meet invitation - Roanoke Valley Aquatic Association

DUANE WHITENACK
CITY COUNTY CHAMPIONSHIP
INVITATION
1964 - 2014
Celebrating 50 Years of Swimming in the
Roanoke Valley
RVAA City County Championship
DATE:
FRIDAY, JULY 25, 2014 at 8:00 AM
SATURDAY, JULY 26, 2014 at 8:00 AM
PLACE:
SALEM FAMILY YMCA, 1126 KIME LANE, SALEM, VA 24153
POOL:
25 YARDS – 8 LANES – NON-TURBULENT LANE MARKERS.
COLORADO AUTOMATIC TIMING SYSTEM.
MEET
DIRECTORS:
TIMOTHY WORTMAN
SAMUEL SCHNEIDER
TROY SMITH
540-427-2115
540-589-3786
540-798-8653
[email protected]
[email protected]
[email protected]
ELIGIBILITY:
TO PARTICIPATE IN THE RVAA CITY/COUNTY CHAMPIONSHIPS, EACH
SWIMMER MUST:
1. HAVE PAID 2014 RVAA DUES
2. BE AN ACTIVE MEMBER OF AN RVAA MEMBER CLUB
3. HAVE COMPLETED IN AT LEAST TWO WEEKNIGHT MEETS
4. HAVE ESTABLISHED A QUALIFIED TIME IN EACH EVENT AND A
CUTOFF TIME (AS LISTED IN THE RVAA NEWSLETTER) FOR THE IM
AND 100 FREE. MEET DIRECTORS HAVE THE RIGHT TO WAIVE THIS
REQUIREMENT UPON WRITTEN REQUEST WITH A MEDICAL WAIVER.
REQUEST MUST BE SUBMITTED BEFORE OR AT THE SEEDING
MEETING ON JULY 16, 2014.
ENTRIES:
THE GOVERNING DAY OF AGE WILL BE AS OF JUNE 1, 2014.
SWIMMERS 6 AND UNDER CAN ENTER FOUR (4) EVENTS. SWIMMERS
SEVEN (7) AND OLDER MAY ENTER A TOTAL OF FIVE (5) INDIVIDUAL
EVENTS. THE MEET DIRECTORS RESERVE THE RIGHT TO REJECT
OR CHANGE AN ENTRY.
ENTRIES WILL BE OPEN TO GOLD, SILVER AND BRONZE SWIMMERS
AS ESTABLISHED BY THE RVAA QUALIFYING TIMES CHART OF 2014.
FEES:
$10.00 PER SWIMMER PLUS A $25.00 TEAM FEE FOR FOOD AND
DRINK. PAYMENT WILL BE IN THE FORM OF A TEAM CHECK PAYABLE
TO THE RVAA. NO REFUNDS WILL BE MADE.
CLASSIFICATION
AND SEEDING:
“NO TIMES,” “COACHES TIMES,” OR “DQ TIMES,” WILL NOT BE
ACCEPTED FOR ANY EVENT IN THE CITY COUNTY MEET. ENTRY
TIMES MAY BE ESTABLISHED IN THE OPEN EVENT ON THE LAST TWO
WEEK NIGHT MEETS OF THE REGULAR SEASON. NO ONE MAY SWIM
TO BETTER ANY TIME IN THE OPEN EVENT. THE OFFICIAL TIMES
LISTING WILL BE THE COMPUTER PRINTOUT MASTER LIST THAT IS
PROVIDED BY THE RVAA.
THE MASTER ENTRY FORMS MUST BE FILLED OUT BY THE COACH
AND/OR THE POOL DELEGATE.
DEADLINE:
THE SEEDING MEETING WILL BE HELD ON JULY 16, 2014 FROM
7- 9PM AT THE SALEM YMCA, SALEM, VA.
THE FOLLOWING ARE MANDATORY REQUIREMENTS IN ORDER TO
REGISTER FOR CITY COUNTY:
1. COMPLETE MASTER ENTRY FORM WITH RESPECTIVE ENTRY
FEES.
2. ALL THE VOLUNTEER WORKERS’ SLOTS MUST BE FILLED.
VERIFICATION WILL BE DONE ONLINE AT THE TIME OF THE MEETING.
