Program Communications Plan Revision v5.0 on 04-­‐11-­‐11 PROGRAM NAME Updated On MEETING ATTENDEES FREQUENCY & DAY/TIME Daily MEETING OBJECTIVE Daily Checkpoint Daily Stand Up Meeting §
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(Program Managers) PMO Technical Architects DKG/Client Project Management Team Meeting §
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Weekly Program Status §
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(Program Managers) DKG Project Management Team Client Project Management Team DKG – PMO Director Client – PMO Director §
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(DKG Tower PM) Client Tower Team Lead DKG Tower team members Client Tower team members Weekly Tower Status §
DKG/Client Tower Meetings www.DavidKennethGroup.com © 2011-­‐2014 by The David-­‐Kenneth Group. All rights reserved 888.681.1988 STANDING INPUTS / OUTPUTS AGENDA/FORMAT 1. Critical Issues Inputs: 2. Critical Top Project Progress Escalations Concerns Outputs: Action progress completion status 1. Overall Inputs: program status Risk/Issue Log review Tower status reports 2. Time Sensitive Milestone Plan Issues Outputs: 3. Time Sensitive Weekly Program Status Risks Report 4. Action Items Revised Risk/Issue Log from previous Revised Milestone Plan meeting 1. Current project Inputs: Tower status Project Tower Task Plan by area RIAM 2. Issues Outputs: 3. Risks Towers status report 4. Next Steps Revised Tower Project Task Plan Revised Risk/Issue Log Page | 1 of 3 Program Communications Plan Revision v5.0 on 04-­‐11-­‐11 MEETING DKG Internal Team Meeting ATTENDEES §
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DKG/Client Team Meeting (All Hands Status Briefing) §
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Steering Committee Meeting §
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(DKG Project Management Team) DKG Transition team members DKG – PMO Director (DKG – PMO Director) (Client – PMO Director ) DKG Project Management Team Client Project Management Team DKG Transition team members Client Transition team members (DKG –PMO Director) (Client –PMO Director) Steering Committee DKG – Program Manager Client – Program Manager www.DavidKennethGroup.com © 2011-­‐2014 by The David-­‐Kenneth Group. All rights reserved FREQUENCY & DAY/TIME Weekly Weekly Monthly/Weekly 888.681.1988 MEETING STANDING INPUTS / OUTPUTS OBJECTIVE AGENDA/FORMAT Overall Program 1. Overall Inputs: progress, time program status Program Status Report sensitive issues and review Risk/Issues Log risks, and open 2. Time Sensitive Briefing Slide Deck Q&A. Issues 3. Time Sensitive Outputs: Risks 4. Next Steps High Level Program 1. Overall Inputs: Status program status Program Documents Communication review Briefing Slide Deck 2. 30 day detailed Outputs: 3. 90 day high Post Briefing Slide Deck to level Sharepoint Executive Level Program Status 1. Overall program status 2. Time Sensitive Issues 3. Risks & Mitigation Plans 4. Scope Changes & Approval (when necessary) Inputs: Risk/Issues Log Steering Committee Slide Deck Outputs: Post Steering Committee Slide Deck Approvals/Changes Page | 2 of 3 Program Communications Plan Revision v5.0 on 04-­‐11-­‐11 MEETING DKG Internal Executive Briefing ATTENDEES §
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Communication / Documentation Status Reports (DKG Program Manager) (DKG PMs) DKG Transition Technical Architect DKG – Project PMO Director Others by request Distribution Team SharePoint Site §
(Client/DKG – Program Manager) (Client/DKG – PM Team) Steering Committee Client/DKG – PMO Director Client/DKG – Quality Manager Client/DKG Transition team members All project team members Client Newsletter §
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All project team members All client employees impacted §
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FREQUENCY & DAY/TIME Weekly Frequency & Day/Time Weekly -­‐ Tower Status Reports and Program Status Report MEETING OBJECTIVE Objective STANDING AGENDA/FORMAT 1. Overall program status review 2. Time Sensitive Issues 3. Time Sensitive Risks 4. Action Items from previous meeting Standing Agenda/Format Tower Status Reports Program Status Report Weekly Project Document Repository Attachments Monthly Inform, engage & educate Attachments INPUTS / OUTPUTS Inputs: Weekly Program Status Report Risks/Issues Log Outputs: Inputs / Outputs Inputs: Risk/Issues Tower Status Reports Open Action Items Outputs: Post current reports to SharePoint portal Program Status www.DavidKennethGroup.com © 2011-­‐2014 by The David-­‐Kenneth Group. All rights reserved 888.681.1988 Page | 3 of 3