OUTSOURCING OF SPECIALITY RESTAURANT AT

OUTSOURCING
OF
SPECIALITY
RESTAURANT
AT
HOTEL
MOUNTVIEW, SECTOR 10, CHANDIGARH ON LICENSE BASIS
CITCO intends licensing out its Specialty Chinese Restaurant at its 5
Star Hotel Mountview, Sector 10, Chandigarh. The outlet is a 120 cover
Restaurant having adjoining Bar and Terrace. Minimum Reserve License
Fees for the purpose is Rs.3.00 lacs per month + Tax. Additional fees will
be applicable in case the agency wishes to utilize the existing
infrastructure including furniture, fixture, Kitchen equipments etc.
Agencies are permitted to use outlet for providing Cuisines other than
Indian/South Indian/Continental. Agency quoting highest license fees
over and above Reserve License Fees will be awarded the contract.
Agencies may kindly refer the tender document regarding eligibility
criteria and other terms and conditions. The Tender is invited under Two
Bid tendering process i.e. Technical and Financial Bid separately.
Information submitted in Technical Bid will be scrutinized and Financial
Bid of only those agencies will be opened whose technical bid is found to
be in order.
Tender documents are available on the Chandigarh Administration
Website http://etenders.chd.nic.in for online participation.
Date of Loading/Uploading of the Tender is 10.12.2014 up to 3.00 P.M.
The uploaded Tenders will be opened online on 12.12.2014 at 3.00 P.M.
EMD by way of Bank Draft favouring “CITCO” payable at Chandigarh for
Rs.1,00,000/-should be submitted to CITCO on or before 10.12.2014.
MD reserves the right to accept or reject any or all tenders without
assigning any reason. The said decision of the MD CITCO will be final
and binding on all.
MANAGING DIRECTOR
DETAIL NOTICE INVITING TENDERS (DNIT) FOR LICENSING OUT
SPECIALITY RESTAURANT AT HOTEL MOUNTVIEW, CHANDIGARH
In these terms and conditions unless the context otherwise required:i)
ii)
iii)
iv)
v)
“Licensor”/”Corporation” means the Chandigarh Industrial &
Tourism Development Corporation Ltd., Chandigarh.
“Licensee”/ “Party”/”Agency” means a person, a firm, or a company
to whom the said Space is allotted on license basis.
“License Fee” means the sum of money payable monthly by the
licensee in accordance with the terms and conditions of the license
in respect of the space allotted by the licensor.
“License” means the allotment letter containing detailed terms and
conditions of allotment of the Space.
“License Agreement” means an agreement containing the terms
and conditions on which space has been licensed out.
The offers are being invited in double tendering system i.e. Technical Bid
and Financial Bid separately.
ELIGIBILITY CRITERIA
Agencies fulfilling the following criteria will be only considered for shortlisting:Licensee should have at-least 3 years experience of managing a
Restaurant of atleast 50 cover capacity.
Turnover from said business should not be less than Rs.100.00
lacs per annum in the last two years consecutively.
the party should have valid VAT No., PAN, Service Tax Registration
and Valid Food License.
TENURE AND OTHER FINANCIAL TERMS
−
Reserve License Fee will be @ Rs.3,00,000.00 per month + Service
Tax. A.C. & Electricity Charges will be extra.
−
Tenure of the License shall be 5 years with provision for further
extension of 3 years on Annual basis subject to satisfactory
performance by the Licensee as assessed by CITCO.
−
The License Fees will be escalated as under :1st Year
:
5%
nd
2 Year
:
10%
3rd Year
:
10%
th
4 Year
:
10%
5th Year
:
10%
6th & each Year thereafter
:
10%
The prospective bidder will deposit Earnest Money Deposit (EMD)
of Rs.1,00,000/- by way of Bank Draft favouring “CITCO” on any
Bank at Chandigarh. Earnest money shall not be accepted through
cheque. Any amount lying with CITCO on any other account will
not be allowed to be adjusted against EMD for this Tender.
-
-
−
−
The successful licensee will deposit Interest Free Security equal to
Three (3) months agreed license fee, less EMD of Rs.1,00,000/within 7 days from the date of allotment letter.