3. ALL TEAMS MUST RETURN THEIR RIBBON SUPPLY AND THE
REMAINING RIBBONS MUST BE COUNTED AND LABELED PROPERLY.
4. ALL HOSTING TEAMS MUST RETURN THE EQUIPMENT ISSUED TO
THEM AT THE BEGINNING OF THE SEASON. - STARTER SYSTEM,
LAPTOP AND LIGHTNING DETECTORS.
VOLUNTEERS’
REQUIREMENTS:
TIMING WATCHES:
EACH TEAM IS REQUIRED TO FILL ALL THE VOLUNTEER SLOTS
REQUIRED OF THEM IN ORDER FOR THE MEET TO RUN SMOOTHLY.
THE FOLLOWING ARE THE CATEGORIES:
SET UP WORKERS
TIMERS
PARKING ATTENDANTS
BUTTON PUSHERS
MONITORS
AWARD PRESENTERS
RUNNERS
CLERK OF
COURSE
RIBBON WRITERS
FOOD & DRINK WORKERS
TIME VALIDATORS
EXTRA WORKERS AS NEEDED
CLEAN UP WORKERS
THE RVAA WILL PROVIDE WATCHES FOR TIMING.
INSTRUCTIONS:
THE COMPLETED WORKERS’ REQUIREMENTS WILL BE CHECKED
ONLINE AT THE SEEDING MEETING BY THE SEEDING COMMITTEE.
THE MEET DIRECTORS RESERVE THE RIGHT TO DISALLOW
PARTICIPATION OF ANY TEAM THAT FAILS TO MEET THEIR
WORKERS’ REQUIREMENTS. WORKERS MUST REPORT TO THE
VOLUNTEER COORDENATOR’S TABLE TEN MINUTES PRIOR TO THEIR
SHIFT. FAILURE TO REPORT AS ASSIGNED COULD RESULT IN THE
REFEREES OR MEET DIRECTORS DEDUCTING POINTS FROM THE
OFFENDING TEAM’S TOTAL SCORES.
MASTER
ENTRY FORMS:
RVAA SWIMMER NUMBERS MUST BE USED. RELAY EVENTS DO NOT
COUNT AS INDIVIDUAL EVENTS.
AWARDS:
MEDALS WILL BE AWARDED FOR 1ST, 2ND, AND 3RD
IN “GOLD” “SILVER” AND “BRONZE” CLASSIFICATION.
4th through 10th places will receive RIBBONS
SWIMMERS’ POINTS:
PLACE
1


20TH
RELAY POINTS:
PLACE
1
2
“
16TH
GOLD
60


41
60
59

45
SILVER
40


21
BRONZE
20


1
RELAYS RECEIVE GOLD MEDALS OR RIBBONS.
HEAT RIBBONS WILL BE AWARDED TO THE FASTEST SWIMMER IN
EACH HEAT EXCEPT IN THE FASTEST HEAT.
TEAM PLAQUES WILL BE AWARDED BASED ON TOTAL CUMULATIVE
POINTS OF GOLD, SILVER, AND BRONZE SWIMMERS AND THE RELAY
EVENTS. FORTY (40) PERCENT OF THE POINTS SCORED AT THIS
MEET ARE INCLUDED TOWARD TOTAL SEASONAL SCORES AT THE
END OF THE CITY/COUNTY CHAMPIONSHIP MEET. SEPARATE FIRST,
SECOND, AND THIRD PLACE AWARDS WILL BE GIVEN FOR
CITY/COUNTY SCORES.
RELAY EVENTS
EIGHT (8) & UNDER LENGTH 100 YARDS
NINE (9) & UP LENGTH 200 YARDS
FRIDAY, JULY 25—FREE
SATURDAY, JULY 26—MEDLEY
RELAYS’ STARTING TIMES TBA.
EIGHT & UNDER RELAYS MUST BE COED IF THERE ARE QUALIFYING
MEMBERS ON THE TEAM ROSTER. ANY CHANGES MUST BE
APPROVED IN ADVANCE BY THE MEET DIRECTORS.
