Board of Trustees
Meeting
March 3, 2014
1
February 28, 2014
NOTICE OF MEETING
BOARD OF TRUSTEES
SAN JACINTO COMMUNITY COLLEGE DISTRICT
The Board of Trustees of the San Jacinto College Community District will meet at 5:00 p.m.,
Monday, March 3, 2014, in Room 201 of the Thomas S. Sewell District Administration
Building, 4624 Fairmont Parkway, Pasadena, Texas.
BOARD WORKSHOP
AGENDA
I.
II.
Call the Meeting to Order
Roll Call of Board Members
III.
Review Auditor’s Required Communication Regarding Annual Financial
Accounting Report for Fiscal Year August 31, 2013
IV.
Review Action Related to ORP (Occupational Retirement Program)
Supplemental Contribution
V.
VI.
VII.
VIII.
Review Proposed Budget Amendment for Fiscal Year 2014
Discuss TACC (Texas Association of Community Colleges) Tuition Survey and
Fiscal Year 2015 Revenue Projections
Review Proposal and Action for College-wide Building Program
Adjournment to closed or executive session pursuant to Texas Government Code
Section 551.074, the Texas Open Meetings Act, for the following purposes:
Personnel Matters
a.
IX.
X.
XI.
XII.
Deliberate the appointment, employment, evaluation, reassignment, duties,
discipline or dismissal of a public officer or employee or to hear complaints or
charges against a public officer or employee
Reconvene in Open Meeting
Calendar
General Discussion of Meeting Items
Adjournment
Additional Closed Session Authority
If, during the course of the meeting covered by this Notice, the Board should
determine that a closed or executive meeting or session of the Board should be held
or is required in relation to any items included in this Notice, then such closed or
executive meeting or session as authorized by Section 551.001 et seq. of the Texas
Government Code (the Open Meetings Act) will be held by the Board at that date, 2
hour and place given in this Notice or as soon after the commencement of the
meeting covered by the Notice as the Board may conveniently meet in such closed
or executive meeting or session concerning any and all subjects and for any and all
purposes permitted by Sections 551.071, inclusive, of the Open Meetings Act,
including, but not limited to:
Section 551.071 – For the purpose of a private consultation with the Board’s
attorney on any or all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange, lease or
value of real property.
Section 551.073 – For the purpose of considering a negotiated contract for a
prospective gift or donation.
Section 551.074 – For the purpose of considering the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or
employee or to hear complaints or charges against a public officer or employee.
Section 551.076 – To consider the deployment, or specific occasions for
implementation, of security personnel or devices.
Section 551.084 – For the purpose of excluding a witness or witnesses from a
hearing during examination of another witness.
Should any final action, final decision, or final vote be required in the opinion of the
Board with regard to any matter considered in such closed or executive meeting or
session, then such final action, final decision, or final vote shall be at either:
A. The open meeting covered by this Notice upon the reconvening of the public
meeting, or
B. At a subsequent public meeting of the Board upon notice thereof, as the Board
shall determine.
Certification as to Posting or Giving of Notice
On this day, February 28, 2014, this notice was posted on a bulletin board located at a
place convenient to the public in the central administrative office of the San Jacinto
Community College District, 4624 Fairmont Parkway, Pasadena, Texas, the college’s
website, and is readily accessible to the public upon request.
_____________________________________________
Brenda Hellyer, Ed.D.
3
February 28, 2014
NOTICE OF MEETING
BOARD OF TRUSTEES
SAN JACINTO COMMUNITY COLLEGE DISTRICT
The Board of Trustees of the San Jacinto College Community District will meet at 7:00 p.m.
on Monday, March 3, 2014, in Room 104 of the Thomas S. Sewell District Administration
Building, 4624 Fairmont Parkway, Pasadena, Texas.
BOARD MEETING
AGENDA
I.
II.
III.
Call the Meeting to Order
Roll Call of Board Members
Invocation and Pledge to the Flags
ACTION ITEMS (Items IV and V only)
IV.
Consideration of Approval of a Guaranteed Pathway Program Agreement
between Western Governor’s University Texas and San Jacinto College District
V.
Consideration of Approval of a Memorandum of Understanding between
University of Texas at Tyler and San Jacinto College District
VI.
Special Announcements, Recognitions, Introductions, and Presentations
VII.
VIII.
IX.
Recognition of the Minnie Piper Award Recipients
Laurel Williamson
Recognition of the Central Campus Academic
Outstanding Faculty Member
Laurel Williamson
Recognition of Bank of America for its contribution
to the Energy Education and Career Corps Internship
Ruth Keenan
Student Success Presentation
Retention, Persistence, Success and Graduation
Laurel Williamson
STEM (Science, Technology, Engineering,
and Mathematics) Pathways Presentation
Laurel Williamson
Communications to the Board of Trustees
Hearing of Such Citizens or Groups of Citizens Desiring to be Heard Before the
Board
4
X.
Adjournment to closed or executive session pursuant to Texas Government Code
Section 551.074, the Texas Open Meetings Act, for the following purposes:
Personnel Matters
Deliberate the appointment, employment, evaluation, reassignment, duties,
discipline or dismissal of a public officer or employee or to hear a complaint
or charge against a public officer or employee
XI.
XII.
Reconvene in Open Meeting
Informative Reports to the Board
A. San Jacinto College Financial Statement
B. Capital Improvement Program
C. San Jacinto College Foundation Financial Statement
D. San Jacinto College Building Committee Minutes
E. San Jacinto College Finance Committee Minutes
ACTION ITEMS - Continued
XIII.
Consideration of Approval of Amendment to the 2013-2014 Budget for
Restricted Revenue and Expenses Relating to Federal and State Grants
XIV.
Consideration of Approval of a Grandfathered Optional Retirement Program
(ORP) Supplemental Contribution Change for September 2014
XV.
Consideration of Approval of a Ratification of Extension of Maritime Wetlands
Mitigation Purchase
XVI.
Consideration of Approval of a Budget Amendment for Property Tax Revenue
and Tuition and Fee Revenue
XVII.
XVIII.
Consideration of Approval to Modify Incidental & Lab Fees
Informational Item – Review of Guideline 3-24 for Policy VI-GG: Substantive
Change
PURCHASING REQUESTS
XIX.
Consideration of Purchasing Requests
CONSENT AGENDA
XX.
Consent Agenda
(Any item placed on the consent agenda shall be removed and taken up as a separate
matter, if so requested by any member of the Board, otherwise all items will be voted
on with one (1) motion.)
A. Approval of the Minutes for the February 3, 2013 Board Workshop and
Regular Board Meeting
B. Approval of the Budget Transfers
C. Approval of Personnel Recommendations
D. Approval of the Affiliation Agreements
5
E. Approval of the Next Regularly Scheduled Meeting
XXI.
XXII.
Items for Discussion/Possible Action
(Items removed from the Consent Agenda, will be considered at this time)
Adjournment
Closed Session Authority
If, during the course of the meeting covered by this Notice, the Board should
determine that a closed or executive meeting or session of the Board should be held
or is required in relation to any items included in this Notice, then such closed or
executive meeting or session as authorized by Section 551.001 et seq. of the Texas
Government Code (the Open Meetings Act) will be held by the Board at that date,
hour and place given in this Notice or as soon after the commencement of the
meeting covered by the Notice as the Board may conveniently meet in such closed
or executive meeting or session concerning any and all subjects and for any and all
purposes permitted by Sections 551.071, inclusive, of the Open Meetings Act,
including, but not limited to:
Section 551.071 – For the purpose of a private consultation with the Board’s
attorney on any or all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange, lease or
value of real property.
Section 551.073 – For the purpose of considering a negotiated contract for a
prospective gift or donation.
Section 551.074 – For the purpose of considering the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or
employee or to hear complaints or charges against a public officer or employee.
Section 551.076 – To consider the deployment, or specific occasions for
implementation, of security personnel or devices.
Section 551.084 – For the purpose of excluding a witness or witnesses from a
hearing during examination of another witness.
Should any final action, final decision, or final vote be required in the opinion of the
Board with regard to any matter considered in such closed or executive meeting or
session, then such final action, final decision, or final vote shall be at either:
A. The open meeting covered by this Notice upon the reconvening of the public
meeting, or
B. At a subsequent public meeting of the Board upon notice thereof, as the Board
shall determine.
Certification as to Posting or Giving of Notice
On this day, February 28, 2014, this notice was posted on a bulletin board located at a place
convenient to the public in the central administrative office of the San Jacinto Community College
District, 4624 Fairmont Parkway, Pasadena, Texas, the college’s website, and is readily accessible to
the public upon request.
____________________________________________
Brenda Hellyer, Ed.D.
6
Action Item “IV“
Regular Board Meeting March 3, 2014
Consideration of Approval of a Guaranteed Pathway Program Agreement between
Western Governor’s University Texas and San Jacinto College District
ADMINISTRATION RECOMMENDATION/REPORT
The Chancellor recommends that the Board of Trustees approve the Guaranteed Pathway
Program Agreement for nursing degrees between Western Governor’s University Texas
(WGU Texas) and San Jacinto Community College District (SJCD).
BACKGROUND
Western Governor’s University Texas (WGU Texas) is a comprehensive public institution of
higher education within the State of Texas. WGU Texas offers undergraduate and graduate
degree programs in nursing to educate students to become qualified, competent, professional
nurses who are prepared for practice. To achieve that goal, WGU Texas offers a Registered
Nurse (RN) to Bachelor of Science in Nursing (BSN) degree and a RN to Master’s of
Science in Nursing (MSN) degree articulation program. The BSN and MSN programs offer
RNs an opportunity to continue their education and to earn a BSN or MSN. This agreement
between WGU Texas and the SJCD specifies a framework within which our Associate of
Applied Science in Nursing degree (ADN) graduates may receive admission and seamlessly
transfer to the RN to BSN program offered by WGU Texas.
IMPACT OF THIS ACTION
The College’s ADN graduates shall be eligible for admission into the Western Governor’s
University BSN degree program, specifically the RN-to-BSN articulation track. Western
Governor’s University nursing program will provide graduates who have earned the ADN from
San Jacinto Community College District preference for admission to WGU Texas if they apply
for admission to the RN-to-BSN degree, RN-to-MSN Education degree, or RN-to-MSN
Leadership and Management degrees.
BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)
None
MONITORING AND REPORTING TIMELINE
The commencement of this Bachelor Of Science Nursing Articulation is when it has been
signed by the governing body of each institution. This articulation agreement shall continue
indefinitely until such time as either or both institutions wish to terminate it.
Regular participation updates will be obtained from WGU Texas.
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Action Item “IV“
Regular Board Meeting March 3, 2014
Consideration of Approval of a Guaranteed Pathway Program Agreement between
Western Governor’s University Texas and San Jacinto College District
ATTACHMENTS
Attachment 1- Guaranteed Pathway Program Agreement between Western Governor’s
University Texas and San Jacinto Community College District for the RN to BSN and RN to
MSN Nursing Degrees
RESOURCE PERSONNEL
Laurel V. Williamson
281-998-6182
[email protected]
Catherine O’Brien
281-998-6318
[email protected]
8
Guaranteed Pathway Program Agreement
Between Western Governor’s University Texas and San Jacinto Community
College District
For the RN to BSN and RN to MSN Nursing Degrees
Western Governor’s University Texas (“WGU Texas”) and San Jacinto Community College
District (“SJCD”), recognizing the need to facilitate the admission of transfer students from
public colleges to WGU Texas as they pursue a bachelor’s or master’s degree in Nursing, resolve
to adopt this Guaranteed Pathway Program Agreement. Students who do not meet the admissions
standards described herein may still apply and will be considered for admission, although it is
not guaranteed.
The Guaranteed Pathway Program is a dual admission program for nursing students and maps
coursework from an Associate’s degree and RN licensure to one of three WGU Texas degrees:
B.S. Nursing (RN to BSN), M.S. Nursing - Education (RN to MSN Option), or M.S. Nursing Leadership and Management (RN to MSN Option).
The bachelor’s and master’s degrees relevant to this Agreement and offered by WGU Texas are
described below:
•
•
•
The B.S. Nursing (RN to BSN) is a degree program for students who have completed an
associate’s degree in nursing and hold an unencumbered RN license seeking to earn a
bachelor’s degree. The program requires a minimum of 90 hours of mentor-guided field
experience in a qualified community health services setting, such as a public health
department or clinic plus a clinical leadership experience conducted in their place of work.
The M.S. Nursing - Education degree (RN to MSN Option) is a program for RNs who want
to earn both a bachelor’s degree and a master’s degree. Prospective students must have
completed an associate’s degree in nursing and hold an unencumbered RN license. This
program is designed to provide RNs with the knowledge and skills to become an effective,
credible nurse educator.
The M.S. Nursing - Leadership and Management degree (RN to MSN Option) is a program
for RN’s who want to earn both a bachelor’s degree and a master’s degree. Prospective
students must have completed an associate’s degree in nursing and hold an unencumbered
RN license. This program is designed to provide RNs with the knowledge and skills to
become effective and credible leaders of nurses.
General Admission Requirements and Eligibility:
To be guaranteed admission to WGU Texas under this agreement, the applicant must be a
graduate with an associate’s degree in nursing from SJCD, have an active RN license, and meet
the WGU admission requirements outlined below. Students must:
1. Complete an admission application to SJCD and be admitted to a SJCD Associate Degree
Nursing program.
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9
2. If interested in WGU Texas Guarantee Pathway Program, the student must indicate their
desire to participate by completing and submitting a WGU Texas application for
admission.
3. Complete an intake interview (via telephone) with a WGU Enrollment counselor.
4. Submit official transcripts for all academic work completed.
5. Earn an associate of applied science in nursing.
6. Provide evidence of a current, unencumbered U.S. license to practice as a Registered
Nurse (RN).
7. Provide evidence of current employment in a position that requires use of nursing
knowledge and expertise. Volunteer opportunities using nursing knowledge and
experience will be reviewed and considered on a case-by-case basis.
8. Submit to a criminal background check or provide evidence of a criminal background
check conducted in the 12-month period prior to the date of the application for admission.
9. Qualified SJCD students can enroll monthly at WGU Texas.
Students accepted to WGU Texas under the terms of this agreement may expect the
following:
1. Students will be admitted into the RN to BSN or into the RN to MSN nursing degree
program of their choice, as reflected on their WGU Guaranteed Pathway Program
application.
2. Students will receive the same consideration as native WGU students for registration,
financial aid, and any other opportunities open to native students with senior standing.
3. Credits from SJCD that are transferable to WGU Texas degree programs are specified in
the Transfer Articulation Agreement between the Texas Association of Community
Colleges (TACC) and WGU Texas.
4. Students will take the WGU readiness assessment. Though the readiness assessment is
not a condition of admission, it will be used for counseling and academic support
services.
Benefits of the Guaranteed Pathway Program for students:
1. Guaranteed admission to a nursing bachelors or master’s degree at WGU Texas.
2. Advising from SJCD admission counselors regarding SJCD Nursing program
requirements and advising from WGU Texas enrollment counselors on WGU Nursing
program requirements to help ensure a smooth transition between institutions.
3. Application fee for prospective students will be waived.
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10
Responsibilities of SJCD:
1. Disseminate information to SJCD nursing students regarding the general
conditions of this agreement. Those provisions include the conditions for
guaranteed admission to WGU Texas. Information regarding WGU Texas will be
posted on the SJCD website. WGU Texas will provide Guaranteed Pathway
Program information for SJCD students, faculty and staff members in addition to
admission offices of all campuses.
2. Communicate with Western Governors University representatives, including the
Chief Nursing Officer, to discuss changes, as needed which might impact or alter
this agreement.
3. Collaborate with WGU Texas to promote the Guaranteed Pathway Program
among prospective and current SJCD students.
Responsibilities of WGU Texas:
1. Admit Guaranteed Pathway students to WGU Texas programs as specified in this
Agreement.
2. Provide academic advising services to Guaranteed Pathway students to assist
students in making a smooth transition from the SJCD to WGU Texas.
3. Collaborate with SJCD to promote the Guaranteed Pathway Program among
students.
Responsibilities of the Student:
1. Know and understand the requirements for the nursing major at WGU Texas.
2. Adhere to the application and admission requirements of WGU Texas and the
Guaranteed Pathway Program.
Review of the Guaranteed Pathway Program:
1. SJCD will designate officials who will be responsible for all aspects of the
Guaranteed Pathway Program at SJCD. WGU Texas will designate individuals
responsible for all aspects of the Guaranteed Pathway Program at WGU Texas.
a. Representing SJCD will be Associate Vice Chancellor for Learning and
Assessment, Deans of Allied Health, Vice Chancellor of Marketing,
Publications and Governmental Affairs.
b. Representing WGU Texas will be the WGU Texas Community Relations
Manager, Senior Manager of Public Relations, Western Governors
University Provost, National Director of Nursing, and the Enrollment Operations Manager.
2. WGU reserves the right to deny admission to the Guaranteed Pathway Program or
to WGU Texas programs to any applicant who does not meet the requirements set
forth in this Agreement. WGU Texas also reserves the right to adjust its
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11
curriculum, and admissions requirements as needed based on program outcome
data, accreditation and regulatory requirements but will communicate such
changes at least 60 days in advance to SJCD with information about how those
changes can be best accommodated or phased in for students. This agreement shall
be reviewed upon request by either party or anytime program changes are made by
either institution. Program changes will be incorporated into subsequent
agreements. Any modifications to this Agreement must be made in writing and
signed by both institutions.
3. Both parties will promote and market, in collaboration with each other, the
conditions of the Guaranteed Pathway Program to internal and external
stakeholders.
4. SJCD and WGU agree to comply with the Family Educational Rights and Privacy
Act of 1974 (FERPA) (20 U.S.C §1232g; 34 CFR Part 99) and its associated
regulations, taking steps to ensure that confidential information is not disclosed or
distributed in a manner inconsistent therewith.
Notices and Requests. All notices given pursuant to this Agreement shall be in writing
and shall be validly given on (1) the date of delivery if delivered by email, facsimile
transmission, registered or certified mail, or hand delivered, or (2) three (3) business days
after being mailed via United States Postal Service addressed as follows:
San Jacinto Community College District
Dr. Brenda Hellyer
4624 Fairmont Parkway
Pasadena, Texas 77504
281-998-6100
WGU Texas
Wendi Prater
221 West Sixth Street, Suite 1050
Austin, Texas 78702
512-934-0663
Severability. If any of the provisions or portions of this Agreement are invalid under any
applicable statute or rule of law, they are, to that extent, to be deemed omitted.
