MST Rules and Regulation - CT Group of Institutions

CT Group of institutions
Information Booklet
Rules and Regulations
for
MST Examination
MAQSUDAN CAMPUS
Greater Kailash, GT Road, Maqsudan, Jalandhar-144008
Ph: 0181-5009595, 5009605, 5009591
SHAHPUR CAMPUS
Village Shahpur, Post Office Udopur, Jalandhar-144020
Ph: 0181-5055127-28 FAX: 0181-5055130
Web: www.ctgroup.in
Email: [email protected]
TABLE OF CONTENTS
Part
Description
I
Instructions for Superintendent/ Deputy Superintendent
1. Date sheet
1-4
1
2.
Call for Question Paper(s) and rules for paper setting
1
3.
Seating Plan
2
4.
Duty Chart
2
5.
2
6.
Arrangement of basic inventory for the conduct of MST
examination
General Instructions for Students regarding MST Examination
7.
Starting of MST Examination
3
8.
Closing of Session and hand over of answer sheets for
evaluation
Record to be maintained during MST examination
4
9.
10. Compilation report of MST Examination
II
Page no.
Annexure(s)
Annexure-1
Attendance Sheet
2
4
4
5-13
5
Annexure-2
Date Wise Consumption Of Answer Sheet
6
Annexure-3
Date Wise Detail Of Absentees
7
Annexure-4
Daily Duty Chart
8
Annexure-5
Duty Chart For Supporting Staff
9
Annexure-6
Format for Paper Setting
10
Annexure-7
Branch/ Semester Wise Result Analysis
11
Annexure-8
Performa for receiving of answer sheets for
evaluation
Performa for Seating Plan
12
Annexure-9
Annexure-10 Label for question paper envelope
13
14
Part-I Instructions for Superintendent/ Deputy Superintendent
Superintendent/ Deputy Superintendent will be responsible for smooth conduct of MSTs.
1. Date sheet:
a) The Superintendent will frame the datesheet and display the same on the notice board for
the information of students and also supply the same to all the HODs of the various
branches.
b) Datesheet should be got checked/ confirmed from its respective departments for any
discrepancies/ modification etc. after that it should be available for general information.
2. Call for Question Paper(s) and rules for paper setting:
a) Question paper should be settled by the concerned teacher, typed in the prescribed format
(Form: MST-006) and hand over to the Examination Supdt. in a sealed cover at least
three days before the date of examination. The paper setter must paste label, duly filled
in, (annexure-10) on sealed envelope, before submitting to the Superintendent.
b) The question papers must be got Xeroxed at least 3 days before the commencement of
MST examination.
c) Each question paper will be of Maximum specific marks. i.e. 30 marks each for MST-I &
II and 60 marks for MST-III.
d) The question paper pattern for the Mid Semester Examination will be exactly as half of
PTU pattern for MST-I & II and exactly same in MST-III.
e) The question paper should be set from entire syllabus as desired to be covered before the
tests.
f) The paper setter must not keep any copy (soft or hard) of the paper with him/her.
g) The duration of the examination will be of 90 minutes in case of MST-I & II and 3 hours
in MST-III.
h) Every care should be taken so that there is no mistake in the question paper. No
correction will be allowed during the exam.
i) THE QUESTION PAPER SHOULD BE DIFFERENT IF SAME SUBJECT IS
BEING TAUGHT IN DIFFERENT CLASSES. (In case of multi-section classes, the
teachers should sit together and set a single question paper)
j) If the question has two or more parts, then the marks of each part should be written
separately.
1
3. Seating Plan:
a) Seating plan should be prepared by Superintendent with the help of Deputy
superintendent one day before examination
b) Superintendent must display the seating plan on the notice board 15 minutes before the
commencement of examination.
c) Superintendent must ensure seating capacity of rooms/ hall before preparing seating plan
4. Duty Chart:
a.) Duty Chart for both Teaching Faculty for Invigilation and non teaching staff for
supporting services will be prepared with the help of deputy superintendent by calling
faculty list from the HOD of various departments and
b.) Superintendent must inform the deputed faculty/ staff at least 3 days before the
commencement of MST examination.
c.) While preparing duty chart for supporting staff, various duties may be assigned to the
staff.
