crews responded to a reported cow
in a dry well. Upon arrival, crews found a yearling cow stuck in a dry well approximately 4 to 5 feet
deep. Owners were there in attendance attempting to assist the animal out. CFD1 crews worked
with the owners to obtain a variety of slings to help with lifting. After the slings were in place, A
tractor was used to lift the cow out of the well. The cow appeared to be unhurt and ran off to be
with its mother. Units on scene: E-13, E-10, HR-15, and BC3
Significant program/facility/project achievements
-
Continued accreditation work, specifically proof reading and making changes/updates to
our self assessment documents when received.
Continues work on the application for Chief Fire Officer credentialing.
Uploaded final Annual Compliance Report for accreditation.
Completed and uploaded application for re-accreditation/ applicant status.
ESD meeting
Probationary Firefighter evaluations
2014 Incident Summary
Pub Asst
9%
Haz. Conditions
12%
Data
#
457
27
30
77
93
69
2
755
Incident Type
EMS
False
Fire
Good Int
Haz. Conditions
Pub Asst
Weather/Other
Grand Total
Weather/Other
0%
EMS
61%
Good Int
10%
Fire
4%
35
July 2014 Incident Total/FMZ
St.149, 27
40
St.140, 35
False
4%
30
25
0
EMS
False
Fire
Good Int
St.140
St.148
HazMat
St.149
Pub Asst
Other
St.149, 0
St.148, 0
St.140, 0
St.148, 1
St.149, 8
St.140, 9
St.148, 2
St.149, 3
St.140, 9
St.149, 4
St.148, 2
St.140, 7
St.149, 0
St.148, 1
5
St.148, 0
St.140, 2
10
St.140, 5
St.149, 5
15
St.148, 12
20
Boring Fire
2014 Incidents by Time of Day
60
50
40
30
20
10
0
Boring Station 140
Eagle Creek Station 148
Damascus Station 149
Given, 0
Received, 2
Received, 62
Given, 29
Received, 2
Given, 0
Received, 1
Given, 0
Received, 2
Given, 0
10
Given, 10
20
Given, 0
30
Received, 1
40
Given, 4
50
Received, 1
60
Given, 0
Received, 36
70
Received, 23
Mutual Aid Given to Mutual Aid Received by Agency
Year to Date
0
Canby
Estacada
Gladstone
Gresham Lake Oswego
Molalla
Portland
Sandy
TVFR
Boring Fire District
July 2014 Incident Summary
EMS: Total 74
EMS/Rescue (Full Chart)
33
Medical assist, assist EMS crew
15
EMS (emergency medical call),Rescue, other
10
Vehicle accident with injuries
7
Emergency medical service, other
7
MARINE Swift‐water rescue
2
False Alarm: Total 7
False Fire/Medical Alarm, other
6
Carbon monoxide detector…
1
Fire: Total 6
Barkdust fire
3
Grass or brush fire
2
Building Fire
1
Good Intent: Total 13
False Alarm Incident Dispatched & Canceled En Route
5
Smoke scare, odor of smoke, not steam (652)
2
No incident found on arrival at dispatch address
2
Good intent call, other
2
Smoke from barbecue, tar kettle (no hostile fire)
1
EMS Incident Dispatched & Canceled En Route
1
Hazardous Condition: Total 14
Accident, potential accident, other (NON‐Inj. MVA)
12
Power line down
1
Gas leak (natural gas or LPG)
1
Pub Asst: Total 18
Unauthorized burning
9
Assist invalid
5
Public service assistance, other
Assist police or other governmental agency
3
1
Boring Fire Response Performance
Alarm Handling: All incidents dispatched in FMZ
Turn Out Time: All Units Dispatched, Does not include outside agencies or AMR. Travel Time: Based off time of First Arriving unit. (includes AMR and outside agency’s)
Boring‐ Station 140
Alarm Handling (IBPB‐ 1:30)
Total Incidents in FMZ
Turn Out Time (IBPB‐ 1:30)
Total All Priority Incidents, All Units Disp. Suburban Travel Time (IBPB‐ 6:30)
Suburban Total Response Time (IBPB‐ 9:30)
Total All Priority Incidents
Rural Travel Time (IBPB‐ 13:30)
Rural Total Response Time (IBPB‐ 16:00)
Total All Priority Incidents
Eagle Creek‐ Station 148
Alarm Handling (IBPB‐ 1:30)
Total Incidents in FMZ
Turn Out Time (IBPB‐ 1:30)
Total All Priority Incidents, All Units Disp. Rural Travel Time (IBPB‐ 13:30)
Rural Total Response Time (IBPB‐ 16:00)
Total All Priority Incidents
Damascus‐ Station 149
Alarm Handling (IBPB‐ 1:30)
Total Incidents in FMZ
Turn Out Time (IBPB‐ 1:30)
Total All Priority Incidents, All Units Disp. Suburban Travel Time (IBPB‐ 6:30)
Suburban Total Response Time (IBPB‐ 9:30)
Total All Priority Incidents
Rural Travel Time (IBPB‐ 13:30)
Rural Total Response Time (IBPB‐ 16:00)
Total All Priority Incidents
Pleasant Valley‐ Station 7
Alarm Handling (IBPB‐ 1:30)
Total Incidents in FMZ
Turn Out Time (IBPB‐ 1:30)
Total All Priority Incidents, All Units Disp. Suburban Travel Time (IBPB‐ 6:30)
Suburban Total Response Time (IBPB‐ 9:30)
Total All Priority Incidents
JANUARY
February
March
April
June
July
1:27
50
2:13
35
4:56
6:46
7
8:50
14:12
22
1:35
54
2:26
55
6:06
8:15
10
8:22
10:19
25
1:00
57
2:13
44
3:59
5:45
14
7:50
12:15
29
1:33
64
2:08
49
6:15
8:49
13
6:44
9:28
26
1:22
38
1:56
23
5:48
6:58
4
10:38
12:46
16
1:09
67
2:11
44
3:06
4:23
6
8:03
9:24
31
JANUARY
February
March
April
June
July
0:49
22
2:01
19
14:01
15:56
15
0:38
24
2:31
17
9:46
15:02
12
0:32
15
2:53
14
14:09
15:41
8
1:21
18
3:21
13
11:11
13:22
11
1:13
22
2:34
7
13:09
15:39
9
0:57
18
3:19
20
10:08
12:14
10
JANUARY
February
March
April
June
July
1:25
33
4:23
28
5:39
7:24
15
6:47
9:01
5
0:57
33
5:11
47
9:56
12:24
8
10:30
12:52
9
1:39
44
2:23
49
6:33
8:31
14
11:06
13:57
19
1:03
26
2:11
20
4:17
6:13
4
6:58
9:50
11
1:32
38
2:45
32
7:55
9:03
10
6:29
8:01
12
1:35
47
2:21
33
6:21
8:21
9
9:08
10:23
11
JANUARY
February
March
April
June
July
1:20
25
2:19
22
5:16
7:01
19
1:01
12
2:17
8
5:10
7:51
4
1:00
25
2:30
28
5:06
6:38
17
1:02
21
1:30
22
6:05
7:21
14
1:25
22
2:28
22
5:23
9:04
15
1:36
13
1:45
9
5:06
6:38
11
July 2014 Response Reliability
Priority Incidents by FMZ and First Arriving Unit
(not including mutual aid given)
Incident
Station
Department
Boring Fire/CFD1 %
# of
Apparatus
Apparatus ID
Incidents
1st Unit on
1st onscene
Scene
Total
Response
Time @
90%
E14
21
56.75%
9:27
SQ148
1
2.70%
0:00
Medic Unit
15
40.54%
8:09
37
100.00%
9:20
E14
2
20.00%
12:17
E18
1
10.00%
8:57
T4
1
10.00%
7:09
R110
3
30.00%
11:21
Sandy Fire District #72
E74
1
10.00%
12:12
AMR Medic
Medic Unit
2
20.00%
11:49
10
100.00%
12:14
BC4
1
5.00%
3:02
BR19
2
10.00%
7:54
E14
1
5.00%
12:20
E19
6
30.00%
7:00
E7
3
15.00%
10:05
Medic Unit
7
35.00%
8:26
20
100.00%
9:02
Boring Station 140
AMR Medic
Boring Station 140 Total
Boring Fire/CFD1 Eagle Creek Station 148 Estacada Fire District
Eagle Creek Station 148 Total
Boring Fire/CFD1 Damascus Station 149
AMR Medic
Damascus Station 149 Total
Emergency Medical
Services
Emergency Services Division
To:
Fire Chief Fred Charlton and the Board of Directors
From: EMS Officer Captain Bill Conway
Re:
EMS Monthly Report –July 2014
Administrative & Policy Issues
Public CPR/First Aid, and AED training courses for district residents were provided by
Cascade Healthcare Services in July at Stations 4, 5, and 15. Please see attached Cascade
report.