Assignment. Except as otherwise provided in this Agreement, neither party shall assign
or transfer any of its rights or obligations hereunder without the prior written consent of
the other party hereto, which assignment shall not be unreasonably withheld, and any
such attempted assignment without such consent shall be void.
Binding Agreement. This Agreement shall be binding upon and inure to the benefit of the
successors and assigns of WGU and shall be binding upon and inure to the benefit of
SJCD’s legal representatives, successors, and assigns.
Accreditation. This agreement is effective only as long as both SJCD and WGU maintain
current accreditation by a regional accrediting association as recognized by the U.S.
Department of Education. In the event that either party loses accreditation, this agreement
shall terminate immediately.
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Entire Agreement. This Agreement embodies the entire agreement and understanding
between the parties and supersedes all prior agreements, whether oral or written between
the parties relating to the subject matter hereof.
Governing Law. Harris County, Texas shall be the proper place of venue for suit on or in
respect of the Agreement. The Agreement and all of the rights and obligations of the
parties hereto and all of the terms and conditions hereof shall be construed, interpreted
and applied in accordance with and governed by and enforced under the laws of the State
of Texas.
The Guaranteed Pathway Program will remain in effect until terminated by either party
upon written notice to the other party of an intention to terminate. If this agreement is
terminated for any reason, SJCD students seeking admission into the program at the time
of the agreement termination will retain their eligibility under this agreement for
admission into the program for a phase-out period of 24 months.
_______________________________
RAY MARTINEZ III
Chancellor
WGU Texas
________________________________
BRENDA HELLYER, Ed.D.
Chancellor
San Jacinto Community College District
_______________________________
Date
________________________________
Date
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Action Item “V“
Regular Board Meeting March 3, 2014
Consideration of Approval of a Memorandum of Understanding
between University of Texas at Tyler and
San Jacinto Community College District
ADMINISTRATION RECOMMENDATION/REPORT
The Chancellor recommends that the Board of Trustees approve the Memorandum of
Understanding between University of Texas at Tyler and San Jacinto Community College
District to provide a pathway to a baccalaureates engineering degree at the University of
Texas at Tyler Houston Engineering Center.
BACKGROUND
The University of Texas at Tyler (UT Tyler) is a comprehensive public institution of higher
education within the State of Texas. UT Tyler has been authorized by the Texas Higher
Education Coordinating Board (THECB) and the Board of Regents of The University of
Texas System to offer an approved baccalaureate level engineering degrees at the Houston
Engineering Center (the Center) in Houston, Texas.
IMPACT OF THIS ACTION
Graduates from San Jacinto Community College District (SJCD) with an Associate of
Science in Engineering Science degree shall be eligible for admission into the UT Tyler
Houston Engineering Center program. The Center provides a significant education and
research presence in Houston through which SJCD students will be able to obtain
baccalaureate level engineering degrees. The primary objective of the Center is to deliver
upper division coursework to students who have completed the statewide Associate of
Science in Engineering Science degree program, or are otherwise able to transfer to UT
Tyler, and are seeking to complete a baccalaureate degree in selected fields of engineering.
Students who complete the prescribed curriculum at SJCD with an overall GPA of at least
2.5 and no grade lower than C are automatically admitted to the program upon the
submission of a completed application for admission to the program.
BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)
None
MONITORING AND REPORTING TIMELINE
The commencement of this memorandum of understanding is when it has been signed by the
governing body of each institution. This articulation agreement shall continue indefinitely
until such time as either or both institutions wish to terminate it. Reporting will occur during
the regular program/discipline review process.
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Action Item “V“
Regular Board Meeting March 3, 2014
Consideration of Approval of a Memorandum of Understanding
between University of Texas at Tyler and
San Jacinto Community College District
ATTACHMENTS
Attachment 1- Copy of Memorandum of Understanding: The University of Texas at Tyler
Houston Engineering Center and San Jacinto Community College District
RESOURCE PERSONNEL
Laurel V. Williamson
Catherine O’Brien
281-998-6182
281-998-6318
[email protected]
[email protected]
15
MEMORANDUM OF UNDERSTANDING
THE UNIVERSITY OF TEXAS AT TYLER HOUSTON ENGINEERING CENTER
AND
SAN JACINTO COMMUNITY COLLEGE DISTRICT
This Memorandum of Understanding (“Agreement”) is made and entered into on this ___ day of
___________ by and between The University of Texas at Tyler, an agency and institution of
higher education authorized under the laws of Texas ( hereinafter referred to as “UT Tyler”), and
San Jacinto Community College District, a public community college organized under Section
130.004(a) of the Texas Education Code, (hereinafter referred to as “SJCCD”), (collectively
referred to as “Parties”) to provide an effective pathway for SJCCD students to earn a baccalaureate
engineering degree at the UT Tyler Houston Engineering Center.
WHEREAS, UT Tyler has been authorized by the Texas Higher Education Coordinating Board
(THECB) and the Board of Regents of The University of Texas System to offer its approved
baccalaureate level engineering degrees at the Houston Engineering Center (the Center) in Houston,
Texas;
WHEREAS, it is the desire of both parties, as approved by appropriate action of the Board of
Trustees at SJCCD and the Board of Regents of The University of Texas System, and it is for the
educational benefit of the citizens in the greater Houston area, and in particular students in the San
Jacinto district, that the parties cooperate to provide unduplicated degree programs and courses
leading to the baccalaureate degree at the Center;
WHEREAS, the parties hereby identify and agree to the basic commitments and obligations set
forth in this Memorandum of Understanding.
NOW, THEREFORE, for and in consideration of the premises and in further consideration of the
matters hereafter set forth, SJCCD and UT Tyler hereby stipulate and agree as follows:
1.
INTENTIONS.
UT Tyler and SJCCD seek to establish a cost-effective pathway for SJCCD students to
pursue a baccalaureate engineering degree through the UT Tyler Houston Engineering
Center (“Center”) located on Hayes Road in West Houston (“Alief Campus”). The Center
will provide a significant education and research presence in Houston through which
students will be able to obtain baccalaureate level engineering degrees. The primary
objective of the Center is to deliver upper division coursework to students who have
completed the statewide Associate of Science in Engineering Science degree program, or are
otherwise able to transfer to UT Tyler, and are seeking to complete a baccalaureate degree in
selected fields of engineering.
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2.
ACADEMIC PROGRAM.
a. UT Tyler will offer upper division civil engineering, electrical engineering, and
mechanical engineering completion curricula that lead to the award of the ABET
accredited civil engineering, electrical engineering, and mechanical engineering
baccalaureate degrees.
b. All engineering courses offered through the Center will be subject to the same academic
standards and rigor as engineering courses taught at other UT Tyler campuses and will
be taught by faculty duly appointed by UT Tyler in accordance with its policies and
procedures.
c. Individuals seeking to continue their engineering program studies through the Center
must either:
i. Be enrolled in the statewide Associate of Science in Engineering Science
degree program at SJCCD at the time they apply for admission to UT Tyler;
ii. Apply to UT Tyler through ApplyTexas; and
iii. Complete the Associate of Science in Engineering Science degree program at
SJCCD before being admitted to UT Tyler.
or
i.
ii.
Apply to UT Tyler through ApplyTexas as a transfer student; and
Satisfactorily complete all lower division engineering, mathematics, and
science coursework identified in the ASES degree or statewide articulation
compacts through SJCCD.
Students who complete the prescribed ASES curriculum with an overall GPA of at least
2.5 and no grade lower than C are automatically admitted to the program upon the
submission of a completed application for admission to the program.
d. On a case-by-case basis, students can enroll in upper division courses at UT Tyler as a
dual enrolled or transient student prior to completing a degree at SJCCD if they have
completed all prerequisite courses for the course in which they intend to enroll.
Transient students who later wish to be admitted into the program must meet all
eligibility and admissions requirements as set forth herein.
e. Individuals admitted into the program are classified as UT Tyler students and subject to
UT Tyler rules and regulations, including its student code of conduct.
f. The Parties will collaborate in developing and offering engineering courses through the
Center and at SJCCD to enhance student preparedness for successful completion of
engineering courses taught at the Center. UT Tyler and SJCCD shall each designate one
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17
or more individuals to serve as liaison(s) to facilitate communications between UT Tyler
and SJCCD with regard to the terms and conditions of this agreement.
g. Notwithstanding any of the provisions above, SJCCD students will be encouraged to
actively participate in engineering student activities made available by UT Tyler.
h. Both parties will comply with all applicable regulations and rules required of the Texas
Higher Education Coordinating Board in order to fulfill compliance obligations relating
to this Agreement.
3.
ACADEMIC ADVISING
SJCCD will advise students regarding lower division pre-engineering courses offered by
SJCCD. UT Tyler will advise all students pursuing its upper division courses for the
engineering completion curriculum. UT Tyler and SJCCD advisors will collaborate when
questions arise regarding course equivalency. Further, UT Tyler will encourage students
residing in the SJCCD service district to take lower division courses contained in the
completion curricula through SJCCD.
4.
SCHOLARSHIPS.
a. To the extent available funds exist, the Parties agree to establish and offer joint, nonneed-based academic scholarships to be awarded, in their sole discretion, to qualified
SJCCD students who intend to and do pursue their engineering studies at the Center.
b. The Parties agree to jointly (i) develop the scholarship eligibility criteria, (ii) select
scholarship recipients, and (iii) determine the recipient’s continued scholarship
eligibility.
c. UT Tyler and SJCCD shall enter into a separate agreement to address the foregoing
scholarship obligations.
5.
MARKETING AND RECRUITING.
a. The Parties agree to collaborate in actively promoting and marketing the Center within
the San Jacinto Community College District. Recruitment and marketing materials and
activities will advance and be consistent with the goals and objectives of the Center as
set forth in this Agreement.
b. A party’s logos and/or symbols may not be used in marketing and recruitment activities
unless prior written authority is obtained from the appropriate party.
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6.
GENERAL PROVISIONS.
a. Entire Agreement. This Agreement constitutes the entire agreements between the Parties
with respect to the subject matter and no prior or contemporaneous agreement, written or
oral, will be effective to vary the terms of those Agreements.
b. Amendment. No amendment to this Program Agreement shall be effective unless
reduced to writing and signed by an authorized representative of each party.
c. Assignment. Neither party may assign this Agreement, in whole or in part, without the
prior written consent of the other party. Either party may enter into contracts for the
purpose of obtaining services, equipment, materials, merchandise, or products required
for the performance of this Agreement and such contracts will not be considered an
assignment. The party entering into such contracts shall not be relieved from the
performance of any obligation or duty required of that party by this Agreement.
d. Compliance. The Parties will comply with all applicable federal, state, and local laws,
ordinances, and regulations in the performance of this Agreement.
e. Governing Law. The validity, interpretation, performance, and enforcement of this
Agreement will be governed by the laws of the State of Texas.
f. This Agreement may be executed in duplicate copies, each of which shall be deemed an
original.
g. No Financial Implication. No financial implications concerning the transfer or exchange
of cash, equipment, or real estate is intended or implied by this agreement. UT Tyler and
SJCCD are separate and independent institutions of higher education and intend to
remain so.
h. Severability. If any of the provisions or portions of this agreement are invalid under any
applicable statute or rule of law, they are to that extent to be deemed omitted.
7.
TERM AND TERMINATION.
a. Upon execution of this Agreement by each party, this Agreement shall remain in effect
for a period of five (5) years (the “Initial Term”) unless terminated earlier by either
institution as provided in subsection (b) below. Upon expiration of the Initial Term this
Agreement shall renew, subject to the approval of the governing body for each Party, as
may be required, for successive five (5) year increments (each a “Renewal Term”) for up
to twenty (20) years.
Page 4 of 5
19
b. Neither party may terminate this Agreement on or before June 1, 2015 without cause.
After that date, either party may terminate this Agreement for convenience as hereinafter
provided. Termination by one party shall be effected by giving the other institution at
least one (1) year advance written notice of its intention to terminate. If such notice is
given, this Agreement shall terminate: (a) at the end of that one (1) year; or (b) when all
students enrolled in a course of study under the Agreement at the time of such notice
have been given reasonable time to complete their respective courses of study under the
Agreement, whichever event occurs last.
c. In accordance with the terms of the above termination subsection (b), UT Tyler will
continue to teach the courses included in the program of study until such time as students
enrolled in the program at the time of the notice of termination may complete the
program of study within a reasonable period of time.
d. If this Agreement is terminated, neither UT Tyler nor, SJCCD shall be liable to the other for
any monetary or other losses which may result from the termination or that have been
incurred as a result of the Agreement.
EXECUTED by The University of Texas at Tyler and San Jacinto Community College District.
The University of Texas at Tyler:
San Jacinto Community College District:
By:
By:
Rodney Mabry, Ph.D., President
Date:
Brenda Hellyer, Chancellor
Date:
Page 5 of 5
20
211
222
233
244
255
266
277
288
299
10
30
11
31
12
32
13
33
14
34
15
35
16
36
17
37
18
38
19
39
20
40
21
41
22
42
23
43
24
44
25
45
26
46
27
47
28
48
29
49
30
50
31
51
32
52
33
53
34
54
Construction Projects
As of January 31, 2013
Base
Budget
Project
Capital Projects
F13042 - Admin Campus Master Plan
Budget
Adjustments
1,730,000
Sub-total
1,730,000
-
Encumbered
Funds
1,730,000
-
163,185
71,957
41,379
1,494,858
13.59%
1,730,000
-
163,185
71,957
41,379
1,494,858
13.59%
21,307
15,365
104,251
34,148
11,777
14,204
49,795
10,890
30,000
69,430
93,000
48,032
49,925
41,564
3,535
10,211
31,532
339,092
94,968
11,600
80,714
6,974
22,653
9,456
32,548
400,000
-
4,025
1,246
331
14,204
49,795
1,000
7,106
69,430
88,525
7,158
49,925
3,019
6,705
18,648
9,970
11,416
80,714
108
1,655
1,393
31,603
302,442
17,282
14,119
103,920
34,148
11,777
9,890
12,527
4,475
32,705
38,545
3,535
18,640
294,501
84,998
184
6,089
3,383
6,177
945
-
-
10,367
8,169
10,211
6,187
25,943
776
17,615
1,885
97,558
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
65.44%
100.00%
100.00%
82.99%
100.00%
100.00%
100.00%
80.38%
92.35%
100.00%
100.00%
100.00%
88.87%
22.24%
80.06%
100.00%
75.61%
1,636,969
-
760,418
697,840
-
178,711
89.08%
Total
Expenditures
Moved to
Construction
in Process
Percent of
Remaining
Budget
Balance
Encumbered/
Expensed
Executed
Change
Orders
Current
Budget
Repair and Renovation
F13002 - CC Bldg31 Pre Renovation Tasks CPD
F12064 - CC Slocomb Theater Rigging
F12052 - CC Early High School Dinning
F13068 - CC Police Dispatch Consoles
F13074 - CC New Police/Maintenance Install
F14023 - CC Ballroom Audio Upgrade
F14016 - CC Fuel Station Relocation
F13014 - NC Gates Project
F13070 - NC Landscaping Improvements
F14006 - NC Expansion Dvlpmnt Invstgtn Ph 2
F14024 - NC New Technical Building
F14028 - NC Welding Inverters
F13032 - NC Welding Booths Exahust N.19
F13026 - SC Academic/S8.2024/26/28
F13066 - SC Clear Horizons Rm S9.146
F14038 - SC Soccer/Softball Field Improvements
F12061 - District Programming Admin Renovation
F13058 - District Maritime Simulators
F13062 - District Generation Park Dev'l Invest
F13072 - District A-1.200 Furniture
F14010 - District Annex Relocation South Campus
CC - Other Projects
NC - Other Projects
SC - Other Projects
D - Other Projects
District Wide Lifecycle Furniture
38,525
15,365
125,000
34,147
11,777
10,183
49,795
10,890
30,000
69,430
93,000
48,032
49,925
45,500
15,000
10,211
31,532
15,000
100,843
11,416
80,000
6,974
22,653
9,456
32,548
400,000
Sub-total
1,367,200
(17,218)
(20,749)
1
4,021
(3,936)
(11,465)
324,092
(5,875)
184
714
269,769
Completed Projects
F12034 - CC EMT Remodel
F13040 - CC Parking Island Lot 20
F14009 - CC Roll Off Dumpster Relocation
F14013 - CC Service Road
F13016 - NC Dual Credit Off Renvtn N-8.130
F13053 - SC Roof Project S.14
F14035 - District Chevron Energy Study
Sub-total
TOTALS
61,749
26,365
41,750
22,951
15,259
48,260
145,000
(1,861)
2,500
(560)
(1,387)
-
59,888
28,865
41,750
22,391
13,872
48,260
145,000
-
