Johanniter International Assistance is looking for a

Johanniter International Assistance is looking for a Consultant for
establishing Standard Operating Procedures (SOPs) for a
Johanniter Emergency Medical Team (EMT)
Background:
In sudden onset disasters international medical teams and medical modules represent a
significant support to the weakened local structures when there are limited or non-existent
medical services in the aftermaths of the disaster.
To be highly effective, international humanitarian response has to be needs-driven and
focussed to provide medical care at the right place, in the right time and with the right
material and staff.
In response to these needs and for better preparing affected nations for those emergencies,
World Health Organisation (WHO) established a global registration system to support
national governments in building capacities and strengthening their health systems by
offering coordination and assisting with medical teams during a sudden onset disaster or
disease outbreak
Johanniter International Assistance is currently in the Classification Process in the mentoring
phase, adapting operating procedures and binding standards of their former Medical
Emergency Response Team (MERT) to the WHO requirements for an EMT “Type 1 mobile”.
For quality reasons it is important to work according to unambiguous Standard Operating
Procedures (SOPs) as a common standard. The document describes the regularly occurring
operations of the EMT, basics procedures, operational readiness and deployment strategies
as well as a plan of action for exceptional incidents. SOPs are a compulsory instruction for
all team members.
In this aim we are looking for a consultant to support us in establishing the appropriate SOPs
for the intended classification and assist in the mentoring process.
Extend of Work:
The SOPs for the EMT should be in a very detailed manner, including:
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Introduction
Mandate of the EMT
Team tasks and structures
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Terms of reference describing roles, responsibilities and minimum skill criteria
requirements for each team member
Individual preparation of team members:
 Medical, physical & mental suitability pre-screening
 Vaccinations & prophylactic medications
 Uniforms & personal staff equipment (also vests / badges / labelling)
Logistics and equipment
Self-sufficiency
Waste management, morgue and isolation structures
requirements for detailed safety and security plan
Emergency medical EMT staff care & evacuation procedures
Preparedness
Procedures (alert, pre-deployment, deployment, operational, on-site coordination,
reporting / information exchange, end of mission, handover, after-deployment)
Plan of Action for:
 Assessment of the situation;
 Development of strategies to achieve objectives;
 Assignment of resources;
 Management of ongoing operations;
 Identification of accomplishments;
 Regular updates of the Plan of Action
Plan of Action for situations not common to the team members (tropical diseases,
isolation in case of infections, difficult deliveries, etc.) as well as for rehab and
disability procedures, patient recording system, referral and transfer plans, patient
complaints management.
Treatment plans: possibly with reference to MSF handbook
Sketches of footprints how to build-up the Base of Operations
Sketches of footprints how to build-up an EMT showing a proper patient flow avoiding
unnecessary contacts or crossings between sick patients or victims and new
incoming cases. Clearly divided in waiting area, trauma care, mother & child care,
basic health care, male/female.
Flow process chart of the triage system (START) for emergency trauma cases
Standards for interoperability with other EMT on the ground and local authorities
Additional issues and annexes (e. g. templates and checklists)
All reference documents should be kept (in an original version) compiled in the respective
files (on the SharePoint) and referred to by hyperlink in the text of the SOPs.
Process Design:
The designated consultant should work in close collaboration with the Department for
International Disaster Response at Johanniter Headquarters (HQ, Berlin) plus the Medical
Advisor. Topics should be discussed in a first “kick-off” working meeting in Berlin on the
basis of a first seminal draft of the SOPs as well as pre-existing documents of MERT,
EURAMET and other Johanniter disaster relief projects.
These results will be integrated into the first draft of the document. The SOPs will be
developed using an interactive development methodology (SharePoint), where the document
and its contents could be continuously developed, compared to existing EMT-SOPs of WHO
and partner organisations and verified by Johanniter HQ. Concomitant testing and evaluation
would be possible in the ongoing WHO Mentoring Process as well as in possible real
deployments or trainings (e. g. “Fieldcamp 2016”).
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Outputs and Deliverables:
Written SOPs for a WHO classified Johanniter “EMT Type 1 mobile”, reviewed, tested,
evaluated and published as a pdf document in electronic format. It has to be submitted to
Johanniter International Assistance in English language.
Consultant Profile:
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Relevant University Degree
Medical background is an asset
Minimum 5 years working experience in international medical disaster response
Work experience in at least two international medical disaster response missions
(field level)
Experience in drafting SOPs for disaster response (at least two)
Expertise in WHO quality standards for EMTs (Type 1 mobile)
Expertise in WHO - EMT structure and quality assurance process
Expertise in coordination mechanism for international disaster response (ideally
EMTCC)
Holistic understanding of humanitarian architecture
High proficiency in English
Duration:
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Start: as soon as possible
First draft finalised: four weeks after start
Final draft completed: 6 weeks after finalisation first draft, latest 31.12.2016
Remuneration:
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4.000 EUR incl. tax, payable after delivery of services and upon receipt of an invoice.
If you are interested please email your complete application including contact details of two
referees from a previous or current professional context (incl. email and mobile phone)
before 10. August 2016 to [email protected]
Johanniter-Unfall-Hilfe e.V.
International Assistance
Anne Schröter
Lützowstraße 94
10785 Berlin
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