EMD of Rs.1,00,000/- deposited shall stand forfeited in case the
licensee fails to deposit interest free security amount within 10
days of date of allotment or withdraws offer after opening of
technical bid.
Notice period for vacation of space/termination of contract is fixed
at 2 months by either of the parties i.e. CITCO or the Licensee.
Moratorium Period:- Licensee will be extended free of cost rental
period of 2 months in case they propose to make investment upto
Rs.25.00 Lacs on interiors/furnishings of the outlet. This period
will be of 3 months if proposed investment is over Rs.25.00 Lacs.
AREAS PROPOSED TO BE LICENSED OUT :
Besides the 120 Cover “Magic Wok” Chinese Restaurant located on the
4th Floor of Block B of Hotel Mountview Sector 10, Chandigarh having
area of ___ Square ft., the following areas shall also be licensed out as
part of the arrangement :-
Adjoining Bar
-
Kitchen
-
Open Terrace adjoining the Restaurant.
Licencees are advised to undertake a site visit to understand the exact
location area etc.
TERMS AND CONDITIONS: 1.
The outlet is proposed to be outsourced for use as a specialty
Restaurant for serving Cuisine other than Indian/Continental/
South Indian, as the same are already being served by the Hotel in
its existing outlets. Preferred Cuisine would be Chinese. However,
other Cuisine like Thai, Mexican, Lebanese etc. can also be
considered.
2.
The License/agreement period shall be initially for a period of Five
(5) years which may be extendable further for a period of
another Three (3) years on Annual basis at sole discretion of
CITCO, considering Licensee’s performance etc.
3.
The licensee shall pay the agreed monthly license fee by 3rd but
not later than 7th of every month. In case, the lessee fails to pay
the license fee/increased license fee, as the case may be, by the
due date, the licensee shall without prejudice to other rights and
remedies as available with the Corporation (including
disconnection of electricity, water supplies etc) be liable to pay
penal interest @18% per annum on the outstanding dues from the
due date. No part payment will be accepted under any
circumstances. The said interest @ 18% p.a. shall be chargeable
from the due date to the actual date of payment.
4.
Electricity Charges will be paid by Licensee as per the prevalent
electricity tariff over and above the license fee as per actual usage/
consumption. For the purpose, separate electricity sub meters will
be installed to calculate usage/ consumption. If for any reason,
such installation is not possible, then the Licensee shall pay their
share of electricity charges at the rates as may be applicable from
time to time as per consumption of electricity/water bills as
determined by Engineering Cell, CITCO
5.
AC Plant forms part of the space/equipments to be licensed out.
For the purpose of calculating consumption etc. separate meters
will be installed. Licensee will pay AC Charges over and above the
license fee. If for any reason, installing separate meters is not
possible, then, CITCO’s Engineering Wing will work out a viable
option which will be accepted by the licensee.
6.
The Space/premises are and shall be deemed to be Public
Premises as defined in the Public Premises (Eviction of
Unauthorized Occupants) Act, 1971 now in force and the said Act
or any other Act touching the subject that may hereinafter come
into force and the rules framed there under.
7.
The licensor reserves the rights to terminate the license/agreement
at any time by explicitly serving upon the licensee Three (3)
months notice to that effect without any reason at its sole
discretion and in that case the licensee shall be liable to hand over
the vacant possession of the said space by the date as stipulated in
the said notice. The licensee may, also, have the option to
surrender the Bay/Hall allotted during the license period by giving
Three (3) months notice in writing to the licensor.
8.
The licensee shall pay/clear all dues on account of license fee/
electricity telephone charges etc. for the period ending with the
date of handing over the possession to the licensor on surrendering
the Space. The interest free security shall be refunded to the
licensee after adjusting the amount, if any, due from the licensee.
9.
All Taxes viz. VAT, Service Tax etc. collected on sale of Goods
/services from customers shall be timely deposited by licensee and
as a proof of deposit, copy will be submitted to CITCO every
month/quarter as the case may be. Also, other Statutory Dues of
ESI,, EPF etc. will also be deposited by the Licensee by due date
with the concerned authorities. Licensee will further ensure
deposit of other related dues viz. Payment for Public Performance
to agencies like IPRS, PPL etc. The licensee shall maintain relevant
records of all such dues at the said location for inspection by
CITCO any time.