-
59,888
28,865
41,750
22,391
13,872
48,260
145,000
-
-
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
361,335
3,458,535
(1,309)
268,460
360,026
3,726,995
-
923,603
360,026
1,129,823
41,379
1,673,569
100.00%
55.10%
55
2008 Capital Improvement Program
As of January 31, 2014
Project
Budget
Base Budget
Current Budget
Adjustments
Central
1818 - CC Industrial Tech Buildings
1908 - CC Science Building
1001 - CC Primary Service Retrofit
1202 - CC Davis Library
1203 - CC Anders Gym
1102 - CC In-Fill
1109 - CC Maintenance & Police Bldg
1217 - CC Transportation Center Buildout
1301 - CC Building 31 Renovation
Sub-total
North
2906 - NC Science & Allied Health
2201 - NC Lehr Library
2202 - NC Nichols Gym
2102 - NC In-Fill
2401 - Outdoor Lighting
Percent of
Executed
Encumbered
YTD
Remaining
Budget
Change
Funds
Expenditures Balance Encumbered/
Orders
Expensed
7,758,416
35,752,627
2,774,950
8,418,096
10,398,474
47,572
3,560,360
68,710,495
(3,449,433)
674,618
1,361,520
(436,558)
(5,409,135)
1,707,344
2,677,619
1,211,890
530,000
(1,132,135)
4,308,983
36,427,245
4,136,470
7,981,538
4,989,339
1,754,916
6,237,979
1,211,890
530,000
67,578,360
-
210,545
2,038,979
1,976,404
2,656,664
41,614
101,375
273,166
7,144
57,227
7,363,119
4,026,608
33,600,356
2,069,527
5,112,254
356,213
453,670
5,682,670
983,120
463,732
52,748,151
71,830
787,909
90,538
212,620
4,591,512
1,199,871
282,143
221,626
9,042
7,467,090
98.33%
97.84%
97.81%
97.34%
7.97%
31.63%
95.48%
81.71%
98.29%
88.95%
42,240,000
2,022,600
4,949,996
23,086
13,472
(4,293,790)
9,900,607
(3,037,437)
1,745,799
-
37,946,211
11,923,207
1,912,559
1,768,885
13,472
-
295,419
702,404
25,156
154,056
-
36,145,214
471,408
158,281
358,661
-
1,505,578
10,749,394
1,729,122
1,256,167
13,472
96.03%
9.84%
9.59%
28.99%
-
Sub-total
South
3905 - SC Paving & Drainage
3907 - SC MEP Infrastructure
3909 - SC Science & Allied Health
3201 - SC Parker Williams Library
3202 - SC Smallwood Gym
3102 - SC In-Fill
3401 - SC Traffic Signal Relocation
3402 - SC Water and Electrical Upgrade
Sub-total
District
1828/2814/3817 - D DDC Network
6803 - Maritime Training Facility
Contingency
49,249,154
4,315,179
53,564,333
-
1,177,036
37,133,564
15,253,734
71.52%
2,747,068
4,381,500
53,868,525
2,449,600
6,919,331
23,086
75,988
29,305
70,494,403
8,275,206
169,602
(3,289,326)
427,273
(4,570,764)
1,453,114
2,465,105
11,022,274
4,551,102
50,579,199
2,876,873
2,348,567
1,476,200
75,988
29,305
72,959,508
-
495,075
57,808
1,901,842
890,690
31,211
333,438
28,536
29,305
3,767,905
10,458,872
4,416,158
47,315,425
1,965,618
198,251
272,883
47,452
64,674,660
68,327
77,136
1,361,933
20,564
2,119,105
869,879
4,516,944
99.38%
98.31%
97.31%
99.29%
9.77%
41.07%
100.00%
100.00%
93.81%
2,190,750
18,000,000
20,339,411
136,910
(10,984,341)
2,327,660
18,000,000
9,355,070
-
103,822
663,641
-
2,029,868
2,517,987
-
193,970
14,818,372
9,355,070
91.67%
17.68%
-
Sub-total
Completed Projects
1817 - CC Transportation Center
1820 - CC Paving & Drainage
1821 - CC Allied Health Addition
2901 - NC Paving & Drainage
2903 - NC Student Success Center
3903 - SC Student Success Center
3908 - SC Primary Service at New Site
3906 - SC Mechanical Upgrades
6003 - D Graphics
6902 - D Campus Mechanical Upgrades
6007 - D Furniture Consultant
Sub-total
TOTALS $
40,530,161
(10,847,431)
29,682,730
-
767,463
4,547,855
24,367,412
17.91%
17,333,267
10,490,274
10,568,880
3,142,449
11,093,580
8,220,000
809,625
1,252,855
900,000
1,869,857
335,000
66,015,787
295,000,000
2,993,362
(913,895)
1,182,225
(435,395)
803,243
2,029,583
(809,625)
(558,604)
724,824
518,564
(335,000)
5,199,282
-
20,326,630
9,576,379
11,751,105
2,707,054
11,896,823
10,249,583
694,251
1,624,824
2,388,421
71,215,069
295,000,000
22,101
22,101
13,097,624
20,325,860
9,576,379
11,727,464
2,707,054
11,896,268
10,249,583
694,251
1,624,824
2,388,421
71,190,105
230,294,334
770
1,540
555
2,865
51,608,045
100.00%
100.00%
99.99%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
82.51%
$
$
(137,768)
(207,575)
296,549
(15,714)
(499,063)
109,650
(19,524)
(3,767)
(477,212)
(477,212)
$
56
2008 Bond Program
Master Schedule
ID
Task Name
1
Central Campus
Start
1820 - Paving & Drainage
8
1817 - Transportation Center
Wed 6/4/08
15
1818 - Industrial Technology II
Mon 2/1/10
25
1109 - Maintenance/Police
Mon 6/6/11
39
1821 - Allied Health
Sun 3/1/09
53
1908 - Science Building
Wed 7/1/09
70
1001 - Primary Service Retrofit
80
1202 - Davis Library
Mon 1/9/12
94
1203 - Anders Gym
Mon 6/3/13
North Campus
115
2903 - Student Success Center
Mon 2/2/09
129
2906 - Science & Allied Health
Wed 7/1/09
143
2201 - Lehr Library
Mon 6/3/13
157
2202 - Nichols Gym
Mon 6/3/13
3903 - Student Success Center
Mon 2/2/09
186
3905 - Paving & Drainage
Sun 3/1/09
199
3906 - Mechanical Upgrades
Thu 1/1/09
205
3907 - MEP Infrastructure
Mon 3/1/10
211
3909 - Science & Allied Health
Mon 6/29/09
225
3201 - Parker Williams Library
Mon 1/9/12
239
3202 - Smallwood Gym
Mon 6/3/13
254
Graphics
258
DDC Network
261
6902 - Campus Mechanical Upgrades
267
6803 - Workforce Training Center
Fri 2/21/14
Qtr 1
2010
Qtr 2 Qtr 3
Qtr 4
Qtr 1
2011
Qtr 2 Qtr 3
Qtr 4
Qtr 1
2012
Qtr 2 Qtr 3
Qtr 4
Qtr 1
2013
Qtr 2 Qtr 3
Qtr 4
Qtr 1
2014
Qtr 2 Qtr 3
Qtr 4
Qtr 1
2015
Qtr 2 Qtr 3
Qtr 4
Qtr 1
2016
Qtr 2 Qtr 3
Thu 1/1/09
172
District
Qtr 4
Sun 6/1/08
Sun 6/1/08
253
2009
Qtr 2 Qtr 3
Mon 10/18/10
2901 - Pavement & Drainage
South Campus
Qtr 1
Mon 12/1/08
109
171
Qtr 4
Wed 6/4/08
2
108
2008
Qtr 2 Qtr 3
Fri 8/1/08
Mon 11/30/09
Thu 1/1/09
Fri 8/1/08
Mon 2/11/13
Page 1
57
Q
San Jacinto College Foundation
Statement of Financial Position
As of January 31, 2014
ASSETS
Current Assets
Checking/Savings
General Fund
Other Funds
Total Checking/Savings
$
Accounts Receivable
Scholarship Receivables
Special Events Receivables
Sponsorship Receivable
Allowance
Discounts
Total Accounts Receivable
1,357,992
1,357,992
3,727
10,110
10,000
(3,428)
(199)
20,210
Other Current Assets
SJC Foundation Investments
Total Other Current Assets
7,263,468
7,263,468
Total Current Assets
8,641,670
TOTAL ASSETS
$
8,641,670
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Grants Payable
Programs Payable
Scholarships Payable
Student Success Payables
Total Accounts Payable
$
27,906
77,592
344,027
155,257
604,782
Total Current Liabilities
604,782
Total Liabilities
604,782
Equity
Net Assets
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
7,744,604
292,284
8,036,888
$
8,641,670
58
San Jacinto College Foundation
Statement of Activities
For the Period July 1 to January 31, 2014
2014
Ordinary Income/Expense
Income
Contributions
Total Income
$
Expense
Grants Awarded
Programs Sponsored
Scholarships Awarded
Student Success Initiatives
Total Expense
Net Ordinary Income
Other Income/Expense
Other Income
Fundraising Events
Investment Income
Total Other Income
Other Expense
Foundation Expenses
Management Expense
Sponsorship Expenses
Suspense
Total Other Expense
$
$
179,051
179,051
7,644
150,892
107,897
266,434
6,778
56,369
134,619
63,450
261,217
(120,923)
(38,758)
(82,165)
111,526
314,232
425,757
88,880
294,953
383,833
22,645
19,279
41,924
5,373
385
3,000
(1,000)
7,759
413,207
$
227,676
227,676
Change
6,778
64,013
285,511
171,348
527,651
6,858
(252)
5,944
12,551
Net Other Income
Net Income
406,728
406,728
2013
292,284
1,485
(637)
2,944
1,000
4,792
376,075
$
337,317
37,132
$
(45,033)
59
January 1, 2014 to January 31, 2014
Contributions Over $1000
Donors
Corporations
Foundations
Individuals
Employee Contributions
Various
Amount
$28,050
$12,000
$18,678
$250
Fund
Scholarship Donations, Energy Venture,
Matching Gift Donations
Scholarship Donations
Scholarship Donations
Never 2 Late
60
Board Building Committee Meeting Minutes
February 17, 2014, 3:30 pm, District Administration Bldg., Board Room
Attendees:
Members Present: Brad Hance, Dan Mims, Keith Sinor
Absent: Marie Flickinger
Other Trustees Present: None
Others Present: Bill Dowell, Randi Faust, Jessica Garcia, Mike
Harris, Brenda Hellyer, Bryan Jones, Ann Kokx-Templet, Larry
Logsdon, Ken Lynn, Admiral William Pickavance, Bill Repucci,
Frank Rizzo, Ron Rucker, Randy Sparks, Ricardo Troncoso, Jerrel
Wade
Agenda Items:
I. Call the Meeting to Order
II. Roll Call of Committee
Members
III. Approval of Minutes from
previous meeting
Discussion/Information/Action
Meeting called to order at 3:30 p.m. by Brad Hance.
Roll Call of Committee Members by Brad Hance.
Committee reviewed and approved the minutes from the January
21, 2014 meeting.
IV. Recommended Projects and A. Operating Funds
1. Approval of Additional Funds for North Campus 24
Delivery Methods which
acre Site Development Services
will provide the best value
to the College
• (Bryan Jones) We are requesting additional
funds and scope of work for land development
services on the 24 acres located off of Uvalde
Road across from the North Campus. This is the
third request for the development services on
this property.
• (Bryan Jones) The work proposed for the 24
acre land parcel will be conducted by Berg
Oliver and lead by Brooks and Sparks.
• (Bryan Jones) This is the third step required for
preparation of the 24 acre site for construction.
• (Brenda Hellyer) When we bought the land we
performed basic due diligence investigations,
believing wetlands were likely at the site. The
steps since then are designed to get the specific
details on the wetlands, in order for us to
mitigate properly.
• (Bryan Jones) The color map was created using
on-site inspections. The first contract revision
included wetlands delineation and permitting.
The next step required includes performing
Board Building Committee 02/17/2014
Minutes: Jessica Garcia
San Jacinto College
1
61
Board Building Committee Meeting Minutes
February 17, 2014, 3:30 pm, District Administration Bldg., Board Room
•
•
•
•
•
•
•
•
•
•
Board Building Committee 02/17/2014
Minutes: Jessica Garcia
supervised clearing of the land. Following
clearing of the land, we will be able to conduct a
more specific on-site inspection in order to detail
the wetlands and the extent to which they cover
the land. On the back of the map is a proposed
layout of contoured land, which accommodates
the wetlands area and storm water retention
needs.
(Brenda Hellyer) We did preliminary inspections
when purchasing this land, but how far should
we have gone with these inspections before the
purchase?
(Randy Sparks) When the College purchased the
property we did Phase I Environmental Site
Assessment. In addressing the wetlands, the
information came off the national inventory
map.
(Brenda Hellyer) What is the difference from a
Nationwide Permit and an Individual Permit?
(Bryan Jones) The Individual Permit takes more
time - up to 18months - to deliver. The
Nationwide Permit requires six to nine months.
(Randy Sparks) If the Nationwide Permit does
not respond in a certain amount of time then you
are approved automatically for a permit. The
Individual Permit takes more money, more time
to a specific site.
(Brenda Hellyer) If it’s under a half acre it goes
into the National Permit? The reason that the
Maritime building went to the Individual Permit
was because it was over a half acre?
(Randy Sparks) Yes, that is correct.
(Brad Hance) Do the wetlands not cover the
entire creek? Is it not deep enough for the
wetlands?
(Randi Sparks) The suspected wetlands
encompass a narrow strip that is about 20 feet
wide on average. On a scale of this size might be
a little wider than 20 feet that we had to be able
to see it. We believe the project will be less than
a half-acre and there’s a 20 foot wide strip at the
bottom of the creek that we won’t be disturbing.
(Brenda Hellyer) While this drawing presents a
concept in addressing the wetlands it is too
San Jacinto College
2
62
Board Building Committee Meeting Minutes
February 17, 2014, 3:30 pm, District Administration Bldg., Board Room
•
•
preliminary to make such a decision. Is that
correct?
(Bryan Jones) Yes, that is correct. Frank Rizzo
agreed also.
(Brenda Hellyer) Again, it is important to
complete this next phase in order to truly
understand the go-forward plan. We may decide
we can’t afford to give up as much land and look
at more options.
B. Bond Funds – no actions at this time.
V. Projects Updates
A. Financial Reports
1. (Brenda Hellyer) Budget adjustments were made for
Ballroom Audio Upgrade and the Maritime Simulators?
2. (Bryan Jones) Yes, that is correct.
B. Bond Construction Schedule
C. Operating Funds
D. Construction Reports
1. Central Campus Primary Electrical Service Upgrade
• (Frank Rizzo) Last month we requested a change
order cost for the Orangeberg pipe. We are three
months behind due to replacement of that pipe. The
project should be complete in June.
2. Maintenance/Police Building
• (Frank Rizzo) Maintenance/Police building is
complete. Permitting was issued today for the paint
booth and we will start installation on Wednesday,
February 19, 2014. The paint booth will be complete
in six weeks.
3. Central Campus Library Renovation
• (Frank Rizzo) Scheduled completion date projected
is March 27th. The project is working well to date.
4. Central Campus Science Building (parking lot component)
• (Frank Rizzo) We are currently working on the
underground portion of the project. We had to
replace some sanitary sewer and water lines. This
should be complete the end of May 2014.
• (Brenda Hellyer) How many parking places does the
project add?
• (Frank Rizzo) It is approximately 280.
Board Building Committee 02/17/2014
Minutes: Jessica Garcia
San Jacinto College
3
63
Board Building Committee Meeting Minutes
February 17, 2014, 3:30 pm, District Administration Bldg., Board Room
5. North Campus Library Project
6. (Frank Rizzo) We are working on budget adjustments and
design review to present to Dr. Hellyer. During the next
Building Committee meeting we should have a full report
and revised renderings. South Campus Library Renovation
• (Frank Rizzo) The project is finishing. Furniture is
moved in. The space looks great and the end users
are pleased.
7. Maritime Technology & Training Center
• (Frank Rizzo) We are working on budget
adjustments and will have a full report to the
Chancellor at the end of February 2014. We are in
design development and would like to move forward
with construction documents.
VI. Facility and Infrastructure
Update
Board Building Committee 02/17/2014
Minutes: Jessica Garcia
North Campus Building and Utility Systems Review
• (Ron Rucker) The Burleson Classroom Building was
built in 1979 and the Spencer Administration Building
was built in 1975. The vacated science labs occupy both
buildings.
• (Ron Rucker) In the Burleson Building, we added
ventilation and data outlets in the biology lab in recent
years. There is no audio/visual equipment in the
classrooms. In the chemistry lab, we added data outlets
and a teaching wall during past years. The geology lab
has no teaching technology or audio/visual capabilities.
• (Ron Rucker) In the Spencer Building, the lecture
classroom is outdated with K-12 style desks, pull down
projection screen, and the data/electrical routed along
the surface of the wall. In the physics lab, we had to
bring power poles down from the ceiling to the tables in
order to get power to the teaching stations. The physics
prep room has an electrical panels exposed. In the
chemistry lab, the emergency shower was made out of
PVC pipe and only one fume hood is available for the
building.
• (Brad Hance) In the Spencer Building, is that smoke
stains or mildew on the ceiling?
• (Ron Rucker) No, that is not stains on the ceiling but is
color irregularities on the PowerPoint slide.
• (Ron Rucker) The electrical circuits in the Brightwell
and Wheeler buildings need to be replaced. We have
options to consider for the library. One is to set a new
transformer to feed the library only. The other option is
to get a new transformer with enough capacity to power
San Jacinto College
4
64
Board Building Committee Meeting Minutes
February 17, 2014, 3:30 pm, District Administration Bldg., Board Room
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Board Building Committee 02/17/2014
Minutes: Jessica Garcia
the library, Brightwell and Wheeler at the same time.
(Brenda Hellyer) The next programming process is to
access each building. The Brightwell and Wheeler need
major renovation and also there is the electric issue that
came up that needs to be resolved.
(Ricardo Troncoso) We need to replace the electrical
gear at Burleson and Spencer.
(Brenda Hellyer) The North Campus has a tunnel
system. Is that a good system or a system that you see
problems with in the future?
(Ricardo Troncoso) The tunnel is about 7 feet tall and
10 feet wide. The piping is in bad condition, insulation
is peeled off, and there is asbestos in the tunnel. We
would like to find another way to provide service to the
campus instead of using the tunnel.
(Brenda Hellyer) What is the long term?
(Ricardo Troncoso) The long term is about 5-8 years
maximum.
(Ken Lynn) We prepared some cost estimates for a
FEMA grant application back in 2009 and the cost to
remove the utilities from the tunnel was about
$9,000,000.
(Dan Mims) Is there any benefit in having two
transformers?
(Ricardo Troncoso) Yes, there could be but
transformers are unlikely to fail.
(Bryan Jones) The College does annual inspection and
preventive maintenance on electrical systems. We do
diagnostic testing annually.
(Keith Sinor) What would it entail to mitigate the tunnel
situation?
(Ricardo Troncoso) The best option is to abandon the
tunnel.
(Brenda Hellyer) What it the best option for the library?
(Ricardo Troncoso) The best option for the library is to
feed from a new library transformer.
(Frank Rizzo) Provide a transformer with enough
capacity to feed the other two buildings so that we
wouldn’t have to do the other buildings at this point.
(Brenda Hellyer) These estimates for the library
electrical and capacity concerns will be presented when
we discuss the additional budget for the library?
(Bryan Jones) Yes, we will address in the proposed
budget amendment.
San Jacinto College
5
65
Board Building Committee Meeting Minutes
February 17, 2014, 3:30 pm, District Administration Bldg., Board Room
VII. Adjournment
Next Meeting:
Board Building Committee 02/17/2014
Minutes: Jessica Garcia
Brad Hance adjourned the meeting at 4:20 p.m.
March 18, 2014
San Jacinto College
6
66
San Jacinto College District
Finance Committee Meeting Minutes
February 17, 2014
Members Present:
Dan Mims, John Moon, Jr., and Larry Wilson
Members Absent:
Dr. Ruede Wheeler
Others Present:
Brenda Hellyer, Ken Lynn, Steve Trncak, Linda Torres, and Lori Barbay
I.
II.
The meeting was called to order at 5:00 p.m. by John Moon, Jr., acting as chairman of the
committee in Dr. Ruede Wheeler’s absence.
Roll Call of Committee Members by John Moon, Jr.
a. One committee member absent, Dr. Ruede Wheeler.
III.