NINE THROUGH EIGHTEEN YEAR OLD RELAYS MUST BE COED. THE
RELAY TEAM MUST INCLUDE ONE REPRESENTATIVE OF EACH OF
THE FOLLOWING AGE GROUPS: 9-10; 11-12; 13-14; AND 15-18. IF
THERE IS NOT A SWIMMER AVAILABLE IN THE PROPER AGE GROUP,
THEN THE TEAM COACH CAN SUBSTITUTE A SWIMMER FROM A
LOWER AGE GROUP TO SWIM IN THE HIGHER AGE GROUP. UNDER
NO CONDITION CAN THERE BE A SUBSTITUTION OF AN OLDER
SWIMMER FOR A YOUNGER SWIMMER.
STROKES AND
TURNS:
EVENTS:
PROTESTS:
DIVE OVERS WILL BE USED FOR AGES 9 AND UP.
2014 SHORT COURSE USA SWIMMING RULES AND REGULATIONS
WILL APPLY. SIX OR MORE OFFICIALS WILL BE ON DECK AT ALL
TIMES. ALL PROTESTS MUST BE IN WRITING TO THE MEET REFEREE
WITHIN 30 MINUTES OF THE ALLEGED RULE INFRACTION. RESULTS
WILL BE OFFICIAL IN 45 MINUTES FROM RESULT POSTING UNLESS
PROTESTED.
AGE GROUPS 10 & UNDER - MORNING SWIM STARTING AT 8AM.
AGE GROUPS 11 & UP - AFTERNOON SWIM STARTING TIME TBA.
FRIDAY AM
BACK (10 & UNDER)
SHORT FREE (10 & UNDER)
IM (10 AND UNDER)
100 FREE RELAY (8 & UNDER)
UNDER)
200 FREE RELAY (10-18)
SATURDAY AM
FLY (10 AND UNDER)
BREAST (10 AND UNDER)
LONG FREE (10 AND UNDER)
100 MEDLEY RELAY (8 AND
FRIDAY PM
BACK (11 & UP)
SHORT FREE (11 & UP)
IM (11 & UP)
SATURDAY PM
LY (11 & UP)
BREAST (11 & UP)
LONG FREE (11 AND UP)
200 MEDLEY RELAY (10-18)
ALL PROTEST CONCERNING DISCREPANCIES IN TEAM RESULTS
MUST BE SUBMITTED IN WRITING TO THE MEET DIRECTORS WITHIN
48 HOURS AFTER THE COMPLETION OF THE 2014 CITY COUNTY
MEET.
COACHES:
FOOD AND DRINK:
THE NUMBER OF COACHES WILL BE LIMITED TO THREE (3) FROM
EACH TEAM ON THE DECK. IF TEAM DO NOT LIMIT THE NUMBER OF
COACHES THE MEET REFERREE WILL HAVE THE OPTION OF
BANNING A COACH FROM THE DECK FOR THE REMAINDER OF THE
MEET.
THE RVAA WILL RESERVE A PRIVATE AREA TO PROVIDE LUNCH AND
DRINKS FOR ALL OFFICIAL WORKERS (THOSE WORKING 4 HOURS OR
MORE PER DAY) AND FOR THE COACHES. FOOD AND DRINKS FOR
ALL OTHERS MAY BE PURCHASED AT THE YMCA SNACK BAR.
EACH MEMBER TEAM IS REQUIRED TO SUBMIT A $25.00 FEE TO HELP
PROVIDE FOOD AND DRINKS FOR THE OFFICIAL WORKERS AND
COACHES. PLEASE PAY THIS FEE AT THE SEEDING MEETING WHEN
YOU PAY THE ENTRY FEES FOR THE CITY COUNTY MEET.
PUBLIC VIEWING: BLEACHER SEATING AT THE POOL DECK IS AVAILABLE FOR
EXPECTATORS. HOWEVER, SPACE IS LIMITED. THE RVVA KINDLY
ASKS ITS TEAMS AND FAMILIES TO LEAVE THE POOL DECK ONCE
THE EVENT IS OVER SO THAT OVERS MAY ENJOY WATCHING THEIR
EVENTS.
NO CHAIRS ARE ALLOWED ON THE POOL DECK UNLESS
AUTHORIZED BY THE MEET DIRECTOR.
PICTURES:
TEAM ACCOMODATIONS:
PERSONAL CAMERAS ARE ENCOURAGED.
