Protocol for entry in cash book in respect of payment made through

PROTOCOL FOR ENTRY IN CASH BOOK IN RESPECT OF PAYMENT MADE THROUGH EFMS UNDER
MGNREGA
It has already been decided that all payments from MGNREGS Fund will be done through Electronic
Fund management System (EFMS) from 1't April 2014. ln this process the entire fund of the state will
be kept in a single bank account at state level which will be operated by multiple user electronically
at different PIA level. All the PRls work as PIA and they also have to maintain books of accounts as
per their finance rules. Hence after careful consideration it has been decided that following protocol
has to be maintained for receipt and payment entry in books of accounts in respect to the payment
made under MGNREGA using EFMS:
For ZP and PS using IFMS for accounting
L.
Create Bank and Branch AND BANK ACCOUNT with followlng details
a,
b,
c.
2.
3.
:
NAME OF THE BANK: UBI
BRANCH NAME:
ACCOUNINUMBER:
Opening balance of the account will be ZERO
At the end of each day take a print out
of the report
DAILY SQUARING OF FTO
from
mgnrega. nlc.in.
4.
Amount noted as payment of the day will be entered as a receipt entry with following
details:
a. ,.Name of the scheme: MGNREGA
b.
c.
d.
5.
6.
Voucher Nuhber : R/FTO/<number>/month/year
Name : SEGF Fund
Description : Fund received from SEGF for payment using EFMS
Followed by a payment entry with same amount.
Bank balance of the account will always be zero.
For GP using GPMS software:
7.
Create Bank and Branch AND BANK ACCOUNT with following details
a.
b.
c.
NAME OF THE BANK: UBI
BRANCH
NAME:
ACCOUNT NUMBER:
2.
3.
4.
At the end of each day take a print out of the report DAILY SQUARING OF FTO from
5.
mgnrega.nic.in.toidentifytheamountofsuccessful paymenton aparticularday.
Amount noted as payment of the day will be entered as a receipt entry with following
Opening balance of the account will be ZERO
Create a ledger viz MGNREGA_EFMS with Opening balance as 0
details:
a.
b.
c.
d.
e.
f.
6.
7.
8.
9.
Name of the scheme: MGNREGA
Voucher Number : R/FTO/<number>/month/year
Name:
SEGF Fund
Description : Fund received from SEGF for payment using EFMS
Reference number will be date in dd-mm-yyyy followed by number of FTO
processed successfully.'
Transaction mode : TFR
Followed by a payment entry with same amount.
Bank balance of the account will always be zero.
Entry for bank deposit and then cheque encashment.
Separate subsidiary cash book will be generated

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