OTC 2014-03 Minutes - Olney Town Council

Minutes of the meeting of Olney Town Council
held on Monday 03 March 2014 at 7.30 pm
at the Olney Centre
Present: Stephen Clark (Mayor), Jeremy Rawlings, Deirdre Bethune, John
Boardman, Debbie Brock, Ron Bull, Peter Geary, Rosemary Osbourne MBE, John
Sharp, John Smail and Joe Stacey
In attendance: Liam Costello (Town Clerk), Sandra Grummitt (Deputy Town Clerk)
and 2 members of the public
Public Forum:

Andy Harris, of Olney Brass, spoke about the service that Olney Brass
provides, and the structure of their organisation. They were raising their profile
in the town by performing locally, including at the Dickens market recently.
Financially, they had a surplus last year of £1K. However, if it they had not
received the grant of £2.5K from OTC they would have been in deficit. Andy
Harris asked the council to consider giving them a grant of £1.25K this year
and confirmed that a grant request had been submitted.
1.
Apologies for absence
Apologies were received from Councillors Ben Brock, Tony Evans, Alan
Richardson and Colin Rodden.
2.
Declarations of interests on items on the agenda

3.
Cllr Joe Stacey declared a personal interest in item 6 as he lives in the
area.
To approve the minutes of the meeting held on 03 February 2014
RESOLVED: that the minutes of the meeting held on 03 February 2014 be
approved and signed by the Mayor as a correct record
4.
To receive written reports from chairmen of committees that have met
since the last council meeting.
4.1.
Neighbourhood Planning – 04 February
Cllr Stacey submitted a report on the meeting and elaborated thereon. He
noted the following points:
Olney Town Council 03 March 2014
Page 3936

There is an article in this month’s Phonebox to publicise the plan.

Neighbourhood Plan website launched

Document received from MKC setting out housing number requirement for
Olney and the rural settlements.
4.2.
Recreation and Service – 10 February
In the absence of the chairman, the Town Clerk submitted the draft minutes of
the meeting.
5.
To consider whether to make an application for a Definitive Map
Modification Order for a footpath in the Goosey Fields
Following representations made to the OTC in January, the council
considered making an application to amend the Definitive Map by adding a
path that runs through the Goosey fields.
RESOLVED: that the council do not pursue adding this path to the Definitive
Map on the grounds that they are not aware of any evidence of its continued
use over the last 20 years.
6.
To consider whether to make an application to MKC for parking
restrictions at the junctions of Coneygere / Palmers Road and
Coneygere / Church St under the Traffic Management and Local Safety
Schemes Capital Programme
Following representations from a member of the public, MKC asked OTC
whether they wished to consider an application under the Traffic Management
and Local Safety Schemes Capital Programme for parking restriction at
junctions at either end of Coneygere.
RESOLVED: that the council does not support an application under the
scheme.
7.
To approve a date and venue for Veterans Day
RESOLVED: That the event be held on Friday 27 June at the Carlton House
Club.
8.
Request from Nigel Willard Tennis to run a multisports camp at
Recreation Ground during the summer.
RESOLVED: to defer the item pending further information from the applicant.
Olney Town Council 03 March 2014
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9.
Premises License Application for Olney Bistro Limited, Unit 1, 16-18
High Street
RESOLVED: That the council has no comments to make on the application.
10.
Schedule of Meetings for 2014/15
RESOLVED: That the schedule of meetings be approved subject to the
following amendments:
11.

The JUG meeting scheduled for 24 March 2014 be put back a week until
31 March 2014;

Meetings of the Planning committee commence at 7pm.
List of outstanding actions

Hearing Loop system – Cllr Rawlings to liaise with Cllr Richardson with
regards to a temporary solution.

East St car parking – Pre-application advice submitted to MKC.

Berrells Court quotations due in from contractors on 07 March. MKC have
said that both surfacing options would be sufficient to discharge the
condition, but they would prefer the adoptable standard version
RESOLVED: To note the report
12.
To receive the Clerk’s Report
The Clerk reported on the following matters:

Footpath at the cemetery completed. Claim submitted to MKC for £1,000
Parish Partnership funding

Roadworks at Yardley Road junction starting on 10 March 2014 and
should last approximately 4-6 weeks

Wicker pancake ladies installed. Lots of positive feedback

2 letters of complaint received from Market Traders about price increase.

