SPECIAL MEETING OF THE EMERALD ISLE BOARD OF COMMISSIONERS MONDAY, FEBRUARY 9, 2015 - 8:30 AM TOWN ADMINISTRATION BUILDING CONFERENCE ROOM FY 15-16 Budget Planning Workshop 8:00 am COFFEE, JUICE, CONTINENTAL BREAKFAST ITEMS 8:30 am MEETING INITIATION 1. Call to Order Eddie Barber, Mayor 2. Roll Call Rhonda Ferebee, Town Clerk 3. Adoption of Agenda Board of Commissioners 4. Public Comment 8:40 am FINANCIAL / BUDGET INFORMATION 5. Overall Financial Status, Service Statistics Laura Rotchford, Finance Director 6. FY 14-15 Budget Status a. General Fund b. Future Beach Nourishment Fund Laura Rotchford, Finance Director 7. 2015 Tax Revaluation Impacts Frank Rush, Town Manager 8. FY 15-16 Budget Projection a. General Fund b. Future Beach Nourishment Fund Frank Rush, Town Manager 9. DRAFT 5-Year Capital Replacement / Improvement Program Frank Rush, Town Manager 10. General Fund 5-Year Forecast Frank Rush, Town Manager 11. Remaining Funds from 2013 Community Improvements Package Frank Rush, Town Manager 12. Status of Sales Tax Distribution Issue Frank Rush, Town Manager 13. Strategic Re-Assignment of Certain Full-Time Positions During FY 14-15 to Achieve High Priority Community Goals Frank Rush, Town Manager 9:35 am POTENTIAL FY 15-16 BUDGET ISSUES 14. EI EMS, Inc. – Annual Update Susan Walker, EI EMS, Inc. Chief Arlayne Calhoun, EI EMS, Inc. 15. Health Insurance a. Restoration of $1500 HSA Contribution b. Implementation of Affordable Care Act c. Retiree Health Insurance Stipend? Frank Rush, Town Manager Rhonda Ferebee, Town Clerk Bill Walker, Fire Chief Jeff Waters, Police Chief 16. Employee Compensation Frank Rush, Town Manager 17. Additional “Community Appearance” Staff? Frank Rush, Town Manager Artie Dunn, Public Works Director Alesia Sanderson, Parks and Rec Dir 18. Planning and Inspections Services Frank Rush, Town Manager Jim Jennings, Interim Planning Director 10:30 am BREAK 10:45 am POTENTIAL FY 15-16 BUDGET ISSUES (continued) 19. Street Resurfacing Artie Dunn, Public Works Director 20. Beach Access Walkway Ratings / Replacements Alesia Sanderson, Parks & Rec Dir 21. Application Fee – Retire NC Program Frank Rush, Town Manager 22. Community Information Sign Frank Rush, Town Manager Alesia Sanderson, Parks & Rec Dir 11:15 am POTENTIAL FUTURE CAPITAL PROJECTS 23. Jean Preston Memorial Playground Judy Wilgus, Committee Chair Alesia Sanderson, Parks & Rec Dir 24. Downtown Street Lighting Improvements Frank Rush, Town Manager 25. Paving of Emerald Isle Woods Park Entrance Road Alesia Sanderson, Parks & Rec Dir 26. Acquisition / Improvement / Redevelopment of Islander Drive Properties Frank Rush, Town Manager 27. Future New Fire Station Bill Walker, Fire Chief 12:00 Noon LUNCH (Catered) 12:30 pm OTHER ISSUES TO CONSIDER 28. Solid Waste Services a. Desired Service Level Changes b. Potential Simmons & Simmons Contract Extension Frank Rush, Town Manager 29. Continued Growth of Yard Debris Collection Program Artie Dunn, Public Works Director 30. Neighborhood Watch Program Jeff Waters, Police Chief 31. Future Bogue Inlet Dredging Frank Rush, Town Manager 32. Potential Commercial Sign Ordinance Amendments Jim Jennings, Interim Planning Director 33. Strategy to Address Unkempt Structures / Properties Jim Jennings, Interim Planning Director 33. Land Use Plan Update / UDO Simplification Frank Rush, Town Manager 34. Consistent “Branding” Efforts a. New / additional Town Logo b. New “Way-Finding” Signs c. Casual, standard Town uniforms d. Website redesign / Emerald Isle “app”? e. Migration to small pickup trucks or Jeeps for beach strand patrols Frank Rush, Town Manager 35. Other Items Frank Rush, Town Manager a. Beach vehicle ramp gate improvements b. Desired changes for summer beach services? c. Storm water improvement on Doe Drive d. Commercial slips at EI Public Boating Access Area e. Ideas to Encourage Upgrades to Existing Off-Premises Signs f. Emerald Isle Woods walkway over wetland trail near Cape Emerald 2 g. h. i. j. Mechanical bike path / street edger Future beach nourishment needs Future new ocean fishing pier – financing ideas? More involvement from Emerald Isle Business Association? 2:00 pm BOARD DIRECTION 36. Board Discussion, Identification of Additional Priorities, Concerns, Etc. ?? ADJOURN 3 Board of Commissioners