Audit development update Dave Parr, Head of Technical Services, British Safety Council Howard Dawes, Senior Consultant – Environment, British Safety Council Business benefits of auditing Dave Parr, Head of Technical Services, British Safety Council Howard Dawes, Senior Consultant – Environment, British Safety Council What is an audit? Final stages in the heath and safety management control cycle: Audit and performance review Audit: “ The structured process of collecting independent information on the efficiency, effectiveness and reliability of the total health and safety management system (including establishing corrective action plans)” HSE 3 BPE Nov 2014 Why audit? Business benefits of auditing • Identification of areas of weakness / trends within the safety management system • Enables informed targeting of resources to address such deficiencies • Provides factual information for the continual improvement of risk control and reduction of loss (potential or actual) within the organisation • Provides validation (accreditation if external) of effectiveness of SMS arrangements • Pro active method of demonstrating current emphasis on self regulation • Monitors legislative (and sector standard) compliance • Improves management understanding of safety management systems • Enhance workplace environment and employee wellbeing • Maintenance of a positive corporate image 4 BPE Nov 2014 Internal and external auditing Internal External • • • • • • • Objective and independent verification • Certification / accreditation • Source of best practice benchmarking • Continual improvement • Validation of progress and organisational practice • Mitigating factor (civil / statute) 5 Operational knowledge Focus on key areas of risk Input factor into future planning Monitors legislative compliance Participative factor Mitigating factor (civil / statute) BPE Nov 2014 British Safety Council audit services Dave Parr, Head of Technical Services, British Safety Council Howard Dawes, Senior Consultant – Environment, British Safety Council 7 Document title 8 9 Safety auditing developments Dave Parr, Head of Technical Services, British Safety Council Howard Dawes, Senior Consultant – Environment, British Safety Council Safety Systems Review Review of effective implementation of organsiation’s sms (ems) • Primarily for multi site organisation’s • Quantifiable • Measures effective implementation at selected sites • One day sampling at sites (can be ½ day) • Sector specific : construction ; facilities management ; manufacturing ; retail ; education ; healthcare • Report with recommendations 11 BPE Nov 2014 Certification Audit(s) Dave Parr, Head of Technical Services, British Safety Council Howard Dawes, Senior Consultant – Environment, British Safety Council Certification Audits : British Safety Council BS OHSAS 18001 : TWO STAGE AUDIT • Stage 1 : safety management system review and management interviews • Stage 2 : implementation and operational sampling against the standard • Surveillance audits • Three year certification cycle ISO 14001 • Same delivery and certification model • New ISO 14001 standard launched 2015 13 BPE Nov 2014 ISO 45001 : A new international standard for OH&S management systems • Natural progression from BS OHSAS 18001 : 2007 • Lobbying from various sources for an international SMS standard • Need to harmonise various OH&S standards (allowing for local regulatory requirements) and share good practice • Standardised global approach to improving health and safety • Provide a framework for local regulatory compliance • ISO PC283 (development committee) established October 2013 • 50 countries represented by 83 delegates • Closely aligned to ISO 9001 and ISO 14001 • 1st draft Q1 2015 / final draft Q1 2016 with final issue of ISO 45001 Q4 2016 14 BPE Nov 2014 ISO 45001 • Standard will be reflective of Annex SL (EC directive for ISO standards) • Three “new” concepts will be individual clauses : • Context of organisation ; Leadership ; Information management • Preventive action clause within OHSAS 18001 will be dropped as considered integral to risk management requirements within ISO 45001 • First Committee draft available August (CD 45001) • Responses collated and CD45001 subsequently not approved by PC283 • BSC represented on HS/1 committee review group • BSC email link, website (audit page) and workshops 2015 for information updates 15 BPE Nov 2014 ISO 45001 Headline clauses • 1 – 3 : DEFINITIONS, SCOPE, ETC • 4 : CONTEXT OF ORGANSIATION • 5 : LEADERSHIP • 6 : PLANNING • 7 : SUPPORT • 8 : OPERATIONS • 9 : PERFORMANCE EVALUATION • 10 : IMPROVEMENT 16 BPE Nov 2014 DIS ISO 14001 – Draft clauses and content 1 Scope 2 Normative references 3 Terms and definitions 4 Context of the organisation 4.1 Understanding the organisation and its context 4.2 Understanding the needs and expectations of interested parties 4.3 Determining the scope of the EMS 4.4 Environmental management system. 