Holy Trinity Roman Catholic Separate School Division No. 22

Holy Trinity Roman Catholic Separate School Division No. 22
Regular Board Meeting Agenda
Sunday, December 7, 2014
Division Office, Moose Jaw
Time: 1:30 P.M.
Time
Agenda Item
1:30
1.
Call to Order (Board Chair)
2.
Opening Prayer ( Joann Blazieko)
3.
Adoption of Agenda *
4.
Adoption of Minutes of Previous Meeting(s) *
4.1 Organizational Meeting Dated November 3, 2014
4.2 Regular Board Meeting Dated November 3, 2014
4.3 Special Board Meeting Dated November 20, 2014
5.
Delegations & Special Presentations
5.1
6.
Closed Session
6.1 1 Item
7.
Reports *
1:40
1:45
7.1 Director

ESSP Update

Other
7.2 Staff
2:05
7.2.1 Doug Sears – Sacred Heart and St. Mary Catchment Areas
– Swift Current Property Sale
2:20
7.2.2
Dave DePape – Human Resources Accountability Report
2:50
7.2.3
Gerry Gieni – Governance Budget Update
3:05
7.3 Board Chair
3:20
7.4 Board Committees

Mary Jane Benesh - SCSBA AGM Planning Committee Report
7.5 Trustees

Mary Jane Benesh - SCSBA 2015 Draft Budget
3:35
8.
Action Items*
8.1 Teacher Resignations for the purpose of Retirement
8.2 Indemnity Information Sheet
9.
Correspondence
10.
Correspondence From The Chair on Behalf of The Board
11.
Round Table and Good News
12.
Closing Prayer (Joann Blazieko)
13.
Adjournment *
3:45
4:00
4:10
4:30
*Requires a Motion
Action Items:
Item 8.1:
Teacher Resignations for the purpose of Retirement
Presented by:
Dave DePape
Background:
Recommendation:
“That the Board accepts the resignation of _____________for the purpose of
retirement, with regret.”
Item 8.2:
Indemnity Information Sheet
Presented by:
Gerry Gieni
Background:
The attached indemnity information sheet has been adjusted based on our
discussions last meeting and further input received.
Recommendation:
“Review the indemnity information sheet and approve if there are no further
changes.”
Agenda # 4.1
MINUTES OF THE ORGANIZATIONAL MEETING OF THE BOARD OF EDUCATION OF
HOLY TRINITY ROMAN CATHOLIC SEPARATE SCHOOL DIVISION NO. 22
Held at the Division Office – Moose Jaw
On November 03, 2014 at 3:00 pm.
________________________________________________________________________
ATTENDANCE (all present except as noted):
Mary Jane BENESH (Vice Chairperson)
Joann BLAZIEKO (Chairperson)
Helene CHENARD
Lucy GEHL
Patricia GOTTSELIG
Debbie OLESEN
Gisele PERRAULT
Joan SCHWINGHAMER
Geri HALL, Director of Education
Dave DePAPE, Superintendent of Human Resources
Gerry GIENI, Chief Financial Officer
________________________________________________________________________
Opening
The meeting was called to order by Geri HALL. Geri began with a prayer and then chaired the meeting until
the Chairperson for the next term was elected.
Approval of the Agenda
CARRIED
It was moved by Trustee PERRAULT that the agenda be adopted as circulated.
Election of a Board Chairperson
CARRIED
Geri Hall called for nominations for the position of Vice-Chair of the Board.
Trustee CHENARD nominated Trustee BLAZIEKO.
After three calls for further nominations;
Trustee GOTTSELIG moved that nominations cease.
Trustee BLAZIEKO was declared Board Chairperson for the 2014-2015 term.
Election of a Board Vice-Chair
CARRIED
Trustee BLAZIEKO called for nominations for the position of Vice-Chair of the Board.
Trustee GOTTSELIG nominated Trustee BENESH.
After three calls for further nominations;
Trustee OLESEN moved that nominations cease.
Trustee BENESH was declared Vice-Chairperson of the Board of Education for the 2014-2015 term.
Signing Officers
CARRIED
It was moved by Trustee SCHWINGHAMER that the Board approves the Chief Financial Officer and any
one other of: the Director of Education; Board Chair; or Board Vice-Chair - as its signatories.
Borrowing Resolution
CARRIED
It was moved by Trustee CHENARD that the Board approves the establishing of $500,000.00 with the Royal
Bank as an operating line of credit for the 2014-2015 year.