Attended Clackamas County EMS Council meeting. Discussed several issues including AMR
responding code 3 to all calls. Council would like to see key stakeholders meet and work on
issue.
Attended Clackamas County EMS Council Operations Subcommittee meeting. Discussed
working with local law enforcement agencies and request they respond to cardiac arrests with
AEDs.
Met with American Heart Association representatives to discuss support for upcoming Hands
Only CPR legislation.
Attended Clackamas County EMS Council System Enhancement Subcommittee meeting.
Approved request for funding for the Foundation AED program. Request has been forwarded
to the County.
Met with Milwaukie Police Department regarding possible police responses to cardiac arrests.
Attended Clackamas County I&R Networking meeting. Focused on mental health resources
in County. Presentations made by Cascadia Behavioral Health, Centerstone Clinic,
Clackamas County Health Centers, and LifeWorks NW.
Reported a live in caregiver to Adult Protective Services for patient neglect. The allegation
was substantiated and the caregiver was replaced.
Received State inspection of both Clackamas Fire ambulances. Inspection included physical
inspection of each apparatus as well as District policies and documentation. Inspector found a
few minor issues and said Clackamas Fire was in “great shape”.
Met with assisted living facility nurse regarding patient care complaint.
Worked on several frequent 911 user issues.
Attended Clackamas County EMS Work Group meeting. Discussed possible roll of
Clackamas County EMS in working with Primary Care Physicians in homes. Also discussed
not duplicating effort of Tri-County EMS Community Healthcare Coalition.
Operational & Training Issues
Attended July monthly case reviews.
Two Unusual Circumstance Reports investigated.
Two OHSU Resident Ride-a-longs.
Cascade Healthcare Services, LLC. Clackamas Fire District #1 Community CPR and First Aid Programs Student Enrollment and Course Evaluation Summary Fleet Services
Emergency Services Division
To:
Fire Chief Fred Charlton and the Board of Directors
From: Logistics | Fleet Manager DeAnn Henry
Re:
Emergency Services Division Monthly Report – July 2014
During the month of July fleet maintenance personnel performed the following:
Engines
 E2 – Preventative maintenance service (PM) and write ups including annual pump test
 E3 – PM and write ups including annual pump test
 E5 – PM and write ups including annual pump test
 E6 – PM and write ups including the annual pump test
 E7 – Out of service for Firecom and lighting problems
 E8 – Several miscellaneous repairs while they were out training on a Monday
 E8 – PM and write ups
 E9 – Out of service for no emergency lights
 E16 – Went to Pacific Fluid Products for warranty transmission oil leak repair
 E23 – PM and write ups and engine oil leaks
Rescues
 R3 – PM and write ups
Brush Rigs
 B12 – PM and write ups including annual pump test
 Sent both Boring Brush rigs to Hughes Fire in Tacoma for foam system upgrade/install
 B14 – Died and wouldn’t start and had to be towed to shop. Vehicle had been filled with
Diesel accidentally.
Specialty Vehicles
 WR28 – PM and write ups including siren problems
 HSQ5 – PM and write ups
 USAR – Wire trailer lighting and brake controller, vehicle PM inspection and hitch install
inspection
 BC3 – PM and write ups
Staff Vehicles
 Boring Impala – PM and miscellaneous repairs
 Boring Tahoe – PM and several additional repairs
 2 Deputy Chief’s Explorer PMs
The mobile fleet technician was in the field several days completing many of the write ups from CFD
and Boring. Fleet personnel also dealt with drive ups to the shop from training activities, etc.
Training
Emergency Services Division
To:
Fire Chief Fred Charlton and the Board of Directors
From: Training Officer Keith Smith
Re:
Emergency Services Division Monthly Report – July 2014
Training Officer Keith Smith
The Training Division started its transformation with the addition of Assistant Training Officer Mark
Webster. As of July 1st we split Training into three Battalions. We assign an Assistant Training Officer
(ATO) to each Battalion. North Battalion ATO: Mark Webster is responsible for the crews of Station’s 1,
2,3,4,5, and 6. Marks programs are the new training program, Daily Activity Training (DAT) and all
probationary Firefighters. East Battalion ATO Matt Kilgras is responsible for Stations 7, 8,12,14,18, and
19. Matt’s Programs are A/O probation and Volunteer Training. South Battalion ATO Justin Colvin’s is
responsible for Stations 9, 10, 11,13,15,16, and 17. His program m is EMS Training and certification.
Each Battalion will work with their assigned Assistant Training Officer. This will reduce the span of
control for the Training Division and hopefully provide better customer service to our crews.
We continue to send training out Daily Activity Training (DAT) topics for the crews to train on. We are
receiving good feedback on this way of training. The only complaints we received are “ Not enough of
them”. We plan to fix that problem. We wanted to start small.
ATO Kilgras and I have been meeting with the Training Officer of Estacada Fire. We are looking at
ways we can collaborate in training. Nothing is solidified at this point. We have been given the
opportunity to use the Jennings Lodge Evangelical Center for training purposes. More to come from
ATO Webster.
Here are some of my items that were note worthy for July.