Approval of Minutes from the November 19, 2013, Finance Committee Meeting
a. Mr. Moon presented the minutes of the November 19, 2013, Finance Committee
Meeting. The minutes were approved as presented. Motion was made by Larry Wilson
to accept the minutes as presented, seconded by Dan Mims.
b. Mr. Moon turned the meeting over to Kenneth Lynn.
IV.
Review and Discuss Internal Audit Cash Count Observation for South Campus Café
a. Mr. Lynn introduced Linda Torres who presented the next two agenda items.
b. Ms. Torres shared the results of the internal audit cash count observation performed on
November 21, 2013, at the South Campus Café and Pizza Hut/A&W franchise.
c. The day of the audit, only $1,000 of the $1,500 could be verified as $500 was in the safe
that was reported broken that morning. On November 25, 2013, the $500 was verified
immediately after a locksmith gained access to the safe.
d. Only a small net cash shortage of $4.11 was noted with cash collections, which is deemed
immaterial considering the $2,773.51 sales volume for the day.
e. The broken safe could not be repaired; therefore, a new safe will be obtained. In the
meantime, all café funds are sent to the campus business office nightly to be secured
within their safe.
V.
Review and Discuss Internal Audit Cash Count Observation for Central Business Office
a. Linda shared the results of the internal audit cash count observations done on November
20, 2013, at the Central campus business office.
b. The day of the audit the start-up cash of $4,985.00 was verified with two drawers open.
No shortages or overages noted.
c. There were also two unsealed deposit bags relating to business office transactions from
the prior business day (November 19, 2013), which were in the safe waiting to be verified
by two business office employees (the two-person rule).
d. It is typical that the evening cashier works alone during their shift and they verify their
cash drawer proceeds against the Touchnet report at the close each night. They then put
the deposit in an unsealed envelope in the safe until the next morning when a second
verification can be done by another employee. It is now recommended that after the
evening cashier verifies the cash drawer proceeds against the Touchnet report, the cashier
will put the deposit in a sealed tamper-proof bag and will sign this bag and include the
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Finance Committee Meeting Minutes
February 17, 2014
Page 2
date and time. The following morning the bag will be opened in the presence of two
Business Office employees and the contents will be verified and sealed for deposit. This
procedure was immediately implemented.
VI.
Review and Discuss District ORP Supplemental Contributions
a. Steve Trncak shared with the committee details about the grandfathered Optional
Retirement Plan (ORP) and the College’s supplemental contribution to this plan versus
that of the Teacher Retirement System (TRS) plan.
b. Employees who are at the director level or higher have the option to select ORP instead
of TRS during the first 90 days of employment.
c. In the early 1990s the state reduced the ORP contribution rate from 8.5 %, and
institutions were authorized to use local funds or other sources of funds to provide a
supplement to the state base rate for ORP up to a total contribution of 8.5%. Since the
State has been reducing their share over the past years, the College has voluntarily made
up the difference creating an imbalance in contributions between TRS and ORP.
Currently, 20 college districts across the state provide a supplement to the maximum
allowed by the State and 20 others provide less than the maximum contribution.
d. Institutions are not required to provide any supplements. Institutions may provide the
same supplemental rate to all participants or may provide two different rates, one for the
grandfathered group and another for the non-grandfathered group.
e. It is costing the College on average $250,000 per year to provide the difference, which
causes an additional budget concern every year. There are currently 123 employees who
benefit from the supplemental contribution.
f. The recommendation is to reduce the ORP supplement contribution to provide the
difference between the current TRS state contribution of 6.8% and the current ORP state
contribution of 6.6%, or .2% on an annual basis. This would be an anticipated cost of
approximately $36,934.00 based on the current differential in State contributions for
fiscal year 2014-2015. The difference will be reviewed each year as part of the budget
process. The proposal maintains equity between the two retirement systems.
g. This reduction of the ORP contribution will be an agenda item for the March 3, 2014,
Board of Trustees Meeting.
VII.
Review and Discuss Supplemental Annual Financial Statement Format
a. Mr. Lynn shared a new format to the Statement of Revenues, Expenses, and Changes in
Net Position annual financial statement for fiscal years 2013 and 2012. This format
change request was made by Dr. Wheeler at a previous meeting. The new format groups
all revenues together and all expenses together, rather than having revenues and expenses
separated according to the Business Type Activity method of financial reporting adopted
by the Texas Higher Education Coordinating Board during the 2002-2003 fiscal year at
the time GASB 34 was adopted.
b. Also shared and requested by Dr. Wheeler was a chart comparing total salaries, wages,
and benefits as a percentage of the total unrestrictred expenses. The comparison was
prepared for San Jacinto College District and other Texas community colleges similar in
size. The chart shows that the College’s percentage is 72.63% which is comparable to
the other colleges which range from 71.67% to 81.20%.
VIII.
Review and Discuss Proposed Budget Amendment for Property Tax and Tuition and Fee
Revenue
a. Mr. Lynn explained to the committee that the adopted 2013-2014 budget was prepared
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Finance Committee Meeting Minutes
February 17, 2014
Page 3
using preliminary certified tax rolls values from Harris County Appraisal District.
However, the latest figures anticipate an increase in property tax revenue of $1,300,000.
That increase with a decrease in budgeted tuition and fee revenue of $800,000 causes a
cumulative effect of a net increase of $500,000.
b. There will be an action item on the agenda for the March 3, 2014, Board of Trustees
Meeting to approve an amendment to the 2013-2014 budget. The amendment will
recognize the additional property tax revenue and reduce the revenue budget for tuition
and fees.
c. The amendment will also address that the additional revenue will be spent on one-time
expenses and several support positions. The positions were not funded during the regular
budget process while we waited on more definition around property tax revenue.
Additionally, contingency dollars were moved to cover one-time expenses and costs
associated with interpreters.
IX.
Review and Discuss Proposed Incidental and Lab Fee Changes for Fall 2014
a. The annual review of incidental and lab fees has been concluded by the Instructional
Affairs Committee and their recommendations were reviewed for adoption to be effective
for the Fall 2014 semester.
b. In addition, four fees (subsequently changed to be two fees) were identified that were
included as changes for the Spring 2014 semester that were identified as additional
courses added for Spring 2014. These fees will be included in the approval and will be
retroactive.
c. Approval of these fees will be an action item for the March 3, 2014, Board of Trustees
Meeting.
X.
Review and Discuss TACC Spring 14 Tuition Survey
a. The annual Texas Association of Community Colleges survey of tuition and fees charged
by the 50 community colleges in the state was shared. The survey lists the tuition and
fees charged by each institution for in-district residents, out-of-district residents, and nonresidents for 12-semester credit hours.
b. The survey indicates that the College maintains a very competitive position for our
students in all three residency categories. Fifty-one percent of the College’s enrollment is
in district.
c. Dr. Hellyer briefly talked about the possibility of increasing tuition in the near future for
Fall 2014 implementation.
d. Fiscal Affairs is currently developing a differential tuition model for future discussion,
but it will not be completed and vetted in time for discussion for Fall 14 tuition and fee
adoption discussions.
e. The 10-year history of the College’s tuition and fee rates was shared.
XI.
Review and Discuss Annual Financial Accounting Report Fiscal Year Ending August 2013
Required Communication from Doeren Mayhew
a. The required communications from the auditors was shared outlining the minor
deficiencies that were noted during the audit. The auditors shared this information at the
December Board Workshop.
b. This document will be shared with the full Board at the March 3, 2014, meeting.
XII.
Review and Discuss Wetland Mitigation Extension Agreement
a. An action item on the March Board agenda will be the ratification of the mitigation
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Finance Committee Meeting Minutes
February 17, 2014
Page 4
extension agreement. A copy of the agreement was shared.
b. This extension is required because the U.S. Corps of Engineeers permit process is not
complete.
XIII.
Adjournment 5:55 pm
70
Action Item “XIII“
Regular Board Meeting March 3, 2014
Consideration of Approval of Amendment to the 2013-2014 Budget
for Restricted Revenue and Expenses Relating to Federal and State Grants
ADMINISTRATION RECOMMENDATION/REPORT
The Chancellor recommends that the Board of Trustees approve an amendment to the 20132014 budget for restricted revenue and expenses related to grants.
BACKGROUND
Federal, state, and local grant activity is ongoing as amendments to currently active grants are
processed and new grants are awarded. In order to fund the objectives of the grants, grant
operating budgets must be established in a timely manner. This request for a budget amendment
reflects the additions to restricted revenues and restricted expenses as a result of amendments
and new awards received during the month of February 2014.
IMPACT OF THIS ACTION
Approval of the budget amendment will allow the College’s staff to implement the programs in
accordance with the requirements of the additionally funded award amounts.
BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)
Restricted revenues and restricted expenses will each be increased by $135,709, so the net
impact on the College budget is zero.
MONITORING AND REPORTING TIMELINE
The Office of Grants Management provides continuous monitoring of grant operations, which
are included in the annual financial report to the Board of Trustees.
ATTACHMENTS
Attachment 1- Budget Amendments-03-03-14
Attachment 2- Grant Detail-03-03-14
RESOURCE PERSONNEL
Kenneth Lynn
Michael Lee Moore
281.998.6306 [email protected]
281.998.6162 [email protected]
71
SAN JACINTO COLLEGE DISTRICT
Federal, State, and Local Grant Amendments
March 3, 2014
Fund
Org.
Account
Prog.
U.S. Department of Health and Human Services/Texas Education Agency/University of Houston
Health Science Center/Children's Learning Institute - Improving Teacher Preparation (New Grant)
Federal Grant Revenue
539319
56700
554100
110000
Operating Supplies - Consumable
539319
56700
711410
460920
Travel/Local Mileage
539319
56700
721110
460920
Contractual - Outside provider
539319
56700
731110
460920
Amount
Debit
(Credit)
(31,500)
1,000
14,000
16,500
$
-
Texas Workforce Commission/Brazosport College/San Jacinto College - Brazosport College in Partnership
with Dow Chemical Company (Additional Funds)
State Grant Revenue
551016
56700
554200
110000
(24,500)
Contract Svcs-Indirect Cost/Grants
551016
56700
731500
620909
3,196
S/A Departmental Scholarships T&F
551016
56700
751009
520235
21,304
Texas Higher Education Coordinating Board - Cost Effectiveness of a Common Application
Form for Nursing - Nursing Innovations Program (New Grant)
State Grant Revenue
555025
56700
554200
110000
Travel
555025
56700
720000
460926
(5,000)
5,000
-
The Higher Education Coordinating Board - Professional Nursing Shortage Reduction
Program - Under 70 program , Central Campus (Reduction of funds)
State Revenue
555021
56700
554200
110000
Instructional - Fulltime
555021
56700
620100
160912
Insurance - Medicare Tax
555021
56700
651500
160912
4,523
(4,000)
(523)
-
Manpower Demonstration Research Corporation (MDRC) - Aid Like a Paycheck Pilot
Program (New Grant)
Local Grant Revenue
570012
56700
554300
PT - Institutional
570012
56700
614100
Benefits
570012
56700
650000
Operating Supplies - Advertising
570012
56700
711430
Contractual Services - Marketing
570012
56700
731355
Operating Supplies - Consumable
570012
56700
711410
Travel
570012
56700
720000
110000
460926
460926
460926
460926
460926
460926
(37,161)
32,760
901
500
500
500
2,000
-
Attachment 1- Budget Amendments-03-03-14
72
Robert Woods Johnson Foundation/University of Texas Health Science Center - Summer
Medical & Dental Education Program (SMDEP) (Year 5 - Additional Funds)
Local Grant Revenue
577005
56700
554300
110000
Instructional - Overloards
577005
56700
621300
460913
Extra Service Agreement
577005
56700
614200
460913
Benefits
577005
56700
650000
460913
Operating Supplies- Consumable
577005
56700
711410
460913
Non-Conf Travel-Mileage/Tolls/Fuel
577005
56700
721110
460913
Indirect Costs
577005
56700
731500
620909
(37,071)
26,400
3,168
2,735
1,398
1,944
1,426
-
Charles Koch Foundation – Grant to Promote Entrepreneurship (New Grant)
Local Grant Revenue
571024
56700
554300
Operating Supplies- Consumable
571024
56700
711410
Travel
571024
56700
720000
Contracted Services - Outside Speaker
571024
56700
731380
110000
360963
360963
360963
(3,000)
200
500
2,300
-
Dow Chemical Co. - Dow Cares - Plus 50 Computer Literacy Program (New Grant)
Local Grant Revenue
571022
56700
554300
P-T Institutional labor
571022
56700
614100
Benefits
571022
56700
651300
S/A Departmental Scholarships T&F
571022
56700
751009
110000
460926
460926
520235
(2,000)
248
1
1,752
$
-
Note: Credits to revenues are increases and credits to expenses are decreases.
Conversely, debits to revenue are decreases and debits to expenses are increases.
Attachment 1- Budget Amendments-03-03-14
73
March 3, 2014 Board Book – Grant Amendments Detail List
U.S. Department of Health and Human Services/Texas Education Agency/University of Houston
Health Science Center/Children's Learning Institute - Improving Teacher Preparation (New
Grant)
In the state of Texas, the Texas Essential Knowledge and Skills (TEKS) are taught to the
students in public schools and they contain knowledge and skills that will be taught in each
course. Within each chapter of the TEKS are Career and Technical Education subchapters which
are divided into several clusters. Two of the clusters that pertain to early childhood education
are Human Services and Education and Training. High school teachers can be certified to teach
several of these clusters depending upon their degrees and concentration of majors. The grant
funds will be used to work through the certification eligibility and process of certifying a high
school teacher. A faculty member of San Jacinto Community College will join the process to
teach the Student Learning Outcomes class.
Texas Workforce Commission/Brazosport College/San Jacinto College - Brazosport College in
Partnership with Dow Chemical Company (Additional Funds)
The Texas Workforce Commission (TWC) Skills Development Fund is a job–training program
that provides training dollars for Texas businesses and workers. Success is achieved through
collaboration among businesses, public community and technical colleges, local workforce
development boards, and economic development partners. A consortium of businesses or a trade
union identifies a training need, and then partners with a public community or technical college
to fill its specific needs. The business entities work with college partners to submit proposals,
develop curricula and conduct training. The TWC Skills Development Fund pays for the
training. The college administers the grant, and businesses will create new jobs and improve the
skills of their current workers. This grant is funded to Brazosport College. San Jacinto College
is a sub-recipient of Brazosport and will perform some of the training. The grant was extended
and additional funds were supplied to complete the training.
Texas Higher Education Coordinating Board - Cost Effectiveness of a Common Application
Form for Nursing - Nursing Innovations Program (New Grant)
The grant seeks representatives from eligible institutions of higher education to participate in the
analysis of adopting a common application form for nursing students. The selected
representative will represent San Jacinto Community College District in formal and informal
discussions, provide information pertinent to the project, and travel to Austin and other possible
sites for one or more meetings during the grant period. The costs of the travel to attend projectrelated meetings would be reimbursed by the grant.
The Higher Education Coordinating Board - Professional Nursing Shortage Reduction Program Under 70 program, Central Campus (Reduction of funds)
This program is designed to achieve the following outcomes: 1) increase the number of graduates
from professional nursing programs, 2) increase the percentage of students in professional
nursing programs that graduate within a reasonable time as determined by the board, and 3)
increase the number of graduates from master’s and doctoral programs in nursing that join the
faculty of a professional nursing program. San Jacinto College Central Nursing did not meet the
Attachment 2 – Grant Detail – 03-03-14
74
graduation rate required by the grant so funds were reduced. The total grant award was $100,000
and has been reduced to $95,477.
Manpower Demonstration Research Corporation (MDRC) - Aid Like a Paycheck Pilot Program
(New Grant)
Instead of giving low-income college students their financial aid in a lump sum, the Aid Like a
Paycheck Pilot Program disburses the money every two weeks in an effort to help promote
academic success and smart financial management. A new paper released by the nonprofit
research organization MDRC analyzes the new "Aid Like a Paycheck" project launched by the
Institute for College Access and Success in 2009. It was designed to encourage students to think
of school as a job in which regular attendance and effort are rewarded. The hope was also to
entice students to stay in school, since their aid was tied to continued enrollment. Houston
Endowment has funded San Jacinto College to pilot this program. If successful in the pilot the
project will be considered for scale up.
Robert Woods Johnson Foundation/University of Texas Health Science Center – Summer
Medical & Dental Education Program (SMDEP) (Year 5 - Additional Funds)
The RWJF SMDEP seeks talented and motivated students from a variety of backgrounds
including those who are underrepresented or underserved who are interested in pursuing a career
in dentistry or medicine, including those who have an interest in serving the underserved. The
mission of SMDEP is to assist students in enhancing their knowledge, skills, and attitudes to
make them more competitive and to improve their chances of becoming successful applicants to
a medical or dental school of their choice.
Charles Koch Foundation – Grant to Promote Entrepreneurship (New Grant)
The Charles Koch Foundation adheres to the idea that economic freedom drives prosperity, and
the study of it is vital to the continued progress of society. Through grant-giving, the Foundation
aims to advance an understanding of how economic freedom improves the well-being of people
around the world. The Foundation also provides opportunities that allow people to learn more
about economic freedom and contribute to its advancement. The grant project is sponsoring a
reading discussion on the North campus.
Dow Chemical Co. - Dow Cares - Plus 50 Computer Literacy Program (New Grant)
The focus of this award is to train a special population of students who are over 50 years of age
with basic computer skills. The fund also allows for a part-time tutor to work one-on –one with
students who are struggling with the concepts taught during the class period.
Attachment 2 – Grant Detail – 03-03-14
75
Action Item “XIV”
Board Meeting March 3, 2014
Consideration of Approval of a Grandfathered Optional Retirement Program (ORP)
Supplemental Contribution Change for September 2014
ADMINISTRATION RECOMMENDATION/REPORT
The Chancellor recommends the approval of a proposed Optional Retirement Program (ORP)
supplemental contribution change for all participants effective September 2014.
BACKGROUND
The State of Texas (State) has two retirement programs: Texas Retirement System (TRS) and
the Optional Retirement Program (ORP). Participation in the ORP plan depends on position
(faculty and those above the director level are eligible), and an election must be made by the
employee within the first 90 days of employment.
During a legislative session in the early 1990’s, the state ORP contribution rate was lowered
from 8.5 % to 7.31%. At that time, institutions were authorized to use local funds or other
sources of funds to provide a supplement to the state base rate allowing for a total employer
contribution of 8.5%. Over time the State contribution has varied and institutions selecting to
supplement had varied contributions from 1.19% to 2.50% to maintain the maximum 8.5%
contribution.
