BID Body Worn Camera Systems #2014

C:TY OF GRANO FORKS NORTH DAKOTA
REQUEST FOR B:D
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Proposals are to be submitted sealed with Bid/Proposal Number clearly marked on the outside of the
envelope by 2:00 p.m. on 06117114.
Mark sealed proposal with Bid/Proposal No. 2014-17.
The city reserves the right to accept or reject any or all bids/proposals or part
thereof, to accept one or more items of a bid/proposal without obligation as to other
items, and to waive any informalities or irregularities.
City of Grand Forks
Body Worn Video Camera System
Bid Specifications
Request for Bid #2014-17
Introduction
The purpose of this project is to obtain a Body Worn Video System, for use by officers of the Grand
Forks Police Department.
Return Mailing Address and Deadline for Receipt of Proposals
Sealed bids must be received by the City of Grand Forks at the location specified below no later than
2:00 PM, CENTRAL DAYLIGHT TIME on June 17th, 2014. Bids will be publicly read at the
opening. Envelopes or packages containing bids must be sealed and clearly addressed as described
below to ensure proper delivery and to avoid being opened by the City before the deadline for receipt:
OFFICE OF FINANCE AND ADMINISTRATIVE SERVICES
City Hall, 255 North 4th Street
Grand Forks, North Dakota 58201-0310
REQUEST FOR PROPOSAL #2014-17
Body Worn Video Camera System
Opening Date: June 17th, 2014
Bids may not be delivered to the City of Grand Forks orally, by facsimile transmission, by other
telecommunication, or electronic means. Vendors who choose to fax or electronically transmit signed
bids to a third party are solely responsible to ensure the properly sealed bid is delivered to the location
indicated above by the date and time designated as the deadline for receipt of proposals. Vendors
assume the risk of the method of dispatch chosen. The City of Grand Forks assumes no responsibility
for delays caused by any delivery service. Late bids or amendments will not be opened or accepted for
evaluation.
Grand Forks Police Department Points of Contact
For clarification or additional information regarding this Request for Bids contact Lieutenant Greg
LaHaise of the Grand Forks Police Department.
Office: (701) 787-8006
Cell: (701) 215-4770
Email: [email protected]
City of Grand Forks, Body Worn Video System
Bid Specifications, Request for Bid #2014-17
1.
GENERAL INFORMATION
1.1
Project Overview
1.1.1
1.2
1.3
2.
The purpose of this project is to purchase up to seventy (70) body worn camera
systems.
Roles and Responsibilities.
1.2.1
The City of Grand Forks is the solicitor and will have final authority on all
specifications of the equipment.
1.2.2
The end-user and proposal evaluator is the Grand Forks Police Department.
1.2.3
The Point of Contact and project coordinator for any questions, clarifications or
comments on this requested proposal will be Lt. Greg LaHaise of the Grand Forks
Police Department. Cell number (701) 215-4770
Proposal procedures
1.3.1
Compliance with proposal procedures will be the responsibility of the vendor, and
in accordance with established City of Grand Forks bid procedures.
1.3.2
Proposal presentation format is the vendor’s responsibility. Proposals must
include City of Grand Forks Request For Bid/Proposal form. Vendors are
encouraged to submit proposals in sufficient detail to facilitate review by the
Grand Forks Police Department Project Manager.
1.3.3
Proposals will be evaluated in accordance with criteria established in the City of
Grand Forks Purchasing Policy (Adopted April 18th, 2011). Bid evaluation criteria
include, but is not limited to, cost, specification, compliance, vendor reliability,
and available funding.
1.3.4
City of Grand Forks retains the right to refuse any and all proposals.
1.3.5
Anticipated Timeline:
1.3.5.1 June 17th t, 2014 at 2:00 PM, RFP deadline/opening.
SPECIFIC PROJECT INFORMATION
2.1
GENERAL SPECIFICATIONS:
2.1.1
Proposal will be for up to seventy (70), contingent upon available funding, body
worn camera systems. Specifications ARE REQUIRED unless otherwise stated.
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City of Grand Forks, Body Worn Video System
Bid Specifications, Request for Bid #2014-17
2.2
2.1.2
Quotation will include all setup and delivery costs to the Grand Forks Police
Department at 122 South 5th Street, Grand Forks, ND 58201.
2.1.3
Responding bidder must provide written documentation and a demonstration of
compatibility with the existing Linear Systems DIMS solution in place at the
Grand Forks Police Department.
2.1.4
Responding bidder must include all cables, connections, adapters for physical
connection to the existing DIMS Acquisition Stations and computers mounted in
the patrol vehicles.
SPECIFICATIONS FOR BODY WORN CAMERA SYSTEMS:
VIDEO
2.2.1
2.2.2
2.2.3
2.2.4
2.2.5
2.2.6
2.2.7
2.2.8
Field of View is between 68 and 71 degrees
Video Aspect Ratio is 16:9
Video Resolution can be configured to record in Standard Definition (480p) and High
Definition (720p).