 Meetings Attended
o Training Staff Meetings (4hrs)
o NWAFT Meeting (3 hrs)
o Evangelical Center planning and preparation (4 hrs)
o Collaboration meeting with Estacada Fire Training (2 hrs)
 August training Calendar preparation (2hrs)
 The remainder of my time included day to day operations of the Training Division such as
payroll reporting, staff meetings, assisting staff with issues that come up, budget management,
and facility issues. The Training Division will continue to find new ways to provide the best
quality training to all District Employees and Volunteers. If you ever have any questions of what
it is we do at the Training Division, Please call anytime.
ATO Matt Kilgras
July was another active month in the Training Division. At the beginning of the month we welcomed
the Boring Fire family into the Clackamas Fire family. Much work has been put into developing our
battalion training model as well as the Daily Activity Training (DAT) format.
Apparatus Operators Development
We welcomed Steve McAdoo as a probationary A.O. Steve is very excited to get started and I know
he will have a great probationary year. We are in the middle of our Aerial Operator class being held
here at the TC. Sixteen students are learning how to operate and use aerial apparatus on the fire
ground. We have a group of ten students that have put in school requests for our Apparatus Operator
Class coming up in August. Those ten students will be reading and completing pre-course work prior
to the start of class which is August 18. We are the process of coordinating the practical portion of the
A.O. Promotional test that will be held in September. Our hope is to make a fair yet challenging
practical portion for the A.O. promotional test.
Volunteer Training
We are continuing to provide challenging Fire and EMS subjects to our volunteers on a weekly basis.
Our hope is to strengthen our volunteer group’s basic fire fighter skills for the majority of our drills. At
the end of the month we will bring those skills together in the form of Multi-Co. Evolutions that
incorporate all those individual skill within a team concept. I’m proud of our volunteer group’s work
ethic and we hope to always challenge ourselves as individuals and as a team. This month we met
several time to discuss collaborative training with Estacada Fire. An area of collaboration that was
discussed was the Water Tender Program. Ways to share training in that area were discussed.
Career Training
Having been assigned as the East Battalion ATO, I’ll work to help coordinate training for our East
Battalion companies. We will work to find locations and subjects to challenge our East Battalion
companies. We will be looking for structures and areas that can be used for training purposes within
our battalion to keep crews available within the battalion. We have added topics to the smooth bore
refresher to keep crews up to date and training on the smooth bore tactics and techniques.
Below are a few specific dates relative to my work within the training division this month:
July 1, 8, 15, 22, 29: Weekly Training staff meetings
July 8th: Monthly Training staff meeting
July 3rd: McAdoo probationary orientation
July 2, 9, 16, 23, 30: Taught weekly Wednesday morning “skills drills”
July 10th: Training meeting with Estacada Fire rep Lt. Richard Anderson
July 23, 24, 25, 31 and Aug.1: Aerial Operator Class
July 22nd: Mentors meeting with district A.O. mentors
July 24th: Joint Volunteer Training meeting at Estacada Fire
ATO Justin Colvin
This month was focused on finishing up the final phase for class 13-01 and the end of phase 3 for
class 14-01. I had several volunteers start the Field Training and Evaluation Program (FTEP) as well.
The other main focus is creating a training plan under our new system to complete the new EMT
Recertification process for this cycle. This month we obtained access to the Jennings Lodge
Evangelical property and were given permission to begin non-destructive training on multiple
buildings, so much of our time has been focused to maximizing that opportunity.


PFF 14-01 SCBA tests were being finished and all were completed this month.
PFF 14-01 Practical evaluations – coordinated with Mark Webster and the BCs, several
evaluations were held at the Jennings Lodge Evangelical site that we obtained access to this
month for non-destructive training. Mark Webster performed most of the evaluations.









Coordinate equipment use for class 14-01. This is the EMS Phase and a few Probationary
Firefighters need to have skills checked off. Most of the Firefighters have already completed
this section of Phase 3.
Centrelearn Migration
o Due to the volume of documents and information that we had, Centrelearn had
to push the start date back to get all of our records processed. We use this
system quite a bit and even though we only transferred two years of records and
classes, it was more than they were expecting.
o New start date is expected to be in the beginning of August, after the
Probationary Firefighters have all completed their online tests, which are also
administered and stored in Centrelearn
Training Program for Recertification
o This recertification cycle is different than any previous due to a national
requirement that has been passed to the states to deliver. We now have to
create over 40 specific topics to help current EMTs and Paramedics transition to
the current level of instruction from EMT and Paramedic schools. This has been
a challenge and has been approached through cooperation with other agencies:
TVF&R, Lake Oswego FD and AMR. I am continuing to work with these
agencies to meet this challenge.
o Modification of training plan with new training delivery
With a decentralized model of training, holding classes at one location is not feasible, so I have
created a plan through Centrelearn and delivering classes to areas where several stations can
meet to get this recertification transition completed.
DAT Orientation and Centrelearn training
o August will be training for the crews on the new Daily Activities Training (DAT)
format. This will be accomplished with a V-Brick (live video broadcast to the
stations) session at the beginning of August, and follow up trainings with the
stations
o Centrelearn training will also take place in both formats, mostly relying on a
road-show type class to show the crews how use the new Centrelearn system
and how to track the classes they put on in the stations. This will be my main
focus for next month.
FTEP (Field Training and Evaluation Program)
o Administered FTEP Protocol entrance test to two volunteers (both are retaking
protocol exam). There are two more volunteers waiting to take the test.
Film and broadcast OHSU Case Reviews with Dr. Warden through our V-Brick system. This
month we began crew-led case reviews to attempt to get more of the picture from the scene so
that everyone can learn from the decision making that occurred on the scenes. All stations
received the video feed this month as well.
Most of this month I was gone on vacation (2 weeks) and also completed a triathlon in Seattle.
Meetings attended
o NAFT Planning Meeting – EMS topic was recertification
o Clackamas County EMS Operations Meeting
ATO Mark Webster
My first month in the Training Division has been one of orientation to the job, its roles and
responsibilities and probation firefighter evaluations. We have completed approximately 22
evaluations at various locations from the Jennings Evangelical Lodge training site to company stations
to the Training Center.
This program is unique in that the Battalion Chiefs and the companies that have probationary fire
fighters are able to select the time and place of the evaluation to allow a process that makes
standards of response coverage less labor intensive and efficient.
I learned a host of lessons during this month’s evaluation process and extend a huge thanks to all the
Battalion Chiefs on their insight and patience with me on my first month.
Also, we began the process of implementing the Daily Activity Training System (DAT) in which I have
been part over the last few years. This training system which simply can be described as an
operating system for training utilizing the D1net and Training Objectives written in Adobe FormCentral,
to distribute routine training to the crews. The crews then have the freedom to accomplish these
training objectives as they see fit. A form is filled out to collect administrative data for the Training
Officer and Battalion Chiefs.
I have been researching and acquiring new skills on Lynda.com. Much time has been spent this
month working with Bill Day in IT to establish a DAT page on the D1net. This page houses our DAT’s
and other related training for the crews.
