sponsorship info

Commercial sponsorship In order to maximise exhibit investments additional sponsorship opportunities are offered for ESHRE 2014. In addition, extra credits points are given to boost your position on the exhibitor ranking list. Sponsor opportunities include the items mentioned below: Please note! All prices mentioned below are exclusive 19% VAT Insert in delegate bags 
All participants will receive a congress bag that will contain meeting materials. Sponsors can supply advert leaflets and brochures for inclusion in the delegate bags. The maximum allowed dimension of one insert is a standard A4 (210 by 297 mm) and should not exceed the maximum allowed weight of 250 gr. A prototype of the insert must be supplied for approval by 1 May 2014. Shipping instructions and delivery date will be communicated after approval of the insert.  Price = 2,000 Euro per insert / n° credits = 1 Advertising in the Abstract book 
The abstract book will be published online and printed copies will be made available on request to all the meeting participants and to those who could not attend for a fee of 5 Euro/hard copy More details on advertising rates and specifications can be obtained from: E.R.I., 16, rue Louis Dupré, Saint‐Maur Des Fossés, 94106 France Tel: +33 1 55 12 31 20 / Fax: +33 1 55 12 31 22 / E‐mail: [email protected] Final programme book 
All registered participants will receive a printed copy of the Final Programme book. Delegates will frequently refer to the Final Programme book that will contain details on the scientific programme and other relevant meeting info. More details on advertising rates and specifications can be obtained from: E.R.I., 16, rue Louis Dupré, Saint‐Maur Des Fossés, 94106 France Tel: +33 1 55 12 31 20 / Fax: +33 1 55 12 31 22 / E‐mail: [email protected] Congress App 
All registered participants will have the opportunity to download our congress app, specially designed for ESHRE 2014. The main function available in the app is the (searchable) programme, but participants will also find: the abstracts, the list of exhibitors, a list of authors, co‐authors and chairmen, an interactive floor plan. In addition participants will be able to add sessions, oral communications, posters, exhibitors in a to‐do list (i.e. compose their own programme), rate the sessions, take notes about sessions, oral communications, posters, exhibitors; add sessions, oral communications, posters, exhibitors in their electronic conference bag (if they need to retrieve all the information easily after the congress); send abstracts via email; follow up our news via our push notifications and our feeds on social medias etc. What do we offer: your corporate logo on the menu page with a link to your company website; push messages sent automatically to all those who will have downloaded the app. This notification appears on the top of their smart phones and is extremely visible.  Price for exclusive sponsorship = 20,000 Euro / n° credits = 10 Exhibit guide 
An exhibit guide will be published containing contact details and company profiles of all exhibiting companies. All participants will receive a copy of this guide, which will be consulted to find out which companies are exhibiting and where their booth is located in the exhibit hall. Enhance your complementary 50‐word company description by adding on another 50 words for 1000 Euro (n° credits = 3) and enhance visibility by including an advert in this publication. More details on advertising rates and specifications can be obtained from: E.R.I., 16, rue Louis Dupré, Saint‐Maur Des Fossés, 94106 France Tel: +33 1 55 12 31 20 / Fax: +33 1 55 12 31 22 / E‐mail: [email protected] Pocket programme at a glance 
A handy, pocket‐size programme overview will be provided to all participants. This small but useful item will give a clear and structured overview of all the sessions with time‐table and meeting rooms where the sessions are held. This is probably the most frequently referred to publication of the meeting. The sponsor will provide an advert that will be included in the overview.  Price = 7,000 Euro / n° credits = 5 Poster sessions 
A total of 600 abstracts will be selected for poster presentation. Posters will be on display for the duration of the meeting and special poster viewing and discussion sessions will be arranged. All posters will be displayed electronically. Support of the poster area will be recognized in the final programme with a full page advert stating acknowledgement of the support, including company name and logo. In addition, support of the poster area will be recognized in the form of a banner or board near the poster area.  Price = 20,000 Euro / n° credits = 10 Power charging stations 
There will be a number of free‐standing charging stations with power outlets at strategic places in the meeting venue. Delegates will be able to connect and charge their mobile phone and laptops. Sponsors will be recognized with special signage at these stations.  Price = 5,000 Euro per station / n° credits = 5 The ESHRE (E)‐Zone 
The E‐ Zone is equipped with computers and printers that are freely available to all registered participants. On the back of each participant’s badge there is an access code, which will allow access to the system. The following functionalities are available:  Function 1: Scientific programme → With this function delegates can search the programme, read through abstracts on screen and build their own itinerary. 2 | P a g e 