10.
The arrangement is for licensing out the space only. Therefore,
Kitchen equipments, Furniture, Furnishing, Glassware, Cutlery,
Crockery etc. will have to be arranged by the Licensee along with
Staff for Kitchen Production and F&B Service.
11.
In case the Licensee so desires, CITCO can consider giving existing
equipments (Kitchen equipments, Furniture, fixtures, Glassware,
Cutlery, Crockery etc.) installed at Magic Wok Restaurant/Kitchen
to the Licensee on “As is Where is” basis against fixed monthly
rental;. The calculation of rent for the purpose will be done based
on written down value. In case Licensee proposes/prefers to install
own equipments, then CITCO shall remove its items consisting of
Kitchen equipments, Furniture, Furnishing, Glassware, Cutlery,
Crockery etc. for use elsewhere.
12.
The Licensee will be authorized to sell food stuff of the Cuisines for
which the premises has been allotted on the days and during the
hours as determined by the Licensor from time to time for the
outlet. Licensee shall not use the space for residential purpose or
for sale of any Cuisines other than the approved cuisine. Any
change in the authorized Cuisines shall be made only with the
prior written approval of the Corporation.
13.
The Bar adjoining the Restaurant will also be outsourced for its
running/management With a view to ensure that parity of rates is
maintained at all the 3 Bars of the hotel, a system of coordination
and cohesiveness of Bar pricing between HMV and Licensee will be
put in position to ensure that price differential is minimal in the
overall interest of the Hotel /guests. Thus pricing of Bar items will
be fixed with mutual discussions. The Licensee will have to obtain
his own independent Excise License for the purpose of operating
the said Magic Wok Bar.
14.
The Licensee will be allowed to serve “Buffet meals” in Restaurant.
The Buffet so served would however be of authorized Cuisine only.
15.
The Licensee shall not be allowed to do “Room Service” directly to
room guests. Room guests desiring authorized Cuisine will make
request to HMV Room Service, which could then either prepare its
own food from Room Service or it could source the same from the
Licensee at a pre-determined rate. In both the cases, service will be
done by the Hotel Staff only.
16.
For branding of the outlet, the Hotel will allow placing tent cards/
publicity material of good quality in the hotel rooms.
17.
For Room Service and Banquet Guests, the hotel reserves the right
to create Kitchen space in the Hotel for preparing Chinese or Food
of authorizied cuisine. Alternatively, HMV could source food from
Licensee at pre-determined rates which may be 40% lower than the
menu price of the licensee.
18.
The Licensee will undertake repair including civil and electrical
and of fitting and fixtures installed in the said space including all
equipments installed by the Licensee on his own account. However,
maintaining major equipments viz. Air Conditioning system, Fire
Fighting System etc. installed centrally in the said area/space will
be done by the hotel. However, the hotel shall not be liable to pay
any compensation/damages to Licensee on account of breakdown
of air conditioning, water supply, electricity, telephone or any other
service beyond its control.
19.
20.
The Licensee will engage Kitchen/Production Staff F&B Staff,
Cashiers, Security Staff, Housekeeping staff etc. as per their own
assessment and requirement.
The Licensee will be expected to maintain the area allotted to them
in clean conditions. In case, the Licensee(s) fails to do it, then
CITCO reserves the right to engage Housekeeping Staff/Services, at
the risk and cost of the Licensee(s) and recover the expenses
incurred from the Licensee(s).
21.
The Licensee shall be allowed to play DJ/Orchestra by regulating
the timing, maximum till 12 Midnight, subject to pre-defined level
of noise (Decibels)/volume beyond 11.00 P.M. upto the time as
allowed by Chandigarh Administration for operating of Restaurant
to ensure that the sound/noise levels do not disturb residential
guests. Licensee will be required to inform the Hotel in case of any
special event being conducted where large gathering is expected.
22.
CITCO reserves the right to depute any of its officers/officials to
verify the working of the outlet with a view to ensure that the
agency is working in their domain and observing the terms and
conditions of the allotment/ license.
23.
