Emeryville TMA 2014 Calendar of Activities Month

Emeryville TMA
2014 Calendar of Activities
Month/
Date
Jan
Description
Feb
Board Actions/Information Items
1. Present Transit Analysis Report by Fehr & Peers.
2. Fourth Quarter Financial & Performance Report.
3. Approval of Resolution to Adopt 2014 Budget.
4. Contract for Bookkeeping/Accounting Services (Tounger contract expires Mar-2013).
5. Contract for Audit Services (Low contract expires Mar-2013).
6. Annual Financial and Operations report (due to the City March 31st).
7. Adopt Resolution to set Annual Membership Meeting.
8. Consider Bylaws Adhoc Committee Recommendation, if Applicable
Mar
Apr
May
Board Actions/Information Items
1. Appoint audit committee.
2. List of Contractor’s/Consultants.
3. Approval of Executive Director/Agency Administration Service Agreement (Expired 12/31/13).
Other
1. Air Resources Board Annual Report. (Due to ARB 1/31)
2. Staff Prepares Calendar of Actions for 2014.
Other
1. Conduct Bylaws Adhoc Committee Meeting
Board Actions/Information Items
1. No Scheduled Actions.
Other
1. Provide City with Annual Financial and Operations Report (Annual Report) by the 31st.
2. Conduct Audit Committee Meeting.
Board Actions/Information Items
1. Accept the Independent Auditor’s Report on the financial statements.
2. Authorize signing and the filing of the TMA’s Federal Tax Return and State Annual Information
Return.
3. Approval of draft Annual Report (due to PBID members April 30th).
4. First Quarter Financial & Performance Reports.
Other
1. Submit Annual Report to Directors and members who request it, by April 30th.
2. Notice of Annual Membership Meeting, Residential Member Nomination and Amendment to
Bylaws, if Applicable
Board Actions/Information Items
1. Approve preliminary budget for 2015 and recommendation to City for 2015 PBID assessment
level.
2. Schedule Board Retreat if Desired.
Annual Membership Meeting
1. Election of Residential Member.
2. Election of Officers.
3. Vote to Amend Bylaws, if Applicable
I:\Board Agenda Packets\Calendar of Actions_2014.docx
Page 1
Emeryville TMA
2014 Calendar of Activities
Jun
July
Aug
Sep
Oct
Other
1. Provide City with the preliminary budget and proposed PBID levy for the following year by the
31st.
Board Actions/Information Items
1. No Scheduled Actions.
Other
1. Provide City with prior year audit, receipts and expenditures by the 30th.
Board Actions/Information Items
1. No Scheduled Actions.
Other
1. City Council Meeting to adopt Assessment Levy.
Board Actions/Information Items
1. Renewal of AC Transit Fuel Agreement (Expires August 31, 2014)
2. Second Quarter Financial & Performance Reports.
3. Confirm Executive Director Performance Review Process.
Board Actions/Information Items
1. Closed Session: Executive Director Performance Review.
2. Approval to begin negations with Gray-Bowen for a follow-on contract, OR issue RFP for
Executive Director/Agency Administration Services.
Other
1. City to provide an annual accounting of actual PBID funds received, any PBID late fees/penalties
received, any mitigation and/or developer fees or grant funds received to the TMA by the 30th.
Board Actions/Information Items
1. No Scheduled Actions.
Nov
Board Actions/Information Items
1. Approval of Resolution to Adopt 2015 Annual Budget.
2. Third Quarter Financial and Performance Reports.
3. Approval of Professional Services Agreement for Executive Director/Agency Administration
Services.
4. Renewal of BGTMA Transportation Agreement for West Berkeley Shuttle (expires Dec 31, 2014)
Dec
Board Actions/Information Items
1. No Scheduled Actions.
I:\Board Agenda Packets\Calendar of Actions_2014.docx
Page 2
Emeryville Transportation Mgt. Assoc.
Check register
Type
Date
Num
Name
Memo
Deposit
Check
8 to Go
Balance
4,537.30
MMSummit Pre-PBID funds
138,211.19
Money Market 48000108
Transfer
10/21/2013
Payment
10/31/2013
Deposit
10/31/2013
Funds Transfer
Berkeley Gateway TMA
200,000.00
13,860.00
Interest
Total Money Market 48000108
867,115.84
213.99
14,073.99
853,255.84
867,329.83
200,000.00
867,329.83
Operating acct 4500054
Total Operating acct 4500054
Check
10/01/2013
e-payment
Bank of Alameda Bus # 113 Loan
4,122.87
94,195.23
Check
10/01/2013
6897
Bank of Alameda Bus # 115 Loan
5,644.43
88,550.80
Check
10/01/2013
6898
John Tounger, CPA
Accounting
1,450.00
87,100.80
Check
10/01/2013
epay
LBA RIV - Company XII, LLC
Property taxes
2,472.54
84,628.26
Check
10/01/2013
e-file
LBA RIV - Company XII, LLC
Rent
6,398.46
78,229.80
Check
10/01/2013
LMI.net
Last pmt
22.16
78,207.64
Check
10/01/2013
6899
Ryder Transportation Services
Lease payments
4,314.65
73,892.99
Check
10/01/2013
efile
TCF Equipment Finance, Inc.