Function 2: Exhibit → Contains a searchable listing of exhibitors with contact details and floor plan of the exhibit.  Function 3: Certificates of attendance → There will be two dedicated certificate desks available where delegates can print their personal certificate of attendance with information on CME.  Function 4: Internet → Participants can browse the internet without restriction. Each session on a computer, however, is timed and delegates will be asked to limit the use of a computer while other people are waiting in line.  Function 5: ESHRE calendar of activities → The latest information on ESHRE activities will be available.  Function 6: Suggestions → ESHRE is always trying to improve the organisation of its annual meetings and therefore welcomes any suggestion or criticism delegates may have. It will also be possible to fill in a survey on future congress trends. ESHRE invites all sponsors to support the E‐Zone and offers the following:  The E‐Zone ‐ premier sponsorship This includes: exclusive company branded log‐on screen, exclusive company branded functionality screen with link to company web‐site, addition of exclusive company functionality, banner or sign board with company name and logo in the E‐Zone area acknowledging support and acknowledgement in the final programme with a full page advert announcing the E‐Zone.  Price = 50,000 Euro / n° credits = 20  In the absence of a premier sponsor, ESHRE will offer the following items related to the E‐
Zone:  Company branded log‐on screen  Price = 8,000 Euro / n° credits = 5  Company banner with link to company web‐site on the functionality screen  Price = 5,000 Euro / n° credits = 4 Advert on Message Screens 
Message screens will be positioned strategically across the venue. The message screens will be used to inform participants on programme updates and other newsworthy items. Sponsors are offered the possibility to advertise on these screens.  Price = 3,000 Euro / n° credits = 2 Lunch and coffee breaks in the exhibit hall 
ESHRE offers all participants free lunch and coffee during the congress days. All sponsors are invited to support lunch and coffee breaks either exclusively or on a daily basis. Support will be acknowledged in the Final Programme and your company’s corporate name and/or logo will be included on the signage at the food stations.  Price for exclusive 2‐day (i.e. 30 June & 1 July) sponsorship of lunches and 3 day (i.e. 30 June, 1 and 2 July) coffee breaks = 30,000 Euro / n° credits = 10  Price for daily sponsorship of lunches and coffee breaks (i.e. either on 30 June, 1 July of 2 July) = 12,000 Euro / n° credits = 5 3 | P a g e Ball pens / pencils  Ball pens or pencils will be inserted in the congress bags. Sponsorship of ball pens or pencils consists of the production and delivery of the pens or pencils. Companies that support ball pens or pencils are entitled to print company name and company logo on the ball pens or pencils. It is not allowed to print product names on the ball pens or pencils.  n° credits = 3 Note pads  Note pads will be inserted in the congress bags. Sponsorship of note pads consists of the production and delivery at the congress venues. Companies that support note pads are entitled to print company name and company logo on the pads. It is not allowed to print product names on the note pads.  n° credits = 3 Delegate bags 
Congress bags containing the meeting material (final programme, abstract book, programme announcements of future meetings, advert inserts etc.) will be distributed to all congress delegates. Sponsorship of the delegate bags will consist of the production and delivery of the bags by the sponsor. Alternatively the bags could be produced by ESHRE, in which case ESHRE will invoice production and delivery costs to the sponsor in addition to the fee charged for the advertising rights. The company that supports the delegates’ bags is entitled to print company name and company logo on the bags. It is not allowed to print product names on the bags.  Price = 5,000 Euro* / n° credits = 5 (*fee charged is for advertising rights only and does not include production of the bags. An offer for production can be made as well) Lanyards 
The company that supports the lanyards is entitled to print company name on the lanyards. Product names will not be allowed. The sponsor will provide the lanyards. Alternatively the lanyards can be produced by ESHRE, in which case ESHRE will invoice production and delivery costs to the sponsor in addition to the fee charged for the advertising rights.  Price = 5,000 Euro* / n° credits = 5 (*fee charged is for advertising rights only and does not include production of the lanyards. An offer can be made for production can be made as well) 4 | P a g e

Download Report