The 140th Session The West Tennessee Annual Conference St. James African Methodist Episcopal Church Sis. Lovie Katrina Jacocks, President Date of Annual Conference: October 9-12, 2014 Component Report Name of Component _____________________________West Tennessee Lay Organization Number of Members in the Annual Conference___________ 120 Number of Conference Meetings Held___________________13 Average Attendance at Conference Meetings______________20 Number of Executive Board Meetings____________________4 Average Attendance at Executive Board Meetings__________10 List Dates and Locations ffor Conference meetings (*Denotes Executive Board Meeting) Dates *October 26, 2013 November 17, 2013 **December 27-28, 2013 January 25, 2014 February 22, 2014 March 22, 2014 * April 26, 2014 May 24, 2014 June 28, 2014 July 9, 2014 *August 9, 2014 September 27, 2014 October 9-12, 2014 Locations Galilee A.ME. Church St. Andrew A.M.E. Church Retreat Planning Meeting- Galilee A.M.E Church New Tyler A.ME. Church Business Meeting - Bethel A.M.E. Church Parade of States Fundraiser St. John A.M.E. Church th Nashville 13 District Lay Meeting Mt. Zion A.M.E. Church Galilee A.M.E. Church (Slated for White’s Chapel) Providence A.M.E. Church Learning Academy Bowling Green, KY Galilee A.M.E Church (Slated for New Allen) Ward Chapel A.M.E. Church Annual Conference What were the goals for the last conference year? • Schedule a retreat for local and conference officers • Develop a resource file for local churches especially rural churches • Encourage social action committee to devise community involvement • Monthly incentives to increase participation and attendance • Election of officers 2014-2016 (Biennial) Do you have your goals for the coming year? If so, please list. • Publication of monthly newsletter “ The Lay Western Flyer Gazette” • To build an Archival Room What was accomplished on the annual conference level? • • • • • • Add a Legendary Member to the Hall of Fame Organized Lay Organization at 2 rural churches The opening and blessing of the West TN Lay Office located at Mt. Zion A.M.E. Church th Blessed to attend all conference and 13 District meetings, conventions and Learning Christian Education Convention Assisted with school church, World Day of Prayer, sleepover, and two fundraisers Resource persons presented workshops (1) school truancy and (2)black crime among school aged children Component Financial Information • Balance in Treasure as of July 1, 2014 • Total income (July 1, 2013-June 2014 • Total expenses (July 1, 2013-June 30, 2014 • Current Balance Please attach the following: 1. Financial Statement of summary details of income and expense (see attachment below) 2. Copy of your Budget for the last annual conference year. (see attached 2013 projected budget) 3. Copy of the financial assessment requested on each local congregation (see attachment) Each local congregation is assessed $30 per year. 4. List of officers President, Lovie K, Jacocks First Vice President, Roxie Ball Second Vice President, Wand Brown Third Vice President, Michael Steward Recording Secretary, Ruthie Spearman Assistant Recording Secretary, Gloria Foster Corresponding Secretary, Gloria Ward Financial Secretary, Sidney Davis Historiographer, Daniel Lewis Treasurer, Hughley Moore, Sr. Chaplain, Joseph G. Martin Parliamentarian, Gloria Whitehead Director of Public Relations, Verda Phipps Director of Lay Activities, Mae Pegues Young Adult Representative, Rejanea Braxton Beginning Balance 07/01/13 $6,496.75 Date Deposit Total Checks Expense 07/31/13 08/31/13 09/30/13 10/31/13 11/30/13 12/31/13 01/31/14 02/28/14 03/30/14 04/30/14 05/31/14 06/30/14 $1,429.70 $151.00 $170.00 $680.00 $105.00 $95.00 $743.00 $208.00 $1,335.50 $170.00 $218.00 $208.00 $6,642.20 $815.00 $0 $275.00 $140.00 $0 $250.00 $25.00 $850.00 $0 $155.00 $0 $5,513.20 $9,152.20 Ending Balance 6/30/14 $2,857.75 July 1, 2013 - June 30, 2014 Last year reported check #1045 Starting check #1046 (* indicates skip in check number) #1046 August 1, 2013 Mae Pegues (Father’s Death) th #1047* –July 27, 2013 (13 District) #1048 – August 20, 2013 – Ad (New Greater Bethel) th #1050* - July 2, 2013 – 13 District Black Tie #1049* - September – Use of Ward Chapel #1054 – October 10, 2013 Damita Martin (Annual Conference) #1051 – October 28, 2013 – Breakfast Tickets #1059 –January 12, 2014 –Rev. Michael Broadnax (Christmas Fellowship) #1060 – January 12, 2014 Jimmy Joy Music (Christmas Fellowship) #1061* - February 22, 2014 – Sidney Davis (Delegate) #1055 – February 22, 2014 – Mae Pegues (Honoree) #1056 – February 22, 2014 – Bertha Garner (Shirt) #1057 – Check Returned #1058 – Check Returned #1062 – February 22, 2014 – Ruthie Spearman (Delegate) #1063 – February 22, 2014 – Lovie Jacocks (Delegate) th #1064 – March 7, 2014 – 13 District Budget #1052 – April 8, 2014 – White’s Chapel (Ealy Appreciation) #1065 – April 26, 2014 - Cooperwood Death (Flower) #1066* - June 24, 2014 Rutha Pegues (Flower) #1068* - June 28, 2014 – Reimbursement Bishop Invest. Ad #1069 – June 28, 2014 – Reimbursement 3 Housing Meetings #1070 – June 26, 2014 Michael Steward (Workshop) #1071 – July 2, 2014 13th District Banquet Tickets (33) $50.00 $50.00 $100.00 $400.00 $100.00 $200.00 $140.00 $200.00 $50.00 $25.00 $25.00 $25.00 $25.00 $25.00 $750.00 $100.00 $55.00 $25.00 $100.00 $481.58 $71.89 $1,485.00 West Tennessee Conference Lay Organization Treasurer’s Report January 2014 Balance brought forward as of 12/31/2013 $1,255.25 Payments from Annual Fellowship 01/12/2014 New Tyler Bethel Mt. Zion White’s Chapel Providence New Allen Ward Chapel St. James St. Andrew Galilee Noah Chapel Greer Chapel Payne Chapel Mt. Herman $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 Cash on hand as of 01/15/2014- $1,453.25 (does not include checks on this date $420.00) West Tennessee Conference Lay Organization Thirteenth Episcopal District 2013 Budget Income/Fundraisers Annual Lay Luncheon Parade of States Lay Witness Night Christmas Fellowship Leadership Academy th Biennial Delegate Stipend from 13 District Dues/Benevolence Membership Dues June Convention Meeting 2013 Total Income th $3,000.00 $3,000.00 $500.00 $500.00 $500.00 $3,750.00 $400.00 $600.00 $500.00 $12,750.00 13 District Lay Assessment Member Delegate Stipend Lay Convention/Honoree’s Expense District Pres. Honorarium Honorarium/Birthdays Benevolence Musicians Ads Biennial Delegates Presidents Registration Presidents Sustentation Bishop’s Honorarium Leadership Academy – Travel Expenses Christmas Fellowship – Expenses Lay Witness Night - Expenses Lay Office Expenses Local/Conference Travel Expenses Misc. Expenses $750.00 $150.00 $300.00 $200.00 $200.00 $1,000.00 $500.00 $750.00 $3,750.00 $100.00 $300.00 $350.00 $1,200.00 $500.00 $500.00 $1,000.00 $200.00 $1,000.00 2013 Total Expenditures $12,750.00
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