Attendance Counselor
CARRIED
It was moved by Trustee GEHL that the Board appoints Geri Hall as its Attendance Counselor for the 20142015 school year.
Board Organizational Meeting Date
CARRIED
It was moved by Trustee OLESEN that the Board approve holding its Annual Organizational Meeting in the
month of August with the exception of an election year when the Organizational Meeting will occur in
November following the elections.
Schedule of Regular Meetings of the Board for 2014-2015
CARRIED
It was moved by Trustee GOTTSELIG that the Board approves the following dates:
All meetings will begin at 3:00 p.m. with supper from 5:30 to 6:00 p.m. and a meeting end time of no later
than 8:00 p.m.
1. Regular Meetings of the Board of Education:
DATE
November 20, 2014
December 07, 2014
January 26, 2015
February 23, 2015
March 23, 2015
April 20, 2015
May 25, 2015
June 23, 2015
August 16, 2015*
September 21, 2015
October 19, 2015
LOCATION
Video
Moose Jaw
Moose Jaw
Moose Jaw
Video
Swift Current
Shaunavon
Swift Current
To be determined
Shaunavon
Moose Jaw
* Organizational Meeting of the Board
PRAYER LEADER
Benesh
Blazieko
Gehl
Gottselig
Olesen
Perrault
DePape
Gieni
Strueby
Benesh
Blazieko
2. Planning & Other Board Meetings:
DATE
January 24-25, 2015 (Planning)
April 30, 2015 (Budget)
August 17, 2015 (Board Retreat)
LOCATION
Moose Jaw
Swift Current
To be determined
PRAYER LEADER
Chenard
Schwinghamer
Keynote
3. Yet to be Determined:
Joint Meeting with Prairie South School Division
Additional Board Planning Meeting
Board Committees and Appointments
CARRIED
It was moved by Trustee GOTTSELIG that the Board approves the following committees & appointments:
Moose Jaw Location
Parish Council
-St. Joseph Parish
-Church of Our Lady
Trustee SCHWINGHAMER
Trustee PERRAULT
School Representative
-Sacred Heart School
-St. Agnes School
-St. Margaret School
-St. Mary School
-St. Michael School
-Vanier Collegiate
-Phoenix Academy
Trustee CHENARD
Trustee GOTTSELIG
Trustee CHENARD
Trustee PERRAULT
Trustee SCHWINGHAMER
Trustee BLAZIEKO
Trustee GOTTSELIG
City Appointments
-Cultural Diversity Committee
-Transportation Services Committee
-Environment Committee
Swift Current Location
School Representative
-All Saints School
Parish Council Rep.
Shaunavon Location
School Representative
Parish Council Rep.
Staff Member
Staff Member
Staff Member
Trustee BENESH and
Trustee GEHL
Trustee GEHL
-Christ The King School
Division Wide Committees
Catholic Section Representative
Trustee OLESEN
Trustee OLESEN
Trustee BENESH
Audit Committee
Ex-officio
Trustee CHENARD
Trustee GEHL
CHAIRPERSON
It was moved by Trustee GEHL that the Board approves hosting the SSBA 2015 AGM in Swift Current.
CARRIED
Ad Hoc Committee – SSBA AGM 2015
Trustee BENESH
Trustee CHENARD
Trustee GEHL
Trustee OLESEN
Trustee Honoraria and Expenses
CARRIED
It was moved by Trustee OLESEN that the Board approves the following honoraria and expenditures for
Board Members:
Board Meetings (Regular, Planning & Special)
Conferences & Conventions (full day or half day)
Committee Meetings (less than 4 hours)
Conference Call less than 30 minutes
Conference Call greater than 30 minutes
200.00 (Chair @ 300.00)
200.00
100.00
50.00
100.00
Hotel Accommodations
Actual Cost
Meal Allowance:
Breakfast
Lunch
Supper
12.00
18.00
25.00
Mileage Rate
Travel Time
Government Rate (.4065 presently)
.25 per Km
Adjourn
CARRIED
It was moved by Trustee GEHL that the meeting stand adjourned, the time being 4:47 p.m.
________________________________
CHAIRPERSON
________________________________
CHIEF FINANCIAL OFFICER
Agenda # 4.2
MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION OF
HOLY TRINITY ROMAN CATHOLIC SEPARATE SCHOOL DIVISION NO. 22
Held at the Division Office – Moose Jaw
On November 03, 2014 at 3:00 pm.