REMINDER: NO FLASH PHOTOS TAKEN AT EACH START
THE GYM AS WELL AS OTHERS ROOMS WILL BE ASSIGNED FOR THE
TEAMS TO “HANG OUT” AS THEY WAIT FOR THEIR EVENTS. PLEASE
ASSMBLE ONLY IN YOUR DESIGNATED AREA.CHAIRS BROUGHT
FROM HOME, SLEEPING BAGS, PILLOWS, ETC ARE WELCOME IN
THESE SPACES. PLEASE ME MINDFUL OF THE FLOORS AS TO
PREVENT DAMAGE TO THE FINISH.
ALL CORRIDORS AND AISLEWAYS ARE TO BE KEPT CLEAR
AT ALL TIMES AS OBSTRUCTIONS PRESENT FIRE HAZARD.
NO
CHAIRS, STOOLS, SLEEPING BAGS, BLANKETS, ETC… IN THESE
AREAS UNDER ANY CIRCUNSTANCES. PLEASE DO NOT RECONVENE
IN THESE AREAS. FAILURE TO COMPLY MAY RESULT IN
DISQUALIFICATION FROM THE SWIM MEET.
TEAM AREA MONITOR:
THE RVAA REQUIRES THAT EACH TEAM HAVE A RESPONSIBLE
ADULT WITH THE CHILDREN IN THE DESIGNATED TEAM AREA AT ALL
TIMES. THE CLEAN UP OF THIS TEAM AREA IS ALSO THE DIRECT
RESPONSIBILITY OF THE TEAM AREA MONITORS DURING AND AT
THE CLOSE OF EACH SESSION.
NO BALLOONS, BIKES, ROLLERBLADES, SKATEBOARDS, SKATES,
SCOOTERS, OR PETS WILL BE ALLOWED. VIOLATORS WILL BE
ASKED TO REMOVE THESE ITEMS. NON-COMPLIANCE WILL RESULT
IN MEET DISQUALIFICATION. PLEASE DO NOT BRING DEVICES THAT
REQUIRE AN ELECTRICAL OUTLET.
SMOKING:
SMOKING IS NOT PERMITTED WITHIN 100 FEET OF THE SALEM
FAMILY YMCA BUILDINGS.
LOST AND
FOUND: THE RVAA IS NOT RESPONSIBLE FOR LOST OR STOLEN ITEMS.
TEAMS ARE SOLELY RESPONSIBLE FOR THEIR OWN PROPERTY. THE
TEAM AREA MONITOR MUST BE A RESPONSIBLE ADULT(S) AND THE
TEAM AREA MUST BE MONITORED AT ALL TIMES. PERSON(S)
LEAVING THE TEAM’S AREA SHOULD EITHER TAKE THEIR
BELONGINGS WITH THEM OR ASCERTAIN THAT THERE IS A
RESPONSIBLE PERSON IN CHARGE. AT THE END OF THE DAY MAKE
SURE THAT ALL BELONGINGS ARE TEMOVED FROM THE TEAM AREA,
TRASH IS THROWN OUT AND THE AREA IS CLEAN. A TEAM’S FAILURE
TO COMPLY WILL RESULT IN A PERCENTAGE LOSS OF POINTS.
LOST ITEMS WILL BE TAKEN TO THE RVAA VOLUNTEER’S TABLE.
ITEMS NO CLAIMED IN THE RVAA LOST AND FOUND WILL BE LEFT
AT THE YMCA’S LOST AND FOUND AFTER THE SATURDAY
AFTERNOON SESSION.
W O R K E R S’ R E Q U I R E M E N T S
-PLEASE BE MINDFUL THAT WORKERS’ REQUIREMENTS
ARE ONLY AN ESTIMATION. CHANGES MAY BE
INEVITABLE ON THE DAYS OF CITY COUNTY. PLEASE
REMIND YOUR VOLUNTEERS TO BE FLEXIBLE.
-IF THERE ARE ANY DISCREPANCIES BETWEEN THIS
INVITATION AND SIGN UP GENIUS, SIGNUP GENIUS
TAKES PRECEDENCE.
STROKE AND TURNS JUDGES
Requirement: 16 Judges per shift
Comment: Each judge is required to work only one shift of
5 1/2 hours for City County. There will be a 25-30
minutes break about every 45-60 minutes.
