Scrutinizer Report MGT-13

&,"lt*
@//. E/""*
TUSHARVORA & ASSOCIATES
B.Com.,LL.B.(SPL.),
F.C.S.
V*rryt"ry &*ra"rr:"
FORMNo.MGT-13
Report ofScrutinizer
Act,20L3andRule21(2)of Companies
(Management
lPursuantto Section109of the Companies
and
AdministrationlRules,20141
To,
The Chairman of 24thAnnual General Meeting of the members of
AIA Engineering
Limited,
115,GVMMEstate,
OdhavRoad,Odhav,
Ahmedabad-382410
The 24thAnnual General Meeting ofthe members ofAlA Engineering Limited (the Company) held on
Thursday, the 11th September, Z0L4 at 10.00 A.M, at H. T. Parekh Convention Center, Ahmedabad
ManagementAssociation,ATIRA Campus,Dr. Vikram Sarabhai Marg, Ahmedabad-15.
DearSir,
I, Tushar Vora, Practicing Company Secretary,appointedas Scrutinizerfor the purposeof the poll taken
on the belowmentionedresolution(s),
at the 24thAnnualGeneralMeetingof the EquityShareholders
of AIA
Engineering
Limitedheld on Thursday,the 11thSeptember,2014
at 10.00A.M.at H. T. ParekhConvention
Center,AhmedabadManagement
Association,
ATIRACampus,Dr. Vikram SarabhaiMar& Ahmedabad-15,
submitmy reportasunder:
1. After the time fixed for closingof poll by the Chairman,one ballot box kept for polling was lockedin
my presencewith due identificationmarks placedby me.
2. The lockedballot box was subsequently
openedin my presenceand poll paperswere diligently
scrutinized.
The poll paperswere reconciled
with the recordsmaintainedby the Company/Register
andTransferAgentofthe Companyandthe authorizations/proxies
lodgedwith the Company.
3. The poll papers,which were incompleteand/or which were otherwisefound defectivehavebeen
treatedasinvalidand keptseparately.
4. Theresultofthe ooll is asunder:
52,
Arpan Society,Nr. MayurHigh School,PaliyadNagar, Naranpura,Ahmedabad- 380013
Phone: 079-27912121 Mobile : 98258 45205 E-mail : [email protected]
TUSITARVORAE ASSOCIATES
Tonlor,VT7"ro
B.Com., LLB. (SPL.), F.C.S.
C"tgo-y
Seqetazzs
Item No.7 - Ordinary Resolution
Resolutionto receive,considerand adoptthe AuditedBalanceSheetas at the year ended31st
March2014andthe Statement
of Profitand Lossof the Companyfor theyearendedon that date
andtheReports
0ftheDirectors
andAuditors
thereon.
0J Votedin favourof resolution:
NumberofMembers
presentandvoting[in
personor proxyl
18
Numberofvotescastby
them (SharesJ
% oftotal numberofvalid
votescast
2769521
100
Numberof Members
presentandvoting(in
personor proxyl
Numberofvotescastby
them (Shares)
o/ooftotal numberofvalid
votescast
Nil
N.A.
N.A.
0lJ Votedagainstthe resolution:
flll) InvalidVotes
Totalnumberof memberspresentand
voting Iin personor proxy) whosevotes
weredeclaredinvalid
Total number of votes cast by them
(SharesJ
3
997963
Item No.2 - Ordinary Resolution
Resolutionto declareDividendon EquitySharesfor the financialyearended31" March,2014.
(l) Votedin favourofresolution:
Numberof Members
presentandvoting(in
personor proxyl
18
Numberofvotescastby
them (Shares)
% oftotal numberofvalid
votescast
2769521
100
Numberof Members
presentandvoting[in
personor proxyl
Numberofvotescastby
them(Sharesl
o/oof total number ofvalid
votes cast
Nil
N,A,
N.A.
(lll Votedagainstthe resolution:
(lll) InvalidVotes
Totalnumberof memberspresentand
voting(in personor proxyJwhosevotes
weredeclaredinvalid
Totalnumberofvotescastby them
(SharesJ
ArpanSociety,Nr-MayurHighSchool,paliyadNagar,Naranpura,
_ gaOo
Ahmeoaoao
Phone:079-27912121,Mobile:982584S2OS,
E_mail: [email protected]
TASIIAR VORA & ASSOCIA'TES
Tonl",,VZ7",o
B.Com., LLB. (SPL.), F.C.S.
G."gb-rJ, Seaetartiat
.
Item No.3 - Ordinarv Resolution
Resolutionto appointa Directorin placeof Dr. S.Srikumar[DIN-01025579],
who retiresby
rotationandbeingeligible,offershimselffor re-appointment.