5. Arrangement of basic inventory for the conduct of MST Examination:
a.) Superintendent should ensure that he/she has the basic inventory for the conduct of MST.
Inventory like thread, stamp pad, needle, stapler and stapler pins, scissor, packing paper
etc.
b.) Superintendent also ensure the proper stock of Answer Sheets.
6. General Instructions for Students regarding MST Examination:
a) Students should enter the examination hall 15 minutes before the start of the exam.
b) Students must carry their Identity Card before entering the examination hall. No student
will be allowed to enter with identity card.
c) If any student late by 10-15 minutes, he/she will be allowed to enter with the permission
of Superintendent. If late by more than 15 minutes, there is no entry.
d) Attendance in all semester tests is compulsory in order to avoid fine. A fine will be
charged for not appearing for semester exams without the leave application to class
coordinator.
e) A fine will be imposed on students leaving blank sheets (i.e. not attempting any answer).
f) If any student found using unfair means, he/she will be responsible for any strict
action. Any student found talking, cheating or using any foul means will be facing a
punishment of not being allowed to sit in the rest of the examinations, a special record
2
will be attached to his/her respective file & a notice to the parents for such kind of an
act will be issued.
g) Mobile phone/ any means of communication are not allowed in the examination hall.
h) No student is allowed to leave the examination hall before half time.
i) Students are required to leave the examination hall immediately after handing over the
answer sheet to the invigilator.
j) All MST’s are compulsory.
k) If a student does not take any two tests on account of some reasons, the final decision in
this regard shall rest with the Committee / Coordinator / Director.
l) Students who will not comply with the above said instructions will be detained in the
final examination.
7. Starting of MST Examination:
a.) Examination must be started on prescribed time and also end on the prescribed time.
b.) Invigilators will report for duty at least 20 minutes before the start of examination. They
will remain vigilant during the conduct of examination and will not leave the place of
duty.
c.) Information regarding any student using unfair means or doing misbehave should be
immediately reported to Supdt./Dy. Supdt.
d.) The question papers must be handed over by the superintendent/ deputy superintendent to
the invigilators only 5 minutes before the commencement of examination.
e.) Invigilators are required to check the details filled by the students on the title page of
answer sheets before signing the same.
f.) No invigilator should go on leave without making proper adjustment of invigilation duty
in writing.
g.) Invigilators are not allowed to leave the examination hall without permission from the
Examination Superintendent.
h.) Invigilators are required to sign duty chart and are not allowed to exchange duties without
prior information to Examination Superintendent.
i.) No student will be allowed to go out of the examination hall for drinking water or
washroom. The students should be advised to bring their water bottles.
j.) The invigilators will carefully count the number of answer sheets at the end of the
examination.
3
k.) Invigilators are required to check the attendance sheet of students. Overwriting, if any,
should be counter-signed by the invigilator. Any absentee in attendance should be
marked as absent by invigilator.
l.) Invigilators should not allow the students to share the stationery material.
8. Closing of Session and hand over of answer sheets for evaluation:
a.) As the session closed, the answer sheets collected by the invigilators must be handed over
to the superintendent.
b.) Superintendent should count the answer sheets and packed it with the help of supporting
staff and hand over to the concerned faculty for evaluation.
c.) Answer Sheets to be handed over to the Examination Superintendent after exam is over
and exam record register to be signed by Invigilator.
d.) The faculty member will mark the answer sheets and show the same to the students
within one week’s time from the date of examination. The answer sheets will be kept by
the teacher after showing them to the students.
e.) Marks of the students will be compiled by the teacher and transmitted to the respected
Head within one week of the examination. A hard copy of the marks sheet will be
retained in the course file.