Bus 2107
4,376.23
69,516.76
Check
10/01/2013
Epay
Wells Fargo Equipment Finance
8,520.00
60,996.76
Check
10/03/2013
6650
Gray-Bowen
Aug services
29,454.81
31,541.95
Check
10/08/2013
6651
AC Transit
Sep Fuel
21,334.68
10,207.27
Check
10/15/2013
6651
CityBay Electric LLC
New building improvements
Check
10/15/2013
6653
Creative Bus Sales
Downpmt for 4 new buses
Check
10/21/2013
6653
MV Transportation Inc
Sept services
Check
10/21/2013
6654
ADMACdi
Route Change printing sevices
Check
10/21/2013
6655
Gill Electric Co Inc
New building improvements
Check
10/21/2013
6656
Waste Management
Garbage Service
Check
10/21/2013
6657
Creative Bus Sales
stop request system
Check
10/21/2013
6661
at&T 129402070
Check
10/21/2013
6659
Check
10/21/2013
6660
Transfer
10/21/2013
Check
10/28/2013
e-pay
AT&T 3862
Phone
Check
10/31/2013
6663
ModSpace
Check
10/31/2013
6664
Check
10/31/2013
6665
Check
10/31/2013
1,300.00
8,907.27
35,914.00
-27,006.73
131,268.60
-158,275.33
130.80
-158,406.13
72.29
-158,478.42
104.00
-158,582.42
4,340.00
-162,922.42
Phone
53.00
-162,975.42
3C Wireless
Consulting
46.60
-163,022.02
Morgan's Outdoor Living, Inc.
Gate Service, Inv #1636
175.00
-163,197.02
Funds Transfer
200,000.00
36,802.98
353.01
36,449.97
New building installation fees
1,349.17
35,100.80
LBA RIV - Company XII, LLC
7/15/11-7/31/12 addt'l rent of 4,498.23 less 221.28 credit
4,276.95
30,823.85
Gray-Bowen
Sept services
18,916.15
11,907.70
13.66
11,894.04
286,424.06
11,894.04
Service Charge
200,000.00
Page 1 of 1
Emeryville Transportation Mgt. Assoc.
Check register
Type
Date
Num
Name
Memo
Deposit
Check
8 to Go
Balance
4,537.30
MMSummit Pre-PBID funds
138,211.19
Money Market 48000108
Transfer
11/01/2013
Funds Transfer
75,000.00
792,329.83
Transfer
11/18/2013
Funds Transfer
200,000.00
592,329.83
Payment
11/20/2013
Deposit
11/30/2013
121479
PiXar
900.00
Interest
Total Money Market 48000108
593,229.83
142.52
1,042.52
593,372.35
275,000.00
593,372.35
Operating acct 4500054
Check
11/01/2013
e-payment
Bank of Alameda Bus # 113 Loan
4,122.87
7,783.24
Check
11/01/2013
epay
Bank of Alameda Bus # 115 Loan
5,644.43
2,138.81
Check
11/01/2013
epay
John Tounger, CPA
Accounting
1,450.00
688.81
Check
11/01/2013
epay
LBA RIV - Company XII, LLC
Property taxes
2,472.54
-1,783.73
Check
11/01/2013
e-file
LBA RIV - Company XII, LLC
Rent
6,398.46
-8,182.19
Check
11/01/2013
efile
TCF Equipment Finance, Inc.
Bus 2107
4,376.23
-12,558.42
Check
11/01/2013
Epay
Wells Fargo Equipment Finance
8,520.00
-21,078.42
Transfer
11/01/2013
Check
11/01/2013
6666
ADMACdi
Letterhead Inv# 23848
234.45
53,687.13
Check
11/01/2013
6667
B.E.L.L.E. Janitorial
Janitoral Inv# 006 & 007 Sept & Oct
600.00
53,087.13
Check
11/01/2013
6668
AT&T-3761
510 652 3761 984 7
101.30
52,985.83
Check
11/01/2013
6669
Sprint
Driver phones
749.01
52,236.82
Check
11/01/2013
6670
Hanson Bridgett Inc.
Legal services inv#1106485
120.00
52,116.82
Check
11/13/2013
6672
AC Transit
Oct Fuel
22,257.65
29,859.17
Check
11/14/2013
6673
ModSpace
Inv# 500429152 Cust# 882155
Transfer
11/18/2013
Check
11/18/2013
6674
B.E.L.L.E. Janitorial
Janitoral Inv# 008 November
400.00
229,103.07
Check
11/18/2013
6675
Waste Management
Garbage Service
104.00
228,999.07
Check
11/18/2013
6676
MV Transportation Inc
October Services
13,352.55
215,646.52
Check
11/18/2013
6677
AT&T-3761
53.00
215,593.52
Check
11/26/2013
6678
Oakland Collision Truck Painting
Bus painting
7,020.00
208,573.52
Check
11/29/2013
e-file
LBA RIV - Company XII, LLC
Rent
6,398.46
202,175.06
Check
11/30/2013
6679
Gray-Bowen
Oct Services
29,189.30
172,985.76
113,920.35
172,985.76
Total Operating acct 4500054
Funds Transfer
Funds Transfer
75,000.00
53,921.58
356.10
200,000.00
275,000.00
29,503.07
229,503.07
Petty Cash
10.00
Total Petty Cash
10.00
Page 1 of 1

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