MKC have asked for suggestions for new sites for Grit Bins by the end of
March

Town Guide to be refreshed. Publishers will distribute to all postcode
addresses in Olney and surrounding villages
RESOLVED: To note the report
Olney Town Council 03 March 2014
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13.
To approve Exclusive Rights of Burial and Memorials

Headstone - Garden of Remembrance 324 “In loving memory Jeremy
Edward Harris 1941 - 2013”

Headstone additional Inscription – grave 1054 “and his much loved wife
Olive Eileen Kitchener (Lena) 1924 - 2014”

Headstone - Garden of Remembrance 325 “In loving memory of
Hannelore Helene Clara Lenz 14.3.1926 - 23.1.2014 beloved wife to
John”.

Headstone - Grave 354 “In loving memory Thomas John William
Batholomew died 1944 aged 67, wife Annie died 1981 aged 86, daughter
Nancy died 2013 aged 87”.

Exclusive right of Burial 724 grave 973 - Roy & Christine Kitchener

Exclusive right of Burial 725 grave 1310 - Valerie Stannard

Exclusive right of Burial 726 grave 1309 - Donald Brickwood

Exclusive right of Burial 727 grave 1101 - Rosada Dorothy Wills
RESOLVED: To approve the above exclusive rights of burial and memorials
14.
To receive reports from Representatives to Outside Bodies

Cllr Osbourne reported that the next NAG meeting is on 11 March; the
EVA is on 25 March at 2pm; and a Delivery Group workshop will be held
on 08 April.

Cllr Brock reported that the North East Area forum meeting will be on
Wednesday evening at Lavendon.

Cllr Bethune reported that she had attended the recent meeting of the
Allotment Association. Concerns were raised about parking in the
allotment car park by Colts football club members.