________________________________________________________________________
ATTENDANCE (all present except as noted):
Mary Jane BENESH (Vice Chairperson)
Joann BLAZIEKO (Chairperson)
Helene CHENARD
Lucy GEHL
Patricia GOTTSELIG
Debbie OLESEN
Gisele PERRAULT
Joan SCHWINGHAMER
Geri HALL, Director of Education
Dave DePAPE, Superintendent of Human Resources
Gerry GIENI, Chief Financial Officer
_______________________________________________________________________
Opening
The meeting was called to order by Trustee BLAZIEKO and opened with a prayer led by Geri Hall.
Additions to the Agenda
None … Item 7.2 Annual Report; Financial Statements and Audit Report deferred to a future meeting
Approval of the Agenda
1-2015 CARRIED
It was moved by Trustee CHENARD that the agenda be adopted as circulated.
Approval of the Previous Minutes
2-2015 CARRIED
It was moved by Trustee GEHL that the minutes of the October 06, 2014 Regular Board Meeting be adopted
as circulated.
It was moved by Trustee OLESEN that the minutes of the October 22, 2014 Special Board Meeting be
adopted as circulated.
Closed Session
3-2015 CARRIED
It was moved by Trustee SCHWINGHAMER that the Board adjourns to closed session.
Rise and Report
4-2015 CARRIED
It was moved by Trustee OLESEN that the Board reconvenes from closed session.
Teacher Resignation
5-2015 CARRIED
It was moved by Trustee GOTTSELIG that the Board accepts with regret, the resignation of Lois Saunders,
teacher at Vanier, effective December 31, 2014.
Correct Previous Motion 94-2014
6-2015 CARRIED
It was moved by Trustee PERRAULT that the Board correct Motion 94-2014 by replacing the word
“auction” with the word “tender”.
Adjourn
7-2014 CARRIED
It was moved by Trustee PERRAULT that the meeting stand adjourned, the time being 7:20 p.m.
________________________________
CHAIRPERSON
________________________________
CHIEF FINANCIAL OFFICER
Agenda # 4.3
MINUTES OF THE SPECIAL MEETING OF THE BOARD OF EDUCATION OF
HOLY TRINITY ROMAN CATHOLIC SEPARATE SCHOOL DIVISION NO. 22
By Way of Tele-Conference
Thursday November 20, 2014 at 5:00 p.m.
________________________________________________________________________
ATTENDANCE (all present except as noted):
Mary Jane BENESH (Vice Chairperson)
Joann BLAZIEKO (Chairperson)
Helene CHENARD
Lucy GEHL
Patricia GOTTSELIG
Debbie OLESEN
Gisele PERRAULT
Joan SCHWINGHAMER
Geri HALL, Director of Education
Ward STRUEBY, Superintendent of Education
Gerry GIENI, Chief Financial Officer
________________________________________________________________________
Opening
The meeting was called to order by Trustee BLAZIEKO and opened with a prayer led by Trustee BENESH.
Approval of the Agenda
8-2015 CARRIED
It was moved by Trustee SCHWINGHAMER that the agenda be approved as circulated.
Annual Report
9-2015 CARRIED
It was moved by Trustee BENESH that the Board approves the 2013-2014 Annual Report as presented
pending minor changes made after format review is received from the Ministries of Education and Finance.
Review Audit Report and Management Letter
10-2015 CARRIED
It was moved by Trustee GOTTSELIG that the Board receives the Audit Report and Management Letter as
presented by Virtus Group.
Audited Financial Statement
11-2015 CARRIED
It was moved by Trustee GEHL that the Board receives the Audited Financial Statements for the period
ending August 31, 2014 as presented pending minor changes made after format review is received from the
Ministries of Education and Finance.
Adjourn
12-2015 CARRIED
It was moved by Trustee PERRAULT that the meeting stand adjourned, the time being 5:55 pm.
________________________________
CHAIRPERSON
________________________________
CHIEF FINANCIAL OFFICER
Agenda # 7.1
The Education Sector Strategic Plan (ESSP):
The Education Sector Strategic Plan is:
-in place of Continuous Improvement Accountability Framework (CIAF),
-an Education strategic plan with some unique language,
-monitored by visible Data Walls, and
-made up of three levels briefly defined below:
Level 1: Province
The ESSP is developed and monitored by a Provincial Leadership Team (PLT) made
up of directors of education, directors of First Nations educational councils and Ministry
of Education representatives. The PLT has created several “hoshins” (one year plans)
and “outcomes” (multi-year plans targeted to be completed by 2020).