The Training Division has been able to acquire and develop the Jennings Evangelical Training Site
located at Jennings and River Road in Oak Grove. We have been cleared to do non-destructive
training to the buildings at the site. We have relocated our training trailer to this site, and hired a
security fence company to house our assets on this site.
Other accomplishments at the site:
 Blacked out windows
 Removed windows for non destructive entry
 Built props for fire fighter training on site
 Lettered each building with a map distributed to each company
 Completed BC walkthroughs to promote site usage and solicit feedback on usage
 Made contact with Oak Grove Water for hydrant usage
 Established relationships with on site managers and owners
 Conducted company level drills and evaluations on site ( per crew set up)
Overall it has been everything and more I expected in the job as Assistant Training Officer. I am sure
I will grow and enjoy my coming months in this position.
Training Technician Jerome Thompson
Had a good July, time is still flying by here at the Training Division. We had the swearing ceremony on
the first of the month, this took some prepping with moving chairs and things around to make it nice
despite the hot weather that day.
I had my normal duties to do this month, SCBAs to check and log in; the Training Center grounds and
surrounding area, I hoping to find time next month to trim all shrubbery over there and get it ready for
fall.
The District has been given permission to train on the Jennings lodge site; this is a very large area
with lots of buildings that we are setting up for different drills to be done there. We moved the training
trailer over there to reduce trips back and forth. We also had a porta potty set up there; I will be
spending more time there as time goes on. I have one dorm already prepped for search and rescue.
We are also starting to prep the Pleasant Valley Golf Course for a mid fall burn to learn. I have moved
all of our props out of there. The carpet will have to be removed as part of the prep work, this will be
very time consuming.
Last week we rented a tractor to catch up on some much needed field mowing, I mowed at the Caps
Road House, the front area of the Pleasant Valley Golf Course, and the vacant lot next to Station 5.
I helped out facility maintenance with changing out all sixty two of the light ballast at Station 8, I
worked on them when time would allow. I also helped with moving several things to different stations
as the transition is taking place with the Boring merge.
5a.ii
Fire Prevention
Support Services Division
To:
Chief Fred Charlton and the Board of Directors
From: Fire Marshal Doug Whiteley
Re:
Support Services Division Monthly Report – July 2014
Public Education:
July 1 – Fire Prevention and Engine 6 @ Safety Town
July 3 – Fire Prevention and Truck 15 @ Rivercrest Day Camp
July 4 – Emergency Management and Volunteers @ Happy Valley 4th of July Event
July 8 – Fire Prevention and Engine 1 @ Summer Food Program
July 9 – Fire Prevention and Engine 5 @ Summer Food Program
July 10-13 – Fire Prevention, Career FFs, and Vols. @ PF&R Fire Camp for Young Women
July 16 – Fire Prevention and Engine 6 @ Safety Town
July 19 – Fire Prevention and Engine 16 @ Oregon City Farmer’s Market
July 22-23 – Fire Prevention and ODF@ Hunter Heights Firewise home inspections
July 26 –Fire Prevention, Engine 19, and Volunteers @ Day in Damascus
July 31– Chief Charlton and Prevention- Presentation @ Junior Achievement
Notes: The following details are specific areas that have received additional staff time beyond what is noted
above:
 On July2nd, four fire inspectors participated in a promotional exam process for Deputy Fire Marshal
Lieutenant. All candidates performed exceptionally and the interview panel spoke very highly of the quality
of the candidates. On August 1st, Shawn Olson was promoted to fill the Deputy Fire Marshal position that
had been vacant since the end of May.

Early in the morning on July 4th, there was a house fire in the Eagle Creek area. The manufactured home
was determined to be a total loss with regards to fire damage. Though the home had extensive damage,
fire investigators were able to determine the origin of the fire was located in the attached carport. Multiple
investigators went back to the scene on the following day to thoroughly process the fire but no cause was
identified.

During the week of July 21-25, fire prevention staff partnered with Oregon Department of Forestry to
conduct wildfire home inspections in the rural community of Hunter Heights on Bradley Road in the
Redland area. This community was identified as a risk to wildfire because there is only one driving access
point and it is heavy with timber and undergrowth. Over 60 homes were inspected externally with the
homeowners to allow for education of wildfire safety. Multiple rural communities in the fire district are
susceptible to wildfire based on late summer dryness, heavy vegetation, and limited access.

On July 26th, fire district staff and volunteers helped at Day in Damascus. The event was well attended
and enjoyed by the community as usual. The event featured a total of 68 booths and brought in
approximately 1500 citizens from the community. During the event, the fire district taught fire education in
the safety trailer and at a booth, provided medical staffing, and gave a live fire demonstration showing the
effectiveness of residential fire sprinklers. Also, during the event, Station 19 hosted a blood drive for Red
Cross. Tammy Owen deserves recognition for her involvement in the event.

Beginning in early August, Deputy Fire Marshal Lieutenant Shawn Olson has been reassigned to Station
14 to shadow Deputy Fire Marshal Captain Pat Bigelow. During August and September Pat will transition
activities and duties to Shawn to free him up for his new assignments. Once Pat moves offices to the
main Fire Prevention Offices in September, a fire inspector will be reassigned to Station 14 as well.
False Fire and Medical Alarm Responses for FMZ's 7, 140, 148, & 149
Information within this category will be used for the purpose of cost recovery pursuant to Ordinance 09-01
10
9
8
7
6
5
4
3
2
1
0
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
2012
5
4
3
6
8
3
7
6
9
7
6
7
2013
4
5
6
2
4
5
5
9
3
6
7
9
2014
6
5
7
6
4
7
9
Monthly Average
2012
2013
2014
6
5
6
Incidents
Incidents
Incidents
In 2006 Fire District personnel were responding to an average of 140 false fire alarm incidents per month. Due to these
responses, in February of 2007 The Fire District adapted fee Ordinance 07‐01. This cost recovery fee program was
initiated in August 2007. A report is ran each month which lists all false alarm calls. In April 2009, Clackamas Fire
District # 1 adopted Ordinance 09‐01. Pursuant to Ordinance 09‐01; Cost recovery fees may be imposed for responses
to repetitive false (nuisance) responses to fire and medical alarms. No cost recovery fee shall be imposed for the initial
four (4) fire alarm or medical responses to any residential or commercial occupancy during a calendar year. No cost
recovery fee shall be charged if the fire alarm is a result of a fire. No cost recovery fee shall be charged if the medical
alarm results in medical treatment by EMS personnel. Canceled en‐route incidents are considered a billable event since
the apparatus was deployed and thus an incident report must be generated. Fees will be based upon the reasonable
estimate of the actual average cost of a fire alarm response.