Cllr Bethune also reported that she had carried out a financial internal
control check and had found no issues of concern.
Olney Town Council 03 March 2014
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15.
To approve the schedule of payments
Date
Invoice No.
Payee
Total
Description
03/02/2014
1
Bucks Playing Field Assoc
04/02/2014
2
Browns Implements
50.00
Annual Membership
SO
Machinery Part
Debit
04/02/2014
3
Broxap Ltd
04/02/2014
4
USS
162.00
Replacement Bins
Debit
Gas Safety Service
05/02/2014
5
A H Contract
506.57
Debit
Dog Bin Clearance
Debit
05/02/2014
6
Liam Costello
06/02/2014
7
USS
Expenses
Debit
Replacement Dishwasher
06/02/2014
8
Acorn
Debit
259.80
Planting
Debit
06/02/2014
9
Frosts Landscapes
06/02/2014
10
Fasthosts Internet Ltd
121.79
06/02/2014
11
Land Registry
07/02/2014
12
USS
07/02/2014
13
Civil & Lintels
07/02/2014
14
HFR
07/02/2014
15
Acorn
28.80
07/02/2014
16
Dave Boddy Electrical
96.00
10/02/2014
17
Neopost Finance
10/02/2014
18
MKC
10/02/2014
19
RingGo
11/02/2014
20
C T Wilson & Son
11/02/2014
21
MBC
11/02/2014
22
Rutland Willows
11/02/2014
23
Welding S A
12/02/2014
24
Olney Town FC
1,984.20
13/02/2014
25
Intuit
13/02/2014
26
Martin Ward
14/02/2014
27
Napier Parking Ltd
14/02/2014
28
GLS
14/02/2014
29
USS
36.00
14/02/2014
30
Hilary Brock Private Hire
14/02/2014
31
Walters Ltd
14/02/2014
32
ZUR01
17/02/2014
33
Olney Town FC
18/02/2014
34
Advance Turf Machinery
18/02/2014
35
Dave Boddy Electrical
18/02/2014
36
Howard David Associates
19/02/2014
37
Browns Implements
20/02/2014
38
AON
21/02/2014
39
Viking
22/02/2014
40
Anglian Water
90.00
22/02/2014
41
Anglian Water
622.00
22/02/2014
42
Anglian Water
49.00
22/02/2014
43
EDF
20.00
23/02/2014
44
Biffa Waste Services Ltd
24/02/2014
45
Vodafone
24/02/2014
46
24/02/2014
47
154.88
1,864.44
86.45
1,620.00
TOC Plant Maintenance
Debit
5.39
Business Bronze
Debit
3.00
Enquiry
Debit
Cutlery Tray
Debit
Cemetery Footpath
Debit
Winter Bedding
Debit
Plants
Debit
Floodlight Tractor Shed
Debit
Billing Cycle
Debit
Gas Supply October, November
Debit
32.40
138.79
2,481.69
6.00
87.95
Parking Charges
Debit
61.98
Open Space Maintenance
Debit
1,021.44
Open Space Maintenance
Debit
440.00
Pancake Lady Sculptures
Debit
1,278.00
Replacement Toilet Doors
Debit
Grant Monies
Debit
12.00
Subscription
Debit
30.00
Keys
Debit
208.03
January Management Charges
Debit
289.49
Cleaning Materials
Debit
Plate Rack
Debit
100.00
Taxi - January
Debit
119.53
Printer Copies
Debit
Hayter Mower Cover
Debit
Grant Monies
Debit
Litter Picker
Debit
690.00
Remove Christmas Lights
Debit
630.00
Insurance Valuation TOC
Debit
Hayter Triple Mower
Debit
Annual Insurance
Debit
Stationary
Debit
Water - The Olney Centre
Debit
Water - Market Place
Debit
Water - Recreation Ground
Debit
Electricity - Cemetery
Debit
Trade Waste
Debit
25.52
Broadband
Debit
Anglian Water
19.00
Water - Cemetery
Debit
Anglian Water
39.00
Water - Allotments
Debit
Olney Town Council 03 March 2014
3.08
53.00
936.58
15.82
17,400.00
2,231.31
113.18
234.82
Page 3940
25/02/2014
48
Sage
25/02/2014
49
Unicom
25/02/2014
50
Civil & Lintels
25/02/2014
51
25/02/2014
52
25/02/2014
25/02/2014
156.00
Annual Membership
Debit
Telephones
Debit
530.82
Cemetery Footpath
Debit
Institute of Groundmanship
114.00
Membership
Debit
Olney & Clifton Fishing Club
200.00
Annual Donation
Debit
53
Andrew Griffin
195.00
Tractor Shed Office
Debit
54
Door-Wise Ltd
307.62
Front Door TOC
Debit
25/02/2014
55
Rutland Willows
40.00
Headscarf Pancake Lady
Debit
25/02/2014
56
USS
49.80
Replacement Catering Plug
Debit
26/02/2014
57
Dave Boddy Electrical
672.00
Nifty Lift Christmas Lights
Debit
26/02/2014
58
Dave Boddy Electrical
114.00
Lighting Car Park TOC
Debit
20/02/2014
59
R S Fisher
406.00
Market Place Toilets Repairs
108028
25/02/2014
60
Sign a Rama
45.60
Graphic Signs
Debit
27/02/2014
61
Wicks
16.49
Nails
Debit
28/02/2014
62
Neo Post
89.72
Finance Lease
Debit
28/02/2014
63
British Gas
263.81
Electricity - Recreation Ground
Debit
28/02/2014
64
Bucks CC
2,036.45
Monthly Pension Contributions
Debit
28/02/2014
65
HMRC
1,908.80
Monthly Contributions
Debit
28/02/2014
66
Paul Lever
Part Timer
108029
52.46
182.10
£43,839.60
RESOLVED: That the schedule of payments as submitted be approved and
signed by the Mayor.
16.
Members Matters

Cllr Osbourne asked if there was an update from MKC on the Chantry
Rise junction and the repairs to the Weston Road play area.

Cllr Bull informed the council that sponsorship letters for the hanging
baskets would be going out shortly.

Cllr Stacey asked out Oakdown Crescent and reminded council that at the
Sept NE Area Forum it had be reported by MKC officer that proposals
would be produced within 2 months.
Letter to be sent to John Pryor asking for an update.
17.
Exclusion of Press and Public
RESOLVED: That in accordance with Section 1(2) of the Public Bodies
(Admission to meetings) Act 1960 and by reason of the confidential nature of
the remainder of business, the Press and Public be excluded from the
meeting.
Olney Town Council 03 March 2014
Page 3941
18.
LGPS 2014 - Inclusion of toilet cleaning payments under the new
pension scheme
The council received a report on the effect of changes to the LGPS and the
impact on the toilet duties.
RESOLVED: That the pension duties be included as pensionable pay from 01
April 2014.
19.
URGENT Item
The council considered as a matter of urgency a report on a personnel matter.
RESOLVED:

That advice be sought from MKC under the parish protocol arrangements;

That the Personnel Committee meet on 10 March 2014 and be given
delegated authority to take all necessary actions.
Olney Town Council 03 March 2014
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Olney Town Council 03 March 2014
Page 3943

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