Video is recorded at 30 frames per second in SD and HD resolutions
Video is recorded with H.264 compression
Records in Color
Records in Low Light
Date and Time stamp is embedded on the video frame
2.2.9
2.2.10
2.2.11
AUDIO
Records Audio
Audio Quality is a minimum of 44.1kHz
Audio recording can be disabled
2.2.12
2.2.13
2.2.14
2.2.15
RECORDING
Recording is activated with 1 sliding switch
Record switch can be activated while wearing gloves
Camera can record continuously for 5 hours
Camera can store 12 hours of video at SD and 6 hours of video at HD
2.2.16
2.2.17
2.2.18
2.2.19
2.2.20
2.2.21
2.2.22
2.2.23
2.2.24
2.2.25
DESIGN
Camera is ruggedized
Camera has a 360 degree rotating attachment clip
Camera can be mounted to a vehicle windshield using a suction cup
Attachment clip is field replaceable
Camera is certified to a minimum of IPX5 (waterproof)
Camera is a single piece design with no cords
Camera dimensions not to exceed: 53mm x 78mm x 22mm
Camera weight not to exceed 2.8oz
Camera can withstand a drop of 10ft
Operating temperature range of at least -4 F to 122 F
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City of Grand Forks, Body Worn Video System
Bid Specifications, Request for Bid #2014-17
2.2.26
2.2.27
2.2.28
2.2.29
2.2.30
2.2.31
2.2.32
2.2.33
2.2.34
2.3
2.3.1
2.3.2
2.3.3
2.3.4
2.3.5
2.3.6
2.3.7
2.3.8
2.3.9
2.3.10
2.3.11
2.3.12
2.3.13
2.3.14
2.3.15
Each camera has an externally visible unique identification number
Camera has an indicator light located on the top
Camera has a forward facing visual indicator that the camera is recording. Visual
Indicator cannot be a light or other illuminating source.
FUNCTION
Camera can go from Off to Recording video by operating a single switch within 4
seconds.
Video is transferred from the camera at a rate of 10MB/sec
Battery can be recharged within 3 hours from empty
Standby time of at least 72 hours
Camera has security to prevent tamper
Date and Time stamp can be configured for GMT/UTC or Local Time.
BACKEND SOFTWARE
COMPUTER REQUIREMENTS
Compatible with Windows XP, Vista, 7, and 8
Camera downloads to software via USB
Database program must be Microsoft SQL based
SYSTEM DESIGN
Network compatible software allowing for multiple viewing and download
locations that are physically separated across the city
Security to prevent access to and tamper with the system
Security to prevent the original video file from being altered during transfer to
Software.
Alterations to video file must be automatically detected by software using a
FIPS 140-2 compliant Digital Signature process
Software can be installed on and operates on only Department owned computers
Software has the option of storing video files in an on-site location, an off-site
Cloud hosted location or both simultaneously.
Ability to export all data from the system for backup purposes
Date/Time setting is synchronized with an internet based time source for accuracy
The Date/Time setting of a camera is automatically updated during download
A thumbnail is automatically generated to allow for easy video identification
without watching the video
Software will automatically delete video based on a customizable file retention
period.
Responding bidder must include all modules, licenses, and software required for
acquisition of data from the device into the existing DIMS Acquisition Stations.
FEATURES
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City of Grand Forks, Body Worn Video System
Bid Specifications, Request for Bid #2014-17
2.3.16
2.3.17
2.3.18
2.3.19
2.3.20
2.3.21
2.3.22
2.3.23
2.3.24
2.3.25
2.3.26
Ability to create unique logins for users
Ability to control security with varying degrees of access for each unique login
Video file can be exported in an industry standard format
Ability to create custom categorization entries
Ability to prevent a video from being deleted
Ability to prevent access to a video by the user who recorded it
Ability to log the following actions: User login, camera download, video viewing,
video copy, video delete, user security change, user password change, records
management/case number change, notes change, and category change.
Ability to search for a video by Records Management/case number, Date/Time,
user, file category and wild card search of notes field
Ability to track the visual identification number of the camera that a user has been
assigned
Ability to watch and add metadata during download
Ability to generate a screen capture of a point in time of a video.
3.0
Qualification Procedures
3.1.1
Suitable substitution must meet or exceed the specifications listed above.
Requests for equivalent substitution must be submitted in writing to the Grand
Forks Police Department Point of Contact prior to 4:00 PM, June 13th 2014.
3.1.2
Difficulty or concerns in meeting the proposal requirements must be
submitted in writing to the Grand Forks Police Department Point of Contact
prior to 4PM on June 13th, 2014.
3.1.3
Vendors shall include three (3) references.
.
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