Station FMZ's 7, 140, 148, 149
2014 Structure Fire Cause of Ignition
Act of Nature
0
0%
Cause under investigation
0
0%
Cause undetermined after investigation
2
20%
Unintentional
7
70%
Cause, other
0
0%
Failure of equipment or heat source
1
10%
Intentional
0
0%
Data on 111-Building Fire's only within Clackamas Fire Dist. FMZ's of St. 7, 140, 148, 149
Data Excludes: Cooking and Chimney Fires
False Fire and Medical Alarm Responses
Information within this category will be used for the purpose of cost recovery pursuant to Ordinance 09-01
180
160
140
120
100
80
60
40
20
0
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
2012
75
65
90
97
86
81
65
86
89
127
82
94
2013
66
50
91
75
86
77
91
114
110
87
89
163
2014
80
105
86
96
89
79
112
Monthly Average
2012
2013
2014
86
92
92
Incidents
Incidents
Incidents
In 2006 Fire District personnel were responding to an average of 140 false fire alarm incidents per month. Due to these
responses, in February of 2007 The Fire District adapted fee Ordinance 07‐01. This cost recovery fee program was
initiated in August 2007. A report is ran each month which lists all false alarm calls. In April 2009, Clackamas Fire
District # 1 adopted Ordinance 09‐01. Pursuant to Ordinance 09‐01; Cost recovery fees may be imposed for responses
to repetitive false (nuisance) responses to fire and medical alarms. No cost recovery fee shall be imposed for the initial
four (4) fire alarm or medical responses to any residential or commercial occupancy during a calendar year. No cost
recovery fee shall be charged if the fire alarm is a result of a fire. No cost recovery fee shall be charged if the medical
alarm results in medical treatment by EMS personnel. Canceled en‐route incidents are considered a billable event since
the apparatus was deployed and thus an incident report must be generated. Fees will be based upon the reasonable
estimate of the actual average cost of a fire alarm response.
Clackamas Fire District #1
2014 Structure Fire Cause of Ignition
Act of Nature
0
0%
Cause under investigation
1
2%
Cause undetermined after investigation
10
17%
Unintentional
23
48%
Cause, other
0
0%
Failure of equipment or heat source
16
28%
Intentional
3
5%
Year
2013
Fire Cause of Ignition
Incidents
%
Cause under investigation
2
1.98%
Cause undetermined after investigation
4
5.00%
Cause, other
1
1.00%
Failure of equipment or heat source
23
26.73%
Intentional
10
11.00%
Unintentional
47
53.00%
2013Total
87
100.00%
2012
Cause under investigation
2
1.98%
Cause undetermined after investigation
9
8.91%
Cause, other
3
2.97%
Failure of equipment or heat source
27
26.73%
Intentional
8
7.92%
Unintentional
52
50.50%
101
100.00%
2012 Total
Data on 111-Building Fire's only within Clackamas Fire Dist. FMZ's
Data Excludes: Cooking and Chimney Fires
5a.iii
Support Services
Support Services Division
To:
Fire Chief Fred Charlton and the Board of Directors
From: Deputy Chief Jim Syring
Re:
-
Support Services Division Monthly Report –July 2014
BC4 Boring – Damascus – Eagle Creek Monthly Report
Meetings / Events / Misc
-
BC4 Attended Clackamas Fire Board meeting on July 21st and Boring Fire District Board meeting
on July 15th.
-
Attended Emergency Services Division Operations meeting on July .
-
Met with Boring CPO President Steve Bates on July to discuss the needs for the Boring-Dull Day
event and to establish working relationship. Meeting went very well and the District will staff the event
with an Engine, Boring antique apparatus, BC4, and the on duty career E14 crew.
-
Attended the Boring career member swearing in ceremony on July at the training center. The
volunteer swearing in ceremony will be on August .
-
Attended Day in Damascus event on July . Event was very successful this year with a very high public
attendance. Fire District staff and volunteers provided the fire prevention trailer and side by side burn
trailer with prevention staff, an aerial truck for display, station and apparatus tours, the fill the boot
fundraiser, and staff assisted with the Kiwanis pancake breakfast in the Station 19 apparatus bay. The
fill the boot fundraiser raised a record amount of funds donated by the public.
-
Station 14 receptionist Tracy Grisham began on July . Tracy will be joining BC4 and the Volunteer
Division staff in staffing the administration wing at Station 14 and will work Monday thru Friday at
Station 14.
Emergencies / Alarms / Misc
-
A Significant fire in Eagle Creek occurred right after the contract for services began July . A long time
Boring employee stated that “It was the first fire that he had been on a fire in Boring where all three
engines (E14, E18, E19) were all on a fire at the same time in addition to both Boring Water Tenders
(WT14, WT18). In addition to those resources, E8, T4, R3, RH2, RH14, BC2 & BC3 also responded to
the fire ensuring more than enough resources to safely mitigate the situation.
-
In July, at least 4 small brush fires occurred in Eagle Creek / Barton along Hwy 224. Having 3 engines
(E14, E19, E7) in addition to Brush 19 available during the daytime hours for brush & wildland fires
make the response capabilities excellent for these types of calls in the Summer.
-
On July , 4 medical emergencies occurred virtually at the same time within an hour time period, all in
the City of Damascus. Engine 19 covered two, Engine 14 covered one, and Gresham covered one
from as Engine 7 was at another call at the time. The numbers of calls in the Damascus FMZ continue
to increase.
Facilities Maintenance
Support Services Division
To:
Chief Fred Charlton and the Board of Directors
From: Facilities Maintenance Manager Scott Vallance
Re:
Support Services Division Monthly Report July –2014
The Facility group has been very busy with the addition of the Boring stations and the
additional territory to cover. We did tours of St.’s 14 and 18 with Don Odell to learn as much
as we could about the stations from the man who knows the most about them. We have also
been helping get St. 19 set up with a 40 hour crew.
The Hydrant Maintenance team (Volunteer Jordan Duckart, Explorers Gabe Stalker and
Tyler Carlson) has been working very diligently through the District, starting with the north
companies. They will also be adding the hydrants in Boring Fire’s area to the maintenance
list this year.
We started getting bids for the secure entry way at St. 14, as well as quotes for extractors at
St.’s 14 and 19.
Asbestos testing was done at St. 19, 14 the PVGC, and the Capps Rd. training house. There
were only 2 hot spots; one at St. 19’s popcorn bay ceiling, and one other area at the PVGC.
Mitigation plans are pending…
We responded to 28 Help Desk requests as well as numerous phone and email requests.
Additional projects included painting exteriors at St.’s 12 and 15, water seal at St. 4, adding
electrical service and a new air compressor at Fleet, deck railing at St. 13, field mowing at
St.’s 12, 13, 11 and 5.
Engineer’s contract amendment for the Fleet lot improvements, blueprints finished, and
review of bid and contract documents with Fire District’s legal counsel.
5a.iv
Volunteer Association
Support Services Division
To:
Fire Chief Fred Charlton
From: Volunteer Coordinator Steve Deters
Re:
Support Services Division Monthly Report – July 2014
The following report is a breakdown of Volunteer activity in training and scheduled public
events.
Fire Training
Drills in the month of July focused on basic skills, auto extrication, ventilation and multi co.
evolutions.
EMS Training
July Training focused on trauma and EPCR training.