Level 2: Division
The division (inschool administrators, HTTA representation and division office
consultants), also has developed one hoshin (one year plan) in Mathematics, and five
outcomes. The outcomes and hoshins developed by Holy Trinity are in the areas of
Improved Graduation rates, Faith development, FNMI Achievement, Reading, Writing
and Math, and Operational Education Spending.
Level 3: School/Classroom
For the past three years each school has developed and monitored an annual School
Learning Improvement Plan (SLIP). These SLIPs are focused on one or two goals that
are both aligned to a division priority as well as an area of importance to each school’s
community.
There are eight data wall walks planned to review our progress on HTCSD’s Data Wall.
Agenda # 7.1
Level 2: Division Goals
Level 1: Ministry Goals
Holy Trinity Catholic School DIvision 2014 – 15 ESSP Cycle 1
By June 2020,
collaboration
between FNM and
non-FNM partners
will result in
significant
improvement in FNM
achievement and
graduation rates.
FNM
Educational
Achievement
and
Graduation
Rates
Saskatchewan's
graduation rate will
be 85% by 2020.
Faith
Permeation
By June 2020, 80% of
students will be at
grade level or above
in reading, writing,
and math.
Improved
Graduation
Rates
By 2017, the increase
in operational
education spending
will not exceed the
general wage
increases and
inflationary costs
within the sector
while being
responsible to the
challenges of student
need, population
growth, and
demographic
changes.
Reading,
Writing and
Math
Achievement
Hoshin: Math
Achievement
Level 3: School Goals
Operational
Education
Spending
By June, 2020, 90%
of students exiting
Kindergarten will
score within the
appropriate range in 4
of the 5 domains as
measured by the Early
Years Evaluation
(EYE).
Early
Learning
Agenda # 7.2.2
Holy Trinity Catholic School Division #22
2013-14 Human Resources Accountability Report: December 2014
 As of September 30, 2014, Holy Trinity employed 293 total staff:
September 30, 2014
Staff Category
Teachers
CUPE
Non-Unionized
Out-of-Scope
TOTAL
# of Employees
158
91
26
18
293
 Changes to out-of-scope contracts:
 Director of Education resigned
 Superintendent of Curriculum, Instruction and Assessment resigned in
order to assume the role of Director of Education
 Superintendent of Education resigned and a Superintendent of Learning
was hired
 Supervisor of Facilities and Transportation resigned and was replaced
 1 Executive Assistant position was declared redundant
 1 Counselor position converted to a STF contract

Monitors and improves the performance of all staff:
 Teacher professional development accountability procedures have been
revised to include the creation of a Teacher Professional Development
committee responsible for modifying PD procedures and tracking
mechanisms
 Teacher Evaluations were conducted in accordance with AP 421
o 5 of 6 first year teachers were evaluated by their principals
o 12 of 13 second year teachers were evaluated by superintendents
o 2 principals and 1 vice principal were evaluated
o 5 beginning teachers will be evaluated by principals with 2 carry
forwards being evaluated in 2014-2015
o 6 teachers on replacement contracts will be evaluated by principals
in 2014-2015
o 11 teachers on temporary contracts will be evaluated by principals
in 2014-2015
o 6 2nd year teachers will be evaluated by senior administration in
2014-2015
1|Page
o 4 administrators will be evaluated by senior administration in 20142015
o New supervision process is being implemented that includes the
evaluation of teachers who are beyond their second year
 Succession Planning and Leadership Development
 Leadership development is focusing on the many new or recently
appointed in-school administrators.
o Targeted PD opportunities have been provided to administrators
whereby they attend specific conferences/seminars and then report
back to administrative council
o PD is provided to all administrators at each administrative council
meeting.
o Each administrator who recently completed his/her masters is
providing PD to admin council through the sharing of his/her
masters project.