Report to the Meet Referee Table at Lane 1
Shifts for Friday and Saturday: AM 7:30AM – 1:00PM
PM 12:30PM – 6:00PM
** JUDGES PLEASE USE THE “JUDGES” PAGE ON SIGNUP GENIUS.
TIMERS AND BUTTON PUSHERS
Requirement: Two (2) workers per team per lane.
Comments: Report to the Meet Referee Table at Lane 1
**ALL TIMERS MUST HAVE PRIOR TIMING EXPERIENCE.
ATTENTION: No cell phone use while timing
Shifts: AM 7:45AM – 12:15 PM
PM 12:15 PM – Finish
FRIDAY TIMERS
Lane # Shift Team
1
AM
RC
PM
AP
SATURDAY TIMERS
Lane # Shift Team
1
AM
RM
PM
FH
2
AM
PM
OLN
OP
2
AM
PM
AP
SR
3
AM
PM
RM
FH
3
AM
PM
SR
CR
4
AM
PM
HH
RM
4
AM
PM
FH
SG
5
AM
PM
FH
HH
5
AM
PM
HV
RM
6
AM
PM
SG
HV
6
AM
PM
OP
HH
7
AM
PM
SR
SG
7
AM
PM
VS
EL
8
AM
PM
EL
CR
8
AM
PM
HH
RC
HEAD TIMERS
Requirement: One Head Timer per team as assigned
Comment: Report to the Meet Referee Table at Lane 1
Shifts: See below.
Friday
7:45AM - 9:45AM
9:45AM - 11:45 AM
11:45AM - 1:45PM
1:45PM – Finish
SR
HH
FH
SG
S aturday
7:45AM - 9:45AM
9:45AM - 11:45 PM
11:45AM - 1:45PM
1:45PM – Finish
SR
HH
FH
SG
ELECTRONIC TIMER VALIDATOR
Requirement: One worker per team as assigned
Comment: Report to the Meet Referee Table at Lane 1
Shifts: See below.
Friday
Saturday
8:00AM – 12:00PM AP & RM
8:00AM – 12:00PM RM & SG
12:00PM - Finish CR & HH
12:00PM - Finish SG & SR
RUNNERS
Requirement: One Worker per shift as assigned
Comment: Report to the RVAA Volunteers’ Table
Shifts: AM 7:45 AM – 12:15
PM 12:15 PM – Finish
FRIDAY
SATURDAY
AM
HH
AM
AM
RM
AM
AM
FH
AM
AM
OLN
AM
AM
HV
AM
SR
FH
RM
EL
HH
PM
PM
PM
PM
PM
SG
RC
SG
OP
FH
SG
EL
HH
SR
OP
PM
PM
PM
PM
PM
CLERK OF COURSE
Requirements: One or Two workers per shift.
Comment: Report to the RVAA Volunteers’ Table
**Please use only experienced Clerks for the AM shifts.
Shifts: See below
FRIDAY
7:30 – 9:30AM
HH
SR
FH
OLN
OP
EL
(2 WORKERS)
(2 WORKERS)
(2 WORKERS)
(2 WORKERS)
(1 WORKER)
(1 WORKER)
SATURDAY
7:30 – 9:30AM RM (2 WORKERS)
EL (2 WORKERS)
HH (2 WORKERS)
SR (2 WORKERS)
HV
(1 WORKER)
FH
(1 WORKER)
9:30 – 11:30AM
SG
RM
HH
HV
AP
RM
(2 WORKERS)
(2 WORKERS)
(2 WORKERS)
(1 WORKER)
(1 WORKER)
(1 WORKER)
9:30 – 11:30AM FH
OLN
RM
LP
SR
SG
(2 WORKERS)
(2 WORKERS)
(1 WORKER)
(1 WORKER)
(2 WORKERS)
(2 WORKERS)
11:30 – 1:30PM
RC
EL
SR
OLN
FH
(1 WORKER)
(1 WORKER)
(1 WORKER)
(1 WORKER)
(2 WORKERS)
11:30 – 1:30PM CR
HH
FH
AP
FH
(1 WORKER)
(2 WORKERS)
(2 WORKERS)
(1 WORKER)
(1 WORKER)
1:30 – 3:30PM
FH
HV
AP
HH
(1 WORKER)
(1 WORKER)
(1 WORKER)
(2 WORKERS)
1:30 – 3:30PM FH
HH
RM
OP
(2 WORKERS)
(1 WORKER)
(1 WORKER)
(1 WORKER)
3:30 – FINISH
HH
SR
OLN
RM
(1 WORKER)
(1 WORKER)
(1 WORKER)
(1 WORKER)
3:30 – FINISH FH
HH
EL
(1 WORKER)
(1 WORKER)
(1 WORKER)
MONITORS
Requirement: One Worker per shift as assigned..