In May the combined group participated in the following events/meetings:
07/01 – Open House Station 19
07/04 – Happy Valley 4th of July Celebration
07/04 – Extra Brush unit staffing for 4th of July
07/07 – July Association Meeting
07/19 – Milwaukie Market place event
07/21 – CFD Board Meeting
07/26 – Day in Damascus Kiwanis breakfast set-up
07/26 – Fill the Boot Damascus
07/26 – Damascus Day in the Park Celebration
Recruitment
15 new Recruits have passed all phases of the entry level process to date.
Explorers
Drills focused on hose deployment.
Public-Relations
None reported
Station Coverage
The following is a breakdown of nights, per station that had a duty shift.
Stn.12 – 11/31 - (4 Engine -7 Brush)
Stn.13 – 17/31 – (11 Engine – 6 Brush)
Stn.14 – 10/31 – (4th person on E14)
Stn.18 – 17/31 – (11 Engine – 6 Brush)
Stn.19 – 16/31 – (10 Engine – 6 Brush)
•
•
A/O Greg Engelgau - Station 18 – Resigned
FF Matt Mosso - Station 19 - Resigned
6B-1
BORING FIRE DISTRICT
PROCLAMATION 14-01
TO DESIGNATE THE MONTH OF SEPTEMBER, 2014 AS
EMERGENCY PREPAREDNESS MONTH
WHEREAS, Emergency Preparedness Month is a nationwide coordinated effort sponsored by the
U.S. Department of Homeland Security each September to encourage Americans to prepare for
emergencies in their homes, businesses, and schools; and,
WHEREAS, Emergency Preparedness Month creates an important opportunity for every resident
in the Fire District to prepare their homes, businesses, and communities for all types of
emergencies, including natural disasters, terrorist threats, and epidemics.
WHEREAS, this event aims to increase public awareness concerning the importance of preparing
for emergencies and persuading individuals to take action; and,
WHEREAS, during the month of September, Boring Fire Protection District No.59 will urge
residents to take measures to make themselves and their families better prepared for emergencies;
and,
WHEREAS, emergency preparedness is the responsibility of every citizen within Boring Fire
District and all citizens are urged to make preparedness a priority and work together to ensure that
individuals, families, and communities are prepared for disasters and emergencies of any type, and
WHEREAS, investing in personal and community preparedness can reduce injuries, fatalities, and
economic devastation in our community and in our nation; and
WHEREAS, all employees, local residents, community groups, and businesses are encouraged to
participate in citizen preparedness activities and asked to take steps to make their families,
agencies, and communities better prepared before disaster strikes.
NOW, THEREFORE, the Board of Directors of Boring Fire Protection District No.59, do hereby
proclaim the month of September 2014 as
EMERGENCY PREPAREDNESS MONTH
by encouraging all employees and community members to recognize the importance of
preparedness and observe this month by working together to enhance our security, resilience, and
readiness.
Adopted this date, August 19, 2014
Attest:
____________________________________
Secretary-Treasurer
_____________________________________
Chairperson, Board of Directors
Boring Fire Protection District No. 59
6B-2
BORING FIRE DISTRICT
RESOLUTION NO. 14-02
A RESOLUTION DESIGNATING THE REGISTERED AGENT OF
THE FIRE DISTRICT
Whereas, Boring Fire Protection District No. 59 is a rural fire protection district organized under
Oregon Revised Statues chapters 198 and 478;
Whereas, each special district so formed is required by ORS 198.340 to designate a registered
office and a registered agent; and
Whereas, a vacancy has occurred due to the Contract for Services between Boring Fire Protection
District No. 59 and Clackamas Fire District #1; therefore, be it
Resolved, that effective July 1, 2014 the Board of Directors of Boring Fire Protection District No.
59 hereby declares its registered agent to be:
Fire Chief Fred Charlton
Resolved, that the address of the District's registered office and its business office will be
identical, specifically:
Clackamas Fire District #1
11300 S.E. Fuller Road
Milwaukie, OR 97222;
Resolved, that the change described above was authorized by resolution and duly adopted by the
Board of Directors of Boring Fire Protection District No. 59; and
Resolved, that the change shall be filed in the offices of the Secretary of State of Oregon, and the
county clerks for Clackamas and Multnomah counties.
Adopted this date, August 19, 2014
______________________________________
CHAIRPERSON, Board of Directors
Boring Fire Protection District No. 59
4Attest:
____________________________________
Secretary-Treasurer
6B-3
Clackamas Fire
District #1
Memo
To:
Boring Fire Board of Directors
From:
Fred Charlton, Fire Chief
Date:
August 18, 2014
Re:
Sale of Boring Fire District #59 Engine 142
Action Requested:
Authorize the sale of a 1994 E-One fire apparatus to Clackamas Fire District #1 for one dollar ($1).
Background:
In a staff report dated May 6, 2013 (see attached) Deputy Chief Welk of Boring Fire recommended the
surplus of two heavy apparatus to include Engine 142, a 1994 E-One pumper. It was recommended to
the Board the apparatus be removed from service due to the fact that the apparatus cannot pass a
pump test and be certified for daily operations.
The Boring Fire Board took action on May 21, 2013 (see attached) approved the surplus of the
apparatus due to it not being needed operationally. Since then, BFD Chief Stewart advertised the
apparatus for sale with limited, to no interest. The apparatus has been parked at the Clackamas Fire
Fleet Center for several months.
Clackamas Fire has invested approximately $2,400 in repairs and another $3,000 is estimated to
address remaining issues. Clackamas Fire has identified a need to provide another pumper assigned
to our Training department to help support both career and volunteer recruit academies, promotional
testing, volunteer community events, community academy’s, and fire explorer program activities.
Policy Implications:
The Boring Board has followed its adopted 1996 Board Policy Statement regarding declaring property
surplus as outlined in Policy 120 – Section 14.0 – 14.3 and addressed the request as a business item
at the May 2013 Boring Fire District #59 Board meeting. The Board Policy Statement does not specify
that property declared surplus can be donated to another public entity. Therefore, the request is to sell
the apparatus for one dollar ($1).
Budget Implications:
Cost of repairs and insurance will be borne by Clackamas Fire and not attributed to the contract for
service.
Recommendation:
Authorize the transfer of ownership and title for a 1994 E-One fire apparatus to Clackamas Fire District
#1.
Page 1
Policy 120
BORING FIRE DISTRICT
POLICY STATEMENT
PURCHASING
ADOPTED: December 10, 1996
REVISED: June 19, 2001
SCOPE: This policy applies to purchasing, or commitment of money within all budget funds by all
personnel of the District. It is a policy of the district that no expenditure shall be made without proper
authorization and documentation in accord with established procedures. Purchases are to be made in a
manner which meet the requirements outlined in OAR Chapter 137 Division 30 (Public Bidding Rules)
and Division 40 (Public Improvements Contracts); and as outlined in OAR Chapter 125 Division 300360 (Public Contract Exemptions), except where exceeded in the procedures contained herein.
PURPOSE: To establish policy and procedure governing purchasing.