 11 staff completed Master of Education degrees, while 5 teachers
continue to work towards completion of their masters degrees
 Experience levels of professional staff
o The information below indicates the ranges of experience that the
teaching staff have at Holy Trinity. This information will allow us to
appropriately address potential staffing needs in the future:
158 Continuing Teachers Years of Experience
5 - 10 years, 25,
16%
0 - 5 years, 54,
34%
25 - 30 years, 20 - 25 years,
16, 10%
28, 18%
2|Page
10 - 15 years,
22, 14%
15 - 20 years,
13, 8%
o The information below indicates the ranges of experience that the inschool administrators have at Holy Trinity. This information will allow
us to appropriately address potential administrative needs in the future:
15 Administrators Years of
Experience
4.5
4
3.5
3
2.5
2
1.5
1
0.5
0
1
1
1
0 - 5 years
5 - 10
years
10 - 15
years
4
4
4
15 - 20
years
20 - 25
years
25 - 30
years
 Recruitment:
 Career fairs, internships and advertising are our main methods for
recruiting quality, Catholic employees
 Utilize temporary and replacement contracts to determine the awarding of
most continuing contracts. This allows us to get a very good
understanding of whether or not an employee will make a good Holy
Trinity team member
 7 continuing contracts (permanent) were awarded to teachers. Five of
these contracts were offered to Catholic teachers.
 Retention:
 Teaching staff resignations - 13
o Continuing contract resignations at June 30, 2014 - 6
o Continuing contract retirements at June 30, 2014 – 5
o Continuing contract retirements at December 31, 2014 - 2
 Non-teaching staff resignations – 14
o Noon Supervisors – 6
o Educational Assistants – 3
o Bus Drivers – 1
o Caretakers/Cleaners – 3
o Library Assistant retirement - 1
3|Page

Long Service Awards were given out to employees with 15, 20, 25 and 30
years of service with the School Division
o 6 teachers and 5 support staff recognized for 15 years of service
o 1 teacher and 1 division office staff recognized for 20 years of
service
o 4 teachers and 3 support staff recognized for 25 years of service
o 4 teachers and 1 support staff recognized for 30 years of service
 There has been a change to the long service awards beginning in the
2014-2015 school year
o The program has been renamed to Service Awards and the
celebration of these awards has been revised to include a
category for 10 years of service
 Transfers continue to be completed in accordance with AP 400:
TOTALS
Teachers
15
Educational Assistants
2
Administrators
3
TOTALS 20
 Redundancies
 Non-teaching staff – 1
o Executive Assistant
 Teaching staff – None
 Temporary contract completion
 Educational Assistants – 2
 Teaching staff – 26 contracts filled by 19 teachers
o 14 of these teachers have been rehired:
 2 replacement contracts
 5 temporary contracts
 7 hired to substitute list
 Replacement contract completion
 Teaching staff – 5
o 4 of these teachers have been rehired
 Terminations – 1
 Temporary Educational Assistant
4|Page

Removed 1 bus driver from the substitute list
Leaves of Absence
 Teaching staff – 18
o Maternity leaves - 9
o General leave of absence (unpaid)– 4
o Extended sick leave – 4
o Income Continuance Program – 1
 Support Staff – 10
o Maternity leaves – 2
o Sick leave – 1
o General leave of absence (unpaid) – 1
o LTD - 6
 Orientation
 All new teachers were provided with 3 days of orientation
o One day in August, one in November, and one in March

 Collective Agreements
 Holy Trinity operates under three different local collective agreements
o LINC agreement for teachers – bargaining concluded in September
and the new agreement is in force until July 31, 2016
o CUPE #5506 agreement for Moose Jaw support staff – the current
agreement expires on December 31, 2014 with bargaining
beginning on January 29, 2015
o Shaunavon/CTK agreement – the current agreement expires
December 31, 2014
