Agenda - the British Biathlon Union

NOTICE IS HEREBY GIVEN that the 18 Annual General Meeting of the British Biathlon Union (the “BBU”), will be held
at 16:30 hours CET on Sunday 1 February 2015 in the RLC Bar, Alte Schulhaus, Ruhpolding, Germany for the following
Welcome by the Board.
As SPECIAL business:
To adopt new Articles of Association (AoA) of the BBU (published on the BBU website []
on 30 Dec 14). Note: Resolution No. 2 will be proposed as a Special Resolution.
As ORDINARY business:
Acceptance of the Minutes of the 17 AGM held on 26 January 2014 (published on the BBU website 23 Mar 14).
Matters arising from item 3.
To receive the Chairman’s Annual Report on behalf of the Board.
To receive the Accounts for the year ended 30 April 2014.
To reappoint Messrs King, Morter, Proud & Co as Auditors, and to authorise the Directors to fix their
Subject to the passing of Resolution No.2:
To ratify the appointment of André Oszmann, Col Jon Campbell, Brig Neil Marshall, Michael Moran and Col Adrian
Thurgood as Appointed Directors pursuant to new Article 18.6. Note: Carl Carrier is an Elected Director whose
term of office expires at the AGM 2016.
In the event that Resolution No.2 fails to be passed:
To elect Directors to the Board. André Oszmann and Col Adrian Thurgood stand down at the end of their 3 year
term, and in accordance with the BBU’s Articles of Association offer themselves as candidates for re-election.
As CLOSING business:
10. A statement from our Sponsors.
11. The BBU Lottery.
12. BBU & Army Athlete Development.
13. International Biathlon Union (IBU) report.
14. Other external agencies reports including British
Olympic Association (BOA) & UK Sport.
15. Any matters arising pertaining to the business of the
BBU not previously reported or discussed.
16. Chairman’s closing comments.
By order of the Board
M.J.H. Goodson
Company Secretary
30 December 2014
Registered in England & Wales
No: 3270191
Registered Office:
Bryn Siriol, Old Road, Bwlch
Brecon LD3 7NJ
BBU AGM 2015 - Notes:
Appointment of proxies
1. As a member of the Company (i.e. you have paid the current membership fee before the time set for
receipt of proxies {15:30 GMT or 16:30 CET on Friday 30th January 2015}), you are entitled to appoint a
proxy to exercise all or any of your rights to attend, speak and vote at the Meeting and a proxy form is
available on the BBU’s website [] for you to download. For athletes competing at
the British Championships in Ruhpolding the proxy form will be issued in your Championships Arrival
Pack, although you can still use a downloaded form – but not both. You can only appoint a proxy using the
procedures set out in these notes and the notes to the proxy form.
2. A proxy does not need to be a member of the Company but must attend the Meeting to represent you.
Details of how to appoint the Chairman of the Meeting or another person as your proxy using the proxy form
are set out in the notes to the proxy form.
3. The notes to the proxy form explain how to direct your proxy how to vote on each resolution or withhold
their vote. If you do not give your proxy an indication of how to vote on any resolution, your proxy will
vote or abstain from voting at his or her discretion. Your proxy will vote (or abstain from voting) as he or
she thinks fit in relation to any other matter which is put before the Meeting.
4. The notes to the proxy form explain how to complete the proxy form and how to return it to the BBU and
the process and timetable for delivery of the proxy form so as to be valid.
5. Members who have general queries about the Meeting should contact the Company Secretary by email on
[email protected] Please note however that a proxy sent electronically will not be valid.