The licensee will be liable to pay all fees, taxes. etc. in respect of
the space as the Government may levy from time to time under any
law. Property Tax of the said space will however be borne by
CITCO.
24.
CITCO shall not be responsible for any loss of stocks and any other
moveable property/equipments etc. of the licensee on account of
theft, fire and natural calamities or due to other reasons beyond
the control of the Corporation. The licensee is therefore advised to
get this risk covered through Insurance.
25.
The licensee will not store any empty packing cases or baskets or
any other goods or any other material on any projection or the
building or on the open space in front of the same. Further the
licensee will not make any addition or alteration on any part of the
space without the prior permission in writing of the Corporation.
26.
The space including Kitchen area and adjoining open spaces will
be kept in a proper state of cleanliness and adhering to rules and
guidelines of Food Licensing Authority to the satisfaction of the
licensor or his officers and servants duly authorized by licensor in
this behalf. The licensee shall get/procure at its own cost the food
safety license for running their business in the allotted space
before starting its operations. A copy of the valid food safety license
shall be submitted to CITCO.
27.
No alteration or additions to the said space shall be made by the
licensee without obtaining prior written approval of licensor
including removal of any of the fixtures or fittings therefrom.
28.
The Licensee shall be allowed to undertake alteration/ change in
the colour of the space allotted including the outside space only
after obtaining written approval of licensor. The Licensee will
however not alter the outside façade/ front elevation nor erect sub
screens, curtains or blinds on the exterior.
29.
The Licensee shall not employ any minor children or otherwise
allow any person at the said space who is not of good character
and/or behavior and/or suffering from any contagious infectious
disease or if not suitably attired or otherwise unsuitable to be seen
in a property/space.
30.
In the event of any damage or injury being caused to licensor
property by the licensee or his servants or agents or any one upon
the said space, the Licensee shall at its own expense make good
all such damage or injury and in the event of his failure to do so
within 7 (seven) days after occurrence of the such damage, the
Licensor
may
make
good
such
injury/damage
and
charge/deduct/adjust the said damage/clause from the Licensee.
Further the licensee shall also indemnify and keep the Licensor
and its Directors, Officers, Employees, Agents and Representatives
from and against any losses, claims, damages liabilities and
expenses whatsoever arising out of or resulting from any legal
proceedings, civil suit, defense or any other action initiated or
initiated in respect of or relating to this licensing /agreement, if
there is default or non-compliance of this licensing/ agreement by
the licensee.
31.
In case of any default of any terms and conditions of this
agreement, the licensor can initiate extreme action of terminating
the contract with a notice period of one(1) month or immediately,
as the case may be or in case of situation on any account so
warrants during the license period for any reason which may not
be conducive for the affairs of the licensee in any manner.
32.
The licensee shall not sublet, assign or part with possession of the
said space or any part thereof.
33.
Without prejudice to generality of the foregoing conditions, the
licensor or any officer authorized in writing by him in this behalf,
shall have access to the outsourced area for any reason required.
34.
The Licensor shall have full rights, power and authority at all times
to do through his officers or servants all acts and things which
may be necessary or expedient for the purpose of enforcing
compliance with all or any of the terms and conditions and
reservations herein contained and to recover from the licensee of
the cost of doing any such act or thing.
35.
The Licensee will not install/operate any public address system or
any other media in the area allotted, which may cause disturbance
in area, without obtaining prior written approval of licensor
36.
The Licensee shall not do or permit to be done any act, which may
invalidate or in any way affect the insurance of the building or
property wherein the said space/ buildup area is located.
37.
The Licensee shall manage, operate and conduct the authorized
trade in the space so as to preserve the reputation of the
Corporation and to abide by the rules and regulations framed by
the Corporation or the Chandigarh Administration from time to
time and that nothing shall be done, permitted or committed
contrary to any provision made by or under any statute or law for
the time being in force or rules and regulations framed by the
Corporation or the Chandigarh Administration and in particular
not to use or permit the said space/ buildup area to be used for
any form of unlawful activities. Further the party shall be
responsible for any act/ lapse or contravention of Prevention of
Food Adulteration Act or any other law/ statute/act touching,
dealing or as applicable for eating items/ foodstuff/ cuisine etc.