 Historically, this agreement is bargained after the CUPE
#5506 agreement is in place and, therefore, no bargaining
dates have been determined
 Discipline
 Appropriate disciplinary actions were taken with 5 staff members - details
can be provided in camera
Administrative Implications
 Challenges
 Recruiting high school accredited teachers in specific areas of specialty
such as; Math, Drama/Art/Band, English
 Recruiting teachers willing to teach in Shaunavon and Swift Current
 Recruiting noon hour supervisors and bus drivers
 Recruiting qualified educational assistants
5|Page
Monitoring staff wellness in order to anticipate and develop contingency
plans for unexpected leaves of absences – see Appendix 1
 New funding model makes it difficult to appropriately staff schools
 Celebrations
 Successful and collegial LINC negotiations
 Beginning implementation of a new leave management system
 PD approval procedures have been improved
 No formal grievances filed from CUPE or STF
 Electronic Educator Profile (EEP) pilot project
 Staff moral noticeably improved

6|Page
Agenda # 7.2.2
Appendix 1
Teachers
2013-2014
178
2012-2013
184
2011-2012
170
2010-2011
161
HOLY TRINITY CATHOLIC SCHOOL DIVISION
4.2.1
4.2.2
4.2.3
4.2.4
4.2.5/4.2.6
Sick Leave
Compassionate Leave
1763.07
38.75
22.6
60.5
5.5
24
1378.12
59.95
28.4
60.87
1
25.02
1668.06
34
44.5
47.18
2.8
22.8
1377.61
49.95
50.95
76.45
10.53
22.05
4.2.7
4.8.1
EDO Taken
2.5
0
1.2
1.5
266
299.53
285.45
251.05
EDO Pay Out
86.43
83.47
77.78
147.79
37.64
29.5
28.5
17
4.8.2
4.8.3
Special Leave
13.25
96.37
48.9
90.71
1.5
89.45
5
51.28
4.8.4
23.5
24
11.5
9
Other Total Days Absent Sub Days Required
121.15
2474.83
1276
73
2119
1398
79.85
2316.79
1416
71
1993.37
1417
Agenda # 7.2.3
Date: 28-Nov-2014 12:38
Holy Trinity R.C.S.S.D. #22
Page: 1
Governance Report
2014-15 Fiscal Year
Year To Date Results
Budget
Actual To Date
Remaining Budget
27,345
23,345
17,600
10,304
-----------78,594
10,981
9,657
48
0
-----------20,686
16,364
13,688
17,552
10,304
-----------57,908
6,624
6,589
6,274
5,632
5,000
4,516
4,226
3,263
3,258
3,122
0
-----------48,504
0
0
0
0
0
6,587
4,670
0
0
512
1,247
-----------13,016
6,624
6,589
6,274
5,632
5,000
-2,071
-444
3,263
3,258
2,610
-1,247
-----------35,488
1,000
-----------1,000
90
-----------90
910
-----------910
46,000
25,000
6,000
5,537
3,400
1,500
963
0
0
551
2,642
0
148
963
46,000
25,000
5,449
2,895
3,400
1,352
0
GOVERNANCE
BOARD MEMBERS EXPENSE
BOARD MEETINGS
BOARD SPECIAL MEETINGS
BOARD SPECIAL EVENTS
BOARD COMMITTEE MEETINGS
Total For BOARD MEMBERS EXPENSE
CONVENTIONS - BOARD MEMBERS
RELIGIOUS EDUCATION CONGRESS
BOARD RETREAT
CCSTA - CONFERENCE
CSBA - CONFERENCE
BOARD SPECIAL MEETINGS
SCSBA - FALL AGM
SSBA - FALL GENERAL ASSEMBLY
SSBA - SPRING ASSEMBLY
SCSBA - SPRING SEMINAR
SSBA - MEMBERS COUNCIL
SCSBA - BD OF DIRECTORS
Total For CONVENTIONS - BOARD MEMBERS
LOCAL BOARDS/ADVISORY COMMITTEES
SCC OPERATING COSTS
Total For LOCAL BOARDS/ADVISORY COMMITTEES
OTHER GOVERNANCE EXPENSES
SSBA - MEMBERSHIPS
SCSBA - MEMBERSHIPS
PR COMMUNICATIONS: PRINT
PR COMMUNICATIONS: NON-PRINT
ANNUAL MEETING
BOARD: AWARDS, FLOWERS, GIFTS
BOARD SPECIAL EVENTS
Date: 28-Nov-2014 12:38
Holy Trinity R.C.S.S.D. #22
Page: 2
Governance Report
2014-15 Fiscal Year
Year To Date Results
PR: SPONSORSHIP /CHARITY
Total For OTHER GOVERNANCE EXPENSES
Total For GOVERNANCE
Budget
850
-----------89,250
-----------217,348
Actual To Date
0
-----------4,304
-----------38,096
Remaining Budget
850
-----------84,946
-----------179,252
Agenda # 7.3
Holy Trinity Roman Catholic Separate School Division No. 22
Board Planning Meeting Agenda
Saturday, January 24 and Sunday, January 25, 2015
Facilitators:
 Bernadette Cey - Building on our Strengths
 Ernie Cychmistruk - Accountability and Governance Review
Location: Professional Development Room: Moose Jaw Division Office
January Board Meeting: Friday, January 23 at 5:30 p.m. to 9:30 p.m.