(ll
Votedin favourof resolution:
Numberof Members
presentandvoting(in
personor Droxvl
9
Numberofvotescastby
them[Shares)
o/oof totalnumberofvalid
votescast
339788
12.27
Numberofvotescastby
them(Shares)
% of totalnumberofvalid
votescast
2429733
87.73
(llJ Votedagainstthe resolution:
Numberof Members
presentandvoting[in
personor proxvl
9
(lll) InvalidVotes
Totalnumberof memberspresentand
voting Iin personor proxy) whosevotes
were declaredinvalid
3
Totalnumberofvotescastby them
(Shares)
991,963
Item No.4 - Ordinarv Resolution
Resolution to appoint M/s. Talati & Talati, Chartered Accountants [CAt Registration
No.110758W1
as StatutoryAuditorsof the Companyto hold officefrom the conclusionof this
meetinguntil the conclusion
of the nextAnnualGeneralMeetingandto fix their remuneration.
0J Votedin favourof resolution:
Numberof Members
presentandvotingIin
personor proxvl
1,2
Numberofvotescastby
them(Shares)
% oftotal numberofvalid
votescast
1480855
53.+7
UI) Voted againstthe resolution:
Numberof Members
presentandvoting(in
personor proxy)
Numberofvotescastby
o/oof totalnumberofvalid
voles cast
6
1,288666
46.53
(llll InvalidVotes
Totalnumberof memberspresentand
voting [in personor proxy) whosevotes
weredeclaredinvalid
Totalnumberofvotescastby them
IShares)
32,ArpanSociety,Nr. MayurHighSchool,patiyadNagar,Naranpura,
_ 38OOl
Ahmedabad
Phone:079-2791
2121,Mobite:98288 45205,E_mail: [email protected]
TUSIIAR VORA E ASSOCIATES
Too,for,nZ7"ro
B.colll., LLB. (SPL.), F.C.S.
G.rgo-tlr
Secretcnbr
Item No,5 - Ordinarv Resolution
Resolutionto appointMr. DileepC.Choksi[DIN-00016322]
as an Independent
Directorto hold
officefor a periodof fiveconsecutive
yearsfrom 11thSeptember
2014to 10thSeptember
2019.
fll
Votedin favourofresolution:
Numberof Members
presentand voting (in
personor proxy)
Numberofvotescastby
% oftotal numberofvalid
votescast
77
2769421,
100
Numberof Members
presentandvoting(in
personor proxyl
Numberofvotescastby
o/oof total number ofvalid
votes cast
Ni1
N.A.
N,A.
0IJ Votedagainstthe resolution:
(lll) lnvalidVotes
Totalnumberof memberspresentand
voting [in personor proxy) whosevotes
weredeclaredinvalid
3
Total number ofvotes cast by them
IShares)
991963
Item No.6 - SpecialResolution
Resolutionto appointMr. SanjayS.Majmudar[DIN-00091305]
as an IndependentDirectorto
hold officefor zndterm of five consecutive
yearsfrom 11thSeptember2014 to lOthSeptember
201,9.
(l)
V o t e di n f a v o u ro f r e s o l u t i o n :
Numberof Members
presentandvoting(in
personor proxyl
Numberof votescastby
them (Shares)
% of totalnumberofvalid
voles cast
17
2 76 9 4 2 1
100
Numberof Members
presentandvoting(in
personor proxy)
Numberof votescastby
o/oof total numberof valid
voles cast
Nil
N.A.
N.A.
Ull Votedagainstthe resolution:
(1JIJ InvalidVotes
Totalnumberof memberspresentand
votingIin personor proxy)whosevotes
weredeclaredinvalid
Total number of votes cast by them
(Shares)
3
991963
4
32,ArpanSociety
;iety,Nr. MayurHighSchool,PaliyadNagar,Naranpura,
- 3gOOl
Ahmedabad
Phone: O7S-2791
079.
2121, Mobile: 9825845205,E-mail: [email protected]
TUSHAR VORA & ASSOCIATES
Tr-rfor,VTToro
Cotgo-t7
B.Com., LLB. (SPL.), F.C.S.
{ecretona"
Item No.7 - SpecialResolution
Resolutionto appointMr. RajendraS.Shah[DIN-00061922]
as an Independent
Directorto hold
yearsfrom 11thSeptember
officefor a periodof fiveconsecutive
2014to 10thSeptember
2019.
tll
V o t e di n f a v o u ro f r e s o l u t i o n :
Numberofvotescastby
them (Shares)
o/oof total number of valid
votes casr
2769+27
100
Numberof Members
presentandvoting(in
uersonor proxv)
Numberofvotescastby
them (Shares)
% of total number ofvalid
voles casl
Nil
N,A,
N.A.
Numberof Members
presentandvoting(in
Dersonor Droxyl
1,7
(ll)
Votedagainstthe resolution:
(llll InvalidVotes
Total number of members presentand
voting [in person or proxy) whose votes
were declaredinvalid
Totalnumberof votescastby them
(Shares)
3
991963
Item No,I " Special Resolution
Resolution to borrow moniesin excessof the aggregateof the paid-up capital of the company
and its free reserves - providedthat the total amount borrowed and outstandingat any point of
time,apart from temporaryloansobtainedshall not exceedRs.500crore duringany financial
year.
fll
Votedin favourof resolution:
Numberof Members
presentandvoting(in
personor Droxvl
17
Numberofvotescastby
% of total numberofvalid
voles casl
2 76 9 4 2 1
100
Numberof Members
presentandvoting(in
personor proxv)
Numberofvotescastby
o/ooltotal numberofvalid
votescast
Nil
N.A.