Comment: Report to the RVAA Volunteers’ Table
Shifts: See below.
FRIDAY
FH, SR, HH, CR
EL, RC, RM, AP
9:00 –11:00AM HH, HH, EL, SG
SR, SR, RM,
11:00 – 1:00PM HV, CR, RC, VA,
OP, SG, HH, RM
1:00 – 3:00PM OP, AP, VS, SG
HV, SR, FH,
3:00 – Finish
SG, HH, OLN,
SR, FH, RM
7:00 – 9:00AM
SATURDAY
7:00 – 9:00AM OP, OLN, FH, SG
HH, EL, HH, FH
9:00 – 11:00AM RM, SG, OP, RM,
SR, RM, AP, OLN
11:00 – 1:00PM LP, FH, SR, CR
VS, HV, HH
1:00 – 3:00PM SG, EL, SG, FH,
RM, SR, AP
3:00 – Finish
FH, OLN, HH,
RM, SR
FOOD AND DRINK WORKERS
Requirements: One worker per shift as assigned.
Comment: Report to the RVAA Volunteers’ Table
Shift: See below.
FRIDAY
8:30 – 10:00AM
10:00 – 12:00PM
12:00 – 1:30PM
1:30 – 3:00PM
3:00 – Finish
SATURDAY
EL, SG, RM
RM, SR, FH, OLN
AP, RM, HV
FH, SG, HH
SG, EL,
8:30 – 10:00AM
10:00 – 12:00PM
12:00 – 1:30PM
1:30 – 3:00PM
3:00 – Finish
CR, SR, FH
RM, HH, LP, HV
HH, EL, RM
RC, AP, SR
FH, OLN
PARKING ATTENDANTS
Requirements: One worker per shift as assigned.
Comments: Report to the RVAA Volunteers’ Table
Shifts: See below
FRIDAY PARKING
7:00 – 9:00AM RM, RM, HH
9:30 – 10:30AM OLN
11:30 – 1:30PM RC, OP
SATURDAY PARKING
7:00 – 9:00AM SG, AP, OP,
9:00 – 10:30AM HV
11:30 – 1:30PM HH,
RIBBON WRITERS
Requirement: One worker per shift.
Comments: Report to the RVAA Volunteers’ Table
Shift: See below
FRIDAY
SATURDAY
9:00AM – 12:00PM HH, RC
1:00 – 3:00PM
SG, HH, SR
3:00 – Finish
AP, HV, RM
8:30-10:30AM
10:30 – 12:30PM
1:30 – 3:00
3:00 – Finish
EL, HH, OP
VS, AP, RC
SG, FH, HH, CR
SG, HH, CR, RM
ADDITIONAL WORKERS
Requirement: Two workers per shift
Comments: Be available to work where needed
Report to the RVAA Volunteers’ Table and
leave cell number with Coordenator.
Shift: See below
FRIDAY
8:00 – 10:00AM
10:00 – 12:00PM
12:00 – 2:00PM
2:00 – 4:00 PM
SATURDAY
HV, HV, RM, RM
OLN, AP, AP
CR, RM, RM
LP, LP
8:00 – 10:00AM
10:00 – 12:00PM
12:00 – 2:00PM
2:00 – 4:00PM
AP, AP, RM, RM
RM, RM, AP, AP
RM, AP
AP
CITY COUNTY SEEDING MEETING
WEDNESDAY, JULY 16, 2014
7:00 – 9:00PM – Salem Family YMCA
Delegates: Read your City County meet invitation carefully.
Coaches: Walk through the YMCA then meet in Studio A.
Host Teams: Before your team can sign up for City County, you must
return the following items at the seeding meeting:
1. RVAA laptop computers.
2. RVAA printers
3. Start Systems and Lighting Detectors.
4. All remaining Monday Night meet ribbons with updated inventory sheet (in
their original Rubbermaid container).