9. Record to be maintained during MST examination:
a.) Attendance sheets of students (daily, branch/ semester wise) (Form: MST-001)
b.) Date wise consumption of Answer Sheets (Form: MST-002)
c.) Absentees record (consolidated date wise) (Form: MST-003)
d.) Duty Chart (for both invigilators and supporting staff) (Form: MST-0014 and MST-005)
e.) Daily Seating Plan (Form: MST-009)
f.) Branch/ Semester wise result analysis (Form: MST-007)
g.) Performa for receiving of answer sheets for evaluation (Form: MST-008)
10. Compilation report of MST Examination:
a.) After completion of the each MST examination, a compilation report is to be prepared by
the concerned superintendent, containing all the above mentioned Performa(s) and a
report written by the superintendent about the conduct of examination and any
suggestions regarding this. Each report and Performa must be signed by the
superintendent and this report should be submitted within 10 days after the closing of the
MST examination.
4
Annexure-1
Part-II Annexure(s)
Form: MST-001
CT GROUP OF INSTITUTIONS, JALANDHAR
ATTENDANCE SHEET MST (I/ II/ III)
Name of the Institution:_________________________MST I/ II/ III______ M/E______ Date:___________
Course:_________ Branch:_________ Semester:________ Paper: _________________________________
SR
Roll No.
Signature
SR
Roll No.
Signature
Total no. of students:_______________ Present:_______________ Absent:____________
Roll no. of Absentees:___________________________________________________________________
__________________________________________
Signature of invigilators
____________________________
Signature of Superintendent
5
Annexure-2
Form: MST-002
CT GROUP OF INSTITUTIONS, JALANDHAR
Date wise consumption of Answer Sheet for MST (I/ II/ III)
Name of the Institution:__________________________________________________MST I/ II/ III_____
Sr
Date
Course/ Branch/ Sem
No. of answer sheet consumed (both M/E)
TOTAL
____________________________
Signature of Deputy Superintendent
______________________
Signature of Superintendent
6
Annexure-3
Form: MST-003
CT GROUP OF INSTITUTIONS, JALANDHAR
Date wise detail of Absentees for MST (I/ II/ III)
Name of the Institution:______________________________________________MST I/ II/ III_________
Sr
Date
Course/ Branch/ Sem
M/E
____________________________
Signature of Deputy Superintendent
Roll no. of Absentees
______________________
Signature of Superintendent
7
Annexure-4
Form: MST-004
CT GROUP OF INSTITUTIONS, JALANDHAR
Daily Duty Chart for MST (I/ II/ III)
Name of the Institution:_______________________________________________________________
MST (I/ II/ III):_______________
M/E: ___________
DUTY OF INVIGILATOR STAFF
Sr
Name of Faculty
Designation
Department
Date:__________________
Room No.
Signature
________________________
Signature of Superintendent
8
Annexure-5
Form: MST-005
CT GROUP OF INSTITUTIONS, JALANDHAR
Duty Chart for Supporting Staff for MST (I/ II/ III)
Name of the Institution:________________________________________________________________
MST (I/ II/ III):_______w.e.f.__________________________________________ Date:____________
DUTY OF SUPPORTING STAFF
Sr
Name of staff member
Duty as
Signature
________________________
Signature of Superintendent
9
Annexure-6
Form: MST-006
FORMAT FOR PAPER SETTING
(MST I/ II/ III)
(Name of the Institution)
Course:
Branch:
Semester:
Time allowed:
Instruction(s) to the candidates:
1.
2.
3.