San Jacinto College began contributing the difference for employees participating in the ORP
at the time of the legislative change. Those employees participating in the plan since 1995
have been considered grandfathered and higher contributions have continued for this group.
Many other colleges made the election to contribute at the maximum allowable ORP limit or
at some additional amount less than the ORP maximum amount. Institutions are not required
to provide any supplement or continue any supplements. Institutions may provide the same
supplemental rate to all participants or may provide two different rates, one for the
grandfather group and another for the non-grandfather group.
A participant is in the institution’s grandfathered group if he/she first started participating in
ORP at any Texas public institution of higher education prior to September 1, 1995, whether
or not the participant subsequently changed ORP employers or had a break in service with
the same ORP employer. San Jacinto College does not provide ORP supplemental
contributions to employees hired by San Jacinto College who become a grandfathered ORP
participant at another Texas public institution of higher education.
For San Jacinto College, the difference in the grandfathered ORP contribution has created an
imbalance and inequity in contributions over the years. The grandfathered ORP participants
have received greater contributions than the non-grandfathered ORP participants and the
TRS group. In some years, the non-grandfathered ORP participants have received less
contribution than the TRS group. For example, during fiscal year 2012-2013, nongrandfathered ORP participants received a combined state and college contribution of 6.0%
versus 8.5% for grandfathered ORP participants and 6.4% for TRS participants.
76
Action Item “XIV”
Board Meeting March 3, 2014
Consideration of Approval of a Grandfathered Optional Retirement Program (ORP)
Supplemental Contribution Change for September 2014
The imbalance and impact for fiscal year 2013-2014 is shown below:
•
Summary of ORP contributions (not grandfathered)
Employee contribution at 6.65%
State contribution at 6.0%
Total = 12.65%
•
Summary of ORP contributions (grandfathered )
Employee contribution at 6.65%
State contribution at 6.07%
Additional contribution by College at 2.5%
Total = 15.15%
•
Summary of TRS contributions
Employee contribution at 6.65%
State contribution at 6.0%
Total = 12.65%
For the past three fiscal years the ORP grandfathered supplement resulted in additional
average annual contributions of approximately $250,000. Currently there are 123 employees
who are receiving the grandfathered supplement.
IMPACT OF THIS ACTION
Approval by the Board of Trustees will provide the College the ability to provide an ORP
supplemental contribution to all grandfathered and non-grandfathered participants of the
ORP plan, thus providing for a continuing equitable resolution for fiscal year 2014-2015.
Additionally, the ORP supplemental contribution will be set to the TRS contribution in order
to obtain consistency between the plans. For 2014-2015, this will be accomplished by
reducing the ORP supplemental contribution to provide the difference between the proposed
TRS state contribution of 6.8% and the proposed ORP state contribution of 6.6% or .2% on
an annual basis. This would be an anticipated cost of approximately $37,000 based off the
current differential in state contributions for fiscal year 2014-2015 using 2014 salary rates.
BUDGET INFORMATION
Going forward the ORP supplement will be reviewed and approved annually in the budget
process. The impact of this change will be built into the 2014-2015 budget.
77
Action Item “XIV”
Board Meeting March 3, 2014
Consideration of Approval of a Grandfathered Optional Retirement Program (ORP)
Supplemental Contribution Change for September 2014
MONITORING AND REPORTING TIMELINE
Communications to impacted employees will be developed and distributed immediately. The
change will be effective September 1, 2014.
ATTACHMENTS
Attachment 1 - ORP Contribution History Schedule
RESOURCE PERSONNEL
Stephen Trncak
281-998-6348
[email protected]
78
Attachment 1
San Jacinto College
Employer ORP Contribution Analysis
ORP
Year
1991-1992
1992-1993
1993-1994
1995-1996
1996-1997
1997-1998
1998-1999
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
2004-2005
2005-2006
2006-2007
2007-2008
2008-2009
2009-2010
2010-2011
2011-2012
2012-2013
2013-2014
2014-2015
State
7.31%
7.31%
7.31%
6.00%
6.00%
6.00%
6.00%
6.00%
6.00%
6.00%
6.00%
6.00%
6.00%
6.00%
6.00%
6.58%
6.58%
6.40%
6.40%
6.00%
6.00%
6.00%
6.60%
SJC
1.19%
1.19%
1.19%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
1.92%
1.92%
2.10%
2.10%
2.50%
2.50%
2.50%
1.90%
Total
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
State
TRS
7.65%
7.31%
7.31%
7.31%
6.00%
6.00%
6.00%
6.00%
6.00%
6.00%
6.00%
6.00%
6.00%
6.00%
6.00%
6.58%
6.58%
6.40%
6.64%
6.00%
6.40%
6.00%
6.80%
79
Action Item “XV”
Regular Board Meeting March 3, 2014
Consideration of Approval of a Ratification of
Extension of Maritime Wetlands Mitigation Purchase
ADMINISTRATION RECOMMENDATION/REPORT
The Chancellor recommends that the Board of Trustees ratify the actions of the Vice
Chancellor of Fiscal Affairs in executing the Mitigation Option Agreement Amendment
(extension) for offset credit necessary to develop land containing wetlands on the proposed
site of the Maritime Training Center.
BACKGROUND
The land purchased for construction of a Maritime Training Center along the Bayport Ship
Channel has been found to contain jurisdictional wetlands as defined by the US
Environmental Protection Agency. During the course of assessment by the project civil
engineering firm of Brooks and Sparks Engineers, it was determined that approximately 2.24
acres of jurisdictional wetlands met the criteria requiring mitigation. In order to pursue
further development, credits must be purchased from an approved wetlands bank that meets
the criteria for offset. The authorized bank chosen for mitigation of these wetlands is owned
by Regent Sienna Plantation Partnership, L.P. in Fort bend County, Texas.
IMPACT OF THIS ACTION
The process of finalizing the purchase of mitigating credits through the wetlands bank and
subsequent approvals through the U.S. Army Corps of Engineers and other agencies is a
process that could take 18 to 24 months to complete. Approval to negotiate and execute a
contract for purchase of wetlands credits was approved by the Board of Trustees at a regular
called meeting on January 28, 2013. The contract that was subsequently executed pursuant to
that authorization was due to expire on February 5, 2014. The Vice Chancellor of Fiscal
Affairs, on February 3, 2014, executed a one-year extension of that agreement to allow time
for the mitigation permit to be approved by the U.S. Army Corps of Engineers.
BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)
No budget impact for the extension.
MONITORING AND REPORTING TIMELINE
Periodic updates will be provided to the Board of Trustees.
ATTACHMENTS
Attachment 1 – Mitigation Extension Agreement
RESOURCE PERSONNEL
Bryan Jones
Ann Kokx-Templet
281-998-6343
281-998-6103
[email protected]
[email protected]
80
MITIGATION OPTION AGREEMENT
AMENDMENT (extension)
THIS MITIGATION OPTION AGREEMENT AMENDMENT (hereinafter, this
"Amendment") is made this 5th day of February, 2014, by and between Regent Sienna Plantation
Partnership, L.P. (“Seller”), a Texas limited partnership, whose mailing address 11990 San
Vicente Boulevard, Suite 200, Los Angeles, CA 90049, and San Jacinto Community College
District (“Buyer”), a public community college established under Chapter 130 of the Texas
Education Code, whose mailing address is c/o San Jacinto Community College District, 4624
Fairmont Parkway, Ste. 202, Pasadena, Texas 77504, Attn: Mr. Kenneth Lynn (collectively, the
“Parties”).
WITNESSETH:
WHEREAS, Seller is the owner and sponsor of the Lower Brazos River Mitigation Bank
located in Fort Bend County, Texas (the "Mitigation Bank"); and .
WHEREAS, Buyer and Seller entered into a Mitigation Option Agreement with an
effective date of February 5, 2013 (“Agreement”) whereby Buyer requested and reserved from
Seller sufficient Credits (Functional Credit Units, FCU’s) for the compensation of an estimated
3.0 acres of impacted wetland; and.
WHEREAS, the Buyer has requested and Seller has agreed to extend the expiration date
of the Agreement as set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants hereinafter contained,
and other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the Parties hereto, each intending to be legally bound, do hereby warrant and
agree as follows:
AGREEMENT:
1.
Incorporation. The foregoing recitals are incorporated herein for all purposes.
2.
Amendment. The terms of the Agreement provide for the Agreement to expire on February
5, 2014. The Buyer requires additional time to secure USACE permit to mitigate the impact
to wetlands due to the development of a project. The Buyer has requested and the Seller has
agreed to extend the term of the Agreement until February 5, 2015. As used in Section 3 of
the Agreement, the term “Expiration Date” shall mean February 5, 2015. Except as revised
by this Amendment, all other terms and conditions of the Agreement remain in full force and
effect.
81
3.
Notices. All notices required by this Agreement shall be in writing and shall be sent by
certified or registered mail, hand delivered to the addresses set out below, or sent by fax to
the numbers below.
Notices to Seller shall be sent to:
Regent Sienna Plantation Partnership, L.P.
11990 San Vicente Boulevard, Suite 200
Los Angeles, CA 90049
with a copy to:
Berg Oliver Associates
Attn: Susan Alford
14701 St. Mary's Ln., Ste. 400
Houston, TX 77079
FAX: (281) 589-0007
with a copy to:
John G. Cannon
Coats|Rose
3 Greenway Plaza #2000
Houston, Texas 77046
FAX: (713) 651-0220
Notices to Buyer shall be sent to:
San Jacinto Community College District
Attn: Mr. Kenneth Lynn, CPA
Vice Chancellor of Fiscal Affairs
4624 Fairmont Parkway, Suite 202
Pasadena, TX. 77504
281-998-6306
Fax: 281-998-6324 F
Kenneth.lynn@sjcd,edu
with a copy to:
Brooks & Sparks, Inc.
Attn: Randy Sparks
Principal
21020 Park Row Katy, Texas 77449
281-578-9595 (Fax) 281-578-9686
[email protected]
with a copy to:
Thompson & Horton LLP
Attn: Maureen Singleton
3200 Southwest Freeway
Suite 2000
Houston, Texas 77027
713-554-6750
82
Fax: 713-583-7909
[email protected]
Any notice or demand so given, delivered or made by United States mail shall be deemed so
given, delivered or made no later than the 10th business day after the same is deposited in the
United States Mail, registered or certified letter, addressed as above provided, with postage
thereon fully prepaid. All Parties agree that any notice may be faxed or sent via other
electronic transmission to any of the above Parties, and such faxed or emailed notice shall be
effective upon receipt of confirmation of delivery by the sending party provided that a copy
of such notice given via facsimile is simultaneously sent to the noticed party via overnight
delivery. Buyer and Seller may from time to time notify the other of changes with respect to
whom and where notice should he sent by sending notification of such changes pursuant to
this paragraph.
[Signatures commence on following page]
83
SIGNATURE PAGES FOR MITIGATION OPTION AGREEMENT AMENDMENT
(extension)
IN WITNESS WHEREOF, the Parties hereto have duly executed this Amendment, to
become effective in accordance with the terms of the original Agreement.
SELLER:
REGENT SIENNA PLANTATION, L.P.,
a Texas limited partnership
By:
SR Sienna GenPar, LLC,
a Delaware Limited Liability Company,
its General Partner
By:
Regent SP Investors, L.P.,
a Texas limited partnership,
its Member
By:
KFO, Inc.,
a California corporation,
its General Partner
By:
Its:
Signed on __________________________. 20____
84
BUYER:
SAN JACINTO COMMUNITY COLLEGE DISTRICT
By:
Name: Kenneth Lynn, CPA
Title: Vice Chancellor of Fiscal Affairs
Signed on
February 3, 2014
85
Action Item “XVI“
Regular Board Meeting March 3, 2014
Consideration of Approval of a Budget Amendment For
Property Tax Revenue and Tuition and Fee Revenue
ADMINISTRATION RECOMMENDATION/REPORT
The Chancellor recommends that the Board of Trustees approve an amendment to the 20132014 budget to recognize additional property tax revenue and to reduce the revenue budget
for tuition and fees.
BACKGROUND
Property Tax Revenue
The 2013-2014 College budget was approved by the Board on August 5, 2013. The budget
for property tax revenue adopted in August was based on the preliminary certified tax roll
value of $40.113B taxable assessed value (TAV) and an estimated Maintenance &
Operations (M&O) tax rate of $0.125377.
In September 2013, the certified tax rolls were received from Harris County with a certified
TAV of $40.085B, very close to the preliminary certified values upon which the budget was
adopted. However, 29% of the certified TAV was under protest or in process, so the ultimate
collection value was uncertain. Based on the significance of the uncertainty, the Board
adopted the 2013 M&O tax rate on October 3, 2013, at $0.125460 per $100 of valuation.
The slight increase in the M&O tax rate was offset by an equal decrease in the debt service
tax rate thus keeping the total tax rate the same as the previous year.
As property tax protests are closed and in-progress items are resolved, the certified tax rolls
are updated. Currently, four updates on certified TAV have been received from Harris
County. The certified roll as of December 6, 2013, was $41.9B. The increase of $1.9B is due
to uncertified and in-progress values converting to certified values at greater than a 1:1 ratio.
Because of the increased value, revenue is estimated to be $1.3 million higher than originally
budgeted.
The increase in certified values is not considered to be a one-time adjustment but is largely
based on the strong economic conditions of the region.
Tuition and Fee Revenue
Preliminary estimates used during budget adoption anticipated an approximate 2% increase
in headcount and semester credit hours for the 2013-2014 academic year. The combination of
increases added approximately $800,000 to the projected revenue budget.
The Fall 2013 semester registration resulted in a 0.6% increase in headcount and a decrease
in funded contact hours of 0.2%; the combination being essentially no change in revenue
projections. The Spring 2014 semester registration counts as of February 27, 2014, report
86
Action Item “XVI“
Regular Board Meeting March 3, 2014
Consideration of Approval of a Budget Amendment For
Property Tax Revenue and Tuition and Fee Revenue
unduplicated headcount with a decrease of 0.2% and a contact hour decrease of 1.2%,
compared to Spring 2013. Based on the current enrollment levels, it is recommended that the
anticipated $800,000 tuition and fee revenue increase be eliminated in this budget
amendment.
IMPACT OF THIS ACTION
Approval of this 2013-2014 budget amendment by the Board of Trustees will allow the
College’s budget to reflect the anticipated increase in property tax revenue of $1,300,000 and
a decrease in budgeted tuition and fee revenue of $800,000. The cumulative effect is a net
increase of $500,000.
BUDGET INFORMATION
The 2013-2014 unrestricted budget of the College will be increased by $500,000. During the
2013-2014 budget development process, items were put on hold until the property tax
revenue was determined to be more stable. Over the past months, those on-hold requests
were prioritized and various resources were reallocated. Based on the additional resources, a
variety of priorities will be funded including select positions, equipment purchases, and
additional costs related to services for hearing impaired students.
MONITORING AND REPORTING TIMELINE
Property tax revenue and tuition and fee revenue are subject to audit by the independent
external auditors for the College.
ATTACHMENTS
None
RESOURCE PERSONNEL
Kenneth D. Lynn
281.998.6306
[email protected]
87
Action Item “XVII“
Regular Board Meeting March 3, 2014
Consideration of Approval to Modify Incidental & Lab Fees
ADMINISTRATION RECOMMENDATION/REPORT
The Chancellor recommends that the Board of Trustees approve modifications to the
College’s incidental and lab fee schedule to be effective for the Spring 2014 and Fall 2014
semesters.
BACKGROUND
The proposed fee changes have been recommended and approved through the Fall 2013
curriculum process. All curriculum revisions including incidental and laboratory fees are
reviewed and approved by campus instructional affairs committees, the instruction and
student services council, and the Provosts.
New fees are either due to new course offerings or additional course requirements that
necessitated establishment of new fees. Fees modifications result from either reduced lab
requirements, changes in accreditation requirements or increases in certification fees charged
on a headcount basis. In some cases, previously charged fees are no longer required and a
recommendation is being made to remove them.
IMPACT OF THIS ACTION
Adoption of the fee recommendations will establish new course fees, modify existing fees, or
delete existing fees. The majority of the fees are effective with the Fall 2014 semester. Two
fees went into effect Spring 2014 and are being approved retroactively.
BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)
The net effect of the recommended fee changes will have a minimal impact on the 2013-2014
operating budget and no budget adjustment is required because of this recommendation.
Revenue for fees effective Fall 2014 will be built into the 2014-2015 budget. There are no
staffing implications to this recommendation.
MONITORING AND REPORTING TIMELINE
None
ATTACHMENTS
Attachment 1 – Incidental and Lab Fees
RESOURCE PERSONNEL
Laurel Williamson
Catherine O’Brien
281.998.6182
281.998.6318
[email protected]
[email protected]
88
INCIDENTAL AND LAB FEES Effective Spring 2014 (201420)
New or Revised Course Fees
Updated: 01/27/2014
CURRENT
NEW/REVISED
RATIONALE
INCIDENTAL/LAB INCIDENTAL/LAB EFFECTIVE TERM
(Ex. Correction)
AMOUNT
AMOUNT
SUBJECT
COURSE
NUMBER
MAMT
2363
Clinical/Mammography TechnologyMedical Imaging Techn.
0.00
15.00
201420
PHED
2156
Taping and Bandaging
0.00
15.00
201420
COURSE TITLE
Discipline/Program
Physical Education
Existing Course: Cost of dosimeter
radiation monitor (new incidental)
New Course (lab)
SUBJECT
COURSE
NUMBER
AUMT
1271
INCIDENTAL AND LAB FEES Effective Fall 2014 (201510) Updated: 02/27/2014
Proposed New Course Fees
PROPOSED
PROPOSED LAB
RATIONALE
COURSE TITLE
Discipline/Program
EFFECTIVE TERM
INCIDENTAL
AMOUNT
(Ex. Correction)
AMOUNT
Manufrs. Maint. and Pre-Delivery Automotive Technology
24.00
0.00
201510
New Course (lab)
CHEF
CHEF
1410
2302
Garde Manger
Saucier
Culinary Arts
Culinary Arts
24.00
24.00
0.00
0.00
201510
201510
New Course (lab)
New Course (lab)
DFTG
1305
Engineering Design Graphics
24.00
0.00
201510
New Course (lab)
DFTG
1491
Engineering Design Graphics
24.00
0.00
201510
New Course (lab)
DFTG
2317
Technical Drafting
Special Topics in Drafting &
Design Technology/
Descriptive Geometry
Engineering Design Graphics
24.00
0.00
201510
New Course (lab)
DFTG
2338
Final Project - Advanced Drafting
Engineering Design Graphics
24.00
0.00
201510
New Course (lab)
EECT
2339
Communications Circuits
Electronics Technology
14.00
0.00
201510
New Course (lab)
ENGR
ENGR
ENGR
1201
1204
2105
Introduction to Engineering
Engineering Graphics I
Electrical Circuits I Laboratory
Engineering
Engineering
Engineering
24.00
24.00
24.00
0.00
0.00
0.00
201510
201510
201510
Existing Course (lab)
New Course (lab)
New Course (lab)
FCEL
1305
Fuel Cell and
Alterative/Renewable Energy
Electronics
24.00
0.00
201510
New Course (lab)
FIRS
FIRS
1323
1333
Firefighter Certification V
Firefighter Certification VII
Fire Protection
Fire Protection
24.00
24.00
0.00
85.00
201510
201510
FIRS
1407
Firefighter Certification II
Fire Protection
0.00
35.00
201510
New Course (lab)
New Course (lab & incidental)
Existing Course. Add Respirator Fit
Testing (incid.)