All teams: Bring the following items and complete the following tasks –
1. Preliminary computer printout of official times, consisting of your
swimmers’ qualifying times. (Look for a top times report with the 6th
meet packet).
2. If you think that a swimmer’s time is incorrect on the printout, you must
bring the swimmer’s actual Monday night meet event card to
substantiate your claim.
3. Remember that all entry times for 100 free and 100 IM must be faster than
cut-off times listed in the RVAA Newsletter.
4. Be prepared to complete the master entry computer forms, which will be
distributed at the seeding meeting.
5. The SignUp Genius Volunteers’ Assignments must be completely filled
and will be checked online at the time of the Seeding meeting. No print
outs required.
6. A check for the team made payable to the RVAA, which consists of $10.00
per swimmer entry fees + an added $25 total team fee for food and
drinks for coaches and officials.
7. The team’s nominee for the Irene Hurley Volunteer Award (form provided).
See below.
8. The team’s nominee for the Tyler Nordgren Award (form provided) .
9. Any medical waivers for swimmer exemptions.
Roanoke Valley Aquatic Association
Annual Irene Hurley Volunteer Award
To honor the service and dedication of Irene Hurley to the RVAA and to the sport
of swimming in the Roanoke Valley, the RVAA delegates established the Annual Irene
Hurley Volunteer Awards in 1996.
These awards honor a lady who had been actively involved in RVAA for over
twenty years, ten or more of which she served as RVAA treasurer. Her service as a
volunteer to the RVAA and to her local pools and teams far exceeded the call of duty.
Her dedication to the RVAA in its formative years as well as her continued involvement
in and service to the RVAA helped build it and sustain it as a successful organization;
likewise, her dedication and service also served as a model for the caliber of volunteer
workers required for the RVAA to continue successfully promoting swimming in the
Roanoke Valley.
Therefore, each team in the RVAA should submit the name of one volunteer who
emulates the qualities, level of dedication, and commitment of Irene Hurley to the RVAA,
to the sport of swimming, and to his or her local pool/team. This volunteer/worker will
receive one of the 1996 Irene Hurley Volunteer Awards.
Please see fill out the form below and turn it in at the Seeding Meeting.
RVAA City County 2014
Irene Hurley Volunteer Award
Please submit this form with the recipient’s name, address, and phone number to
the City/County directors at the City/County sign-up meeting on July 16, 2014 at
the Salem Family YMCA.
Team _________________________________________________
Recipient’s Name: (please print)
_______________________________________________________
Address & Phone
________________________________________________________________
________________________________________________________________
Revised Feb. 2014
ROANOKE VALLEY AQUATIC ASSOCIATION
TYLER NORDGREN TROPHY
NOMINATION FORM
HISTORY
Tyler Nordgren, a member of the Read Mountain swim team, suffered a cerebral
hemorrhage during warm ups for a Monday night meet in July 2001 and died later
that week. His brief swimming career was marked by a drive to improve and the
excitement that comes with competing and winning ribbons. At age 6, Tyler already
had overcome a form of autism that had once required that he attend a school for
the hearing-impaired.
QUALIFICATIONS
A trophy will be awarded at the annual City-County Meet to an 8-and-under
swimmer who embodies the spirit of Tyler Nordgren. Ideally, this trophy will go to
a first- or second-year swimmer who has overcome a challenge, either physical or
developmental, and displayed the kind of enthusiasm for which Tyler was known.
Please fill out the form below and turn it in at the Seeding meeting.
ROANOKE VALLEY AQUATIC ASSOCIATION 2014
TYLER NORDGREN TROPHY
NOMINATION FORM
NOMINEE:_________________________________________________________
BIRTHDATE: __________________________ TEAM:________________________
Briefly describe the challenge that the nominee has overcome through RVAA
swimming:
NOMINATED BY:
________________________________________________DATE:_____________
TO BE COMPLETED BY NOMINEE’S PARENTS: I authorize the RVAA to use the
information in this nomination form for announcements and publicity if my child is
chosen as the recipient of the Tyler Nordgren Trophy.
SIGNATURES:
_____________________________________________________DATE:________________
_____________________________________________________DATE:________________
Rev. Feb. 2014

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