Division Office Boardroom
Board Planning Day 1: January 24, 2015
Facilitator: Bernadette Cey
9:00 a.m. Building on Our Strengths
Deliverables: Create Board Prayer Protocols
12 noon lunch
Facilitator: Ernie Cychmistruk
1: 15 - 4:00 Accountability and Governance Review
5:00 p.m. Mass at St. Joseph Church
6:30 p.m. Supper (Venue TBD)
Board Planning Day 2: January 25, 2015
8:30 Breakfast
9:00 – 12:00 noon Governance and Accountability Review
12:00 noon Lunch
Agenda # 7.3
Holy Trinity Catholic School Board
Schedule of Regular Public Meetings
and Special Planning Meetings
All regular public meetings will begin at 3:00 P.M. and conclude at 8:00 P.M. unless otherwise noted.
2014-2015
Date
Day
Location
Prayer
Notes
December 7,
2014
Sunday
Moose Jaw Joann Blazieko
1:30 p.m. Meeting
Board Christmas Supper
followed by Vanier Prairie
Christmas @ Hillcrest
Apostolic Church
January 23,
2015
Friday
Moose Jaw Lucy Gehl
5:30 p.m. - 9:30 p.m.
January 24-25,
2015
Saturday/
Sunday
Moose Jaw Hélène Chenard
February 23,
2015
Monday
Moose Jaw Patricia Gottselig
March 23, 2015
Monday
Video
Debbie Olesen
April 20, 2015
Monday
Swift
Current
Gisele Perrault
April 30, 2015
Thursday
Moose Jaw
Joan
Schwinghamer
May 25, 2015
Monday
Shaunavon Dave DePape
TBD
Moose Jaw
June 23, 2015
Tuesday
Swift
Current
Gerry Gieni
August 16-17,
2015
Sunday
TBD
Geri Hall
TBD
Board Planning:
Facilitator –
Jan. 24 Bernadette Cey
Jan. 25 Ernie Cychmistruk
Location - Division Office
Board Meeting @ 2:00 p.m.
AGM @ 7:00 p.m.
Budget Planning Meeting
Possible joint Meeting with
Prairie South
Board Meeting at 2:00 p.m.
followed by Possible Joint
Meeting with Chinook
Board Retreat/
Organizational Meeting
Board Planning Meeting
September 21,
2015
October 19,
2015
Monday
Shaunavon Mary Jane Benesh
Monday
Moose Jaw Joann Blazieko
A supper break from 5:30 to 6:00 p.m. will be built into each agenda
“Lord Teach Us to Pray”
Board Approved November 3, 2014
Agenda # 7.3
Holy Trinity School Christmas Programs
Sunday, December 7, 2014
Vanier's Prairie Christmas @ Hillcrest Apostolic Church - 7:00 p.m.
Monday, December 8, 2014
École St. Margaret Christmas Mass and Extravaganza @ Church of Our Lady – 6:00 p.m.
Tuesday, December 9, 2014
Sacred Heart Christmas Play @ Mae Wilson – 6:30 p.m.
St. Michael Christmas Concert @Hillcrest Apostolic Church – 7:00 p.m.
St. Mary Christmas Concert @ Alliance Church – 7:00 p.m.
Thursday, December 11, 2014
St. Agnes Christmas Concert @ Mae Wilson Theatre – 7:00 p.m.
Friday, December 12, 2014
Moose Jaw Elementary Band and Special Guests Christmas Concert @ Mae Wilson Theatre –
7:00 p.m.
Monday, December 15, 2014
All Saints Catholic School Prek-Grade 5 Christmas Concert – @ All Saints Catholic School 7:00 p.m.
Tuesday, December 16, 2014
Christ the King Christmas Concert @ Christ the King School Gym – 7:00 p.m.
All Saints Catholic School Grade 6-8 Band and Middle Years Christmas Concert - @ All Saints
Catholic School – 7:00 p.m.
Wednesday, December 17, 2014
Sacred Heart Christmas Mass @ Church of Our Lady – 7:00 p.m
Agenda # 7.5
SCSBA
2015 Draft Budget
Revenues
Transfer from reserves
Conventions
Interest
Levies
Knights of Columbus Grant
Seminar
SSBA Grant
TOTAL REVENUE
EXPENSES
Audit
Bank Charges
Catholic Connections
Committee
Communications
Conference – Joint
Conference Calls
Conventions
CCSTA
CPP
E.I.