IFWA
2341
Specialized Food Preparation
Culinary Arts
24.00
0.00
201510
Page 1 of 3
New Course (lab)
89
INCIDENTAL AND LAB FEES Effective Fall 2014 (201510) Updated: 02/27/2014
Proposed New Course Fees
PROPOSED
PROPOSED LAB
RATIONALE
COURSE TITLE
Discipline/Program
EFFECTIVE TERM
INCIDENTAL
AMOUNT
(Ex. Correction)
AMOUNT
SUBJECT
COURSE
NUMBER
INDS
1311
Fundamentals of Interior Design
Interior Design
12.00
0.00
201510
New Course (lab)
INDS
INDS
INDS
INDS
INDS
1345
2313
2321
2325
2335
Commercial Design I
Interior Design
Residental Design I
Interior Design
Presentation Drawing
Interior Design
Professional Practices for Interior DInterior Design
Residental Design II
Interior Design
12.00
12.00
12.00
12.00
12.00
0.00
0.00
0.00
0.00
0.00
201510
201510
201510
201510
201510
New Course (lab)
New Course (lab)
New Course (lab)
New Course (lab)
New Course (lab)
ITCC
ITNW
ITSC
ITSE
ITSY
1301
1313
1309
1371
2345
Cisco Exploration 1 - Network Fund Computer Information Techn.
Computer Virtualizaton
Computer Information Techn.
Integrated Software Applications I Computer Information Techn.
Mobile Apps Development
Computer Information Techn.
Network Defense and Countermea Computer Information Techn.
20.00
20.00
20.00
20.00
20.00
0.00
0.00
10.00
0.00
0.00
201510
201510
201510
201510
201510
New Course (lab)
New Course (lab)
Required printing has been reduced
New Course (lab)
New Course (lab)
MUSC
MUSC
1405
2403
Live Sound I
Live Sound II
24.00
24.00
0.00
0.00
201510
201510
New Course (lab)
New Course (lab)
NAUT
NAUT
NAUT
NAUT
NAUT
1272
1274
1372
1374
2472
Marine Cargo Operations I
Maritime Technology
Marine Cargo Operations II
Maritime Technology
Seamanship I
Maritime Technology
Basic Safety and Survival
Maritime Technology
Integrated Operations for the Mast Maritime Technology
0.00
0.00
0.00
0.00
0.00
514.00
814.00
1271.00
1571.00
1578.00
201510
201510
201510
201510
201510
New Course (incidental)
New Course (incidental)
New Course (incidental)
New Course (incidental)
New Course (incidental)
PTAC
1310
Process Technology I - Equipment Process Technology
10.00
0.00
201510
New Course (lab)
RBPT
2345
Onsite Power Generation and Rene Electrical Technology
10.00
0.00
201510
New Course (lab)
SCIT
1318
Applied Physics
10.00
0.00
201510
New Course (lab)
X1XX
X1XX
X1XX
X1XX
X1XX
All Biology lab courses
Biology
All Chemistry lab courses
Chemistry
All Environmental science lab coursEnvironmental Science
All Geology lab courses
Geology
All Physics lab courses
Physics
no change
no change
no change
no change
no change
0.00
0.00
0.00
0.00
0.00
201510
201510
201510
201510
201510
All 4 SCH science courses (e.g., BIOL
1406) were converted into 3 SCH
lecture courses with 1 SCH lab courses
(e.g., BIOL 1306 lecture and BIOL 1106
lab). The lab fee was revised from the
4 SCH course to the 1 SCH lab, with no
increase or decrease in amount.
SCIENCES
BIOL
CHEM
ENVR
GEOL
PHYS
Audio Engineering
Audio Engineering
Process Technology
Physical Sciences
Page 2 of 3
90
INCIDENTAL AND LAB FEES Effective Fall 2014 (201510)
Revised Course Fees
Updated: 02/27/2014
CURRENT
NEW/REVISED
RATIONALE
INCIDENTAL/LAB INCIDENTAL/LAB EFFECTIVE TERM
(Ex. Correction)
AMOUNT
AMOUNT
SUBJECT
COURSE
NUMBER
VNSG
2331
Advanced Nursing Skills
Vocational Nursing
86.00
217.00
201510
SRGT
1542
Surgical Procedures II
Surgical Technology
237.00
247.00
201510
COURSE TITLE
Discipline/Program
SUBJECT
COURSE
NUMBER
DFTG
DFTG
1495
2435
INCIDENTAL AND LAB FEES Effective Fall 2014 (201510) Updated: 02/27/2014
Delete Fees on Active Courses
CURRENT
REVISED
COURSE TITLE
Discipline/Program
EFFECTIVE TERM
INCIDENTAL
INCIDENTAL
AMOUNT
AMOUNT
Special Topics in Mech. Dftg
Engineering Design Graphics
50.00
0.00
201510
Advanced Technology in MechanicaEngineering Design Graphics
50.00
0.00
201510
VNSG
1329
Medical Surgery Nursing I
Vocational Nursing
86.00
Page 3 of 3
0.00
201510
Correcting cost of HESI testing
fees & consolidating HESI fees to
VNSG 2331 to improve billing,
tracking, & reimbursement to
program budget.
Existing Course. Nat'l Cert. Exam fee
incrsd by $10 (incidental)
RATIONALE
(Ex. Correction)
No longer needed.
No longer needed.
Consolidated HESI fee with
VNSG 2331.
91
Action Item “XVIII”
Regular Board Meeting March 3, 2014
Informational Item – Review of Guideline 3-24
for Policy VI-GG: Substantive Change
ADMINISTRATION RECOMMENDATION/REPORT
This is an informational item (requiring no action) for the Board of Trustees regarding review
of Guideline 3-24 for Policy VI-GG: Substantive Change.
BACKGROUND
Policy VI-GG was approved by the Board of Trustees on July 15, 2013. This policy reflects
the substantive change requirements of the Southern Association of College and Schools
Commission on Colleges. While the Board of Trustees does not approve guidelines related to
the implementation of a policy, it was determined at the time of approval that those
guidelines would be brought back to the Board of Trustees at a subsequent time as an
informational item.
IMPACT OF THIS ACTION
The guideline for policy VI-GG has been developed and is considered effective immediately.
The guideline includes training, internal reporting, review, and a recommendation along with
guidance on the nature of changes. Finally, a Substantive Change Report Form has been
developed to assist with the reporting of substantive changes.
BUDGET INFORMATION
No budgetary impact.
MONITORING AND REPORTING TIMELINE
The Board will be notified of any changes that require its action.
ATTACHMENTS
Attachment 1 – Guideline 3-24 for Policy VI-GG Substantive Change
Attachment 2 – Substantive Change Report Form
RESOURCE PERSONNEL
Laurel Williamson
281-998-6184
[email protected]
Richard Bailey
281-458-7202
[email protected]
92
Attachment 1
SAN JACINTO COLLEGE
GUIDELINE
GENERAL INSTITUTIONAL GUIDELINES
3-24 Substantive Change Guideline
1. Training
Through comprehensive and regular training of key employees, plus timely and accurate
reporting to the Strategic Leadership Team (SLT), San Jacinto College will comply with the
SACSCOC policies on substantive change.
The SACSCOC Liaison will hold periodic training on substantive change policies of the
commission. The target audience for the training will be department chairs, deans, directors of
dual credit, Vice President for Distance Education, Vice President for Continuing and
Professional Development, and leaders of the curriculum development process. The content of
this training will be the basic requirements for SACSCOC prior notice and prior approval for
substantive changes in programs and teaching sites. The table below summarizes the topics that
require prior notice or approval.
2. Internal Reporting
Timely and accurate internal reporting will happen through a process whereby college
administration will send these changes that may require prior notice or approval to the SLT
through the SACSCOC Liaison.
3. Review
The SACSCOC Liaison will convene a task force to consider the suggested substantive
changes. The task force will include administrators who are familiar with recent curriculum
changes, recent changes in off campus teaching locations, recent program proposals from the
Workforce and Economic Development Council, provosts, and other officials who will have
direct knowledge of substantive changes.
4. Recommendation
After the consideration of the possible substantive change by the task force, the SACSCOC
Liaison will make a recommendation to the Deputy Chancellor/President of the College and
prepare a draft letter, program notification, and relevant prospectuses, as required. The Deputy
Chancellor/President of the College will then present recommendations to the Chancellor (or
SLT). The Board of Trustees will be informed by the Chancellor of any items requiring action by
the Board.
Page 1 of 4
93
Type of Change
Prior
Notice
Required
Timing of Notice
Prior Approval Required and
Documentation
Adding coursework or a
program at a different level than
currently approved
Expanding at current degree
level which results in a
significant departure from
current programs
Starting a branch campus
NA
NA
Yes. Application for Level Change due April
15 or September 15
Yes
Six months before
implementation
Yes. Prospectus
Yes
Six months before
implementation
Yes. Prospectus
NA
NA
NA
NA
NA
Yes. Modified Prospectus
Yes
Prior to
implementation
Yes. Modified Prospectus
NA
NA
NA
NA
NA
Yes. Prospectus
Yes
Six Months before
implementation
Yes. Prospectus
NA
NA
Yes. Contact Commission Staff
Yes
Prior to
implementation
Yes
Six months before
implementation
No. The institution must submit a copy of the
signed agreement and contact information for
each institution.
Yes. Prospectus
Yes
Prior to
implementation
Short notice certificate at
employer’s request:
• Using existing approved
courses
• Previously approved
program but at a new
off-campus site
• Significant departure
from previously
approved programs
Starting other certificate
programs:
• Using existing approved
courses
• Previously approved
program but at a new
off-campus site
• Significant departure
from previously
approved programs
Significant alteration of
institutional educational mission
Joint or dual degrees with
another institution:
• Joint program with
another SACSCOCaccredited institution
• . . . with an institution
not accredited by
SACSCOC
• Dual Programs
Attachment 1
No. The institution must submit a copy of the
signed agreement and contact information for
each institution.
Page 2 of 4
94
Attachment 1
New Off-Campus site (Early
College High School or Dual
Enrollment offered at a high
school
• . . . student can obtain
50% or more credits
toward program
• . . . student can obtain
25-49% of credits
• . . . student can obtain
24% or less of credits
Expanding program offerings at
previously approved off-campus
sites
Altering significantly the length
of a program
Starting a distance learning
program
• Offering 50% or more
of a program for the
first time
• Offering 25-49%
NA
NA
Yes. Prospectus
Yes
NA Letter of notification
NA
Prior to
implementation
NA
NA
NA
NA
NA
NA
Yes. Prospectus
NA
NA
Yes. Prospectus
Yes
Prior to
implementation
NA
Prior to
implementation
No. Letter of notification
NA
NA
Yes. Prospectus
NA
• Offering 24% or less
Program or courses offered
through a contractual agreement
or consortium
Entering into a contract with an
institution that is not DOE
certified to participate in Title
IV programs:
• If the other institution
provides 25% or more
of a program offered by
the COC-accredited
institution
• If the other institution
provides less that 25%
of a program offered by
the accredited
institution
NA
Yes
Yes
Prior to
implementation
NA Copy of the signed agreement
Initiating a merger or
consolidation with another
institution
Changing governance,
ownership, control, or legal
status
Yes
Six months
Yes. Prospectus: Due dates April 15 and
September 15
Yes
Six months
Yes. Prospectus: Due dates April 15 and
September 15
Relocating a main or a branch
campus
Moving an off-campus site
serving the same geographic area
Changing from clock to credit
hours
Yes
Six months
Yes
Prior to
implementation
NA
Yes. Prospectus: Due dates April 15 and
September 15
NA Letter of notification with new address and
starting date
Yes. Justify reasons for change, indicated
calculation of equivalency, and other pertinent
information
NA
NA
No. Letter of notification and copy of signed
agreement
Page 3 of 4
95
Attachment 1
Beginning “Degree Completion
Programs”
Closing a program, at an offcampus site, branch campus, or
main campus
• Institution will teach out
its own students
• Teach-Out Agreement
with another institution
NA
NA
Yes. Prospectus
Yes
Yes. Description of teach-out plan included
with the letter of notification
Acquiring any program or site
from another institution
Adding a permanent site where
the institution is conducting a
teach-out for students from
another institution which is
closing
Yes
Immediately
following decision to
close
Immediately
following decision to
close
Six months
Yes
Six months
Yes. Prospectus
Yes
Yes. Description of teach-out plan, copy of
signed teach-out agreement detailing terms
included with the notification
Yes. Prospectus
Guideline #:
Guideline Name:
Pages:
Adopted Date:
Revision/Reviewed
Date:
Effective Date:
Associated Policy:
3-24
Guideline on Substantive
Change
4
March 3, 2014
March 3, 2014
March 3, 2014
Policy VI-GG
Page 4 of 4
96
Attachment 2
Substantive Change Report Form
Your name: _____________________________ Date: _________________________
Your Title: ___________________________________ Campus: __________________
Telephone # _______________________
The nature of the substantive change that you are reporting is:
_____offer new courses or a new program, certificate or degree, on one of the college campuses
_____offer new courses or a new program, certificate or degree, on one of the college campuses that
is/are significantly different from existing programs that the college offers
_____open a new location for teaching credit classes
_____offer dual credit or other college courses at an area high school
_____increase the offerings at location other than one of the college campuses that will increase the
offerings from less than 25% to 25-49% of an award
_____ increase the offerings at location other than one of the college campuses that will increase the
offerings from less than 50% to 50% or more of an award
_____ offer courses or program at a level other than certificate or associate’s degree
_____ offer courses or a program through a dual or joint agreement, contract, or consortium with
another institution
_____ move the location of an approved off-campus site to a new site
_____ change a program from clock to credit hours
_____ close a program
Name or description of the program: __________________________________________________
_______________________________________________________________________________
The target implementation date for this substantive change: _____________________________
___________________________________________/_____________
Department Chair/Date
____________________________________________/____________
Director/Dean/VP/Provost/Date
________________________________________________________
Vice President for Accreditation and Special Initiatives/SACSCOC Liaison
Forwarded to Deputy Chancellor/President of the College date: _____________________
Recommendation:
97
SAN JACINTO COMMUNITY COLLEGE DISTRICT
PURCHASE RECAP
MARCH 3, 2014
I.
PURCHASE REQUESTS,
SOLE SOURCE VENDORS,
COOPERATIVES, AND CONTRACT RENEWALS
Purchase Request #1 Renew Contract for Commercial Truck Repair Services (pg. 2)
$
80,000
Purchase Request #2 Renew Contract for Snack Vending Services (pg. 3)
61,000
Purchase Request #3 Additional funds for Site Development Services (pgs. 4-5)
59,500
Purchase Request #4 Approve Contract for 2015 College-wide Building Program (pgs. 6-16)
TOTAL OF PURCHASE REQUESTS
175,000
$
375,500
981
Purchase Request #1
Regular Board Meeting March 3, 2014
Consideration of Approval to Renew Contract for Commercial Truck Repair Services
ADMINISTRATION RECOMMENDATION/REPORT
The Chancellor recommends that the Board of Trustees approve the renewal of commercial
truck repair services with Crosby Mechanical Services, Inc.
BACKGROUND
An invitation to bid, Project Number 12-05, was issued in December 2011 to procure
commercial truck repair services for the College. The Board approved a contract with
Crosby Mechanical Services in February 2012.
Due to the age of the College’s commercial truck fleet, which ranges from 1988 to 2004,
equipment maintenance and repair is required monthly by certified personnel to ensure they
are operational and safe for use. Crosby Mechanical has a long history with the College and
has gone above and beyond normal duties to help maintain the College’s fleet to meet
instructional purposes.
IMPACT OF THIS ACTION
Approval of this renewal will provide repair services on an as-needed basis for the tractor
trailers used by the Commercial Truck Driving program as part of their training and degree
program. Renewal of this contract will ensure the College’s trucks are safe for use on public
streets and students can continue their instruction.
BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)
The estimated annual expenditure for this commodity is $80,000. This expenditure will be
funded by the CPD Commercial Truck Driving department’s 2013-2014 operating budgets and
subsequent year budget, subject to approval by the Board.
MONITORING AND REPORTING TIMELINE
This renewal will exercise the final one-year renewal option available in the contract. The
new term contract will be February 6, 2014 through February 5, 2015.
ATTACHMENTS
None
RESOURCE PERSONNEL
JD Taliaferro
John Stephens
Angela Klaus
281.478.3687
281.476.1886
281.998.6327
[email protected]
[email protected]
[email protected]
992
Purchase Request #2
Regular Board Meeting March 3, 2014
Consideration of Approval to Renew Contract for Snack Vending Services
ADMINISTRATION RECOMMENDATION/REPORT
The Chancellor recommends that the Board of Trustees approve a renewal of the contract for
snack vending services from McLiff Vending and Office Coffee Service.
BACKGROUND
A request for proposals, Project Number 09-25 was issued in 2009 to provide snack vending
services for the College. The Board approved the original contract with McLiff Vending and
Office Coffee in April 2009. Vending services are managed by the Auxiliary Services
department and are structured as a revenue-generating service contract.
IMPACT OF THIS ACTION
Mcliff has proven to be both a responsive and responsible vendor. They respond timely to
vending issues which occur on the campuses and consistently strive to expand their customer
base which results in additional revenue generated for the College. Since the initial contract
award they have proactively updated many of their machines to include card readers which
can accept credit and debit card payments and allows them to remain competitive with the
other snack and beverage providers on campuses, i.e., Barnes and Noble, Starbucks, and food
services outlets. Changing the College’s snack vending provider would entail the removal
and exchange of all the existing vendor-owned equipment requiring significant logistical
planning on the part of college staff and probable disruptions in service to our students.
BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)
In 2012, the Auxiliary Service Department completed an analysis comparing vending
machine commissions earned to the equivalent number of full time students at each college.