1.0
It is the responsibility of the Board of Directors of the Boring Fire District to establish fiscal
policy, adopt the annual budget, allocate funds, and levy taxes. The board delegates the
administration and oversight of the financial affairs of the District to the Fire Chief. The
Fire Chief is responsible for all purchasing or procurement within the limits established by
authorized staffing levels, budget allocation and Board policy.
2.0
The Fire Chief is responsible for the purchase of materials and services or capital goods with a
value under $15,000. The Fire Board awards all contracts for materials and services or
capital goods for $15,000 or greater.
3.0
The budget of the Fire District is comprised of three funds (general fund, apparatus &
equipment reserve fund, and land & facilities fund). The general fund includes three budget
categories (Personal Services, Materials & Services and Capital Outlay). Budget categories
are further sub-categorized to line item accounts. The Fire Chief delegates authority to
purchase, or otherwise commit payment of District resources, dependent on the budget
category and a member’s job responsibility as follows:
3.1
The Fire Chief must authorize spending within any Personal Service account of any
budget fund.
3.2
Purchasing within Materials & Services accounts must be authorized by assigned
managers, contingent on the limits of an established line item budget. The Fire Chief
will assign line item responsibility.
3.3
The purchase of capital goods within any budget fund must be authorized by the Fire
Chief or Division Chief. The Fire Chief will assign line item responsibility.
4.0
Desired purchasing which falls outside of a member’s authority (as detailed above) must be
passed through the chain of command to the appropriate level for authorization.
5.0
Special purchasing authorization may be granted by the Fire Chief to individuals in order to
accomplish a project, task, or responsibility. Such authority may contain specific limitations.
6.0
During the first four months of the budget year, the Fire District operates on limited resources
(unappropriated fund balance). Expenditures above this amount require the District to
borrow money. It is District policy to minimize expenditures until tax monies become
available. To accomplish this, line items or projects that are not time sensitive shall be
delayed until November 1 unless approved by the Fire Chief.
7.0
Managers are responsible for the management of their respective budgets within authorized
line item accounts and relative to the passing of the fiscal year.
8.0
Commitment of District funds for capital outlay projects must be accompanied by a properly
completed pre-numbered purchase order. Purchase orders shall include the line item
account number. The purchase order book will be maintained in the accounts payable office.
P/Policies Directives/100 Policies/August 14, 2014
Page 1 of 3
Policy 120
9.0
The Fire Chief must authorize the hiring of any full time, part time, or temporary employee.
10.0
Three or more competitive quotes shall be obtained for individual purchases between $5,000
and $75,000 (purchases over $75,000 must be formally bid). A written quotation record (form
attached) shall accompany the purchase order. If three quotes are not available, a lesser
number may suffice, but the effort to obtain such quotes shall be documented on the quotation
record. When the amount of the purchase does not exceed$5,000, the District should, where
feasible, obtain competitive quotes. The Fire Chief may direct staff to obtain written quotes.
11.0
Three or more competitive quotes shall be obtained for trade related projects (i.e. construction,
maintenance, repair or similar labor and materials contracts) over $5,000 but less than
$75,000 (projects over $75,000 must be competitively bid). A written quotation record shall
be attached to the purchase order or contract. If three quotes are not available, a lesser
number may suffice, but the effort to obtain such quotes shall be documented on the
quotation record. Contracts for equipment repair or overhaul may be let without
competitive quotes or bids if service and parts are unknown, and cost cannot be determined
without extensive dismantling or testing; or service and/or parts are for sophisticated
equipment for which specially trained personnel are required and are available from only one
source; or if the equipment requiring repair is critical to the emergency mission of the Fire
District. Prior to entering into such equipment repair or overhaul contracts, District staff
shall document in a procurement file the reasons why obtaining competitive quotes/bids
was deemed to be impractical for the particular contract.
12.0
Quotes or bids are not required for purchases made through the Oregon Department of
General Services Purchasing Division using published price agreements, County Purchasing
or when the District is purchasing from another agency’s bid and provisions have been made
for the District to take advantage of that contract.
13.0
Bill processing procedure will be as follows:
14.0
13.1
All purchase orders, bills of lading, receiving documents, packing slips, etc. are to be
forwarded to the Accounts Payable Department.
13.2
Invoices are received daily by the Accounts Payable Department and stamped with
date of receipt and coding stamp which shows invoice number, account number,
check number, date paid and signature of approval.
13.3
Invoices are then set up for payment by entering into the Accounts Payable program.
13.4
Invoices and appropriate documents showing receipt of item(s) or performance of
service are to be stapled together for payment processing. The appropriate line item
account number will be written on the invoice. Receipts for meals, lodging and
other travel expenses must be attached to a completed expense report when
submitting for payment.
13.5
The person responsible for the line item, or the person assigned to make the purchase,
shall sign the coding stamp signifying receipt of items(s) or performance of service.
The Fire Chief will monitor all purchases and payments to insure compliance.
13.6
Checks are to be issued weekly. Upon completion of check printing, the check
number will be entered onto the coding stamp and the District’s portion of the check
stub attached to the invoice. The invoices will then be filed in the paid invoice file.
Surplus Property
14.1
Members upon request shall submit to the Administration Office a list of property
that they consider to be surplus to the needs of the District. A surplus property list
will be circulated. Any Division or Station wishing to obtain any piece of property
or equipment from another division or station should submit a request to the
Administration Office indicating the specific piece of equipment desired and the
reason for the transfer.
P/Policies Directives/100 Policies/August 14, 2014
Page 2 of 3
Policy 120
14.2
A list of all items held deemed to be surplus to the needs of the District will be
prepared by the Administration Office and submitted to the Fire Chief for approval.
Items on the list with estimated values of $3,000 or less may be authorized for
disposition by the Fire Chief. The board must approve items with values over
$3,000. In the event there is no apparent need to keep a piece of equipment of
property, the Fire Chief will sell or otherwise dispose of it.
14.3
Methods of disposal may include, but are not limited to, trade-in, return to supplier,
selling as scrap, advertising for sale, auction, or disposal through the State of Oregon,
Department of General Services and Surplus Property Division
QUOTATION
RECORD
ITEM:
DESCRIPTION:
QUANTITY REQUIRED:
ESTIMATED UNIT COST:
************************************************************************************
1) VENDOR:
DATE:
ADDRESS:
PRODUCT DESCRIPTION:
UNIT QUOTE:
DELIVERY:
TOTAL QUOTE:
Y
N
SHIPPING FEES:
TILL DATE:
DELIVERY DATE:
SALES CONTACT:
PHONE:
************************************************************************************
2) VENDOR:
DATE:
ADDRESS:
PRODUCT DESCRIPTION:
UNIT QUOTE:
DELIVERY:
TOTAL QUOTE:
Y
N
SHIPPING FEES:
TILL DATE:
DELIVERY DATE:
SALES CONTACT:
PHONE:
************************************************************************************
3) VENDOR:
DATE:
ADDRESS:
PRODUCT DESCRIPTION:
UNIT QUOTE:
DELIVERY:
TOTAL QUOTE:
Y
N
SHIPPING FEES:
TILL DATE:
DELIVERY DATE:
SALES CONTACT:
PHONE:
************************************************************************************
ORDER PLACED WITH:
DATE:
ORDER PLACED BY:
P/Policies Directives/100 Policies/August 14, 2014
PO#:
TOTAL ORDER AMOUNT:
Page 3 of 3
6B-4
Clackamas Fire District #1
Memo
To:
From:
CC:
Date:
Re:
Board of Directors
Fire Chief Fred Charlton
Finance Director Susan Geiger
August 19, 2014
Cash Flow Requirements
Each fiscal year, as the cash from tax collections dwindles, it is important that the cash
position for Boring Fire District #59 is reviewed. As of August 12, The District had $841,641
in available cash resources to pay budgeted and contracted commitments in the General
Fund. The cash requirements through mid-November exceed the resources available in the
General Fund by approximately $100,000.