Equipment
Health Benefits
Hotels/Meals
Insurance
Legal
Office
Per Diem
Phone
Postage
PR
Programs
Salary
Seminar
Supplies
Tax
Travel - Committee
Travel - Ex. Director
Salary Gratuity
TOTAL EXPENSES
Budget 2013
Budget 2014
$3,000.00
$2,800.00
$343,390.00
$1,000.00
$100.00
$0.00
$2,000.00
$4,000.00
$1,000.00
$100.00
$0.00
$2,000.00
$14,000.00
$1,000.00
$74.04
$275.47
$28.88
$1,000.00
$100.00
$0.00
$2,000.00
$15,000.00
$500.00
$2,000.00
$7,723.00
$2,356.20
$891.12
$1,000.00
$1,140.00
$16,000.00
$1,500.00
$90,000.00
$8,900.00
$20,000.00
$2,000.00
$200.00
$5,000.00
$40,000.00
$112,000.00
$2,500.00
$500.00
$500.00
$1,500.00
$7,723.00
$2,500.00
$1,090.00
$1,000.00
$1,200.00
$16,000.00
$1,500.00
$90,000.00
$9,000.00
$20,000.00
$2,000.00
$200.00
$5,000.00
$40,000.00
$113,200.00
$2,500.00
$400.00
$1,414.60
$9.90
$625.00
$2,021.30
$1,066.00
$668.77
$950.00
$15,331.61
$0.00
$42,271.96
$6,500.00
$15,450.00
$1,322.64
$200.99
$1,995.61
$33,202.86
$91,373.50
$34,556.00
$796.12
$1,000.00
$1,500.00
$8,000.00
$2,740.00
$1,200.00
$1,000.00
$1,350.00
$16,000.00
$1,500.00
$273,000.00
$9,800.00
$20,000.00
$2,000.00
$300.00
$5,000.00
$0.00
$114,200.00
$2,500.00
$700.00
$15,000.00
$19,000.00
$0.00
$15,000.00
$19,000.00
$10,731.02
$16,317.77
$15,000.00
$19,000.00
$355,310.32
$366,413.00
$278,184.04
$513,890.00
$4,500.00
$12,723.00
$366,413.00
$4,568.76
$3,240.93
$343,522.00
$7,000.00
$35,858.50
$0.00
$394,190.19
Budget 2015
$147,000.00
$3,000.00
$3,000.00
$343,390.00
$3,000.00
$2,700.00
$333,387.32
$0.00
$3,500.00
$12,723.00
$355,310.32
Surplus as of Jan/14
Approved:
Actuals
To Nov. 07/14
$4,500.00
$13,000.00
$513,890.00
$198,565.00
scsbadraftbud2015
Agenda # 8.2
Holy Trinity RC Separate School Division #22
Indemnity Information
Background
This document is intended to provide information related to Trustee Indemnities for the purpose
of bringing consistency to amounts being charged as well as types of events to be charged for.
1.
Board Meetings and Committee Meetings
 The full daily rate is charged for meetings running over 4 hours in time.
 Half the daily rate is charged for meetings running less than 4 hours.
 Travel time is considered part of the meeting time.
 Should there be different meetings in the same day then the maximum daily rate will be
applied only once.
 If there is a break between meetings in the day of more than 3 hours, then the meetings
will be considered separately and indemnities charged accordingly using the above
rules.
2.
Conferences, Conventions, Workshops, Etc.
 For out of Province travel – the travel days qualify for indemnity.
 In Province travel time is considered in the calculation of “time”.
 The daily indemnity rate will only be paid if there is a meeting on the day of travel.
3.
Hotel Accommodations and Meal Allowances
 Hotel accommodations will be reimbursed using actual cost
 Meal allowances are determined at the Organizational Meeting annually.
4(a) Travel Time and Mileage
 Travel time is to be charged in all instances – whether using your own vehicle or
traveling in a school division vehicle.
4(b) Use of Personal Vehicle
 Where a school division vehicle is not available then using a personal vehicle will be
reimbursed at government mileage rates.
 Calculation of distances not included in the chart on the indemnity claim form is
derived using the actual distances traveled to and from the meeting venue.
5.
When Are Indemnities To Be Claimed?
 All Board business meetings, conferences, etc.
 Whenever an individual Trustee is invited to formally represent the Board at special
celebrations. A list of approved celebrations includes the following:
 Remembrance day celebrations
 Christmas celebrations
 School masses
 Award / graduation celebrations
 Opening day celebrations
 Easter celebrations
6.
Conference Calls
 $50 where the call is less than 30 minutes in duration.
 $100 where the call is greater than 30 minutes in duration.

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