The results amongst the six community colleges analyzed, showed San Jacinto College in the
top three, with the two higher-ranking colleges having more campuses, more square footage
and more vending machines on campus. Based on historical data, the projected annual
contract revenue for 2013-2014 is $61,000.
MONITORING AND REPORTING TIMELINE
This renewal will exercise the first of five one-year contract renewal options available. The
extended contract term will be April 13, 2014 through April 12, 2015.
ATTACHMENTS
None
RESOURCE PERSONNEL
Hilda Boyce
Genie Freeman-Scholes
281.991.2627
281.998.6349
[email protected]
[email protected]
1003
Purchase Request #3
Regular Board Meeting March 3, 2014
Consideration of Approval of Additional Funds for Site Development Services
ADMINISTRATION RECOMMENDATION/REPORT
The Chancellor recommends that the Board of Trustees approve additional funding and scope
of work for land development services from Brooks & Sparks on the 23.8 acre parcel located
west of Uvalde Road, and across from the North Campus.
BACKGROUND
The 23.8 acre parcel under discussion is located west of Uvalde between Hamblen Drive and
Wallisville Road. The land was purchased in April 2010 to provide for future expansion of
the North Campus. Pursuant to a proposed development program, investigations are required
to determine the specific requirements necessary to allow for construction of College
facilities on the land.
The College is considering constructing a new vocational/technical training facility. Demand
for classes such as diesel engine technology, welding technology, pipefitting, and other
industrial offerings are increasing significantly. Additionally, the existing facilities located on
the northeast perimeter of the North Campus are reaching end of useful life.
At the March 4, 2013 regular Board meeting, approval was granted for the contract to
conduct investigation and activities related to site development for the 23.8 acre property.
On May 5, 2013, an amendment to the contract was approved by the Board to include
additional services related to site development and investigation.
The services included in the current contract are for site development and related
investigations. The services include but are not limited to, metes and bounds surveys,
acquisition of all pertinent plans, filing platting documents with Harris County, investigating
right-of-ways and easements, determining steps necessary to assure local utilities are
deliverable and available, working with Harris County on traffic study and control solutions,
wetlands delineation and mitigation activities, and developing basic plans for physical
development of the land.
When the property was purchased, the Phase I Environmental Site Assessment identified
wetlands. As the site development work has continued, it became obvious that additional
investigation needed to be conducted especially since the tract is densely vegetated. It was
determined that the appropriate next step is for supervised underbrush clearing to occur in
order to allow access to the entire surface area of the tract and to prepare the tract for a
nationwide wetlands permitting process. Because of the existence of documented national
register wetlands, an on-site biologist will supervise underbrush clearing of approximately 20
acres of the property. This additional scope of work will provide for detailed wetlands
identification, mapping, and set the path for a permitting plan.
Underbrush clearing is a necessary step to properly develop the property. Standing timber
will not be disturbed until a master use plan of the tract is developed after determination of
site footprints and access features.
1014
Purchase Request #3
Regular Board Meeting March 3, 2014
Consideration of Approval of Additional Funds for Site Development Services
Professional engineering services are defined as professional services in Section 2254 of the
Texas Government Code and are exempt from competitive bidding per Section 44.031(f) of
the Texas Education Code.
IMPACT OF THIS ACTION
Completion of this land site clearing and biological investigation will allow for progress in
developing plans for future expansion of the instructional complex at the North Campus.
BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)
The current approved expenditure for this project is $158,830. Additional funding in the
amount of $59,500 is requested, bringing the total contract value to $218,330. This
expenditure will be funded through College operating funds.
MONITORING AND REPORTING TIMELINE
This project will be monitored by College’s Facilities & Construction personnel and is
expected to require Two-Hundred Twenty-Five (225) calendar days to complete.
ATTACHMENTS
None
RESOURCE PERSONNEL
Bryan Jones
Randi Faust
281.998.6343
281.998.6106
[email protected]
[email protected]
1025
Purchase Request #4
Regular Board Meeting March 3, 2014
Consideration of Approval of a
Contract for 2015 College-wide Building Program
ADMINISTRATION RECOMMENDATION/REPORT
The Chancellor recommends that the Board of Trustees approve a contract with Rizzo &
Associates, LLC to conduct services for the development of the San Jacinto College District
2015 College-wide Building Program.
BACKGROUND
San Jacinto College is in the midst of its 2008 Bond Program. This program has been largely
focused on new facilities based on the last master planning effort that was conducted from
2005 through 2008. The College is at a point where it needs to reassess its current facilities
and how those facilities are meeting the current and future needs of its student and
community constituents. The College has 67 buildings comprising more than 2.6 million
square feet of space. Thirty-eight of those facilities, encompassing approximately 1.4 million
square feet, are more than 30 years old and nine of those facilities are actually 45 years old or
older. As the educational needs and expectations continue to change, these facilities are not
equipped to meet the needs of our constituents. Many of these facilities may have reached
their useful life in terms of mechanical systems, instructional obsolescence, and capacity. A
detailed in-depth assessment of each of these facilities is needed in order to determine the
most economical and cost beneficial approach for renovation versus demolition and building
new.
Additionally, the College has recently completed a utilization study and is constantly looking
at enrollment trends and potential new programs. This information, along with the 2013
demographic study, will guide and inform the 2015 College-wide Building Program and its
outcomes. Additionally, a broad-based group of faculty, staff, and administrators will be
engaged in an interactive process to assess and validate facility needs.
Finally, as part of this work Rizzo & Associates, LLC will work with an appointed team of
maintenance and construction personnel designated to review and upgrade standards for the
construction and renovation of college facilities. These standards will incorporate the lessons
learned from the 2008 Bond Program including the development of architectural and exterior
construction guidance by campus, classroom and lecture room standards, and green building
methodology.
The services provided by Rizzo & Associates, LLC under this contract are considered
professional services as defined by Section 2254 of the Texas Government Code and are
exempt from competitive bidding per Section 44.031 (f) of the Texas Education Code. Both
partners of Rizzo & Associates, LLC have worked with the College through the planning and
program management of its last two building programs. Their history and past performance
with San Jacinto College provides a significant advantage in their ability to assess and
develop the components of the comprehensive 2015 College-wide Building Program in the
proposed timeline.
1036
Purchase Request #4
Regular Board Meeting March 3, 2014
Consideration of Approval of a
Contract for 2015 College-wide Building Program
IMPACT OF THIS ACTION
The completion of the 2015 College-wide Building Program will provide a comprehensive
plan of the prioritized need for new or renovated facilities and infrastructure that support the
educational and support programs of each campus and the college as a whole. This plan will
provide the basis for the Board of Trustees to determine the cost and financing requirements
of the College’s building program and determination of a bond election. Additionally, this
plan will meet requirements established by the Southern Association of College and Schools
Commission on Colleges (SACSCOC) to assess if the institution has adequate physical
reserves to support the mission of the institution and the scope of its programs and
services.
BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)
The total cost of the contract with Rizzo & Associates, LLC is $175,000. Additional costs
are anticipated as consultants such as engineers and architects are needed to assist with
assessment and recommendations. Such consultants will be contracted with on an as needed
basis and must be approved by the Chancellor in advance. Requests for such approvals will
be brought to the Board of Trustees as required by state law and the College’s purchasing
requirements. This request will be funded from the fiscal year 2014 and fiscal year 2015
operating budgets of Facilities and Construction and the Vice Chancellor of Fiscal Affairs.
MONITORING AND REPORTING TIMELINE
Regular updates will be made to the Board’s Building Committee and periodic updates to the
full Board. It is anticipated that work and preliminary review will begin in April 2014 and
will continue through January 2015 with final reports to the Board of Trustees in June 2015.
ATTACHMENTS
Attachment 1 - Rizzo & Associates, LLC proposal for development of the San Jacinto
Community College District 2015 College-wide Building Program
RESOURCE PERSONNEL
Brenda Hellyer
Kenneth Lynn
281-998-6100
281-998-6306
[email protected]
[email protected]
1047
February 26, 2014
Dr. Brenda Hellyer, Chancellor
San Jacinto Community College District
4624 Fairmont Parkway
Pasadena, TX 77504
Re:
2015 College-wide Building Program
San Jacinto College District
Dear Dr. Hellyer,
The following is Rizzo & Associates, LLC proposal for development of the San Jacinto College District 2015
College-wide Building Program.
Our Team of Professionals
• Rizzo & Associates
o Frank Rizzo, Partner
o Ron Rucker, Partner
Our team will report directly to the Chancellor for this project. The Associate Vice Chancellor for
Facilities and Construction will be expected to be fully engaged and informed and attend all meetings
on the project. The Vice Chancellor of Fiscal Affairs will work closely with the Chancellor and Rizzo
& Associates and will need to understand all fiscal aspects of the project.
•
Outside Consultants
If outside consultants are needed, they will only be hired after consultation with Chancellor Hellyer.
Those listed below are recommended because of their expertise in their field and their long-standing
knowledge of and familiarity with, the College’s facilities:
o ACR Engineers, Mechanical Engineers
o Bay Architects
o Building Exterior Solutions
o Walter P. Moore, Structural Engineers
o Brooks & Sparks Engineers
o Others that may be determined
Goal for the 2015 College-wide Building Program
Develop a comprehensive College-wide Building Program outlining the prioritized need for new or renovated
facilities and infrastructure that support the educational and support programs of each campus and the
college as a whole.
Objectives of the 2015 College-wide Building Program
• New Construction
Based on the educational programs and instructional needs throughout the San Jacinto College
District, identify the requirements for new construction or additions to existing facilities.
1
1058
•
Campus Site Development
Study and analyze current campus sites
o Review placement of current buildings
o Identify future building sites for each campus
o Identify buildings deemed for demolition and those which may provide future building sites
for development on a particular campus
•
Renovation
Identify and prioritize the need for renovation of the College’s existing facilities:
o Because of the number of aging facilities on each campus, an in-depth analysis of each
facility will be performed
o The process will include validating and updating the current facility assessments for each
building to determine if it is more economical or cost beneficial to renovate or to demolish
and build new
o Assess the instructional and student support obsolescence of the facilities
o A prioritization of buildings on each campus needing renovation and a sequencing of work
will be developed
All of the College’s present buildings cannot be renovated at once, nor can all of them be renovated
in one single bond measure.
•
Infrastructure
Involves the following elements:
o High Voltage/Electrical
o HVAC
o Technology
 Fiber
 Data
 Communication
 Audio Visual
o Gas
o Water/Waste Water
o Life Safety
o Storm System
These elements play a major role in the design and operation of any new facility and in determining
the remaining life of current facilities. During the renovation study, these elements will be critical in
developing and prioritizing renovation projects.
•
Civil Work
Identify and prioritize the need for new site work for a respective campus and would encompass:
o Parking Lots
o Drainage
o Detention
o Roads and Entries
•
Standards Manuals
San Jacinto College has made progress in standardization on constructing and renovating College
Facilities. These are living documents that need to be updated. Currently, the College Construction
Department has in place:
o Process for justification of a new facility
o Process for the construction of a new facility
o Process for defining instructional requirements for a new facility
o Standards manual for new construction
o Standardization of furniture for classrooms and offices
o Standards for interior finishes and a color palate for new or renovation construction. (Need
to enforce the usage of these finishes and color palate among all design firms)
o Commissioning process for all new facilities
2
1069
Future standardization needs:
o Need to better define and coordinate the exterior construction of new facilities to
aesthetically blend with the existing architecture on each campus
o Need to standardize the size of instructional areas, referring primarily to general purpose
lecture-type rooms
o It is suggested the College standardize the size of:
 32 seat classroom
 36 seat classroom
 60 seat tiered lecture room
 90 seat tiered lecture room
 Others as defined by the end user team
o Standardize all instructional technology/audio visual equipment, not just in new facilities, but
in building renovations, as well. (With regard to technology, faculty members should be able
to walk into any classroom and be exposed to the same type of equipment and instructional
methodology).
o Green building standards (Incorporate smart design and green building methodology into
current College standards).
Building Program Planning
San Jacinto College will furnish Rizzo & Associates all current relevant data the College has through its
Instructional Research Office or any special studies conducted in-house or by other consultants regarding,
but not limited to:
• Enrollment by campus
• List of technical programs by campus and enrollment for each
• List of any plans for new programs (and for what campus)
• Any demographic or utilization studies that have been developed since the 2009 Master Plan
• Any plans for expanding college locations, where located, and types of programs to be offered.
• Any additional information that will be beneficial in moving the 2015 College-wide Building Program
forward in a comprehensive and coordinated manner.
Implementation Procedures
The planning of the 2015 College-wide Building Program will involve working with a broad-based group of
individuals, including faculty, staff, and administrators in an interactive planning process, as well as, working
closely with the Board Building Committee and the Board, as a whole.
• Kick-Off Meeting
Conduct a workshop comprised of College administrators which will be the 2015 College-wide
Building Program Committee. (See Attachment A)
First:
o
o
o
Discuss overall plans, goals and objectives of the 2015 College-wide Building Program
Have a clear understanding by all parties of the elements of the building program
Come to an understanding of who the major participants will be for the program
Example:
The need for new construction will be driven by College personnel, all guided by instructional
and student support needs and enrollment and utilization justifications.
The need for renovation will be driven by College personnel to meet instructional and
student support needs including enrollment and utilization justifications, along with the
involvement of maintenance/construction personnel.
The need for infrastructure and civil work will be driven by analysis and study by
maintenance/construction personnel and in some instances, the need for outside resources.
3
10
107
Second:
o Review and refine the goals that San Jacinto College identified for new facilities that were
developed in the College’s last Master Plan.
Third:
o
•
Begin discussion on the perceived needs for new facilities or renovations (even though this
is in the early stages) Note: These perceived needs must be justified by enrollment,
utilization, and other data.
Campus In-Put for New Construction
Rizzo & Associates will facilitate meetings to assist in collecting additional input from each campus
following the kick-off meeting with the 2015 College-wide Building Program Committee. We will
request that each Campus Building Committee (see Attachment B) gather information from their
departments requesting input for new facilities or renovations. Rizzo & Associates will compile this
information and facilitate a strategy for facility needs, whether it is for new construction or
renovations.
Any request for a new facility must include data driven justification for the facility before it will be
carried forward. Research will be conducted to justify these needs, determine facility requirements,
and begin the process of estimating a project budget.
This list of recommended requests for new and renovated facilities by the Campus Building
Committee will then be taken back to the 2015 College-wide Building Program Committee to discuss
and prioritize their requests.
•
Site Analysis
Once the list of new facilities is finalized, an analysis of site development for each campus will be
conducted to identify sites for new buildings and identify future building sites on each campus.
•
Renovation/Building Assessment/Infrastructure
Concurrently, a team composed of maintenance/construction personnel will be assembled to update
the current assessment report on all existing buildings (excluding those built in the 1999 & 2008
Bond Programs). This will require the services of staff, as well as ACR Engineering, BES
Consultants, and any other consultant that may be required.
A major portion of the building assessment data will identify the infrastructure needs for any building
which is a candidate for renovation.
An additional assessment will have to be conducted for any major infrastructure work needed on a
campus, outside of the facilities themselves.
•
Civil Work
Related to construction of new facilities and site analysis, various elements of civil work will have to
be identified for parking lot considerations, storm drainage, and impact on detention.
•
Updating Standards Manuals
Rizzo & Associates will work with an appointed team of maintenance and construction personnel
designated to review and upgrade standards for the construction and renovation of San Jacinto
College facilities.
Producing Final Report on 2015 College-wide Building Program
This report will provide a prioritized list of needed projects for:
• New construction, along with related site plan for each campus
4
11
108
•
•
•
•
•
•
Renovations for each campus
Infrastructure projects for each campus
Civil work projects for each campus
Updated Building Assessment Report for each building on each campus (except those built in the
1999 Bond Program or the 2008 Bond Program).
Updated Standards
Budget estimates will be provided for each segment of work
Schedule
All scheduling is based on the full cooperation of San Jacinto College personnel to participate and meet all
scheduled meetings and appointments. This cooperation is imperative in order for the November 2015
deadline to be met.
March 2014
Board Workshop
April – December 2014
Begin work
Kickoff – Mobilization
Collect all data for review
Strategy for new construction/renovation
Strategy for new infrastructure
Strategy for facilities assessment
Strategy for new civil work
Update Standards Manuals
January 2015
Finalize campus projects to Campus Committees
February – March 2015
Finalize reports to 2015 College-wide Building Program Committee and
Board Building Committee
April 2015
Final draft to Chancellor
May 2015
Final report to Board of Trustees
June 1, 2015
Board approval of new Bond Program and a November 2015 Bond
Election
June 2 – October 2015
Form PAC and solicit community support for new Bond Program
November 2015
Bond Election
Compensation
Requested compensation is based on projected man-hours for all tasks outlined above. The total
compensation is one hundred seventy-five thousand dollars ($175,000.00) to Rizzo & Associates. Contracts
for outside consultants will require approval from the Chancellor in advance.
Additional services, if authorized by San Jacinto College, will be billed based on our Standard Hourly Rates
(refer to Addendum #1).
•
Reimbursable Expenses
The reimbursable expenses will be billed at cost plus 10%. These would include:
o Artist renderings authorized by the College
5
12
109
o
o
o
o
Reproduction expenses for materials needed for College presentations and workshops
Testing required, if authorized by the College
Travel expenses authorized by the College on behalf of the study
Use of other consultants or studies, if requested by the College, such as:
 Traffic Engineering studies
 Acoustical Engineering studies
 Electrical studies
 Drainage studies
 ADA studies
We appreciate this opportunity to offer our services to the San Jacinto Community College District. Our goal
is that this study will provide valuable information that will guide the College in its campus and facility
development.
Approved:
Rizzo & Associates
San Jacinto Community College District
Frank Rizzo
Dr. Brenda Hellyer
Chancellor
Ron Rucker
Date
Date
This document contains proprietary and confidential information of Rizzo & Associates and shall not be used,
disclosed via electronic means, or duplicated or reproduced in whole or in part, for any purpose other than its
intended use. All other disclosures require the expressed approval of Rizzo & Associates. All information
herein remains at all times, the property of Rizzo & Associates.
6
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110
Addendum #1
Rizzo & Associates
Schedule of Standard Hourly Rates
Principals…………………………………………….…. $160.00 per hour
Field/Project Representative…………………….…… $100.00 per hour
Administrative Professional…………………………..