5 Leadership 5.1 Leadership and commitment 5.2 Environmental policy 5.3 Organisational roles, responsibilities and authorities. 17 BPE Nov 2014 DIS ISO 14001 – Draft clauses and content 6 Planning 6.1 Actions to address risks associated with threats and opportunities 6.1.1 General 6.1.2 Significant environmental aspects 6.1.3 Compliance obligations 6.1.4 Risks associated with threats and opportunities 6.1.5 Planning to take action 6.2 Environmental objectives and planning to achieve them 6.2.1 Environmental objectives 6.2.2 Planning actions to achieve environmental objectives 18 BPE Nov 2014 DIS ISO 14001 – Draft clauses and content 7 19 Support 7.1 Resources 7.2 Competence 7.3 Awareness 7.4 Communication 7.4.1 General 7.4.2 Internal communication 7.4.3 External communication 7.5 Documented information 7.5.1 General 7.5.2 Creating and updating 7.5.3 Control of documented information BPE Nov 2014 DIS ISO 14001 – Draft clauses and content 8 Operation 8.1 Operational planning and control 8.2 Emergency preparedness and response. 9 Performance evaluation 9.1 Monitoring, measurement, analysis and evaluation 9.1.1 General 9.1.2 Evaluation of compliance 9.2 Internal audit 9.3 Management review 10 Improvement 10.1 Nonconformity and corrective action 10.2 Continual improvement. 20 BPE Nov 2014 Five Star Audit developments 2015 Dave Parr, Head of Technical Services, British Safety Council Howard Dawes, Senior Consultant – Environment, British Safety Council Five Star Audit specification Development factors • Mapping against recognised SMS models (HSG65 revised, ILO 2001, OHSAS 18001,18002,18004, OSHA, etc.) • Based upon PLAN – DO – CHECK – ACT management model • Five domain sections which include core elements and specific sub elements • Number of elements (66) with emphasis on certain subject areas and key aspects of safety management • Leadership and Continual Improvement a common theme throughout audit: Safety Management Indicators (SMI) • SMI carry cumulative scoring which can lead to extra % 22 BPE Nov 2014 Five Star Audit: Specification Model 23 BPE Nov 2014 Five Star Environmental Audit Recent changes to FSE Specification Model New structure / content – aligned with the fsa 1. Policy and Organisation (750 pts) a. Understanding business context b. Needs and expectation of stakeholders c. 2. Leadership and commitment Strategy and Planning (1125 pts) a. Aspects and Impacts b. Objectives and targets c. Programmes d. Supply and value chain management 24 BPE Nov 2014 Five Star Environmental Audit recent changes to FSE Specification Model 3. Implementation and Operation (1500 pts) a. Emissions, discharges, wastes, resource efficiency etc b. Managing compliance obligations 4. Performance Measurement (1125 pts) a. Monitoring and measurement b. Internal auditing 5. Evaluation and Review (500 pts) a. Management Review b. Communication and reporting 25 BPE Nov 2014 Five Star Audit Developments 2015 • Specification review (annual) • Element changes (minor) to reflect trend changes / legislation • Auditor tool review • She integrated five star version • Audit under licence 26 BPE Nov 2014 Integrated SHE Five Star Audit What is it ? • An integrated best practice audit evolving from our two existing Five Star products. • It will audit against both OH&S and environmental best practice by looking at the common areas and also the specifics of each subject. Why are we developing it? • There are many synergies and alignment within the two disciplines. • Many companies now have (or are moving toward) integrated management systems. • In many organisations, the same person oversees the two disciplines (SHE Advisor / Manager) • We are looking to offer a cost effective way of measuring performance against best practice. 27 BPE Nov 2014 British Safety Council Audit Services Audit under British Safety Council license • Five star specification model used as internal audit process • Bespoke (or existing) internal audit process endorsed by BSC • Quality assurance management and control by BSC • Only available for organisations auditing 20 or more sites / depts. 28 BPE Nov 2014
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