38.
On expiry of initial period of Five (5) years, in case the licensee is
interested for the extension of Three (3) years, then licensee should
approach CITCO at least Six (6) months in advance prior to expiry
of license period of Five (5) years indicating their willingness for the
said extension, failing which it will be assumed that the party is
not interested in extension and the Corporation will proceed ahead
for fresh allotments. In case of extension, the security deposit value
amount will also be reviewed for further extended years and party
will be required to deposit the differential amount.
39.
In the event of non-payment of the License fee or non-use of such
space by the due or extended date not exceeding 60 days or breach
or non-observance by the party of any of the conditions of the
licensing, it shall be lawful for CITCO, notwithstanding the waiver
of any previous cause or right for re-entry, to terminate the license
and enter into and to re-possess, retain and enjoy the same as of
its former estate and the party will not be entitled to any
compensation, what so ever on account of such resumption.
Provided that on sufficient cause being shown, CITCO may for
reasons to be recorded in writing instead of terminating the license
on the ground of default in payment of license fee allow payment to
be made with penalty not exceeding the amount due but not less
than Rs.5000/-within such period, not exceeding six months on
the whole, as CITCO may deem reasonable. Penalty shall, however,
be in addition to the payment of penal interest @ 18% per annum
as specified herein before.
40.
Tender should only be signed by the authorized signatory along
with the name, designation and seal of the firm. In case of tender
under Power of Attorney or by Corporate bodies, the Power of
Attorney / Board Resolution of the relevant authority as the case
may be, together with a certified copy thereof must be attached
with the Tender.
41.
42.
43.
CITCO shall not be concerned with the internal affairs of the
tenderers i.e. dispute and dissolution etc. or affairs concerning any
other (third) party that the Contractor may be having.
On the termination of license/agreement under any of the terms
and conditions of the license:(i)
Licensee will deliver the vacant possession of the area in its
original state to the licensor, failing which the area shall be
got vacated in accordance with the provisions contained in
the Public Premises (Eviction of unauthorized Occupants)
Act, 1971. The cost of damages, if any, to the premises or
fixtures shall be recovered from the licensee.
(ii)
Interest Free Security lying at the credit of the Licensee, after
adjusting all dues, shall be refunded within 30 days of
handing over of vacant possession.
On expiry of settled/agreed period/ extended period, the Licensee
engaged will deliver the vacant possession of the Space/area in its
original state i.e. without any damage and damage if any, shall be
recovered.
Failure to hand over the vacant possession, the
premises shall be got vacated under the Public Premises (Eviction
of Unauthorized Occupants) Act, 1971.
44.
Other than the arbitration clause, MD, CITCO is the Competent
Authority to dispose of day to day issues/disputes with licensor or
other business partners/licensees of CITCO.
45.
In the event of any question, dispute, or difference arising out of
the agreement or in any manner touching this agreement and the
solution of which is not expressly provided in this agreement, the
same shall be referred to the sole arbitration of the Chairman,
Chandigarh Industrial & Tourism Development Corporation Ltd.,
Chandigarh or any other person appointed by him. The award of
the Arbitration or his nominee shall be final and binding on the
parties to the license.
46.
Subject to the arbitration clause, the Courts at Chandigarh shall
have the exclusive jurisdiction.
MANAGING DIRECTOR
PROCEDURE FOR E-TENDERING
1.
The Bids shall be received electronically only through the website
etenders.chd.nic.in/nicgep.
2.
Bid Document can be downloaded from the website of Chandigarh
Administration http://etenders.chd.nic.in/nicgep.
3.
The Bidders shall have to submit their Bids(Technical Bid &
Financial Bid) online in Electronic Format with Digital Signatures.
For participation in the e-tendering process, the Bidders need to
register themselves on http://etenders.chd.nic.in/nicgep. On
registration they will be provided with a User ID and a system
generated password enabling them to submit their Bids online
using Digital System Certificate (DSC).
4.
The Bids shall be uploaded in Electronic Format on the website
http://etenders.chd.nic.in/nicgep. Scanned copies of Earnest
Money Deposit, Document and Eligibility Documents shall also be
uploaded alongwith with Technical Bid within prescribed time
limit.