$70.00 per hour
7
14
111
Attachment A
2015 College-wide Building Program Structure
Board of Trustees
Board Building Committee
Chancellor
2015 College-wide Building
Program Committee
Dr. Brenda Hellyer
Dr. Laurel Williamson
Dr. Allatia Harris
Mr. Ken Lynn
Mr. Bryan Jones
Chancellor
Deputy Chancellor and President
Vice Chancellor, Strategic Workforce Development,
Community Relations, and Diversity
Vice Chancellor, Fiscal Affairs
Associate Vice Chancellor, Facilities & Construction
* Central Campus Administration
Van Wigginton
James Braswell
Jeffrey Parks
Michael Kane
Stephen Lopez
CPD representative
Student Services representative
* North Campus Administration
William Raffetto
Jerrel Wade
Gary Friery
Serita Dickey
Shawn Silman
CPD representative
* South Campus Administration
Brenda Jones
Joseph Hebert
Kevin Morris
Alexander Okwonna
Kathryn Roosa
CPD representative
∗
List is preliminary and will be finalized by San Jacinto College
8
15
112
Attachment B
Campus Building Committee
* Central Campus Building Committee
Van Wigginton
James Braswell
Jeffrey Parks
Michael Kane
Stephen Lopez
CPD representative
Student Services representative
* North Campus Building Committee
William Raffetto
Jerrel Wade
Gary Friery
Serita Dickey
Shawn Silman
CPD representative
* South Campus Building Committee
Brenda Jones
Joseph Hebert
Kevin Morris
Alexander Okwonna
Kathryn Roosa
CPD representative
∗
List is preliminary and will be finalized by San Jacinto College
9
16
113
Item “A”
Regular Board Meeting March 3, 2014
Approval of the Minutes for the February 3, 2014
Board Workshop and Regular Board Meeting
RECOMMENDATION
The Chancellor requests that the Board of Trustees approve the minutes for the
February 3, 2014, Board Workshop and Regular Board Meeting.
114
San Jacinto College District Board Workshop
February 3, 2014
District Administration Building, Suite 201
MINUTES
Board Workshop
Attendees:
Board Members: Marie Flickinger, Brad Hance,
Dan Mims, John Moon, Jr., Keith Sinor, Dr.
Ruede Wheeler, Larry Wilson,
Chancellor: Brenda Hellyer
Others: Board Attorney Danny Snooks, Judy
Stewart, Attorney Arturo Michel with Thompson
& Horton
Joined Meeting after Item IV:
SLT Members - Teri Crawford, Allatia Harris,
Brenda Jones, Ken Lynn, Bill Raffetto, Rob
Stanicic, Stephen Trncak, Van Wigginton, Laurel
Williamson
Bryan Jones, Assoc VC, Facilities and
Construction
Ron Rucker and Frank Rizzo with Rizzo &
Associates
Agenda Item:
Discussion/Information
I.
Call the Meeting to
Order
Workshop began at 5:00 p.m.
II.
Roll Call of Board
Members
Dan Mims Conducted Roll Call
Board Members Present: Marie Flickinger, Brad
Hance, John Moon, Jr., Keith Sinor, Dr. Ruede
Wheeler, Larry Wilson
III.
Adjournment to
Executive Session
Adjournment to closed or executive session
pursuant to Texas Government Code Section
551.071, the Texas Open Meetings Act, for the
following purposes:
Consultation with Attorney
For the purpose of a private consultation with
the Board’s attorney on any or all subjects or
matters authorized by law.
Time: 5:07 p.m.
Arturo Michel met with members during executive
session.
1
115
IV.
Reconvene in Open
Meeting
Reconvene in Open Meeting at 5:35 p.m.
V.
Central Campus Gym
Tour Discussion
Bryan Jones, Ron Rucker, and Frank Rizzo were
present for this discussion.
Brenda Hellyer reviewed Phase I option which is
to request that an architect, mechanical systems
engineers, and structural engineers evaluate gyms
and provide an assessment and recommendation.
Once the recommendation is received Ron Rucker,
Frank Rizzo, and Bryan Jones will define scope of
work and develop cost estimate.
At that point, the Chancellor will be able to make
an informed recommendation to the Board on the
next steps.
Board agrees all three gymnasiums will be
evaluated for Phase 1.
Three to four months is the estimated timeframe
for completion.
VI.
Update on Athletic
Programs Offered at
Texas Community
Colleges
VII.
Financial Statement
Update
Bryan Jones, Ron Rucker, and Frank Rizzo left
meeting.
Brenda Hellyer reviewed list of Texas community
colleges with NJCAA athletic programs and the
division participants.
Brenda Hellyer reviewed the Title IX Compliance
Checklist for Athletes.
Ken Lynn gave an update on the college’s
financial statement with a comparison of
December 12, 2013 with December 31, 2012.
Consolidated Results of Operations – Dec. 31
• 2013 - $926,916 (net increase)
• 2012 - $8,854,182 (net increase)
• Difference - $(7,927,266)
The decline in the net increase at this point in time
is due to multiple changes related to revenue and
expenses.
Major Changes in Revenue – Unrestricted
• Allowance for Bad Debt Offset to Revenue
- $1.6 million (recorded during the year
versus at year-end which is what has been
done in the past; increase in allowance was
budgeted)
2
116
Major Changes in Expenses – Unrestricted
• Instruction
- Increase - $1.5 million (combination of
salary, benefit increases, and outside
provider for CPD grant activity)
• Institutional Support
- Increase - $1.1 million (salary and benefit
increase along with Banner Improvement
Project, advertising and equipment
software purchases)
• Physical Plant
- Increase - $.5 million (timing on custodial
payment, increase in insurance and
construction)
• Student Services
- Increase - $.4 million (increase in salaries
and benefits)
Major Changes in Expenses – Other Fund
Types
- Increase - $2.9 million (due to depreciation,
interest expense, and scholarships)
All expense increases were budgeted.
VIII.
Enrollment Update
Brenda Hellyer gave an update on enrollment.
Using the Texas Association of Community
Colleges (TACC) survey for spring 2014
preliminary enrollment (including fall flex entry)
San Jacinto College is up .3% in headcount and
1.8% in contact hours compared to State averages
of 1.2% decline in headcount and .1% in contact
hours. Two large colleges had not reported at this
time.
Comparing spring 2014 term enrollment (without
fall flex entry) our headcount is up .7% and contact
hours are down .7%.
IX.
Interpreting Services
Discussion
For fiscal year 2014, a plan was developed to hire
interpreters rather than contracting those services.
This plan was developed to reduce costs and
provide for more flexibility in scheduling. The
positions have been posted but we have not been
able to fill due to finalists wanting much higher
salaries than we are offering. We have been forced
3
117
to continue with the contractor and purchase
request #1 is requested to increase the contract
amount.
The budget will be moved from salaries to cover a
portion of the increase. Additionally, funds will be
reallocated from other sources to cover the
additional costs related to increased services.
The level of services has increased because of the
number of students being served has increased. For
fiscal year 2012-2013, 48 students were served
versus currently at 52 for 2013-2014 with summer
still to go.
X.
XII.
Calendar
•
•
February 7, 2014 – Legends Baseball Game
Move May 5, 2014 Board Meeting to April
28, 2014 due to SACSCOC conference.
General Discussion of
Meeting Items
None
Adjournment
Workshop Adjourned at 6:52 p.m.
4
118
SAN JACINTO COLLEGE DISTRICT
BOARD MEETING MINUTES
February 3, 2014
The Board of Trustees of the San Jacinto Community College District met at 7:00 p.m., Monday,
February 3, 2014, in Room 104 of the Thomas S. Sewell District Administration Building, 4624
Fairmont Parkway, Pasadena, Texas, for the Regular Board Meeting.
Board of Trustees:
Marie Flickinger
Brad Hance
Dan Mims, Chair
John Moon, Jr., Secretary
Keith Sinor, Assistant Secretary
Larry Wilson, Vice Chair
Dr. Ruede Wheeler
Chancellor:
Brenda Hellyer
Others Present:
Amy Ammerman
Deputy Constable Marcus Anderson
Richard Bailey
Dean Barnes
Eugene Bernard
Amanda Booren
Pam Campbell
James Comacher
Teri Crawford
Suzanne DeBlanc
Serita Dickey
Dawn Eaton
Denise Edwards
Chris Evans
Chad Ever
Gary Friery
Rebecca Goosen
Allatia Harris
Joseph Hebert
Clare Iannelli
Sallie Kay Janes
Bryan Jones
Brenda Jones
Ruth Keenan
Larry Logsdon
Stephan Lopez
Stephan Lorenz
Ken Lynn
Kevin McKisson
DeRhonda McWaine
Lamar McWaine
Jaynie Mitchell
Kerry Mix
Michael Moore
Kevin Morris
Holly Morrison
Catherine O'Brien
Alexander Okwonna
Jeff Parks
Ann Pearson
Bill Raffetto
Sandra Ramirez
Reuben Ramirez
Alexander Reyes
Shelley Rinehart
Kathy Roosa
Amanda Rose
Malcolm Sadler
Ramdhir Sahni
Kelly Simons
Danny Snooks
Rob Stanicic
Sonia Townsend
Stephan Trncak
Van Wigginton
Laurel Williamson
119
1
Call the Meeting to
Order:
Chair Dan Mims called the regular meeting of the Board of Trustees to order at
7:00 p.m.
Roll Call of Board
Members:
Larry Wilson
John Moon, Jr.
Keith Sinor
Brad Hance
Dr. Ruede Wheeler
Marie Flickinger
Invocation and
Pledges to the Flags:
The invocation was given by Dr. Bill Raffetto. The pledges to the American flag
and the Texas flag were led by Keith Sinor.
Special
Announcements,
Recognitions, and
Presentations:
1. Dr. Brenda Hellyer provided background information on the 2013-2014 League
of Innovation Excellence Award Recipients. Dr. Laurel Williamson introduced
the District recipients Sandra Ramirez and Ann Pearson. Dr. Brenda Jones
introduced the South Campus recipients Jane Stimpson and Sonia Townsend. Dr.
Bill Raffetto introduced the North Campus recipients Stephan Lorenz and
DeRhonda McWaine. Van Wiggington introduced the Central Campus recipients
Amanda Rose and Malcolm Sadler.
2. Dr. Hellyer recognized employees Denise Edwards, Eugene Bernard, John
Boggs, and Alexander Reyes, and student James Conacher for their work with the
Veterans Service Learning Project. She presented a flag to them that was sent to
her by the Marines in Afghanistan who received the care package.
3. Dr. Brenda Hellyer introduced Deputy Constable Marcus Anderson with
Constable Diaz's office and thanked him for attending the Board Meeting and
supporting San Jacinto College District.
Student Success
Presentation
1. Dr. Laurel Harris introuduced Jeff Parks and Gary Friery who presented on
Industrial Programs.
2. The STEM Pathways Presentation was tabled for a future Board Meeting.
120
2
Communications to
the Board:
1. James Woods thanks the Board for the plant sent in memory of his father,
Dalton Woods.
2. The Damien Family thanks the Board for the plant sent in memory of Normand
Damien.
3. Steve and Jim Gann thanks the Board for the plant sent in memory of Theresa
Gann.
4. Jimmy Quinn thanks the Board for the plant sent in memory of his father-inlaw Dr. John William Lancaster.
5. Becky and Steve Shuttlesworth thanks the Board for the plant sent in memory
of Frances Shuttlesworth.
6. Richard Bailey thanks the Board for the plant sent on behalf of his father
William Bailey.
7. Michael Yates thanks the Board for the plant sent on behalf of his
grandmother.
There were no citizens desiring to be heard before the Board.
Hearing of Such
Citizens or Groups of
Citizens Desiring to be
Heard Before the
Board
Informative Reports:
Dan Mims indicated such reports were in the board documents.
Motion 9503
Motion was made by John Moon, Jr., seconded by Brad Hance to approve an
Amendment to the 2013-2014 Budget for Restricted Revenue and Expenses
Consideration of
Relating to Federal and State Grants.
Approval of
Amendment to the
2013-2014 Budget for
Restricted Revenue
and Expenses Relating
to Federal and State
Grants
Motion Carried.
Yeas:
Nays:
Hance, Flickinger, Moon, Jr., Sinor, Wilson, Wheeler
None
121
3
Motion 9504
Motion was made by Larry Wilson, seconded by Dr. Ruede Wheeler for Approval
of the Interlocal Agreement between San Jacinto College and Harris County.
Consideration of
Approval of Interlocal
Agreement between
San Jacinto College
and Harris County
Motion Carried.
Yeas:
Nays:
Hance, Flickinger, Moon, Jr., Sinor, Wilson, Wheeler
None
Motion 9505
Motion was made by Dr. Ruede Wheeler, seconded by Brad Hance, to approve
Construction Requests the following construction requests:
Construction Request #1 Additional Funds for Renovation of Central Campus Library
$
419,219.00
Construction Request #2 $
Budget Increase for Construction of Maintenance/Police Building
349,929.00
Construction Request #3 Additional Funds for Electrical Upgrade Services
Grand Total
$
329,973.00
$
1,099,121.00
Yeas:
Nays:
Motion Carried.
Hance, Flickinger, Moon, Jr., Sinor, Wilson, Wheeler
None
122
4
Motion was made by Keith Sinor, seconded by John Moon, Jr., to approve the
non-construction requests.
Motion 9506
Purchasing
Requests
Purchase Request #1 Additional Funds for Interpreting Services
$
700,000.00
Purchase Request #2 Additional Funds for Job Order Contracting Services
$
100,000.00
Purchase Request #3 Renew Contract for Steel Supplies
$
70,000.00
Purchase Request #4 Renew Contract For Collection Agency Services
Total
$
$
870,000.00
Yeas:
Nays:
Motion 9507
Consent Agenda
Motion Carried.
Hance, Flickinger, Moon, Jr., Sinor, Wilson, Wheeler
None
Motion was made by Larry Wilson, seconded by Keith Sinor, to approve the
consent agenda.
Approval of the Minutes for the December 10, 2013 Workshop and Board Meeting
Approval of the Budget Transfers
Approval of the Personnel Recommendations
Approval of the Affiliation Agreements
Approval of the Next Regular Meeting - March 3, 2014
Motion Carried.
Yeas: Hance, Flickinger, Moon, Jr., Sinor, Wilson, Wheeler
Nays:
None
Adjourned Regular Board Meeting: 8:03 p.m.
123
5
Item “B”
Regular Board Meeting March 3, 3014
Consideration of Budget Transfers
ADMINISTRATION RECOMMENDATION/REPORT
The Chancellor recommends that the Board of Trustees approve budget transfers for 20132014 which have been made in accordance with State accounting procedures.
BACKGROUND
Adoption of the budget by the Board of Trustees in August of each year serves as the
authorization to expend funds for the next fiscal year. The budget is adopted by functional
classification (or cost elements: Instruction, Academic Support, Student Services,
Institutional Support, and Operation and Maintenance of Plant) as defined by the National
Association of College and University Business Officers (NACUBO). Realizing that the
budget is a viable document that reflects the evolving needs of the College in terms of
meeting goals and objectives, occasional movement of budgeted funds between cost elements
is desirable and warranted. The budget transfers under consideration represent previously
authorized expenditures that are requested to be reclassified from one cost element to another
cost element.
IMPACT OF THIS ACTION
Approval of the budget transfers will allow the College to more effectively utilize existing
resources in fulfilling its instructional objectives.
BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)
None – reclassification of existing authorizations.
MONITORING AND REPORTING TIMELINE
None
ATTACHMENTS
Attachment 1 – Budget Transfers
RESOURCE PERSONNEL
Ken Lynn
Mini Izaguirre
281.998.6306
281.998.6347
[email protected]
[email protected]
124
SAN JACINTO COLLEGE DISTRICT
Budget Transfers For The March 3, 2014 Board Meeting
Fiscal Year 2013 - 2014
ELEMENT OF COST
DEBIT
CREDIT
DISTRICT
INSTRUCTION
PUBLIC SERVICE
ACADEMIC SUPPORT
STUDENT SERVICES
INSTITUTIONAL SUPPORT
PHYSICAL PLANT
AUXILIARY ENTERPRISES
2,550
38,245
-
618
32,536
10,300
-
CENTRAL
INSTRUCTION
PUBLIC SERVICE
ACADEMIC SUPPORT
STUDENT SERVICES
INSTITUTIONAL SUPPORT
PHYSICAL PLANT
AUXILIARY ENTERPRISES
2,041
15,000
-
15,000
-
INSTRUCTION
PUBLIC SERVICE
ACADEMIC SUPPORT
STUDENT SERVICES
INSTITUTIONAL SUPPORT
PHYSICAL PLANT
AUXILIARY ENTERPRISES
15,531
-
13,401
2,130
-
INSTRUCTION
PUBLIC SERVICE
ACADEMIC SUPPORT
STUDENT SERVICES
INSTITUTIONAL SUPPORT
PHYSICAL PLANT
AUXILIARY ENTERPRISES
618
-
750
-
NORTH
SOUTH
750
74,735
74,735
These transfers reflect adjustments of budgetary allocations between
campuses and departments.
CENTRAL
$
10,000 Dental Accreditation Fee
10,000
DISTRICT
$
10,300 Temp Services - Construction Office
27,945 Temp Services - Construction Office
38,245
Attachment 1 – Budget Transfers
125
Item “D”
Regular Board Meeting March 3, 2014
Approval of the Affiliation Agreements
RECOMMENDATION
Recommend Board approval of the following Affiliation Agreements:
Central Campus
Department
Dental Assisting
Dental Assisting
Dental Assisting
Dental Assisting
Dental Assisting
Dental Assisting
Dental Assisting
Dental Assisting
Emergency Medical Technology
Christus Letter
Affiliation Entity
Fourth Ward Clinic
Joe Ed Sutton, DDS Gentle Dentistry
Royal Dental, Office #1
Royal Dental, Office #4
Royal Dental, Office #5
Baytown Family Dentistry
Vista Dental Center
Noel Dental
Freeport Fire department Emergency Medical
Services
Christus St. John
South Campus
Department
Physical Therapist Assistant Program
Affiliation Entity
Orthopedic Hospital Ltd. d/b/a Texas
Orthopedic Hospital
Fondren Orthopedic Group
University of Texas Medical Branch at
Galveston- School of Health Professions
North Campus
Department
Health Information Management
Affiliation Entity
Michael E. DeBakey Veterans Affairs
Medical Center
RATIONALE
The Affiliation Agreements were reviewed by the College’s external legal counsel.
FISCAL IMPLICATIONS TO THE COLLEGE
N/A
CONTACT PERSONNEL
Daniel J. Snooks, Attorney
Laurel Williamson
281-998-6184
[email protected]
126
Item “E”
Regular Board Meeting March 3, 2014
Approval of the Next Regularly Scheduled Meeting
RECOMMENDATION
The next regularly scheduled meeting of the Board of Trustees will be
Monday, March 31, 2014.
127

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