The attached cash flow analysis for Fiscal 2014 indicates the District will have approximately
$245,115 in cash resources at the end of October. We anticipate $329,507 in operational
requirements for November. Weekly cash resources are projected to be short the first week
of November by approximately $85k.
Historically, tax receipts begin to be credited during the middle of November and then weekly
through December. The District can expect to receive approximately $3.5-4 million by the
third week of November.
Staff proposes to address the cash flow requirements with an Interfund Loan from the
Apparatus & Equipment Fund. We request the board adopt Resolution #14-03 Authorization
for Interfund Loan that would allow the funds in the Equipment & Apparatus Fund to be
utilized for short term cash flow requirements.
Recommendation: Staff recommends the board adopt Resolution #14-03 Authorization for
Interfund Loan to ensure the cash flow requirements of the District are met through the end of
November 2014.
Page 1
Boring Fire District $59
Cash Flow Estimate for Fiscal Year 2014‐15
General Fund
Beginning Balance
September October
November
December
January
February
March
April
May
June
8/12/2014
$ 841,641
Income
$ 59,369.00
3,119
4,419,980
59,369
3,119
3,119
202,809
3,119
146,559
59,369
Monthly Contract Fee
Balance
$ 329,507.00 $ 571,503.06
329,507 245,115
329,507 4,335,588
329,507 4,065,450
329,507 3,739,062
329,507 3,412,674
329,507 3,285,976
329,507 2,959,588
329,507 2,776,641
329,507 2,506,503
4,959,932 3,295,070
Ending Fund Balance
2,506,503
Cash Resources:
Apparatus & Equipment Fund
Land & Facilities Fund
$ 442,273.67
412,137.90
Tota Reserve Funds
$ 854,411.57
9:18 AM
Boring Fire District
08/12/14
Balance Sheet
As of August 12, 2014
Accrual Basis
Aug 12, 14
ASSETS
Current Assets
Checking/Savings
115-00 · Key Bank Checking
117-00 · LGIP
Total Checking/Savings
23,867.82
917,224.69
941,092.51
Accounts Receivable
11000 · Accounts Receivable
2,653.89
Total Accounts Receivable
2,653.89
Other Current Assets
130-00 · Taxes Receivable, Current
135-00 · Taxes Receivable, Prior
150-00 · Investment in LOSAP
155-00 · Land
160-00 · Buildings & Improvements
165-00 · Apparatus I
170-00 · Equipment
175-00 · Accumulated Depreciation
Total Other Current Assets
Total Current Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
201-00 · Accounts Payable
Total Accounts Payable
44,605.73
59,681.32
577,962.64
113,514.00
2,345,749.00
3,560,387.76
939,977.00
-3,295,274.00
4,346,603.45
5,290,349.85
5,290,349.85
9,951.45
9,951.45
Other Current Liabilities
200-00 · CURRENT LIABILITIES
210-01 · Accrued Wages
210-08 · State Unemployment Payable
211-00 · Workers' Comp Payable
212-02 · ING Deferred Comp
212-03 · Union Dues
212-04 · Misc. Payroll Deduction
212-10 · PERS Police & Fire Units
212-12 · PERS
212-18 · Extra Life Insurance
212-25 · Allstate
212-26 · Benefithelp Solutions
250-00 · Deferred Taxes
255-00 · Reserve for LOSAP
-144.76
-2,243.28
-1,913.15
0.68
-482.84
-107.50
-5.00
-60.16
7,804.82
26.35
-263.94
-70.00
248,775.79
577,962.64
Total Other Current Liabilities
829,279.65
Total Current Liabilities
Total Liabilities
839,231.10
839,231.10
Equity
300-00 · Fund Balance
310-00 · Invested in Capital Assets
320-00 · Retained Earnings, Prior
Net Income
2,167,239.13
3,646,187.00
-688,131.84
-674,175.54
Total Equity
4,451,118.75
TOTAL LIABILITIES & EQUITY
5,290,349.85
Page 1
9:20 AM
A&E Reserve Fund
08/12/14
Balance Sheet
As of August 12, 2014
Accrual Basis
Aug 12, 14
ASSETS
Current Assets
Checking/Savings
115-00 · Key Bank Money Market
117-00 · LGIP
Total Checking/Savings
Total Current Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
20000 · *Accounts Payable
Total Accounts Payable
Total Current Liabilities
Total Liabilities
Equity
300-00 · Fund Balance
32000 · Unrestricted Net Assets
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
17,393.58
438,875.45
456,269.03
456,269.03
456,269.03
13,995.36
13,995.36
13,995.36
13,995.36
-444,220.99
886,303.17
191.49
442,273.67
456,269.03
Page 1
B O R I N G FI R E D I S T R I C T
RESOLUTION NO. 14-03
A RESOLUTION OF BORING RURAL FIRE PROTECTION
DISTRICT NO. 59, CLACKAMAS COUNTY, OREGON
AUTHORIZING AN INTERFUND TRANSFER
Whereas, Oregon Revised Statute 294.468 allows local governments to loan the
resources of one budgetary fund to another fund;
Whereas, such interfund loan is accomplished by a resolution which clearly states
the terms and conditions of such loan;
Whereas, it is likely that the cash resources of the General Fund of Boring Fire
Protection District No. 59 will be insufficient to permit normal operations between July
and November of the current fiscal year unless other sources of cash are provided; and
Whereas, the Apparatus & Equipment Fund is projected to have cash resources
sufficient and available to make a short-term loan to the General Fund; therefore be it
Resolved, that an interfund loan necessary to meet short-term cash needs of the
General Fund for Fiscal Year 2014-15 are hereby authorized from the Apparatus &
Equipment Reserve Fund in the amount of $100,000 to the General Fund of Boring Fire
Protection District No. 59; and be it further
Resolved, that the interfund loans will be repaid by the General Fund to the
Lending Funds during the Fiscal Year 2014-15 with interest which equals the average
monthly rate paid by the Local Government Investment Pool during the period of the
loan.
This Resolution is hereby approved and adopted by vote of the Board of Directors of
Boring Fire Protection District No. 59, with a quorum in attendance, this 19th day of
August 2014.
______________________________________
Chairperson, Board of Directors
Boring Fire Protection District No. 59
Attest:
____________________________________
Secretary-Treasurer

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