5.
EMD in original as uploaded by the Bidder shall be placed in the
manner as described in the Bid Document and shall be submitted
in person by the specified date and time in Industrial Wing(4th
floor), Head Office, CITCO, SCO 121-122, Sector 17-B,
Chandigarh.
The Agency who fails to submit the EMD as
mentioned above, in physical form on or before the prescribed date
will be declared as ineligible and the Bid submitted by them shall
be declared as invalid.
6.
The Agency has to produce the original documents as and when
asked for by Industrial Wing (4th floor), CITCO. The failure of the
Agency to furnish the said original documents will entail
summarily rejection of its tender.
7.
Instructions to Bidders regarding e-tendering process:
a) Tenders without digital signatures will not be accepted by the
Electronic Tendering system. No Tender will be accepted in
physical form and in case it has been submitted in the
physical form it shall be rejected summarily.
b) Bids will be opened online as per time schedule mentioned
above.
c) Before submission of online Bids, Bidders must ensure that
scanned copies of all the necessary documents have been
uploaded with the Bid.
d) It will be mandatory for all the Bidders to upload all the
documents mentioned under ‘Tender Details’ template
e) CITCO will not be responsible for any delay in online
submission of the Bids due to any reason whatsoever.
f)
8.
The details of EMD specified in the Tender documents should
be the same as submitted online (scanned copies) otherwise
tender will be rejected summarily.
For any technical issue related to Electronic Tendering Portal,
Bidders may contract IT Cell, the Department of Information
Technology (DIT), Additional Deluxe Building, 5th floor, Sector 9,
Chandigarh or email at [email protected], Phone No,01722740641. 0172-2740003.
ANNEXURE – I
TECHNICAL BID
PROFORMA FOR LICENSING OUT MAGIC WOK SPECIALITY
RESTAURANT AT HOTEL MOUNTVIEW, SECTOR-10, CHANDIGARH
To be filled
Sr.
Description
in by the
No.
firm.
1.
Name & Address of the Bidder
2.
3.
4.
5.
6.
7.
8.
9.
Telephone No.
Fax No.
Mobile No.
Email ID
Details of EMD Deposited (D.D No., Date, Amount
and name of issuing Bank)
Legal status of the applicant i.e. whether
individual/ firm/ Company
(attach copies of document defining the legal
status).
a) Individual
b) Firm
c) Public/ Private Limited Company.
a) Profile of the Bidder/Agency including details of
existing businesses
b) No. of Branches
c) Location/ Places where such outlets exists
Proof of Licensee having:a) 3 years experience of managing 50 cover capacity
Restaurant.
b) Turnover from the said business of not less than
Rs. 100.00 lacs p.a. consecutively in the last two
years as per audited Balance Sheet. (Copy of
Audited Balance Sheet of last 2 preceding financial
years be attached)
c) VAT Registration
d) PAN
e) Service Tax Registration
f) Valid Food License etc.
Cuisine/ Brand proposed
Financial Credentials/ Capabilities of the Bidder/
Party (Attach Income Tax Returns, Bank Certificate
etc)
Any other related matter/ information the bidder
would like to share including special
achievement/awards etc.
Note:
1)
I/We understand that no payment/charges will be paid for
preparation, submission of bid/ plan (if any) and no claim on this
account will be entertained.
2)
I/We also understand that CITCO reserves the right to ask selected
Bidder/ Party to make changes in the terms of contract as per the
requirement of CITCO.
3)
I/We also understand that Managing Director, CITCO, reserves the
right to reject any or all bids without assigning any reason.
I/We hereby certify that all the statements made and information
supplied above is true and correct.
Signature of Applicant
With seal
ANNEXURE – II
PRICE BID
PROFORMA FOR LICENSING OUT MAGIC WOK SPECIALITY
RESTAURANT AT HOTEL MOUNTVIEW, SECTOR-10, CHANDIGARH.
Sr.
No.
I
Description
License fee to
be quoted
(Per Month)
(In. Rs.)
Service
Tax
(%age)
Net License
fee (Per
Month)
(In. Rs.)
LICENSE
FEES
Signature of Applicant
With seal

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