Roll No:…………………
Subject & Code:
Maximum Marks:
Space for questions
10
Annexure-7
Form: MST-007
CT GROUP OF INSTITUTIONS, JALANDHAR
BRANCH/ SEMESTER WISE RESULT ANALYSIS
Name of the Institution: ________________________________________________________________
Course:_____________ Branch:____________________ Semester:________ MST I/ II/ III__________
Sr
Paper Code
Students
No. of first division(s)___________________
Total number of
Present
Absent
Pass
Fail
Pass %
No. of second divison(s)____________________
Special remark(s) if any_______________________________________________________________
_______________________
Signature of HOD
Date:______________
11
Annexure-8
CT GROUP OF INSTITUTIONS, JALANDHAR
Form: MST-008
Performa for receiving of answer sheets for evaluation
Name of the Institution:___________________________________________MST I/ II/ III_______
MST I/ II/ III _________________ w.e.f _______________________________________________
Sr
Date of exam
Branch/Sem
Subject and Paper ID
Received by
with date
________________________
Signature of Superintendent
12
Annexure-9
Form: MST-009
CT GROUP OF INSTITUTIONS, JALANDHAR
Performa for Seating Plan
Name of the Institution:_________________________________________________________________
MST (I/ II/ III):____________________Room No. ________________________ Date:______________
Row-I
Row-II
Row-III
Row-IV
Row-V
Total
Total
Total
Total
Total
Note: Number of rows/ columns may be increased or decreased as per seating capacity/ arrangement.
_________________________
Signature of Superintendent
13
Annexure-10
MST-I/II/III (Commencing w.e.f. _________ to _________)
MST-I/II/III (Commencing w.e.f. _________ to _________)
Name of the Institution:…………………………………………
Name of the Institution:…………………………………………
Course:…………Branch:…………….. Semester:……………
Course:…………Branch:…………….. Semester:……………
Subject with code:……………………………………………….
Subject with code:……………………………………………….
Date of Examination:………………….. No. of copies:……….
Date of Examination:………………….. No. of copies:……….
Name of paper setter:…………………………………………..
Name of paper setter:…………………………………………..
MST-I/II/III (Commencing w.e.f. _________ to _________)
MST-I/II/III (Commencing w.e.f. _________ to _________)
Name of the Institution:…………………………………………
Name of the Institution:…………………………………………
Course:…………Branch:…………….. Semester:……………
Course:…………Branch:…………….. Semester:……………
Subject with code:……………………………………………….
Subject with code:……………………………………………….
Date of Examination:………………….. No. of copies:……….
Date of Examination:………………….. No. of copies:……….
Name of paper setter:…………………………………………..
Name of paper setter:…………………………………………..
MST-I/II/III (Commencing w.e.f. _________ to _________)
MST-I/II/III (Commencing w.e.f. _________ to _________)
Name of the Institution:…………………………………………
Name of the Institution:…………………………………………
Course:…………Branch:…………….. Semester:……………
Course:…………Branch:…………….. Semester:……………
Subject with code:……………………………………………….
Subject with code:……………………………………………….
Date of Examination:………………….. No. of copies:……….
Date of Examination:………………….. No. of copies:……….
Name of paper setter:…………………………………………..
Name of paper setter:…………………………………………..
MST-I/II/III (Commencing w.e.f. _________ to _________)
MST-I/II/III (Commencing w.e.f. _________ to _________)
Name of the Institution:…………………………………………
Name of the Institution:…………………………………………
Course:…………Branch:…………….. Semester:……………
Course:…………Branch:…………….. Semester:……………
Subject with code:……………………………………………….
Subject with code:……………………………………………….
Date of Examination:………………….. No. of copies:……….
Date of Examination:………………….. No. of copies:……….
Name of paper setter:…………………………………………..
Name of paper setter:…………………………………………..
MST-I/II/III (Commencing w.e.f. _________ to _________)
MST-I/II/III (Commencing w.e.f. _________ to _________)
Name of the Institution:…………………………………………
Name of the Institution:…………………………………………
Course:…………Branch:…………….. Semester:……………
Course:…………Branch:…………….. Semester:……………
Subject with code:……………………………………………….
Subject with code:……………………………………………….
Date of Examination:………………….. No. of copies:……….
14 Date of Examination:………………….. No. of copies:……….
Name of paper setter:…………………………………………..
Name of paper setter:…………………………………………..

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