N.A.
(l I) Votedagainstthe resolution;
0lll lnvalidVotes
Totalnumberof memberspresentand
votingIin personor proxy)whosevotes
weredeclaredinvalid
Totalnumberofvotescastby them
(Shares)
32,ArpanSociety,Nr. MayurHighSchool,paliyadNagar,Naranpura,
_ 38001
Ahmedabad
Phone:079-2791
2.121,I/obile:98258 45205,E-mail: [email protected]
fro,ro,,VTVo"o
TUSIIAR VORA & ASSOCIATES
B.coIn.,LLB. (SPL.),F.C.S.
G"tgo-ty
Uectetarzb
Item No.9 - SpecialResolution
Resolutionto paya sumnot exceeding
0.25%per annumof Net profits0f the Company
to
Directorsother than ManagingDirectoror Whole-timeDirectorof the Companyor to someor
any of themin suchamountsor proportionsandin suchmanneras maybe decidedby the Board
ol Directorsfor a periodof fiveyearscommencing
from 1"tApril 2014.
flJ Votedin favourofresolution:
Numberof Members
presentandvoting(in
personor proxy)
17
Number ofvotes cast by
them (Sharesl
%oof total number ofvalid
votes cast
2769421
100
Numberof Members
presentandvoting[in
personor Droxvl
Numberofvotescastby
them (Shares)
% of total numberofvalid
vorescast
Nil
N.A.
N.A.
UIJ Votedagainstthe resolution:
0 l l ) I n v a l i dV o t e s
Totalnumberof memberspresentand
voting (in personor proxy) whosevotes
were declaredinvalid
3
Totalnumberof votescastby them
(Shares)
991,963
Item No.70 - Ordinqrv Resolution
Resolution to ratif,/ the remuneration of Rs.3.50Lacs to M/s. Kiran J. Mehta & Co. Cost
Accountantsappointedby the Board of Directorson the recommendations
of the Audit
year
Committee
to conductthe Auditof CostRecords
pertainingof the Companyfor the Financial
endingon 31"tMarch2015.
tl)
V o t e di n f a v o u ro f r e s o l u t i o n :
Numberof Members
presentandvoting(in
personor proxy)
17
(ll)
Numberofvotescastby
them(Shares)
% of totalnumberofvalid
vorescast
2769421
100
Number ofvotes cast by
o/ooftotal number ofvalid
votes cast
N.A,
N,A.
Voted againstthe resolution:
Number of Members
present and voting Iin
person or proxyJ
Nil
32,ArpanSociety,Nr. N4ayur
_ 380013
HighSchool,patiyadNagar,Naranpura,
Ahmedabad
Phone:079-27912121,Mobile:9825845205,E-mait: [email protected]
frnfr,,VT7o"o
TUSIIAR VORA & ASSOCIATES
B.Com.,LLB. (SPL.),F.C.S.
G"ty-tS,
Seczetaz.zan
( l l l J I n v a l i dV o t e s
Totalnumberof memberspresentand
voting[in personor proxy]whosevotes
weredeclaredinvalid
3
Totalnumberofvotescastby them
(Shares)
991,963
Item No.77- SpecialResolution
Resolutionto consentfor the re-appointment
pvt. Ltd. for holdingof
of powertecEngineering
0fficeor Placeof Profitunderthe Company.
(l)
V o t e di n f a v o u ro f r e s o l u t i o n :
Numberof Members
presentandvoting(in
personor proxv)
16
Numberofvotescastby
them(SharesJ
7ooftotal numberofvalid
votescast
2 76 9 2 9 6
100
Numberof Members
presentandvotingIin
personor proxyl
Numberofvotescastby
them [Shares)
o/ooftotal number ofvalid
votes cast
Nil
N.A.
N.A.
(ll) Votedagainstthe resolution:
(lll) InvalidVotes
Totalnumberof memberspresentand
voting(in personor proxy)whosevotes
weredeclaredinvalid
3
Totalnumberofvotescastby them
IShares)
991,963
5. A compactDisc(cDl containinga list of Equityshareholders
who voted"F0R","AGAINST,
andthose
whosevoteswere declaredinvalidfor eachresolutionis enclosed.
6. The poll papersand all other relevantrecordswere sealedand handedover to the company
Secretary/Directorauthorizeby the Boardfor safekeeping.
Thanking
Name; Tushar Vora
Practicing Company Secretary
Scrutinizer
FCS:3459, COP:1745
Place : Ahmedabad
Date
: 12thseptember,2014
32,Arp€nSoclgty, MayurHighSchoot,patiyadNagar,Naranpura,
_ 380013
Ahmedabad
ryrr
Phone: 079-27912'121,Mobite: ?BZSA
4S2OS,
E-mait: [email protected]