JOB DESCRIPTION FULL TIME GLOBAL GATHERING 2016 EVENTS PROFESSIONAL INITIALLY ON A 18-20 MONTH CONTRACT FROM JANUARY 2015 BACKGROUND WEIZMANN UK (WUK), a registered charity, was established in 1950 to promote awareness of and generate financial support for the work of the Weizmann Institute of Science in Israel. It was the first of many ‘International Committees’ that now exist around the world that provides important support for the Institute. The Weizmann Institute of Science (WIS) is a world-renowned scientific research centre with over 2,800 scientists, graduate students and support staff undertaking exciting innovative projects ranging from basic research in the neurosciences, cancer and children’s diseases, to environmental and energy research, chemistry, physics and computer science. WUK’s primary objective is to raise funds for the maintenance and further development of the Institute’s scientists, laboratories and development projects. In addition, communicating the work and breakthroughs of the Institute’s scientists remains central to its mission. It also works to promote greater scientific collaboration between the Weizmann Institute and leading UK universities through the Making Connections programme. 2016 GLOBAL GATHERING WEIZMANN UK is hosting the 2016 Global Gathering of the Weizmann Institute – a three day programme taking place from Sunday 5th – Wednesday 8th June 2016 aimed at an international collective of ultra-high-net worth individuals (50-80 age range), active in the world of philanthropy, who will to celebrate the work of the Institute, listen to scientific lectures and rekindle and make new acquaintances – all against the backdrop of London, the greatest city in the world. The programme will include lunches, dinners and other “experiences” in London’s most exclusive locations. KEY ROLES AND RESPONSIBILITIES WEIZMANN UK is looking to recruit an experienced Events Professional to work in partnership with the in-house team, external agencies, Trustees and international colleagues to help deliver the Global Gathering. This key position will play a day-to-day role in ensuring all involved are aware of progress in the prelaunch phase, oversee the logistics and registration of guests during the live phase and help deliver the programme in June 2016. Post event this role will assist in reporting against key outcomes and ensure budgets and financial requirements are all reconciled. Daily duties and responsibilities will change and develop as the project grows, however maintaining accurate databases pertaining to the event databases and having a hands-on-approach to administration will be expected. Although predominately working on the Global Gathering project, this role will also be considered a member of WEIZMANN UK’s team (6 people) and will be involved in a variety of fundraising activities and events to help achieve greater awareness and financial support for the Weizmann institute. WHO ARE WE LOOKING FOR? • • • • • • • • • We’re looking for a bright, enthusiastic and pro-active Events Professional who will be able to hit the ground running, managing multiple aspects of the Global Gathering project at any one time. From a personality and work ethic point of view candidates should be highly motivated, enthusiastic, dedicated and have superb attention to detail, especially with administrative tasks such as maintaining databases and record keeping. You will be experienced in liaising with multiple agencies and 3rd parties associated with live events. You must have exceptional customer service skills. You must be able to liaise with and manage the expectations of high level, demanding clients. You must be able to work with budgets and maintain accurate financial records and any related cash processes including forecasting, invoicing and reconciling etc. The ideal candidate for this role will have the ability to communicate at all levels and have a flexible, “hands-on” approach with demonstrable experience of working in a pressurized 0 environment. The successful candidate will most importantly have strong operational experience in an Event Manager role, preferably in hospitality? As this role will be liaising with overseas offices French / Spanish or Hebrew would be beneficial. PERSON SPECIFICATION The successful candidate must possess the following skills and experience: • • • • • • • • • • • • Relevant experience in co-ordinating and delivering live events Degree level education or equivalent Strong written and verbal communication skills Excellent project management capability A proactive and creative approach MS Office proficiency Organisational Skills/Ability to Multi-task Project Management/Flexibility Resilience/Problem Solving Communication (All levels from high net-worth supporters, suppliers to colleagues up to Presidential level) Teamwork Self-awareness FURTHER INFORMATION To register your interests please email your CV with a cover letter explaining how your experience meets the requirements of this role and your motivation for applying to: Benjamin Morrison, Deputy Executive Director - [email protected] >